26 Practice Administration jobs in India

Our client is seeking a highly organized and proactive Senior Administrative Coordinator to join their fully remote Project Management Office (PMO). This role is crucial for ensuring the smooth and efficient operation of project management activities across the organization. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a proven ability to support multiple projects and stakeholders in a fast-paced environment. As a Remote Senior Administrative Coordinator, you will be responsible for managing project documentation, coordinating meetings, tracking project timelines, and facilitating communication between project managers, team members, and executives. Your duties will include maintaining project management software, preparing status reports, and assisting with resource allocation and budget tracking. This remote-first position requires strong proficiency in digital collaboration tools, excellent communication skills, and the ability to work independently with minimal supervision. We are looking for an individual who is a self-starter, highly motivated, and dedicated to providing comprehensive administrative support to ensure project success. The ability to anticipate needs, prioritize tasks effectively, and maintain confidentiality is essential. This is an excellent opportunity to contribute to a dynamic team and support critical business initiatives from the convenience of your home office. Responsibilities:

• Provide comprehensive administrative support to the Project Management Office (PMO).
• Manage project documentation, including plans, reports, meeting minutes, and action items.
• Coordinate project meetings, including scheduling, agenda preparation, and follow-up.
• Maintain and update project management software and tools (e.g., Jira, Asana, Trello).
• Track project timelines, milestones, and deliverables, and report on progress.
• Facilitate communication between project managers, team members, and stakeholders.
• Assist with resource scheduling and budget tracking for projects.
• Prepare regular project status reports and presentations for management.
• Manage administrative aspects of project onboarding and offboarding.
• Ensure adherence to PMO processes and standards.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in an administrative or project support role, preferably within a PMO.
• Proven experience supporting multiple projects and stakeholders simultaneously.
• Proficiency in project management software and tools (e.g., Microsoft Project, Jira, Asana).
• Excellent organizational, time management, and prioritization skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Ability to work independently, proactively, and effectively in a remote environment.
• High level of accuracy and attention to detail.
• Discretion and ability to handle confidential information.

Our client, a reputable organization in Nagpur, Maharashtra, IN , is seeking a diligent and detail-oriented Administrative Officer to manage its extensive records and documentation systems. This position plays a crucial role in ensuring the integrity, accessibility, and security of all organizational records. The ideal candidate will possess exceptional organizational skills, a strong understanding of record-keeping best practices, and proficiency in managing both physical and digital archives. This role is structured as a hybrid position, offering a blend of on-site work to facilitate necessary in-person coordination and remote work flexibility. You will be responsible for developing and implementing efficient record management policies and procedures, overseeing document classification, retention, and disposal, and ensuring compliance with all relevant regulations. A keen eye for detail, a systematic approach, and strong communication skills are essential for success in this role.

Key Responsibilities:

• Develop, implement, and maintain effective records management policies and procedures across the organization.
• Oversee the systematic classification, filing, and retrieval of all organizational documents, both physical and electronic.
• Ensure the accurate and timely archiving of records according to established retention schedules.
• Manage the secure storage and disposal of records, adhering to legal and organizational requirements.
• Maintain and update the electronic document management system (EDMS), ensuring data accuracy and accessibility.
• Conduct regular audits of records management systems to ensure compliance and identify areas for improvement.
• Train staff on records management policies and procedures.
• Respond to requests for information and records from authorized personnel.
• Liaise with relevant departments to ensure proper document control and information management practices.
• Assist in the digitization of paper records and the management of digital workflows.
• Maintain the confidentiality and security of sensitive information.

Qualifications:

• Bachelor's degree in Business Administration, Library Science, Information Management, or a related field.
• Minimum of 3 years of experience in records management, archives management, or a similar administrative role.
• Strong understanding of records management principles, lifecycle management, and best practices.
• Proficiency in using document management software and databases.
• Excellent organizational and time management skills, with a meticulous attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Familiarity with data privacy regulations (e.g., GDPR, local equivalents) is an asset.
• Experience with digitization projects is desirable.
• Ability to adapt to a hybrid work schedule, balancing on-site and remote responsibilities effectively.

This is a great opportunity for a proactive administrator to contribute significantly to our client's organizational efficiency and compliance framework.

