509 Records Management jobs in India

Join a high-performing group with a purpose: to grow a safer, cleaner, healthier future for everyone, every day.­­

We are hiring for Document Control Specialist in Halma company MST

Location - Bengaluru
Business Unit - Healthcare
Report to - Sr. Quality Systems Manager

We are simple, humble and approachable , and we believe in leadership at all levels to bring our purpose to life. Everyone at Halma India makes an impact, and so do you when you join us!

About us
Halma is a global group of life-saving technologies companies, driven by a clear purpose. We are an FTSE 100 company with headquarters in the UK and operations in 23 countries, including regional hubs in India, China, Brazil, and the US
Our diverse group of nearly 50 global companies specialise in market leading technologies that push the boundaries of science and technology.
For over 50 years, the combination of our purpose, strategy, people, DNA and sustainable business model has resulted in record long-term growth in revenues and profits and an increase in dividend by ≥ 5% every year – an achievement unrivalled by any company listed on the London Stock Exchange.

We have a team of over 250 professionals representing commercial, digital and support functions across our seven offices in India, two in Bengaluru and one each in Delhi, Mumbai, Thanjavur, Vadodara, and Ahmedabad.

HALMA INDIA IS CERTIFIED AS A GREAT PLACE TO WORK.
Here’s why working with us is fulfilling:

We offer a safe and respectful workplace , where everyone can be who they ‘REALLY’ are, feel free to bring their whole selves to work and use their unique talents, knowledge, expertise, experiences, & backgrounds to create meaningful outcomes.
We nurture entrepreneurial spirits and empower them to think beyond the possibilities, to discover, shape and build their own unique stories. Our diverse businesses and operations provide fulfilling opportunities to grow as individuals and make an impact.

Detailed job description

About Halma company MST
MST's passion is creating exceptional surgical devices and instruments used to restore or improve sight for patients all over the world. It is our relentless pursuit of addressing our customers’ needs that creates a profound customer preference. We strive to equip surgeons with the most innovative tools, enabling them to achieve the best possible outcomes for the patients. We constantly evolve to meet the distinct clinical needs of ophthalmic surgeons through our dedicated partnership with surgeon-designers, bringing innovation to ophthalmology. Expanding our offerings into excisional goniotomy, we now market micro-instruments used for adult and infantile glaucoma, which improve the health and livelihood of patients by providing a safe and effective surgical intervention.
MST- Objective
The Document Control Specialist is responsible for the administration and control of documents and records within the Quality Management System (QMS), ensuring compliance with applicable regulatory standards (e.g., FDA 21 CFR Part 820, ISO 13485, EU MDR). This position supports change control, elements of configuration management, and lifecycle control of design and manufacturing documentation. The role requires high attention to detail, strong organizational skills, and a deep understanding of document and change control principles in a highly regulated environment.

Responsibilities
Manage the full lifecycle of controlled documents including creation, review, approval, release, revision, obsolescence, and archival.
Ensure documentation complies with internal procedures and regulatory standards.
Administer the electronic Quality Management System (eQMS), including maintaining metadata, audit trails, workflows, and user permissions.
Share primary ownership of document & change control, as well as training administration.
Provide controlled documents in support of internal and external audits, ensuring document readiness and traceability.
Coordinate and process change orders in accordance with company procedures and regulatory expectations.
Ensure change documentation is complete, accurate, and reviewed/approved by appropriate stakeholders.
Monitor and support implementation of approved changes.
Assist in the maintenance of configuration control of product documentation throughout its lifecycle (e.g., Design History Files, Device Master Records).
Maintain and organize records in accordance with regulatory retention requirements and internal policies.
Ensure accessibility, security, and legibility of both electronic records during their required retention periods.
Serve as key user or administrator for the eQMS both from a document & change control standpoint, as well as training management.
Train and support users in document control and change control processes and system usage.
Identify and support process improvement initiatives related to document and configuration management.
Support the creation and revision of ERP-controlled items such as part numbers, BOMs, and routers.
Collaborate with cross-functional teams to ensure ERP changes are implemented accurately and consistently with documentation changes.
Enter and validate data in ERP changes related to change orders.
Performs other duties as necessary.

