73 Personnel Coordinator jobs in India

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Female US IT Staffing Coordinator (Night Shifts)

Multiple Openings for US IT Staffing Coordinator (females) For Night Shifts Apply Now!

Dear Candidate,

ROBOTICS Technologies seeking a dynamic and results-driven US IT Recruiter to join our team. The ideal candidate will have experience in full-cycle IT recruitment, sourcing top technical talent, and working with US clients. You will be responsible for identifying, screening, and placing IT professionals in contract, contract-to-hire, and full-time roles across various industries.

Job Role: Human Resource Specialist

Key Responsibilities:

• Manage end-to-end recruitment for IT positions, including sourcing, screening, interviewing, and coordinating placements.

• Utilize job portals (Dice, Monster, LinkedIn, Indeed, etc.), internal databases, and social media to source potential candidates.

• Assess candidates' technical skills and experience through interviews and evaluations.

• Negotiate compensation, benefits, and contracts with candidates and clients.

• Build and maintain strong relationships with candidates, consultants, and hiring managers.

• Work with different work authorizations, including H-1B, OPT, CPT, Green Card, and US Citizens.

• Stay updated on industry trends, market rates, and hiring best practices

Salary: 14000 (Free AC hostel accommodation and food) + Incentives (Performance based)

Free Wi-Fi, TV & Quality food in hostel

WORK FROM OFFICE

Week offs: Saturday & Sunday

Work Timings: 6 PM to 4:30 AM (Night Shift)

office Location: 43/A MLA colony,

Road no :12 Banjara hills

Hyderabad - 500034

About us

Korn Ferry is a global organizational consulting firm, helping clients synchronize organization's talent strategy and structure to drive superior performance by providing client-focused solutions. This is delivered through various deep specialisms within - RPO, Executive Search, Leadership Development and Talent Consulting & Management, Coaching, Executive Recruiting, and Rewards & Benefits.

Korn Ferry operates and serves its clients by partnering in over 50 countries across worldwide markets with more than 10,000 dedicated specialists in various domains achieving meaningful progress and growth. We offer five core solutions :

• Organizational Strategy
• Assessment and Succession
• Talent Acquisition
• Leadership Development
• Total Rewards

Learn more at:

Role Summary:

Job title: Recruitment Coordinator

Experience: 1 to 3 yrs of experience

Location: Client office - Vikhroli, Mumbai.

Modality: Hybrid (2 days in office, 3 days wfh))

Note: The candidate will be operating from the client's office.

In pursuit of this, we are seeking to hire an exceptional 'Recruitment Coordinator ' to join our RPO Talent Acquisition team with our exciting client within the Pharma sector. The coordinator is a key member of our team, responsible for all aspects of coordination, operations and administration activity for the end-to-end hiring process. The RC will partner directly with recruiters and the candidates, to ensure all logistics related to interview scheduling and TA operations are managed professionally. This position demands an outstanding ability to multitask as well as superior organizational and time management skills. It requires an individual who always understands the necessity for confidentiality and professionalism and can deliver in a fast-paced, demanding environment with the ability to adapt to change.

Job description:

Role & Key responsibilities:

• Support the interview process and calendar management activities, ensuring an efficient and effective service is delivered to all involved in the hiring process.
• Coordinate candidate interviews , including sending meeting invites via various platforms like Outlook (using scheduling assistant to check for availability), MS-teams, Zoom, Google meet or ATS (Workday) preferred , booking conference/meeting rooms for both virtual and F2F interviews.
• Track, update and maintain candidate data in the applicant tracking system (ATS - Workday) in real time .
• Manage job postings process internally and externally as applicable in a timely and accurate manner ensuring quality control of information displayed and brand image.
• Conducting and assisting recruiters on the team with BGV process/Managing requisition audits on ATS/ Documentation/MIS reporting (pulling out ATS/dashboard reports as required under the TL's guidance), Maintaining ATS health, offer generation, post interview feedback follow ups (for the client's internal hiring).
• Takes ownership of complete client, stakeholder and candidate experience management throughout the interview process.
• Manage and maintain calendars and clear communication channels with different stakeholders (internal & external) across PAN- India, APAC regions and time zones .