Our client, a rapidly expanding tech firm, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to its senior leadership team in Noida, Uttar Pradesh . This hybrid role offers a dynamic work environment, blending in-office collaboration with remote flexibility. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have a proven track record of managing complex schedules, travel, and administrative tasks with utmost professionalism and discretion.

Responsibilities:

• Manage and coordinate complex calendars for senior executives, including scheduling meetings, appointments, and conference calls, both internal and external.
• Arrange and manage domestic and international travel logistics, including flights, accommodation, visas, and ground transportation.
• Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and polish.
• Organize and prepare materials for board meetings, executive committee meetings, and other key engagements.
• Handle confidential information with discretion and maintain strict confidentiality.
• Serve as a primary point of contact for internal and external stakeholders, screening calls and visitors.
• Manage expense reporting and reconciliation for executives.
• Coordinate office events, team-building activities, and special projects as assigned.
• Maintain organized filing systems, both physical and digital.
• Anticipate the needs of the executives and proactively address potential issues.
• Provide general administrative support, including mail handling, document management, and office supplies management.
• Act as a liaison between executives and other departments within the organization.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Executive Administrative Assistant, preferably supporting C-level executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Exceptional organizational and time-management skills, with the ability to prioritize effectively.
• Strong written and verbal communication skills, with excellent grammar and attention to detail.
• Proven ability to handle confidential information with tact and discretion.
• Experience in coordinating complex travel arrangements and managing expense reports.
• Proactive approach, with the ability to anticipate needs and take initiative.
• Professional demeanor and strong interpersonal skills.
• Adaptability and flexibility to manage changing priorities in a fast-paced environment.
• Previous experience in the technology sector is a plus.

This role is essential for ensuring the smooth and efficient operation of the executive office.

Our client, a dynamic organization located in Ghaziabad, Uttar Pradesh, IN , is seeking a highly organized and proactive Operations Administrator to manage office operations and provide crucial administrative support. This role is essential for ensuring the smooth and efficient functioning of the workplace, supporting both internal staff and external visitors. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. This is an on-site position, contributing directly to the daily success of the office.

Responsibilities:

• Oversee daily office operations, ensuring a clean, organized, and welcoming environment.
• Manage office supplies, inventory, and equipment; place orders as needed.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff.
• Handle incoming and outgoing correspondence, including emails, mail, and faxes.
• Greet visitors and direct them to the appropriate personnel.
• Assist with the preparation of reports, presentations, and other documents.
• Maintain and update filing systems, both physical and digital.
• Provide administrative support to various departments as required.
• Manage office equipment maintenance and liaise with IT support for technical issues.
• Implement and enforce office policies and procedures.
• Handle basic bookkeeping tasks, such as processing invoices and expense reports.
• Act as a point of contact for vendors and service providers.
• Support event planning and coordination for internal and external meetings.
• Ensure the security and confidentiality of office information.
• Contribute to process improvement initiatives within the administrative function.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
• Minimum of 3 years of experience in an administrative, office management, or operations support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented with a high level of accuracy.
• Proactive and able to work independently with minimal supervision.
• Experience with office equipment (printers, copiers, phone systems).
• Basic understanding of bookkeeping principles is beneficial.
• Professional demeanor and strong customer service orientation.

This position requires full-time, on-site presence in Ghaziabad, Uttar Pradesh, IN .

Our client is seeking a highly organized and proactive Senior Administrative Officer to provide essential support for their project management office. This role is crucial in ensuring the smooth and efficient execution of diverse projects by managing administrative processes, facilitating communication, and maintaining project documentation. You will be responsible for a wide range of tasks including scheduling meetings, preparing agendas and minutes, managing project timelines, tracking deliverables, and maintaining project-related databases. Strong organizational skills and meticulous attention to detail are paramount. You will serve as a key point of contact for project stakeholders, both internal and external, ensuring effective information flow. Proficiency in project management software (e.g., Asana, Trello, Jira) and standard office productivity suites (Microsoft Office, Google Workspace) is required. This position, based in **Lucknow, Uttar Pradesh, IN**, offers a hybrid work arrangement, balancing office-based responsibilities with the flexibility of remote work. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to manage multiple priorities effectively in a fast-paced environment. You will contribute to improving administrative processes and supporting the project management team in achieving their objectives. A proactive approach to problem-solving and a commitment to providing high-quality administrative support are essential for success in this role. This is an excellent opportunity to contribute to the successful delivery of significant projects within a supportive team environment.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to support a team of senior leaders in Vadodara, Gujarat, IN . This role is ideal for a detail-oriented individual with a strong understanding of project management principles, who can effectively manage complex calendars, coordinate meetings, and facilitate the smooth operation of departmental activities. You will be the central point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. The ability to anticipate needs, prioritize tasks, and maintain confidentiality is paramount. This is a hands-on role that requires meticulous attention to detail and a commitment to providing top-tier administrative support.