Critical Success factors
Minimum 3 years of experience in document control and/or configuration management in a highly regulated industry (e.g., medical device, pharmaceutical, aerospace).
Knowledge of FDA QSR, ISO 13485, and document control principles.
Experience with eQMS and ERP platforms. Master Control and Infor Syteline is highly desirable, but other similar systems would be considered acceptable.
Experience in using Project/Task Management Software is preferred. Click Up is highly desirable, but other similar systems (e.g., Jira, Asana, Monday, etc) would be acceptable.
Prior experience assisting in internal and external audits is preferred.

Academic qualification
Bachelor's degree in a technical, business, or administrative discipline, or equivalent experience.

Experience
Minimum 3 years of experience in document control and/or configuration management in a highly regulated industry (e.g., medical device, pharmaceutical, aerospace).

Key attributes
Strong skills in using Microsoft Word, especially with understanding how to use its complex document formatting features.
Experience in using Microsoft Teams, or other similar software such as Slack.
Strong organizational skills, attention to detail, and ability to manage multiple document workflows.
Strong communication (both written and oral) and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
Demonstrated ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
Proven high aptitude for adoption of technology and ability to configure a software environment.

Competencies
Detail-oriented and well-organized, with the ability to manage multiple tasks and priorities simultaneously.
Excellent communication and interpersonal skills, with the ability to work effectively in a cross-functional team environment.
Excellent English oral and written communication with precise attention to detail.
Strong work ethic, self-motivated, team player with strong interpersonal skills.
Strong analytical, problem-solving, and project management skills.

Join a high-performing group with a purpose: to grow a safer, cleaner, healthier future for everyone, every day.­­

We are hiring for Document Control Specialist in Halma company MST

Location - Bengaluru

Business Unit - Healthcare

Report to - Sr. Quality Systems Manager

We are simple, humble and approachable , and we believe in leadership at all levels to bring our purpose to life. Everyone at Halma India makes an impact, and so do you when you join us!

About us

Halma is a global group of life-saving technologies companies, driven by a clear purpose. We are an FTSE 100 company with headquarters in the UK and operations in 23 countries, including regional hubs in India, China, Brazil, and the US

Our diverse group of nearly 50 global companies specialise in market leading technologies that push the boundaries of science and technology.

For over 50 years, the combination of our purpose, strategy, people, DNA and sustainable business model has resulted in record long-term growth in revenues and profits and an increase in dividend by ≥ 5% every year – an achievement unrivalled by any company listed on the London Stock Exchange.

We have a team of over 250 professionals representing commercial, digital and support functions across our seven offices in India, two in Bengaluru and one each in Delhi, Mumbai, Thanjavur, Vadodara, and Ahmedabad.

HALMA INDIA IS CERTIFIED AS A GREAT PLACE TO WORK.

Here’s why working with us is fulfilling:

We offer a safe and respectful workplace , where everyone can be who they ‘REALLY’ are, feel free to bring their whole selves to work and use their unique talents, knowledge, expertise, experiences, & backgrounds to create meaningful outcomes.

We nurture entrepreneurial spirits and empower them to think beyond the possibilities, to discover, shape and build their own unique stories. Our diverse businesses and operations provide fulfilling opportunities to grow as individuals and make an impact.

Detailed job description

About Halma company MST

MST's passion is creating exceptional surgical devices and instruments used to restore or improve sight for patients all over the world. It is our relentless pursuit of addressing our customers’ needs that creates a profound customer preference. We strive to equip surgeons with the most innovative tools, enabling them to achieve the best possible outcomes for the patients. We constantly evolve to meet the distinct clinical needs of ophthalmic surgeons through our dedicated partnership with surgeon-designers, bringing innovation to ophthalmology. Expanding our offerings into excisional goniotomy, we now market micro-instruments used for adult and infantile glaucoma, which improve the health and livelihood of patients by providing a safe and effective surgical intervention.