Skills, Qualifications & Experience:

• Excellent communication skills (verbal + written - English) is non-negotiable.
• Previous TA operations/administration, coordination, scheduling experience, collecting documents, Background Checks, Offer creation is essential.
• Maintaining multiple stakeholder calendars and high volume interview scheduling requests requirements is a plus, experience scheduling high volume of interviews (atleast 15+) per day .
• A Bachelor's degree is a must in any field.
• Excellent time management, prioritization and organizational skills with high work standards and attention to detail.
• Flexible and adaptable to change, able to work in a fast-paced environment & manage calendars across pan-India regions and other time zones (if required) flawlessly .
• Strong technical aptitude with a working knowledge of Microsoft Office Suite (Excel, PowerPoint, Outlook, Word, MS-Teams, ATS etc.)
• Team player, responsible, confident with attention to detail are the most important skills for this role as it is client facing.

To apply , please apply here or send us your references (if any) with an updated CV mentioning the below details at - (to expedite the processing of the candidate's application):

Email subject: RC - Mumbai (Enter preferred location 'Vikhroli, Mumbai')

• Current company:
• Designation:
• Total yrs of experience as a recruitment coordinator?
• Do you have experience using Workday as an ATS platform?
• Any areas from the JD that you do not have experience in that you'd like to mention?
• Location of current residence:
• What is your preferred work location within Mumbai - Vikhroli?
• Current Annual CTC (mention the breakup - fixed + variable, if so structured):
• Expected CTC:
• Notice period:

Please attach your CV in the body of the email for our reference and review.

We appreciate and thank you for sending us your profile & details for this role. If it is a fit with the current requirement post our evaluation, we look forward to connecting with you a conversation to learn about more about what makes you awesome!

Korn Ferry is exponentially growing as we help our clients meet their talent needs. Come be a part of this amazing journey, together with over 10,000 of the best minds working with us that call us home.

Follow us on LinkedIn to stay updated for insights & various openings that we're hiring for -

Recruitment Coordinator

About LevelUP HCS

LevelUP HCS provides Recruiting Consulting Service sand Strategic Solutions that positions companies to confidently scale. Our experienced experts mesh appreciation of the human dynamic with recruitment goals, corporate considerations, and compliance requirements. We custom design and institute a scalable, seamless recruitment process that is fully integrated end-to-end for each client.

We are the first to deliver a recruitment solution that marries subject matter expert (SME) recruiters and management consulting to deliver high-quality hires at a low cost. We offer flexible solutions, including teams of on- or off-site dedicated recruiters.

Duties and Responsibilities

• Manage the scheduling and logistics of all interviews between candidates and hiring managers.
• Prepare candidates for interviewing with our clients by providing the job description and logistics for the day of the interview (e.g., interview itinerary).
• Confer with recruitment and external channels (candidates and vendors) to coordinate interviews with hiring managers.
• Organize, lead, and document post-interview debrief/feedback and post-mortems with interview teams and candidates.
• Create daily interview reports to be distributed to the recruitment team and reception.
• Conduct follow-up calls and quality-improvement studies with hiring managers and new hires.
• Initiate and maintain excellent working relations within the client’s Human Resources organization.
• Request and prepare all candidate paperwork for new hire/onboarding process.
• Manage unsolicited/referral resume management.
• Use effective communication approaches that include proactively keeping others informed, appropriately expressing ideas and thoughts verbally and in written form, and timeliness.
• Visits all hiring-manager departments to develop a thorough understanding of the department culture and uses that understanding to help candidates fully understand the opportunity.
• Additional recruitment-based responsibilities you will be assisting with:
• Stay informed of trends and innovative recruiting techniques to be competitive in state-of-the-art recruiting practices.
• Develop and maintain a network of contacts to help identify and source qualified leaders.
• Leverage in-house applicant tracking system to identify and recruit the very best candidates.
• Develop and maintain strong working relationships with our client’s leaders, vendors, community organizations, and other team members to create a partnership that yields success, predictable results, and credibility.
• Create and foster relationships with universities and diverse professional organizations to attract and recruit alumni and diversity candidates.
• Post internship positions on campuses and follow-up with applicants. Forward resumes to hiring managers and recruitment team for review.
• Coordinate and facilitate all activities with campus recruiting.
• Performs other related and ad-hoc duties and projects as assigned.

