17 Personnel Coordinator jobs in India

Designation : Recruitment coordinator

Location : Bangalore ( Hybrid )- 2-3 days work from office

Shift : , EMEA and US (Night shifts )- CAB facility is Available

Experience : min 1+ years relevant experience

This is a fixed 1 year contract role with Randstad

about randstad enterprise

As the leading global talent solutions provider, Randstad Enterprise enables companies to create sustainable business value and

agility by keeping people at the heart of their organizations. Part of Randstad N.V., we combine unmatched talent data and market

insights with smart technologies and deep people expertise. Our integrated talent solutions — delivered by Randstad Advisory,

Randstad Sourceright and Randstad RiseSmart — help companies build skilled and agile workforces that move their businesses

forward.

Randstad Enterprise supports some of the world's most renowned brands to build their talent acquisition and management models

that not only meet their business needs today but also in the future. We offer solutions in Europe, Middle East and Africa (EMEA)

region, Asia Pacific (APAC) region as well as in North America (NAM) region. This results in a digital way of working and requires a

proactive mind-set.

● Our solutions know no limits, we have proven experience delivering market-leading MSP, RPO, Total Talent, and Services

Procurement Solutions including technology, talent marketing, talent intelligence, and workforce consulting services.

● We create the best talent experience, from attraction to onboarding and onto ongoing career development, we

understand the human and digital touchpoints that compel talent to join and stay with a company.

● We know where the talent of tomorrow is, how they behave, what they are looking for, and how to build their loyalty

toward a specific company employer brand.

● We push the boundaries of our industry to be able to see around the corner for our clients, continually investing in

innovation to stay ahead in our market.

about team

Aligned to a RPO, MSP or other client programs, you are part of a global recruitment coordinator community. Together with your

recruitment coordinator colleagues you build the next level of service for our Clients around the world. It’s a global team, where you

can learn from each other and grow professionally as well as personally. We embrace our differences, and know that our diverse

team is a strength that drives our human forward success. Together, we get life-saving medicines into our communities, smart cars

on the road, planes in the air, food on the table and technology in place to connect the world. And so much more.

This collaborative environment fosters continuous learning and professional growth, nurturing a culture where diverse perspectives

are valued and leveraged to strengthen our collective capabilities. Together, we strive towards impactful goals such as enhancing

skill development, fostering a culture of learning, and driving organizational success through effective talent delivery strategies. Our

efforts transcend boundaries, contributing to advancements in various sectors, including healthcare, transportation, technology, and

beyond, ultimately making a positive impact on society as a whole.

purpose of the job

The recruitment coordinator role plays a crucial function within Randstad Enterprise, focusing on coordinating recruitment activities

efficiently. As the demand for recruitment coordination grows among our clients, the role of recruitment coordinators becomes

increasingly vital. Through leveraging data insights and market understanding, we shape some of the most efficient recruitment

process strategies.

In this dynamic talent landscape, recruitment coordinators facilitate innovative process solutions and foster strategic partnerships

with our clients.

©Randstad Enterprise, Randstad RiseSmart & Randstad Sourceright are registered trademarks of Randstad N.V. We

are committed to developing an inclusive and barrier-free recruitment process and work environment. If you require

any reasonable accommodations, please let our Internal Talent Acquisition team know.

roles and responsibilities

Interview coordination

● Manage and oversee the entire recruitment process, including scheduling interviews, coordinating with hiring managers,

and facilitating candidate communication.

● Efficiently manage interview schedules for multiple candidates and hiring managers, ensuring that all parties are available

and informed of interview times and locations.

● Arrange all logistical aspects of interviews, including booking meeting rooms, coordinating video conferencing facilities,

and arranging travel accommodations if necessary.

● Coordinate with hiring managers and interviewers to confirm their availability for scheduled interviews and reschedule as

needed to accommodate conflicts or emergencies.

