48 Office Support jobs in India
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Operations Manager - Executive Office Support
390001 Vadodara, Gujarat
₹60000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a prominent financial services firm in Vadodara, Gujarat, IN , is seeking a highly organized and proactive Operations Manager to oversee executive office support functions. This role is pivotal in ensuring the smooth and efficient operation of the executive suites, managing administrative staff, and supporting senior leadership. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a strong ability to manage multiple priorities in a fast-paced corporate environment.
Key Responsibilities:
Key Responsibilities:
- Oversee the day-to-day operations of the executive offices, ensuring a high level of professional service.
- Manage and lead a team of administrative assistants and executive support staff, providing guidance, training, and performance feedback.
- Coordinate complex calendar management, travel arrangements, and meeting logistics for senior executives.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Manage office supplies, equipment, and vendor relationships for the executive suites.
- Implement and maintain efficient administrative processes and systems.
- Handle confidential information with the utmost discretion and professionalism.
- Liaise with various departments to facilitate smooth information flow and coordination.
- Organize and manage executive-level meetings, including agendas, minutes, and follow-up actions.
- Oversee budget management for the executive office, including expense tracking and reporting.
- Ensure office facilities are well-maintained and presentable at all times.
- Act as a key point of contact for internal and external stakeholders interacting with the executive office.
- Identify opportunities for process improvements to enhance efficiency and effectiveness.
- Support special projects as assigned by senior leadership.
- Ensure compliance with company policies and procedures.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of experience in office management, executive support, or a related administrative role, preferably in a corporate environment.
- Proven experience in managing and leading administrative teams.
- Exceptional organizational and time management skills, with the ability to multitask effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Excellent written and verbal communication skills.
- High level of discretion, professionalism, and confidentiality.
- Problem-solving skills and the ability to work proactively.
- Experience with budget management and vendor relations.
- Ability to work independently and collaboratively within a team.
- Experience in the financial services industry is a plus.
- Demonstrated ability to adapt to changing priorities and demands.
This advertiser has chosen not to accept applicants from your region.
0
Operations Manager - Back Office Support
641001 Coimbatore, Tamil Nadu
₹60000 Annually
WhatJobs
Posted 14 days ago
Job Viewed
Job Description
Our client is a rapidly growing organization seeking a highly organized and efficient Operations Manager to lead their back-office support functions in Coimbatore, Tamil Nadu, IN . This role is pivotal in ensuring the smooth and effective operation of administrative processes, optimizing workflows, and supporting the overall productivity of the company. The ideal candidate will have a strong background in administrative management, process improvement, and team leadership. You will be responsible for managing a team of administrative staff, overseeing daily operations, implementing best practices, and ensuring high levels of service delivery. This position offers a Hybrid work arrangement, blending in-office presence with the flexibility of remote work.
Key Responsibilities:
Key Responsibilities:
- Oversee and manage the day-to-day operations of the back-office support team.
- Develop, implement, and refine administrative processes and workflows to enhance efficiency and productivity.
- Manage staff schedules, performance, and professional development.
- Ensure timely and accurate completion of administrative tasks, including data management, reporting, and record-keeping.
- Coordinate with various departments to support their operational needs.
- Implement and maintain quality control standards for all administrative functions.
- Identify areas for process improvement and propose innovative solutions.
- Manage vendor relationships and procurement of office supplies and equipment.
- Prepare operational reports for senior management, highlighting key performance indicators.
- Foster a positive and productive work environment for the back-office team.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 4 years of experience in operations management or administrative leadership.
- Proven experience in process optimization and workflow management.
- Strong understanding of office administration and best practices.
- Excellent leadership, team management, and communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Strong organizational and problem-solving abilities.
- Ability to manage multiple priorities and meet deadlines.
- Experience in budgeting and financial oversight of departmental operations is a plus.
- A proactive approach to identifying and resolving operational challenges.
This advertiser has chosen not to accept applicants from your region.
