2,498 Private Assistant jobs in India
Private Hire Assistant
Mumbai, Maharashtra
Soho House & Co
Posted 3 days ago
Job Viewed
Job Description
Who we are…
Soho House & Co is a collection of members' clubs, restaurants, hotels and cinemas, catering to those in the film, media, fashion and creative industries. The company has unique ventures throughout the UK, USA, Canada, Europe and Asia, with new openings planned globally.
The Mission…
Soho House is a platform for creativity and a space for its diverse membership to have fun, connect, discover and grow. Our passion is people, and we put members and our team at the heart of everything we do. We promote equality, respect and kindness within our walls, and in every community we create around the world.
Benefits
Soho House offers competitive compensation packages for our team members that feature global benefits and perks. Whether you’re seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to grow your career.
Membership
Two Week-offs a week
Discount on Food, wine-spirits & rooms
Discount on all Cowshed products (up to 50%)
Cookhouse & House Tonic: Our Cookhouse & Tonic Programmes offer unique food and drink Training, events and opportunities to inspire and educate.
Continuous training to develop yourself personally and professionally
Local Pension plan and Health Scheme
What We Are Looking For
We are primarily looking for someone who is used to working in hospitality as the position requires understanding of how operations work. You are good with people and have a positive attitude and good problem-solving skills.
You are also comfortable with systems and administrative tasks and with managing a little team and keep them motivated.
Furthermore, we would like you to be able to say yes to the following:
Team player who communicates well with all colleagues
Punctual, reliable and trustworthy
Sense of urgency
Yes, yes, yes mentality
Can do attitude
The role…
- Act as the primary point of contact for clients, addressing inquiries, conducting show arounds and providing information on private hire services. Suggest and create promotional activity in the form of offers, value added incentives.
- Communicate effectively to ensure client satisfaction and maintain positive relationships.
- Follow up on event bookings, ensuring pre-event information flow and ensure billing and invoicing processes are handled correctly. Build and maintain viable commercial databases across all relevant industries for e-mail and postal promotions of group collateral, offers, events and incentives.
- liaise with organizers to secure ancillary business. Identify what bespoke collateral (both physical and digital) the business needs, as it evolves, to effectively sell events, spaces and restaurant bookings to corporate clients and the public.
- Monitor and evaluate the quality of private hire services, gathering feedback from clients and drivers to identify areas for improvement.
- Implement improvements to enhance the overall private hire experience.
- Work closely with the Private Hire Manager and other team members to achieve common goals and contribute to the overall success of the private hire department.
- Organize, store and update event contracts, receipts and partner contact information.
- Coordinating regarding payment processes and event contracts with the finance team and private hire manager.
- Running internal weekly events meetings.
- Any other tasks assigned by the manager.
This advertiser has chosen not to accept applicants from your region.
0
Administrative Assistant - Executive Support
682001 Kochi, Kerala
₹25000 Monthly
WhatJobs
Posted today
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Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role is essential in ensuring the smooth and efficient operation of the executive office, managing a variety of administrative tasks and supporting senior leadership. The position operates on a hybrid model, offering a blend of in-office presence and remote work flexibility, located in Kochi, Kerala, IN .
As an Administrative Assistant, your responsibilities will include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements. You will prepare correspondence, reports, and presentations, ensuring accuracy and professionalism. Efficiently handling incoming communications, screening calls, and responding to inquiries on behalf of executives will be a key part of your role. You will also be responsible for maintaining confidential files and records, organizing and managing office supplies, and assisting with event planning and coordination.
We are looking for candidates with exceptional organizational and time-management skills, the ability to multitask effectively, and a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Strong written and verbal communication skills are required, along with excellent interpersonal skills to interact professionally with internal staff, clients, and external partners. Prior experience in an administrative or secretarial role, particularly supporting senior management, is highly desirable. Familiarity with office management systems and basic bookkeeping is a plus.
The ideal candidate will be a self-starter, capable of working independently and proactively identifying needs and solutions. Discretion and confidentiality are paramount in this role. You should be adaptable to changing priorities and possess a positive, can-do attitude. This hybrid position requires the ability to transition seamlessly between remote and in-office tasks, ensuring consistent support. If you are a reliable, detail-oriented professional seeking a challenging and rewarding administrative role, we encourage you to apply and contribute to our client's success.