● Coordinate panel interviews involving multiple interviewers, ensuring that all panel members are briefed on the interview

format and have access to candidate information beforehand.

● Facilitate virtual interviews via video conferencing platforms, troubleshooting technical issues and ensuring a smooth

interview experience for both candidates and interviewers.

Data collection and management

● Maintain and update client’s applicant tracking systems and databases to ensure accurate and up-to-date records of

candidates and their status in the recruitment pipeline.

● Gather feedback from interviewers following candidate interviews, collating comments and assessments to inform hiring

decisions and provide constructive feedback to candidates.

● Maintain accurate records of interview schedules, outcomes, and feedback in the applicant tracking system or recruitment

database for future reference and reporting purposes.

● Continuous Improvement: Identify opportunities to streamline and improve the interview coordination process,

implementing enhancements to increase efficiency and effectiveness over time.

● Ensure compliance with relevant employment laws and regulations, maintain accurate documentation related to

recruitment activities, and uphold confidentiality and data protection standards.

● Collaborate with other members of the team and hiring managers to support overall recruitment objectives and initiatives.

competencies

Communication skills

Clear and effective communication is essential for coordinating interviews, interacting with candidates, and collaborating with hiring

managers and team members.

Organization skills

Strong organizational skills are crucial for managing multiple interview schedules, coordinating logistics, and maintaining accurate

records.

Time management and attention to detail

The ability to prioritize tasks, meet deadlines, and handle multiple responsibilities simultaneously is essential in a fast-paced

recruitment environment. Being detail-oriented helps ensure accuracy in scheduling, documentation, and candidate communication,

preventing errors and oversights.

Customer service orientation

Recruitment coordinators should have a customer-focused mindset, providing excellent service to candidates, hiring managers, and

other stakeholders throughout the recruitment process.

problem solving skills

©Randstad Enterprise, Randstad RiseSmart & Randstad Sourceright are registered trademarks of Randstad N.V. We

are committed to developing an inclusive and barrier-free recruitment process and work environment. If you require

any reasonable accommodations, please let our Internal Talent Acquisition team know.

The capacity to quickly identify and address issues or challenges that arise during the interview coordination process is valuable for

maintaining efficiency and minimizing disruptions.

teamwork

Collaboration and teamwork are key for coordinating interviews seamlessly and supporting overall recruitment efforts within the

organization.

job requirements

experience required

● Relevant experience in a customer service/corporate services or similar high-volume role

(RPO/BPO/Recruitment/Sourcing).

● Min1-3 years experience in the recruiting and staffing or customer service industry is preferable.

● Ability to build rapport and maintain positive relationships with candidates, hiring managers, and colleagues contribute to

a collaborative and productive recruitment environment.

knowledge

● Google meet, zoom, skype, cisco webex, MS teams and other scheduling softwares.

● Multiple time-zones across the globe (Americas, Europe, Middle-East, Asia Pacific)

● Adapting to changing priorities, unexpected challenges, and evolving recruitment needs requires flexibility and the ability

to remain composed under pressure.

● Negotiating interview schedules, and other recruitment-related matters requires strong negotiation skills to achieve

mutually beneficial outcomes.

• Seniority Level
• Associate
• Industry
• Staffing and Recruiting
• Employment Type
• Contract
• Job Functions
• Human Resources
• Information Technology
• Skills
• Management
• Scheduling
• Applicant Tracking Systems
• Tracking Systems
• Attention to Detail
• Recruiting
• Client Relations

Years of experience : 3.5 yrs to 6 yrs

Role Description

As the Recruiting Coordinator, you will work closely with both recruiters and hiring teams to provide a reputable high-touch candidate experience. You will be a guide at creating solutions that accommodate diverse hiring needs and are responsible for driving accuracy and efficiency. This is a high-impact, high-potential role with incredible exposure to all aspects of the business. Join us!