Key responsibilities include:

• Managing and maintaining complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Coordinating project-related activities, including tracking deadlines, preparing documentation, and following up on action items.
• Preparing meeting agendas, taking minutes, and distributing follow-up notes and action items.
• Screening and prioritizing incoming communications, including emails and phone calls.
• Assisting with the preparation of reports, presentations, and other business documents.
• Managing office supplies and maintaining an organized filing system (both physical and digital).
• Liaising with other departments and external partners to ensure seamless communication and workflow.
• Providing general administrative support to the executive team, such as expense reporting and database management.
• Anticipating the needs of executives and proactively addressing them.
• Handling confidential information with the utmost discretion.
• Supporting the onboarding process for new team members.
• Assisting with event planning and coordination as needed.

The ideal candidate will have a Bachelor's degree or equivalent experience, with at least 3-5 years of experience as an Executive Assistant or in a similar administrative role. Proven experience with project coordination or management support is highly desirable. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software is essential. Excellent organizational, time management, and problem-solving skills are required, along with a professional demeanor and the ability to work effectively under pressure. This is an excellent opportunity for a motivated individual looking to contribute to a fast-paced and productive work environment.

**Job Description**
At Boeing, we innovate and collaborate to make the world a better place. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
**Overview**
As a leading global aerospace company, Boeing develops, manufactures and services commercial airplanes, defense products and space systems for customers in more than 150 countries. As a top U.S. exporter, the company leverages the talents of a global supplier base to advance economic opportunity, sustainability and community impact. Boeing's team is committed to innovating for the future, leading with sustainability, and cultivating a culture based on the company's core values of safety, quality and integrity.
**Technology for today and tomorrow**
The Boeing India Engineering & Technology Center (BIETC) is a 5500+ engineering workforce that contributes to global aerospace growth. Our engineers deliver cutting-edge R&D, innovation, and high-quality engineering work in global markets, and leverage new-age technologies such as AI/ML, IIoT, Cloud, Model-Based Engineering, and Additive Manufacturing, shaping the future of aerospace.
**People-driven culture**
At Boeing, we believe creativity and innovation thrives when every employee is trusted, empowered, and has the flexibility to choose, grow, learn, and explore. We offer variable arrangements depending upon business and customer needs, and professional pursuits that offer greater flexibility in the way our people work. We also believe that collaboration, frequent team engagements, and face-to-face meetings bring together different perspectives and thoughts - enabling every voice to be heard and every perspective to be respected. No matter where or how our teammates work, we are committed to positively shaping people's careers and being thoughtful about employee wellbeing.
With us, you can create and contribute to what matters most in your career, community, country, and world. Join us in powering the progress of global aerospace.
About Position / Position Summary
Boeing Global Enterprise Services (BGES) team is currently looking for **Senior** **Administrative Assistant** to join their team in **Delhi, India.**
The position will report to the Business Support Manager (BSM) and will receive day-to-day directions from this manager. The candidate will work closely with local agencies and vendors to proactively support the business needs related to Boeing personnel because of emerging business needs.
This includes but is not limited to Boeing infrastructure (office facilities), employee services, safety and security (disaster planning and business continuity) within the assigned location, and Invoice & payment process for vendors. The candidate should have a good command of the English language. Previous work experience with multinationals in similar environments is preferable.
The candidate must be willing to work in any office location within Delhi, be open to a flexible schedule, and support phone calls during off-hours
This role will be based out of New Delhi, India.
**Position Responsibilities:**
The responsibilities for this position include, but are not limited to the following:
+ Responsible for managing Workplace services through various 3rd party service providers.
+ Strong knowledge of Facilities Management & Operation and Event Management.
+ Maintaining excellent relationships with various Business stakeholders and Service Providers.
+ Actively engage with Business units to fulfill business requirements.
+ Ability to analyze the data and make the decision based on the data (Data-driven approach).
+ Ability to collaborate with other functions like Global Real Estate/Finance/HR/Security etc. as & when required to deliver the assigned scope of work.
+ Responsible for ensuring safety & security at the workplace and implementing EHS policies.
+ Monitor emergency response procedures such as dialogic/call tree/ERT members.
+ The candidate should be familiar with the compliance requirements for building/facility operations.
+ Sharing inputs on annual budget allocation & tracking planned vs actual spent
+ Ability to idea, develop, lead and execute operational excellence projects.