1
Office Administrator - Executive Support
700091 Kolkata, West Bengal
₹500000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Office Administrator to provide comprehensive administrative support, primarily focusing on executive assistance. This role is crucial in ensuring the smooth and efficient operation of our office environment and supporting our senior leadership team. The ideal candidate will be adept at managing multiple priorities, possess excellent communication skills, and have a strong command of office management practices and software. You will be the go-to person for a variety of administrative tasks, contributing significantly to the productivity of the executive team and the overall organization.
Key Responsibilities:
The successful applicant will have a Bachelor's degree or equivalent practical experience. A minimum of 3-5 years of experience in an administrative or executive assistant role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with calendar management tools and virtual meeting platforms is necessary. Excellent written and verbal communication skills, strong organizational abilities, and impeccable attention to detail are mandatory. The ability to multitask and prioritize effectively in a dynamic environment is crucial. This position offers a hybrid work arrangement, based in Kolkata, West Bengal, IN .
Key Responsibilities:
- Manage complex calendars and schedule meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate meeting logistics, including room booking, catering, and preparation of materials.
- Maintain and organize filing systems, both physical and digital.
- Assist with expense reporting and basic bookkeeping tasks.
- Serve as a point of contact for internal and external stakeholders, providing professional assistance.
- Manage office supplies inventory and procurement.
- Support the onboarding process for new hires from an administrative perspective.
- Handle confidential information with the utmost discretion.
- Assist with event planning and coordination as needed.
- Perform other administrative duties as assigned to support the smooth functioning of the office.
The successful applicant will have a Bachelor's degree or equivalent practical experience. A minimum of 3-5 years of experience in an administrative or executive assistant role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with calendar management tools and virtual meeting platforms is necessary. Excellent written and verbal communication skills, strong organizational abilities, and impeccable attention to detail are mandatory. The ability to multitask and prioritize effectively in a dynamic environment is crucial. This position offers a hybrid work arrangement, based in Kolkata, West Bengal, IN .
This advertiser has chosen not to accept applicants from your region.
2
Office Manager - Executive Support
682001 Kochi, Kerala
₹550000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client, a dynamic and growing firm in Kochi, Kerala , is seeking a highly organized and proactive Office Manager to oversee the smooth and efficient operation of their office. This essential role involves providing comprehensive administrative support, managing office resources, and ensuring a professional and welcoming environment for staff and visitors. The ideal candidate will have excellent organizational skills, a keen eye for detail, and the ability to multitask effectively. You will be responsible for managing office supplies, coordinating meeting schedules, handling correspondence, maintaining office records, and liaising with vendors. This position requires strong communication and interpersonal skills, as well as the ability to anticipate needs and solve problems efficiently. A proactive approach and a commitment to maintaining high standards of operational excellence are paramount.
Responsibilities:
Responsibilities:
- Oversee daily office operations, ensuring efficiency and adherence to company policies.
- Manage office supplies inventory, procurement, and distribution.
- Coordinate and schedule meetings, appointments, and travel arrangements for executives and staff.
- Handle incoming and outgoing correspondence, including emails, mail, and phone calls.
- Maintain and organize office filing systems, both physical and digital.
- Act as the primary point of contact for office-related inquiries from staff and external parties.
- Liaise with building management and external vendors for maintenance, repairs, and services.
- Assist in the preparation of reports, presentations, and other documents.
- Manage office budget and process invoices and expense reports.
- Ensure the office environment is well-maintained, clean, and presentable.
- Support HR functions as needed, such as onboarding new employees.
- Implement and improve office procedures and administrative processes.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Minimum of 4 years of experience in office administration or office management.
- Proven experience providing executive-level administrative support.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills.
- Ability to multitask, prioritize tasks, and meet deadlines.
- Discretion and the ability to handle confidential information.
- Proactive problem-solving skills and a resourceful approach.
- Experience in a fast-paced, dynamic work environment.
- Familiarity with basic accounting principles is an advantage.
This advertiser has chosen not to accept applicants from your region.