Responsibilities

Schedule and coordinate complex phone, virtual, onsite and presentation interviews

Handle logistics for the recruiting process, including travel arrangement, expense reimbursements, generating offer letters and ensuring background checks are 100% completed

Build positive relationships with multiple recruiters, the hiring managers they support, and their candidates to drive an efficient process for providing a positive candidate experience, as well as handle any challenges that may occur

Strong ability to handle and prioritize multiple tasks in a high-demand environment while demonstrating professionalism and good judgment

Master our applicant tracking system, scheduling tools and organizational products including Workday, Quip and Google Suite

Pitch, lead, and drive team projects, often working interdepartmentally

Track and analyze data to deliver to partners and reduce interview rescheduling

What you’ll need to be successful:

A passion for partnership and positively chipping in to the success and reputation of the Recruiting Coordinator Team

Excellent communication skills and experience collaborating with all levels of an organization

High interest in customer service and a willingness to go above and beyond to get the job done

Outstanding attention to detail and social skills

Preferred Qualifications

4+ years of experience in a customer/client facing industry

2+ years of experience in an operational or administrative role

Experience will be evaluated based on alignment to the skills you'll use every day for the role (e.g. extracurricular leadership roles, military experience, volunteer work, etc.).

Degree or equivalent relevant experience required. Experience will be evaluated based on the core competencies for the role (e.g. extracurricular leadership roles, military experience, volunteer roles, work experience, etc.)

Job Description:

Roles and Responsibilities

1. On-boarding senior-level hiring across industries for short-term projects based on client requirements.

2. Focus on identifying and reaching out to top professionals who can provide industry insight and knowledge to our clients.

3. Grow the India/ Global Expert Network by recruiting key opinion leaders on a strategic/tactical mode, using recruiting campaigns, leveraging industry and professional lists, trade, and business associations, referrals, and other relationships.

4. Co-ordinate with client-facing Research Managers /Analysts/ Project leaders to gauge clients' needs and fulfill time-sensitive research requests for our clients by analyzing client inquiries.

Requirements:

Education: MBA (MUST).

Experience: 0–5 years.

• Freshers with prior HR internship experience in Recruitment / Sales / Marketing are eligible.
• Experienced candidates must have hands-on experience in sourcing using platforms such as LinkedIn, Apollo, ZoomInfo, D&B, Naukri , etc.

Job Title: Recruitment Coordinator

Location: Pune

Job Type: Full-Time

About the Role:

We’re seeking a highly organized, detail-oriented, and proactive Recruitment Coordinator to join our dynamic team at a leading global investment bank in Pune. This role is ideal for a motivated individual who thrives in a fast-paced, high-performance environment and is eager to contribute to a world-class recruiting function.

Key Responsibilities:

• Manage and coordinate the scheduling and logistics of interviews between candidates and hiring managers
• Ability to effectively work in a fast-paced, detail-oriented, and deadline-focused environment
• Prepare candidates for interviewing with our clients by providing all logistics for the day of the interview
• Support recruiters and hiring managers with logistics and reporting
• Maintain accurate records in our applicant tracking systems (ORC)
• Responsible for sending interview feedback requests in our applicant tracking system (ORC)
• Collaborate cross-functionally with HR and business teams
• Performs other related and ad-hoc duties and projects as assigned

Qualifications:

• 5+ years of experience in end-to-end recruitment co-ordination, including interview scheduling and collection of interview feedback
• Experience with Applicant Tracking Systems preferrable
• Exceptional attention to detail and organizational skills
• Excellent prioritization, writing, and oral communication skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Excel (basic to intermediate level)
• Ability to handle sensitive and confidential information appropriately
• Ability to effectively work in a fast-paced, detail-oriented, and deadline-focused environment

What We Offer:

• Exposure to high-level recruiting operations within a prestigious investment bank
• A collaborative, professional, and fast-paced team environment
• Hybrid work model with at least 2 days per week in the Pune office
• Opportunities for growth and development within a global organization

Job Title: Recruitment Coordinator

Location: Mumbai

Job Type: Full-Time

About the Role:

We’re seeking a highly organized, detail-oriented, and proactive Recruitment Coordinator to join our dynamic team at a leading global investment bank in Mumbai. This role is ideal for a motivated individual who thrives in a fast-paced, high-performance environment and is eager to contribute to a world-class recruiting function.