Required Skills and Attributes

• Knowledge and extensive past use of a server-based applicant tracking system.
• Excellent prioritization skills, writing, and oral communication skills are required.
• Ability to develop business cases and service requirements, while creating and managing strategic alliances.
• Ability to travel as required.
• Ability to handle sensitive and confidential information appropriately.
• Strong initiative and solid judgment abilities/skills.
• Must have the ability to quickly learn systems, processes, and procedures.
• Must be able to quickly assimilate technical information and build solutions to the optimal balance of meeting business needs, beating competitors, and operating within financial resource constraints.
• Ability to effectively work in a fast-paced, detail orientedand deadline-focused environment.
• Advanced knowledge using Microsoft Excel, Word, and PowerPoint.
• Must be Internet and social media savvy, specifically with websites such as LinkedIn, Facebook, and Twitter
• Strong project management skills

about team:

Our team is a group of talented and dedicated professionals who are passionate about our work and committed to delivering exceptional results. We are a close-knit group that values collaboration, open communication, and a supportive work environment. Our team is responsible for recruiting operations for fortune-500 clients across the globe, and we take pride in the important role we play in achieving the goals of our client's business. We are a diverse group with a range of skills and backgrounds, and we believe that our differences make us stronger.

We are committed to fostering a culture of learning and growth, and we encourage each other to take on new challenges and develop our skills. We believe in working hard and having fun, and we enjoy celebrating our successes together as a team.

Role : Recruitment Co-Ordinator - Contractual

To apply please fill up the Google form :

Location : Hyderabad / Bangalore

Shift : Day Shift

Interview coordination :

• Manage and oversee the entire recruitment process, including scheduling interviews, coordinating with hiring managers, and facilitating candidate communication.
• Efficiently manage interview schedules for multiple candidates and hiring managers, ensuring that all parties are available and informed of interview times and locations.
• Arrange all logistical aspects of interviews, including booking meeting rooms, coordinating video conferencing facilities, and arranging travel accommodations if necessary.
• Coordinate with hiring managers and interviewers to confirm their availability for scheduled interviews and reschedule as needed to accommodate conflicts or emergencies.
• Coordinate panel interviews involving multiple interviewers, ensuring that all panel members are briefed on the interview format and have access to candidate information beforehand.
• Facilitate virtual interviews via video conferencing platforms, troubleshooting technical issues and ensuring a smooth interview experience for both candidates and interviewers.

Data collection and Management :

• Maintain and update client’s applicant tracking systems and databases to ensure accurate and up-to-date records of candidates and their status in the recruitment pipeline.
• Gather feedback from interviewers following candidate interviews, collating comments and assessments to inform hiring decisions and provide constructive feedback to candidates.
• Maintain accurate records of interview schedules, outcomes, and feedback in the applicant tracking system or recruitment database for future reference and reporting purposes.
• Continuous Improvement: Identify opportunities to streamline and improve the interview coordination process, implementing enhancements to increase efficiency and effectiveness over time.
• Ensure compliance with relevant employment laws and regulations, maintain accurate documentation related to recruitment activities, and uphold confidentiality and data protection standards.
• Collaborate with other members of the team and hiring managers to support overall recruitment objectives and initiatives.

Competencies :

• Communication skills Clear and effective communication is essential for coordinating interviews, interacting with candidates, and collaborating with hiring managers and team members.
• Organization skills Strong organizational skills are crucial for managing multiple interview schedules, coordinating logistics, and maintaining accurate records.
• Time management and attention to detail The ability to prioritize tasks, meet deadlines, and handle multiple responsibilities simultaneously is essential in a fast-paced recruitment environment. Being detail-oriented helps ensure accuracy in scheduling, documentation, and candidate communication, preventing errors and oversights.
• Customer service orientation Recruitment coordinators should have a customer-focused mindset, providing excellent service to candidates, hiring managers, and other stakeholders throughout the recruitment process. problem solving skills
• Problem solving skills : The capacity to quickly identify and address issues or challenges that arise during the interview coordination process is valuable for maintaining efficiency and minimizing disruptions.

Required skill set & qualification :

• Relevant experience in a customer service/corporate services or similar high-volume role (RPO/BPO/Recruitment/Sourcing).
• 0-2 years experience in the recruiting and staffing or customer service industry is preferable.
• Ability to build rapport and maintain positive relationships with candidates, hiring managers, and colleagues contribute to a collaborative and productive recruitment environment.