As an Administrative Assistant, your responsibilities will include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements. You will prepare correspondence, reports, and presentations, ensuring accuracy and professionalism. Efficiently handling incoming communications, screening calls, and responding to inquiries on behalf of executives will be a key part of your role. You will also be responsible for maintaining confidential files and records, organizing and managing office supplies, and assisting with event planning and coordination.
We are looking for candidates with exceptional organizational and time-management skills, the ability to multitask effectively, and a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Strong written and verbal communication skills are required, along with excellent interpersonal skills to interact professionally with internal staff, clients, and external partners. Prior experience in an administrative or secretarial role, particularly supporting senior management, is highly desirable. Familiarity with office management systems and basic bookkeeping is a plus.
The ideal candidate will be a self-starter, capable of working independently and proactively identifying needs and solutions. Discretion and confidentiality are paramount in this role. You should be adaptable to changing priorities and possess a positive, can-do attitude. This hybrid position requires the ability to transition seamlessly between remote and in-office tasks, ensuring consistent support. If you are a reliable, detail-oriented professional seeking a challenging and rewarding administrative role, we encourage you to apply and contribute to our client's success.
This advertiser has chosen not to accept applicants from your region.
1
Administrative Assistant - Executive Support
226001 Lucknow, Uttar Pradesh
₹30000 Monthly
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This fully remote position offers an excellent opportunity to contribute to the smooth functioning of our executive team. You will be responsible for managing calendars, coordinating meetings, handling correspondence, preparing reports, and ensuring efficient administrative operations. The ideal candidate possesses outstanding communication skills, a keen eye for detail, and the ability to manage multiple priorities effectively within a virtual environment.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate meeting logistics, including virtual meeting setup, agendas, and distribution of materials.
- Screen and prioritize incoming communications, such as emails and phone calls.
- Organize and maintain digital and physical filing systems.
- Conduct research and compile data for reports and presentations.
- Assist with expense reporting and budget tracking as needed.
- Act as a liaison between executives and internal/external stakeholders.
- Provide general administrative support, including data entry and document management.
- Handle confidential information with the utmost discretion.
- Effectively utilize remote work tools and platforms to maintain seamless operations and communication.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize tasks, and meet deadlines.
- Discretion and a high level of professionalism in handling confidential information.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and other remote collaboration tools.
- Self-motivated and able to work independently with minimal supervision.
This advertiser has chosen not to accept applicants from your region.
2
Administrative Assistant - Executive Support
560001 Bangalore, Karnataka
₹350000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive executive support in **Bengaluru, Karnataka**. This role is crucial for ensuring the smooth day-to-day operations of senior management. You will be responsible for managing complex calendars, coordinating meetings, handling travel arrangements, preparing correspondence, and acting as a gatekeeper for executive communications. The ideal candidate possesses exceptional organizational skills, discretion, and the ability to multitask effectively in a fast-paced environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation.
- Prepare and edit correspondence, presentations, and reports.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a primary point of contact for internal and external stakeholders.
- Organize and prepare materials for meetings, including agendas and supporting documents.
- Take meeting minutes and track action items.
- Manage expense reports and process reimbursements.
- Maintain organized filing systems, both physical and digital.
- Assist with ad-hoc projects and administrative tasks as required.
- Handle confidential information with the utmost discretion and professionalism.
- Greet visitors and manage reception duties when necessary.
- Coordinate office supplies and manage vendor relationships.
- Anticipate the needs of the executives and proactively address them.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent calendar management and scheduling skills.
- Experience with travel booking and expense management.
- Strong written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- Ability to multitask and prioritize effectively.
- High level of discretion and confidentiality.
- A proactive and problem-solving attitude.
- Bachelor's degree or equivalent experience.
This advertiser has chosen not to accept applicants from your region.
3
Administrative Assistant - Executive Support
440001 Nagpur, Maharashtra
₹30000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide comprehensive executive support in Nagpur, Maharashtra, IN . This role is essential for ensuring the smooth operation of the executive office and requires a high degree of professionalism, discretion, and efficiency. The ideal candidate will be adept at managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, and handling various administrative tasks with precision. You will be the first point of contact for many internal and external stakeholders, and as such, excellent communication and interpersonal skills are paramount.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, meetings, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and direct phone calls, manage incoming mail and packages, and handle general inquiries.