MST-

Position Objective

The Document Control Specialist is responsible for the administration and control of documents and records within the Quality Management System (QMS), ensuring compliance with applicable regulatory standards (e.g., FDA 21 CFR Part 820, ISO 13485, EU MDR). This position supports change control, elements of configuration management, and lifecycle control of design and manufacturing documentation. The role requires high attention to detail, strong organizational skills, and a deep understanding of document and change control principles in a highly regulated environment.

Responsibilities

• Manage the full lifecycle of controlled documents including creation, review, approval, release, revision, obsolescence, and archival.
• Ensure documentation complies with internal procedures and regulatory standards.
• Administer the electronic Quality Management System (eQMS), including maintaining metadata, audit trails, workflows, and user permissions.
• Share primary ownership of document & change control, as well as training administration.
• Provide controlled documents in support of internal and external audits, ensuring document readiness and traceability.
• Coordinate and process change orders in accordance with company procedures and regulatory expectations.
• Ensure change documentation is complete, accurate, and reviewed/approved by appropriate stakeholders.
• Monitor and support implementation of approved changes.
• Assist in the maintenance of configuration control of product documentation throughout its lifecycle (e.g., Design History Files, Device Master Records).
• Maintain and organize records in accordance with regulatory retention requirements and internal policies.
• Ensure accessibility, security, and legibility of both electronic records during their required retention periods.
• Serve as key user or administrator for the eQMS both from a document & change control standpoint, as well as training management.
• Train and support users in document control and change control processes and system usage.
• Identify and support process improvement initiatives related to document and configuration management.
• Support the creation and revision of ERP-controlled items such as part numbers, BOMs, and routers.
• Collaborate with cross-functional teams to ensure ERP changes are implemented accurately and consistently with documentation changes.
• Enter and validate data in ERP changes related to change orders.
• Performs other duties as necessary.

Critical Success factors

• Minimum 3 years of experience in document control and/or configuration management in a highly regulated industry (e.g., medical device, pharmaceutical, aerospace).
• Knowledge of FDA QSR, ISO 13485, and document control principles.
• Experience with eQMS and ERP platforms. Master Control and Infor Syteline is highly desirable, but other similar systems would be considered acceptable.
• Experience in using Project/Task Management Software is preferred. Click Up is highly desirable, but other similar systems (e.g., Jira, Asana, Monday, etc) would be acceptable.
• Prior experience assisting in internal and external audits is preferred.

Academic qualification

• Bachelor's degree in a technical, business, or administrative discipline, or equivalent experience.

Experience

• Minimum 3 years of experience in document control and/or configuration management in a highly regulated industry (e.g., medical device, pharmaceutical, aerospace).

Key attributes

• Strong skills in using Microsoft Word, especially with understanding how to use its complex document formatting features.
• Experience in using Microsoft Teams, or other similar software such as Slack.
• Strong organizational skills, attention to detail, and ability to manage multiple document workflows.
• Strong communication (both written and oral) and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
• Demonstrated ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
• Proven high aptitude for adoption of technology and ability to configure a software environment.

Competencies

• Detail-oriented and well-organized, with the ability to manage multiple tasks and priorities simultaneously.
• Excellent communication and interpersonal skills, with the ability to work effectively in a cross-functional team environment.
• Excellent English oral and written communication with precise attention to detail.
• Strong work ethic, self-motivated, team player with strong interpersonal skills.
• Strong analytical, problem-solving, and project management skills.

Description

The Material Master Analyst is a key player in the Document Control/Configuration Management Team. 

This position is responsible for the accuracy, completeness, and management of material master data in SAP. This role works under the direction of the global Regulatory Compliance Manager within the Regulatory Affairs and Quality Assurance Compliance Organization.