Knowledge :

• Google meet, zoom, skype, cisco webex, MS teams and other scheduling software's.
• Multiple time-zones across the globe (Americas, Europe, Middle-East, Asia Pacific)
• Adapting to changing priorities, unexpected challenges, and evolving recruitment needs requires flexibility and the ability to remain composed under pressure.
• Negotiating interview schedules, and other recruitment-related matters requires strong negotiation skills to achieve mutually beneficial outcomes.

about team:

Our team is a group of talented and dedicated professionals who are passionate about our work and committed to delivering exceptional results. We are a close-knit group that values collaboration, open communication, and a supportive work environment. Our team is responsible for recruiting operations for fortune-500 clients across the globe, and we take pride in the important role we play in achieving the goals of our client's business. We are a diverse group with a range of skills and backgrounds, and we believe that our differences make us stronger.

We are committed to fostering a culture of learning and growth, and we encourage each other to take on new challenges and develop our skills. We believe in working hard and having fun, and we enjoy celebrating our successes together as a team.

Role : Recruitment Co-Ordinator - Contractual

To apply please fill up the Google form :

Location : Hyderabad / Bangalore

Shift : Day Shift

Interview coordination :

• Manage and oversee the entire recruitment process, including scheduling interviews, coordinating with hiring managers, and facilitating candidate communication.
• Efficiently manage interview schedules for multiple candidates and hiring managers, ensuring that all parties are available and informed of interview times and locations.
• Arrange all logistical aspects of interviews, including booking meeting rooms, coordinating video conferencing facilities, and arranging travel accommodations if necessary.
• Coordinate with hiring managers and interviewers to confirm their availability for scheduled interviews and reschedule as needed to accommodate conflicts or emergencies.
• Coordinate panel interviews involving multiple interviewers, ensuring that all panel members are briefed on the interview format and have access to candidate information beforehand.
• Facilitate virtual interviews via video conferencing platforms, troubleshooting technical issues and ensuring a smooth interview experience for both candidates and interviewers.

Data collection and Management :

• Maintain and update client’s applicant tracking systems and databases to ensure accurate and up-to-date records of candidates and their status in the recruitment pipeline.
• Gather feedback from interviewers following candidate interviews, collating comments and assessments to inform hiring decisions and provide constructive feedback to candidates.
• Maintain accurate records of interview schedules, outcomes, and feedback in the applicant tracking system or recruitment database for future reference and reporting purposes.
• Continuous Improvement: Identify opportunities to streamline and improve the interview coordination process, implementing enhancements to increase efficiency and effectiveness over time.
• Ensure compliance with relevant employment laws and regulations, maintain accurate documentation related to recruitment activities, and uphold confidentiality and data protection standards.
• Collaborate with other members of the team and hiring managers to support overall recruitment objectives and initiatives.

Competencies :

• Communication skills Clear and effective communication is essential for coordinating interviews, interacting with candidates, and collaborating with hiring managers and team members.
• Organization skills Strong organizational skills are crucial for managing multiple interview schedules, coordinating logistics, and maintaining accurate records.
• Time management and attention to detail The ability to prioritize tasks, meet deadlines, and handle multiple responsibilities simultaneously is essential in a fast-paced recruitment environment. Being detail-oriented helps ensure accuracy in scheduling, documentation, and candidate communication, preventing errors and oversights.
• Customer service orientation Recruitment coordinators should have a customer-focused mindset, providing excellent service to candidates, hiring managers, and other stakeholders throughout the recruitment process. problem solving skills
• Problem solving skills : The capacity to quickly identify and address issues or challenges that arise during the interview coordination process is valuable for maintaining efficiency and minimizing disruptions.

Required skill set & qualification :

• Relevant experience in a customer service/corporate services or similar high-volume role (RPO/BPO/Recruitment/Sourcing).
• 0-2 years experience in the recruiting and staffing or customer service industry is preferable.
• Ability to build rapport and maintain positive relationships with candidates, hiring managers, and colleagues contribute to a collaborative and productive recruitment environment.

Knowledge :

• Google meet, zoom, skype, cisco webex, MS teams and other scheduling software's.
• Multiple time-zones across the globe (Americas, Europe, Middle-East, Asia Pacific)
• Adapting to changing priorities, unexpected challenges, and evolving recruitment needs requires flexibility and the ability to remain composed under pressure.
• Negotiating interview schedules, and other recruitment-related matters requires strong negotiation skills to achieve mutually beneficial outcomes.