3
Office Manager - Executive Support
395001 Surat, Gujarat
₹35000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager to oversee the day-to-day operations of their Surat office. This role is crucial for ensuring a smooth and efficient working environment. The Office Manager will be responsible for a wide range of administrative tasks, including managing office supplies, coordinating meetings and events, handling correspondence, and supporting executive staff. Exceptional organizational skills, attention to detail, and a professional demeanor are essential for this position. You will act as the primary point of contact for staff and visitors, ensuring a welcoming and productive atmosphere. This role also involves managing vendor relationships, overseeing facility maintenance, and implementing office policies and procedures.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for an experienced administrative professional to take on a key role in our organization. Join our team in Surat and contribute to the smooth functioning of our office.
Key Responsibilities:
- Oversee all daily office operations, ensuring efficiency and a positive work environment.
- Manage office supplies inventory, procurement, and distribution.
- Coordinate and schedule internal and external meetings, appointments, and travel arrangements for executives and staff.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Greet visitors and direct them appropriately, serving as the first point of contact.
- Maintain and organize office filing systems, both physical and digital.
- Manage vendor relationships, including negotiating contracts and ensuring timely service delivery.
- Oversee the maintenance and upkeep of office facilities and equipment.
- Develop and implement office policies and procedures to enhance efficiency and compliance.
- Provide administrative support to the executive team, including preparing reports and presentations.
- Assist with event planning and coordination for office gatherings and company functions.
- Ensure a clean, safe, and organized office environment.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in office management, administrative support, or a related role.
- Proven experience in managing office operations and supporting executive staff.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills.
- Professional and courteous interpersonal skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with budget management and vendor negotiation is a plus.
- Discretion in handling confidential information.
This is an excellent opportunity for an experienced administrative professional to take on a key role in our organization. Join our team in Surat and contribute to the smooth functioning of our office.
This advertiser has chosen not to accept applicants from your region.
4
Office Manager - Operations Support
248001 Dehradun, Uttarakhand
₹500000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a proactive and organized Office Manager to oversee the daily operations of their administrative functions. This role is crucial for ensuring a smooth and efficient working environment, supporting staff, and managing office resources. The Office Manager will be responsible for a wide range of duties, including managing office supplies, coordinating with vendors, overseeing facility maintenance, managing schedules, and providing administrative support to various departments. You will also play a key role in organizing company events and ensuring a positive and productive office culture. The ideal candidate will have exceptional organizational skills, strong communication abilities, and a proactive approach to problem-solving. This position offers a great opportunity to be a central figure in the office, contributing directly to operational success. The role is located in Dehradun, Uttarakhand, IN , and operates on a hybrid model, offering flexibility between remote and in-office work. Your dedication to efficient operations will be highly valued.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage day-to-day office operations, ensuring a smooth and efficient working environment.
- Oversee the ordering and management of office supplies, equipment, and furniture.
- Coordinate with external vendors and service providers for maintenance, repairs, and other services.
- Manage office reception and direct visitors and incoming communications.
- Develop and implement office policies and procedures.
- Assist with the onboarding process for new employees, including office setup.
- Organize and coordinate company events, meetings, and travel arrangements.
- Maintain office databases and filing systems.
- Ensure the office space is tidy, safe, and well-maintained.
- Provide administrative support to management and staff as needed.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in office management, administration, or a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Ability to multitask and prioritize effectively.
- Proactive problem-solving skills.
- Experience with budget management is a plus.
- Familiarity with office equipment and technology.
This advertiser has chosen not to accept applicants from your region.
5
Office Administrator - Executive Support
751001 Bhubaneswar, Orissa
₹35000 Monthly
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is looking for a proactive and organized Office Administrator to provide comprehensive executive support and manage office operations in Bhubaneswar, Odisha, IN . This role is crucial for ensuring the smooth functioning of the office and supporting the executive team in their daily tasks. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a strong ability to multitask and prioritize effectively.