+ Maintains the operation-related records and documents including (not limited to) Building compliance.
+ Acts as focal for receipt and delivery of faxes and emails including express packages and publications.
+ Applies appropriate protocol, discretion, and diplomacy when assisting such visitors as government officials, company customers, and the media.
+ Take proper facilities round every morning & take appropriate corrective & preventive actions as required.
+ Briefing outsourced manpower like Housekeeping & Security as & when required.
+ Inspects & updates the Food Services Management sheet daily including weekly menu display & coordinating with supplier
+ Keep a tab on the Snacks vending Machine on daily basis, oversee sales & report out to BSS (Business Support Specialist); coordinate with supplier for breakdown.
+ Shows sensitivity to the culture and customs of local and foreign visitors
+ Monitor all the various registers kept at the front desk & rear entrance.
+ Coordinate with Businesses and Functions to fulfil the needs.
+ Issue necessary work permits to suppliers as & when required & filing the same
+ Keep a tab on first aid box inventory/check on expiry date & order supplies accordingly
+ Responsible for office supplies (stationery, cafeteria and cleaning) & Inventory keeping
+ Daily supervision of security guards, housekeeping and office boys
+ To monitor and verify the movement of materials and equipment in and out of the office
+ Provides general administrative support to all employees and visitors
+ Supports the BGES team during any event as & when directed
+ Supports the HR team during mass recruitment drive/hiring drive and Distribution of goodies
+ MIS - Daily, Weekly & Monthly e.g. Office safety/dialogic/call tree etc. or as needed
+ Update & circulate the desk phones extension list on a bi-monthly basis
+ Manage Meeting room booking requests by end users
+ Handling the complete Procure to Pay (P2P) process on the portal
+ Responsible for inward and outward couriers
+ Maintain all relevant compliance documents for manpower services suppliers
+ Clear employee LER/ TER with 100% receipts custody
+ Custodian / responsible for employee RFB / IT claims onward dispatch to BDO from time to time
+ Maintaining & reconciling the Distribution List (DL) for respective towers periodically
+ Supports BSS in the physical verification of assets
+ Get trained in operating FAS/PAS/ & help employees during any emergency evacuation; take part in mock drills
+ Mobile phone inventory and mobile phone distribution activity
+ Sim Inventory and Sim distribution activity
+ Car Lease services and data management
+ Data analysis on services
**Sample Reports**
+ Food Services - FSMS - Daily
+ Enterprise Space Management System (ESMS) - Monthly
+ Office Safety Checklist (OSC)- monthly
+ Dialogic reconciliation - monthly
+ Call tree - monthly
+ ERT list - monthly
+ Inventory - Stationary/HK/Pantry/M&E etc. -weekly
+ Monthly Metro pass issuance
+ Parking stickers
+ Extension List of employees
+ Gate Pass
+ Work Permit(s)
+ Contractual manpower attendance - demand vs supply
+ Mobile Phone inventory and distribution
The employer will not sponsor applicants for employment visa status.
**Basic Qualifications (Required Skills/Experience):**
+ A bachelor's degree in hospitality/administration/Engineering or equivalent is required as a BASIC QUALIFICATION.
+ At least 10+ years of relevant experience working in a Real Estate/IFM/Administrative environment.
+ Able to collaborate with internal team members as well as external stakeholders.
+ Entrepreneurial mindset and Ability to foster two-way collaboration.
+ Experience in Facilities Management / Workplace services is strongly required.
+ Ability to facilitate decision-making and Proactive risk management.
+ Effective Communicator with good verbal and written communication skills
+ Knowledge of advanced Microsoft Office tools (Word, Excel, PowerPoint, etc.)
+ People Management with good interpersonal skills and Intermediate analytical skills
+ Quick learner & has an eye for detail.
+ Customer-focused and Capability to manage and lead team.
**Typical Education & Experience:**
+ Education/experience typically acquired through advanced education (e.g. Bachelor) and typically 10 or more years' related work experience or an equivalent combination of education and experience (e.g. Master+ 9 years' related work experience).
**Relocation:**
This position does not offer relocation within INDIA.
Applications for this position will be accepted until **Oct. 27, 2025**
**Export Control Requirements:** This is not an Export Control position.
**Education**
Bachelor's Degree or Equivalent Required
**Relocation**
Relocation assistance is not a negotiable benefit for this position.
**Visa Sponsorship**
Employer will not sponsor applicants for employment visa status.
**Shift**
Not a Shift Worker (India)
**Equal Opportunity Employer:**
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
We have teams in more than 65 countries, and each person plays a role in helping us become one of the world's most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 ( and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Our client is seeking a highly organized and experienced Senior Administrative Officer to manage and streamline operational support functions. This is a fully remote position, offering the flexibility to lead administrative operations from your home office. You will be responsible for overseeing a wide range of administrative activities, ensuring the smooth and efficient functioning of the organization. The ideal candidate possesses exceptional organizational skills, strong leadership abilities, and a proven track record in administrative management, policy implementation, and process improvement. As a remote leader, you will leverage digital tools to coordinate with team members, manage resources, and ensure high standards of operational efficiency.