- Organize and maintain filing systems, both physical and digital.
- Prepare meeting agendas, take minutes, and distribute follow-up actions.
- Assist with expense reporting and budget tracking.
- Conduct research and gather information as needed for various projects and tasks.
- Act as a liaison between executives and internal/external stakeholders.
- Manage office supplies and equipment.
- Anticipate the needs of executives and proactively address them.
- Maintain a high level of confidentiality and professionalism in all interactions.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience providing administrative support, preferably to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- High level of attention to detail and accuracy.
- Discretion and the ability to handle sensitive information.
- Experience with travel booking and expense management systems.
- Proactive attitude and problem-solving capabilities.
- Professional demeanor and presentation.
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant - Executive Support
520001 Krishna, Andhra Pradesh
₹45000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is critical for ensuring the smooth operation of executive-level activities and supporting the day-to-day efficiency of senior leadership. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities with poise and professionalism. You will be responsible for a wide range of administrative tasks, including calendar management, travel arrangements, meeting coordination, document preparation, and communication management. Confidentiality and discretion are paramount, as you will be handling sensitive information. This position requires strong interpersonal skills, proficiency with modern office technology, and the ability to anticipate needs and proactively address them.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic executive calendars, including scheduling meetings, appointments, and calls.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate meeting logistics, including room bookings, catering, and technical setup.
- Take meeting minutes and follow up on action items.
- Screen and manage incoming communications (emails, calls), prioritizing and responding as appropriate.
- Maintain organized filing systems, both physical and digital.
- Conduct research and compile information for various projects and tasks.
- Process expense reports and manage budget tracking for assigned executives.
- Act as a primary point of contact for internal and external stakeholders.
- Anticipate and proactively address the needs of the executives you support.
- Handle confidential information with the utmost discretion and security.
- Assist with personal errands and tasks as requested by executives, where appropriate.
- Provide administrative support to other team members as needed.
- Continuously seek ways to improve administrative processes and enhance efficiency.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience providing administrative support, preferably to C-suite executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Excellent interpersonal skills with the ability to interact professionally with all levels of staff and external contacts.
- High level of discretion and ability to handle confidential information.
- Ability to work independently, take initiative, and problem-solve effectively.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Familiarity with travel booking platforms and expense management software.
- Adaptability and flexibility to manage changing priorities in a remote work environment.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant - Executive Support
400601 Thane, Maharashtra
₹350000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in **Thane, Maharashtra, IN**. This role is pivotal in ensuring the smooth and efficient operation of the executive office, enabling senior leadership to focus on strategic priorities. The ideal candidate will be discreet, professional, and possess exceptional organizational and communication skills. This is a hybrid role, requiring a balance of in-office presence and remote flexibility. Responsibilities include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements (flights, accommodation, visas), and preparing meeting materials. You will also be responsible for handling correspondence, screening calls, preparing reports and presentations, and managing expense reimbursements. Maintaining confidentiality and exercising sound judgment in handling sensitive information are paramount. The ability to multitask, prioritize effectively, and anticipate the needs of executives is essential. A Bachelor's degree or equivalent experience, coupled with a minimum of 4 years of proven experience providing administrative or executive support, is required. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is a must. Familiarity with modern office technologies and virtual collaboration tools is also beneficial.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, hotels, and itineraries.
- Prepare agendas, compile documents, and take minutes for meetings as required.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail, screening and prioritizing as necessary.
- Assist with the preparation of reports, presentations, and other documents.
- Manage expense reports and processing of invoices.
- Maintain organized filing systems, both physical and digital.
- Act as a liaison between executives and internal/external stakeholders.
- Conduct research and gather information as needed for various projects.
- Proactively anticipate and address the needs of the executives supported.
- Bachelor's degree or equivalent experience in a relevant field.
- Minimum of 4 years of proven experience in an administrative or executive assistant role.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion and professionalism.
- Proven ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with virtual collaboration tools and modern office technology.
- Adaptability to work in a hybrid office setup.
This advertiser has chosen not to accept applicants from your region.