Recruitment Coordinator

About LevelUP HCS

LevelUP HCS provides Recruiting Consulting Service sand Strategic Solutions that positions companies to confidently scale. Our experienced experts mesh appreciation of the human dynamic with recruitment goals, corporate considerations, and compliance requirements. We custom design and institute a scalable, seamless recruitment process that is fully integrated end-to-end for each client.

We are the first to deliver a recruitment solution that marries subject matter expert (SME) recruiters and management consulting to deliver high-quality hires at a low cost. We offer flexible solutions, including teams of on- or off-site dedicated recruiters.

Duties and Responsibilities

• Manage the scheduling and logistics of all interviews between candidates and hiring managers.
• Prepare candidates for interviewing with our clients by providing the job description and logistics for the day of the interview (e.g., interview itinerary).
• Confer with recruitment and external channels (candidates and vendors) to coordinate interviews with hiring managers.
• Organize, lead, and document post-interview debrief/feedback and post-mortems with interview teams and candidates.
• Create daily interview reports to be distributed to the recruitment team and reception.
• Conduct follow-up calls and quality-improvement studies with hiring managers and new hires.
• Initiate and maintain excellent working relations within the client’s Human Resources organization.
• Request and prepare all candidate paperwork for new hire/onboarding process.
• Manage unsolicited/referral resume management.
• Use effective communication approaches that include proactively keeping others informed, appropriately expressing ideas and thoughts verbally and in written form, and timeliness.
• Visits all hiring-manager departments to develop a thorough understanding of the department culture and uses that understanding to help candidates fully understand the opportunity.
• Additional recruitment-based responsibilities you will be assisting with:
• Stay informed of trends and innovative recruiting techniques to be competitive in state-of-the-art recruiting practices.
• Develop and maintain a network of contacts to help identify and source qualified leaders.
• Leverage in-house applicant tracking system to identify and recruit the very best candidates.
• Develop and maintain strong working relationships with our client’s leaders, vendors, community organizations, and other team members to create a partnership that yields success, predictable results, and credibility.
• Create and foster relationships with universities and diverse professional organizations to attract and recruit alumni and diversity candidates.
• Post internship positions on campuses and follow-up with applicants. Forward resumes to hiring managers and recruitment team for review.
• Coordinate and facilitate all activities with campus recruiting.
• Performs other related and ad-hoc duties and projects as assigned.

Required Skills and Attributes

• Knowledge and extensive past use of a server-based applicant tracking system.
• Excellent prioritization skills, writing, and oral communication skills are required.
• Ability to develop business cases and service requirements, while creating and managing strategic alliances.
• Ability to travel as required.
• Ability to handle sensitive and confidential information appropriately.
• Strong initiative and solid judgment abilities/skills.
• Must have the ability to quickly learn systems, processes, and procedures.
• Must be able to quickly assimilate technical information and build solutions to the optimal balance of meeting business needs, beating competitors, and operating within financial resource constraints.
• Ability to effectively work in a fast-paced, detail orientedand deadline-focused environment.
• Advanced knowledge using Microsoft Excel, Word, and PowerPoint.
• Must be Internet and social media savvy, specifically with websites such as LinkedIn, Facebook, and Twitter
• Strong project management skills

• Assist with the posting of job advertisements on various platforms.
• Schedule interviews and coordinate candidate availability with hiring managers.
• Manage candidate communication throughout the recruitment process, responding to inquiries and providing updates.
• Prepare and send out offer letters and employment contracts.
• Maintain and update the applicant tracking system (ATS) with candidate information and status updates.
• Assist in sourcing candidates by reviewing resumes and conducting initial screenings.
• Coordinate background checks and reference checks for shortlisted candidates.
• Prepare recruitment reports and track key metrics.
• Provide administrative support to the recruitment team, including data entry and document management.
• Help organize and participate in recruitment events and career fairs.
• Ensure compliance with all relevant employment laws and company policies.
• Contribute to improving the candidate experience by ensuring timely and professional communication.
• Onboard new hires by preparing necessary paperwork and coordinating orientation schedules.
• Manage and maintain recruitment-related documentation.
• Support the recruitment team in ad-hoc projects and initiatives.

• Proven experience as a Recruitment Coordinator, HR Assistant, or similar administrative role.
• Familiarity with Applicant Tracking Systems (ATS) is highly desirable.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.
• High school diploma or equivalent; Associate's or Bachelor's degree in a relevant field is a plus.
• A proactive approach and ability to work effectively in a team environment.
• Keen attention to detail and accuracy in data entry and record-keeping.