Responsibilities include:
A Bachelor's degree or equivalent professional experience is required. Proven experience as an Office Administrator, Executive Assistant, or in a similar role is essential. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must. Excellent organizational and time management skills, with the ability to manage multiple priorities simultaneously, are crucial. Outstanding written and verbal communication skills are necessary for effective interaction with executives, staff, and external contacts. Discretion and a high level of professionalism in handling sensitive information are paramount. Experience with office management software and a proactive approach to problem-solving are highly valued. This role requires someone who is reliable, efficient, and dedicated to supporting the smooth operation of a busy office.
Responsibilities include:
- Managing and coordinating executive schedules, including appointments, meetings, and travel arrangements.
- Preparing correspondence, reports, and presentations for executives.
- Answering and directing phone calls, managing incoming and outgoing mail and deliveries.
- Maintaining office supplies inventory and managing vendor relationships for office services.
- Organizing and maintaining physical and digital filing systems.
- Greeting visitors and providing a professional and welcoming reception.
- Assisting with event planning and coordination for internal and external meetings.
- Managing office facilities, ensuring a clean, organized, and safe working environment.
- Coordinating with IT support for office equipment and technology issues.
- Processing invoices, expense reports, and other financial documentation as required.
- Implementing and refining office administrative procedures and policies.
- Providing general administrative support to the entire team as needed.
- Handling confidential information with discretion and professionalism.
- Assisting in onboarding new employees with administrative tasks.
- Acting as a point of contact for office-related inquiries.
A Bachelor's degree or equivalent professional experience is required. Proven experience as an Office Administrator, Executive Assistant, or in a similar role is essential. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must. Excellent organizational and time management skills, with the ability to manage multiple priorities simultaneously, are crucial. Outstanding written and verbal communication skills are necessary for effective interaction with executives, staff, and external contacts. Discretion and a high level of professionalism in handling sensitive information are paramount. Experience with office management software and a proactive approach to problem-solving are highly valued. This role requires someone who is reliable, efficient, and dedicated to supporting the smooth operation of a busy office.
This advertiser has chosen not to accept applicants from your region.
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6
Office Administrator - Executive Support
452010 Indore, Madhya Pradesh
₹500000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to provide comprehensive administrative support. This role is crucial for ensuring the smooth and efficient operation of the office environment, with a particular focus on supporting executive leadership. You will be responsible for managing schedules, coordinating meetings, handling correspondence, maintaining office records, and overseeing general office supplies and equipment. The ideal candidate will possess excellent organizational, communication, and interpersonal skills, with a keen eye for detail and a proactive approach to problem-solving. Proficiency in office software suites (Microsoft Office, Google Workspace) is essential. Key responsibilities include managing executive calendars, preparing reports and presentations, booking travel arrangements, and acting as a liaison between executives and other staff members or external contacts. A professional demeanor and the ability to handle confidential information with discretion are paramount. This role requires someone who can anticipate needs, manage multiple priorities effectively, and maintain a high level of accuracy in all tasks. You will also be involved in event planning for company meetings and staff activities. The ability to work independently and as part of a team is important. This position offers a fantastic opportunity to be an integral part of the administrative backbone of the company and support key decision-makers. The successful candidate will be a reliable and efficient individual dedicated to providing exceptional administrative services. You will be responsible for managing office budgets for supplies and administrative expenditures. A strong understanding of office procedures and etiquette is expected. This role requires excellent time management skills and the ability to adapt to changing priorities within a busy corporate setting. The goal is to ensure seamless administrative operations and provide robust support to the executive team.
Responsibilities:
Responsibilities:
- Manage and coordinate executive calendars, including scheduling appointments and meetings.
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
- Prepare and edit documents, reports, and presentations.
- Organize and manage office filing systems, both physical and digital.
- Coordinate travel arrangements, including flights, accommodation, and itineraries.
- Manage office supplies inventory and place orders as needed.
- Serve as a point of contact for visitors and clients.
- Assist with the planning and execution of company events and meetings.
- Maintain confidentiality of sensitive information.
- Support other administrative staff as required.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 4 years of experience in office administration or executive assistant roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills.
- Professional demeanor and strong interpersonal skills.
- Ability to handle confidential information with discretion.
- Proactive problem-solving skills and attention to detail.