Key Responsibilities:

• Oversee daily administrative operations, including office management, facility coordination, and vendor management.
• Develop, implement, and enforce administrative policies and procedures to enhance efficiency and compliance.
• Manage budget for administrative expenses, ensuring cost-effectiveness and optimal resource allocation.
• Supervise and mentor administrative staff, providing guidance and performance feedback.
• Coordinate and manage internal and external communication channels.
• Oversee the procurement of office supplies, equipment, and services.
• Plan and coordinate company events, meetings, and travel arrangements.
• Ensure the maintenance of accurate and organized records and databases.
• Identify opportunities for process improvement and implement solutions to streamline operations.
• Act as a point of contact for staff inquiries and resolve administrative issues promptly.
• Maintain strong relationships with external stakeholders, including service providers and regulatory bodies.
• Ensure compliance with health, safety, and security regulations in the remote work environment.

Required Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field. A Master's degree is a plus.
• Minimum of 7 years of experience in administrative management or operations management.
• Proven experience in developing and implementing administrative policies and procedures.
• Strong leadership and team management skills, with experience managing remote teams.
• Excellent organizational, time management, and multitasking abilities.
• Proficiency in office management software and productivity tools (e.g., Microsoft Office Suite, Google Workspace).
• Strong communication, interpersonal, and problem-solving skills.
• Ability to work independently and take initiative in a remote setting.
• Experience in budget management and financial oversight for administrative functions.
• Knowledge of HR best practices and relevant employment laws is advantageous.
• Discretion and the ability to handle confidential information with integrity.

This remote role offers a significant opportunity to drive operational excellence and provide critical support to a growing organization, contributing from anywhere while supporting strategic objectives relevant to **Nagpur, Maharashtra, IN**. Our client values proactive leadership and efficient administration.

Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to their executive management team in Mysuru, Karnataka, IN . This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities will include managing complex calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. You will be responsible for handling confidential information with discretion and professionalism. Key duties involve drafting correspondence, maintaining accurate records, organizing and preparing for board meetings, and managing office supplies and equipment. A strong understanding of office management principles and proficiency in relevant software packages, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), is essential. The ability to anticipate needs and take initiative is highly valued. This is a Hybrid position, requiring presence in the Mysuru, Karnataka, IN office on designated days, with flexibility for remote work on other days.

Qualifications:

• Proven experience as a Senior Administrative Assistant or similar executive support role.
• Proficiency in calendar management, travel coordination, and event planning.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Discretion and a high level of confidentiality.
• Proficiency in Microsoft Office Suite and other relevant administrative software.
• Ability to work independently and as part of a team.
• A Bachelor's degree in Business Administration or a related field is preferred.

This role offers a competitive salary and benefits package. If you are a dedicated professional looking for a challenging and rewarding opportunity, we encourage you to apply.