This role will support locations across Asia, and we are looking for someone who can start at 7:00 a.m. IST. The role will be hybrid.

Key Responsibilities:

• Manage and coordinate the scheduling and logistics of interviews between candidates and hiring managers
• Ability to effectively work in a fast-paced, detail-oriented, and deadline-focused environment
• Prepare candidates for interviewing with our clients by providing all logistics for the day of the interview
• Support recruiters and hiring managers with logistics and reporting
• Maintain accurate records in our applicant tracking systems (ORC)
• Responsible for sending interview feedback requests in our applicant tracking system (ORC)
• Collaborate cross-functionally with HR and business teams
• Performs other related and ad-hoc duties and projects as assigned

Qualifications:

• 5+ years of experience in end-to-end recruitment co-ordination, including interview scheduling and collection of interview feedback
• Experience supporting a global recruitment team (ideally including the following Asia locations: Japan, Australia, Hong Kong, Singapore)
• Experience with Applicant Tracking Systems preferrable
• Exceptional attention to detail and organizational skills
• Excellent prioritization, writing, and oral communication skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Excel (basic to intermediate level)
• Ability to handle sensitive and confidential information appropriately
• Ability to effectively work in a fast-paced, detail-oriented, and deadline-focused environment

What We Offer:

• Exposure to high-level recruiting operations within a prestigious investment bank
• A collaborative, professional, and fast-paced team environment
• Hybrid work model with at least 2 days per week in the Mumbai office
• Opportunities for growth and development within a global organization

• Assist in the recruitment process, including posting job openings, screening resumes, and scheduling interviews.
• Support the onboarding process for new hires, ensuring all necessary paperwork is completed and timely.
• Maintain accurate and up-to-date employee records in the HR Information System (HRIS).
• Prepare HR-related documents, such as offer letters, employment verification letters, and termination paperwork.
• Respond to employee inquiries regarding HR policies, procedures, and benefits.
• Assist in the administration of employee benefits programs.
• Coordinate HR events, training sessions, and meetings.
• Support performance management cycles by preparing necessary documentation.
• Ensure compliance with HR policies and labor laws.
• Assist with exit interviews and offboarding procedures.
• Generate HR reports as required.

• Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field.
• 0-2 years of experience in an HR support or administrative role. Fresh graduates with relevant internships will be considered.
• Knowledge of HR principles and best practices.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with HRIS software is a plus.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with confidentiality.
• Proactive attitude and eagerness to learn.
• Good interpersonal skills and ability to work collaboratively.

• Assist in the recruitment process, including posting job openings, screening resumes, and scheduling interviews.
• Facilitate the onboarding process for new employees, including preparing paperwork and coordinating orientation.
• Maintain accurate and up-to-date employee records in the HR Information System (HRIS).
• Prepare HR-related documents, such as employment contracts and letters.
• Support the administration of employee benefits programs.
• Assist in organizing and coordinating employee engagement activities and training sessions.
• Respond to employee inquiries regarding HR policies and procedures.
• Ensure compliance with HR policies and legal requirements.
• Assist with HR reporting and data analysis.
• Maintain confidentiality of sensitive employee information.
• Support the HR team with various administrative tasks as needed.
• Contribute to the continuous improvement of HR processes.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 0-2 years of experience in an HR support or administrative role.
• Strong understanding of HR principles and best practices.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with HRIS systems is a plus.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Detail-oriented with a high level of accuracy.
• Ability to work independently and collaboratively in a remote environment.
• Proactive attitude and eagerness to learn.