This advertiser has chosen not to accept applicants from your region.
7
Office Manager - Executive Support
201301 Noida, Uttar Pradesh
₹550000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a prestigious law firm, is seeking a highly organized and proactive Office Manager to oversee the smooth and efficient operation of their Noida, Uttar Pradesh, IN office. This role is essential for providing comprehensive administrative support to the partners and legal staff, ensuring a productive and professional environment. The Office Manager will be responsible for a wide range of duties, including managing office supplies, coordinating vendor relationships, supervising administrative staff, and assisting with event planning. A keen eye for detail and exceptional organizational skills are paramount for success in this position.
Key Responsibilities:
Key Responsibilities:
- Oversee the day-to-day operations of the office, ensuring a seamless workflow.
- Manage office supplies inventory, ordering, and distribution.
- Act as the primary point of contact for building management and external vendors, negotiating contracts and ensuring timely service.
- Supervise and train receptionists, administrative assistants, and other office support staff.
- Develop and implement office policies and procedures to enhance efficiency and organization.
- Manage the office budget, tracking expenses and processing invoices.
- Coordinate travel arrangements, accommodation, and meeting schedules for partners and visiting clients.
- Organize and manage internal and external office events, including client seminars and staff parties.
- Ensure the office is well-maintained, clean, and presentable at all times.
- Handle incoming and outgoing mail, deliveries, and correspondence.
- Provide executive administrative support to partners as needed, including calendar management and document preparation.
- Maintain and update office records and databases.
- Ensure compliance with health and safety regulations.
- Implement and manage security procedures for the office.
- Assist with onboarding new employees, including workspace setup and administrative tasks.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 4 years of experience in office management or a senior administrative role, preferably within a professional services environment.
- Proven experience in supervising staff and managing vendor relationships.
- Excellent organizational and time management skills with a strong ability to prioritize tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong communication and interpersonal skills, both written and verbal.
- Experience with budget management and financial administration.
- Ability to handle confidential information with discretion.
- Proactive problem-solver with a resourceful approach.
- Experience in event planning is a plus.
- Knowledge of office equipment and troubleshooting basic technical issues.
This advertiser has chosen not to accept applicants from your region.
8
Office Manager - Executive Support
122001 Gurgaon, Haryana
₹600000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organization in Gurugram, is seeking an organized and proactive Office Manager to provide comprehensive administrative and executive support. This role is essential for ensuring the smooth and efficient operation of the office, supporting senior leadership, and fostering a productive work environment. The position adopts a hybrid work model, allowing for essential in-office duties alongside remote flexibility. The ideal candidate will be highly detail-oriented, possess excellent communication and organizational skills, and have a proven ability to manage multiple priorities effectively. You will be the go-to person for a wide range of administrative tasks, from managing schedules and correspondence to overseeing office facilities and coordinating events.
Key Responsibilities:
Key Responsibilities:
- Manage the day-to-day operations of the office, ensuring a clean, organized, and functional workspace.
- Provide high-level administrative and executive support to senior management, including calendar management, travel arrangements, and meeting coordination.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Prepare reports, presentations, and other documents as required.
- Oversee office supplies inventory and manage vendor relationships.
- Coordinate internal and external meetings, including logistics, catering, and minute-taking.
- Assist in the planning and execution of company events and team-building activities.
- Manage the reception area and ensure a professional and welcoming environment.
- Implement and maintain office policies and procedures.
- Liaise with IT support for hardware and software issues.
- Assist with onboarding new employees, including workstation setup and administrative tasks.
- Maintain confidentiality of sensitive information.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 4 years of experience in office management, executive assistance, or a similar administrative role.
- Proven experience in supporting senior leadership.
- Excellent organizational, time management, and multitasking skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills.
- Discretion and ability to handle confidential information with professionalism.
- Proactive problem-solver with a can-do attitude.
- Experience with event planning and coordination.
- Familiarity with office management software and tools.
- Ability to work independently and as part of a team.
- Prior experience in a hybrid work setup is a plus.
This advertiser has chosen not to accept applicants from your region.
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