155 Payroll Trainee jobs in India

Position Summary

Champion the entire payroll process and become the SME. Responsible for managing end-to-end payroll processes, ensuring accurate and timely salary disbursement, statutory compliance, and employee data management.

Position Responsibilities

• Manage and process monthly payroll for all employees in compliance with company policies and statutory regulations.
• Maintain and update employee payroll records including new hires, exits, bonuses and deductions.
• Ensure accuracy in salary calculations, reimbursements, and variable pay.
• Validate attendance, leave, overtime, and other inputs for payroll.
• Audits information and data flows into UKG by HR team members that may include salary changes, new hires, terminations, tax changes, etc.
• Manage statutory compliance including PF, ESI, PT, LWF, Income Tax, and other applicable laws.
• Calculates retro pay, set up wage garnishments; imports pay data files.
• Prepare payroll-related reports such as payslips, salary registers, and compliance summaries.
• Audits payroll prior to submission to ensure no overpayments, etc.
• Review timesheets for overtime calculations and research discrepancies; report to Director of HR any overtime worked that is out of compliance with India law.
• Review and reconciliation of any tax forms completed by UKG.
• Ensure proper deductions for benefit purposes.
• Conduct quarterly and annual payroll audits
• Address employee queries related to payroll, tax deductions, and pay slips.
• Stay updated with changes in labor laws, tax regulations, and payroll practices.
• Calculate and deduct monthly TDS on salaries as per Income Tax regulations.
• Working with the company's HRIS/Payroll provider, assist with Prepare and file quarterly TDS returns (Form 24Q).
• Issue Form 16 to employees within the prescribed timelines.
• Maintain updated records for all statutory filings and challans.
• Handle end-to-end employee insurance lifecycle addition, deletion, claims coordination, and policy renewal.
• Coordinate with insurance providers for premium quotations, negotiation, and onboarding.

Education and Experience

• Bachelor’s degree in commerce/finance/HR or related field.
• 3-5 years of hands on payroll administration experience, preferably in a mid-to-large organizations (minimum of 500 employees).
• Prior exposure to multi-state payroll processing within India.
• Strong knowledge of Indian payroll legislation and statutory compliance.
• Working knowledge in the implementation of UKG OneView Connect or any other payroll tool is a plus.
• Strong working knowledge of payroll software/tools (preferably UKG), as well as any prior working knowledge of GreytHR.
• Strong proficiency in MS Excel for reporting and reconciliation.
• In-depth understanding of statutory compliance and labor laws.
• Excellent analytical skills, attention to detail, and problem-solving ability.
• Excellent communication and interpersonal skills.
• Proven ability to work independently and meet tight deadlines.
• Knowledge of income tax planning and employee benefits administration.
• High sense of integrity and honesty, and proven ability to maintain confidentiality are a must.

Please note that this role profile is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Our Team:

Prepare, Provide, & Problem Solve Our daily mission as a team is to support our corporate and sales offices through exceptional service and communication. We strive to process payroll efficiently, accurately, and in compliance with labor and tax laws. Our goal is to keep our employees satisfied and well informed

About this Role:

The Payroll Administrator – Global role plays a critical role in ensuring global employees of Insight Global are paid accurately and on time. This includes a range of responsibilities from the coordination of processes across multiple teams, maintaining compliance with country-specific regulations, and processing payroll transactions. This role requires strong attention to detail, problem-solving skills, and a commitment to building scalable payroll processes that support a global workforce.

What You’ll Do:

• Responsible for reviewing, balancing, and processing accurate and on-time global payrolls

• Generate payroll reports and assist with audits

• Process payroll transactions such as premium pays, bonuses, and other one-off items

• Assist in building efficient and scalable global payroll processes

• Coordinate and collaborate with Accounting to confirm timely and accurate release of bank files for each payroll cycle

• Maintain accurate records on items processed including one-off payments, adjustments, and other payroll related data

• Work closely with country HR partners to process changes in payroll such as new hires, terminations, and salary adjustments

• Troubleshoots any global pay related issues

• Assist with answering employee paycheck related questions

• Collaborate with Legal on country specific regulations to ensure compliance such as pay calculations, overtime, payroll taxes, etc.