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6
Administrative Assistant - Executive Support
500081 Shaikpet, Andhra Pradesh
₹30000 Monthly
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client, a leading consulting firm, is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in Hyderabad, Telangana, IN . This role is essential for ensuring the smooth and efficient operation of the executive office, managing calendars, coordinating meetings, preparing documents, and handling correspondence. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, excellent communication abilities, and a professional demeanor. This position requires the ability to anticipate needs, manage multiple priorities, and maintain confidentiality.
Responsibilities:
Responsibilities:
- Manage complex calendars for senior executives, scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and direct incoming calls and emails, responding to inquiries as appropriate.
- Organize and maintain physical and digital filing systems.
- Prepare agendas for meetings and take minutes as required.
- Greet visitors and provide a high level of professionalism.
- Assist with expense reporting and invoice processing.
- Conduct research and compile information for various projects.
- Handle confidential information with discretion and integrity.
- Anticipate the needs of the executives and proactively address them.
- Liaise with internal departments and external stakeholders.
- Manage office supplies and equipment.
- High school diploma or equivalent; an associate's or bachelor's degree is a plus.
- Minimum of 3-5 years of experience in an administrative support role, preferably supporting senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and the ability to handle confidential information.
- Proactive approach and problem-solving skills.
- Experience with calendar management tools and travel booking systems.
- Professional and courteous demeanor.
This advertiser has chosen not to accept applicants from your region.
7
Administrative Assistant - Executive Support
641002 Coimbatore, Tamil Nadu
₹35000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support to their senior management team in Coimbatore, Tamil Nadu . This is an on-site role requiring strong attention to detail and the ability to manage multiple tasks efficiently in a fast-paced environment. You will be responsible for managing complex calendars, scheduling appointments and meetings, coordinating travel arrangements, preparing correspondence and reports, and handling confidential information with discretion. Your duties will include organizing and maintaining filing systems, managing office supplies, greeting visitors, and providing general administrative support to ensure the smooth operation of the executive office. The ideal candidate will possess excellent communication and interpersonal skills, proficiency in office software suites (Microsoft Office, Google Workspace), and strong organizational and time-management abilities. A professional demeanor, the ability to anticipate needs, and a proactive approach to problem-solving are essential. Experience supporting senior executives is highly desirable. You will act as a key point of contact for internal and external stakeholders, requiring tact and diplomacy in all interactions. This role offers an excellent opportunity to work closely with leadership, gain insight into strategic decision-making, and contribute to the efficiency of high-level operations. We are looking for a dedicated individual who is reliable, possesses a strong work ethic, and is committed to providing exceptional administrative support. Your ability to maintain confidentiality and handle sensitive information with integrity will be paramount. Join a supportive team and play a vital role in the day-to-day success of our executive functions.
This advertiser has chosen not to accept applicants from your region.
8
Administrative Assistant - Executive Support
560010 Bangalore, Karnataka
₹400000 Annually
WhatJobs
Posted 17 days ago
Job Viewed
Job Description
Our client is searching for a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive executive support. This role is critical in ensuring the smooth and efficient operation of the executive office. You will be responsible for managing a wide range of administrative tasks, serving as a key point of contact, and maintaining a high level of professionalism and discretion. Key responsibilities include managing calendars and scheduling appointments, coordinating domestic and international travel arrangements, preparing and editing correspondence, reports, and presentations, organizing and maintaining physical and digital filing systems, screening and prioritizing incoming communications, making arrangements for meetings, including preparing agendas and taking minutes, conducting research and compiling information as needed, and assisting with special projects as assigned. The ideal candidate will have a Bachelor's degree or equivalent experience, with a minimum of 3 years of proven experience as an Administrative Assistant, Executive Assistant, or in a similar role. Exceptional organizational and time management skills are essential, along with the ability to multitask and prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required. Excellent written and verbal communication skills are a must. Discretion and confidentiality are paramount. Experience with event planning and budget management is a plus. This position is based in **Bengaluru, Karnataka, IN**, offering a hybrid work arrangement, allowing for a blend of in-office presence and remote flexibility. We are looking for a dedicated professional who can anticipate needs, solve problems proactively, and contribute to a productive executive team. If you possess a strong work ethic, a keen eye for detail, and a commitment to providing exceptional administrative support, we invite you to apply.
This advertiser has chosen not to accept applicants from your region.
9