This job is for you if:

• You have a passion for helping others and a customer service mindset.

• You are detail oriented, and you seek to understand both the cause and effect of a situation.

• You are organized and have an ability to meet strict deadlines.

• You take initiative when problem solving and can work within a team.

• You can think creatively to benefit the team while also keeping the customer and company top of mind.

• You excel at cross-departmental collaboration and proactively bridging gaps between teams.

Relevant Experience:

• 3-5 years of payroll experience.

• Attentiveness to detail and ability to handle detail work in a timely manner.

• Strong work ethic, team player, and high degree of professionalism.

• Customer service experience.

• Strong analytical skills and ability to problem solve.

• Ability to work with confidential information.

• Strong organization skills with a keen ability to prioritize and multi-task.

• Strong skills across multiple advanced platforms, such as Microsoft.

• Strong understanding of payrolls systems and tax laws

• Experience with payroll software

Job Summary

We are seeking a detail-oriented and experienced Payroll Specialist to manage and execute

payroll processes across multiple geographies – US, UK, Australia, and India. The ideal

candidate will ensure timely and accurate payroll processing, statutory compliance, reporting,

and employee support while working closely with internal teams and external partners. This role

is critical in maintaining data integrity, compliance with global employment regulations, and

employee satisfaction.

Key Responsibilities

Payroll Processing

● Process end-to-end payroll for employees in the US, UK, AUS, and India, including

regular salary, bonuses, variable pay, reimbursements, and deductions.

● Ensure accurate payroll inputs by validating timesheets, leaves, bonuses, and incentive

plans.

● Prepare and review monthly payroll journals for all entities and coordinate with Finance

for payroll accounting.

● Maintain and update employee records such as department, designation, and

compensation changes.

Compliance & Reporting

● Ensure timely tax filings and compliance with statutory regulations across regions (e.g.,

IRS filings in the US, HMRC in the UK, ATO in Australia, and EPFO/ESI/PT in India).

● Prepare and file statutory reports including PF, ESI, LWF, PT, TDS, and Statutory

Bonus in India; and equivalents in other regions.

● Generate and distribute Form 16 (India), P60/P45 (UK), W-2/W-4 (US), and PAYG

summaries (Australia) as applicable.

● Assist in gratuity, earned leave, and other benefit valuations and provide required

data for actuarial reports.

● Support audits and provide documentation for internal and external compliance reviews.

Employee Support & Communication

● Act as a payroll advisor and point of contact for employees and internal departments

across geographies.

● Clarify employee queries regarding salary structure, tax treatment, statutory deductions,

and net pay.

● Drive awareness about pay components and compliance obligations across all regions.

Process Improvement & Stakeholder Collaboration

● Collaborate with HR, Finance, and external vendors (such as payroll processors and tax

consultants) to streamline payroll operations.

● Participate in HRMS implementation, automation initiatives, and global payroll system

upgrades.

● Continuously evaluate payroll processes and propose improvements for accuracy,

efficiency, and compliance.

Requirements

● Bachelor's degree in Finance, Accounting, HR, or a related field.

● Minimum 3–5 years of experience in multi-country payroll processing, preferably

covering US, UK, AUS, and India.

● In-depth knowledge of payroll compliance and statutory regulations across the

mentioned countries.

● Experience working with payroll systems such as ADP, Gusto, Paychex (US), Xero

(AUS), Sage (UK), or Indian payroll platforms like GreytHR or Zoho or DarwinBox.

● Strong proficiency in Excel and MS Office Suite.

● Excellent analytical, problem-solving, and communication skills.

● Ability to maintain confidentiality, prioritize tasks, and work under tight deadlines,

especially during month-end and year-end.

● Willingness to work flexible hours to coordinate across global time zones.