Your Role -

·Create and maintain records contained in the SAP material master, bills of material (BOM), routers and part numbers to support new products, plant-to-plant product transfers, and changes to existing products

·Manage assignments from the engineering change order (ECO) work flow in an efficient and on-time manner

·Perform mass updates as required

·Make and document changes in SAP and manage workflow for inactive/obsolescence of BOM and individual part numbers as products are discontinued or revised

·Participation in projects and implementations across the business related to SAP material master data

·Develop templates and product structures within SAP as needed to achieve harmonization across the company

·Perform continuous audits of material master data to assure accuracy within SAP

·Audit manufacturing functions to BOM to assure accuracy

·Resolve and correct any issues using proper procedures identified by audits

·Work with individuals and teams throughout the business to support SAP material master issues in an efficient and customer-service focused manner

·Report on where-used, inventory storage locations, routers and unique part numbers to support SKU rationalization

·Document work instructions for assigned responsibilities

Additional responsibilities may include:

·Complete ECO and release products to the production floor

·Crosstrain and provide coverage for document control, other configuration management duties, and labels as required by the business

·Identify, analyze and propose changes to the BOM creation process to improve efficiencies across the department

Learn and understand the global regulations that govern the product portfolio

Required

3 +years of relevant experience in Material Master

Bachelor's degree and SAP certification desired

Time Type:

Full time

Job Type:

Regular

Work Shift:

N/A

Pay Rate Type:

Salary

John Cockerill, enablers of opportunities

Driven since 1817 by the entrepreneurial spirit and thirst for innovation of its founder, the John Cockerill Group develops large-scale technological solutions to meet the needs of its time: facilitating access to low carbon energies, enabling sustainable industrial production, preserving natural resources, contributing to greener mobility, enhancing security and installing essential infrastructures. 

Its offer to businesses, governments and communities consists of services and associated equipment for the sectors of energy, defence, industry, the environment, transports, and infrastructures. With over 6,000 employees, John Cockerill achieved a turnover of € 1,209 billion in 2023 in 29 countries, on 5 continents.

Location – Navi Mumbai

Job Purpose

The John Cockerill Group, a world leader in Green Hydrogen technologies has established itself as a reliable partner for all the stakeholders aiming to achieve Net zero emission targets. We are present across geographies and in all key energy markets. Our mission is to accelerate the transition to green hydrogen for a carbon-neutral world. We are a recognized leader globally for large-scale decarbonized hydrogen production solutions.

John Cockerill Hydrogen (JCH2) has Global footprints and to supports its International and domestic operations we are looking for a Document controller to be based in Mumbai (India) office.

Key Responsibilities

Lead and manage the Document Control functions of single or multiple projects.

Define and standardize the procedure for storage, review and transmission of all project related documents to internal and external stake holders (client/PMC/Vendors etc.)

Develop and implement SOP to ensure that all the documents are issued to the intended stake holders on time.

Generate reports for tracking of the documents receipt, issued and pending status.

Perform delay analysis for various internal and external wrt issuing and receipt of documents.

Prime administrator for company EDMS system as applicable.

Ensuring all Project documentation is in-line with project specific formatting and template structure.

Act as key personnel for receiving and submission of documents to clients and vendors.

Responsible for continuous improvement of the document control management system

Capable of interpreting and implementing the guidelines as specified in the document management system (manual/ Procedure) in all the project deliverables/documents.

Perform other secretarial and administrative function of the project and design office.

Contribute to preparation of technical publication and manuals of the company.

Ability to work safely in a demanding work environment. In critical situations, the ability to be flexible with work hours and assignments.

Detail oriented and outstanding organization skills.

Team working ability.

Education and Experience

Graduate in Art/ commerce streams or any other equivalent qualification.

10 to 12 years’ experience in similar roles of any industrial sector.

Good command over MS office tools, diploma in any computer applications course is preferred.

Exposure of working with Multinational companies is preferred.

Proficiency in English (Written / spoken) and basic exposure of French language is an advantage.

Who We Are

About John Cockerill

John Cockerill is a global player in energy transition. With more than 200 years of experience in energy, industry and mobility, the company designs and integrates innovative technology to facilitate access to low-carbon energy. These technologies and associated expertise are dedicated to the production, storage, and distribution of electricity from renewable energy sources and to optimizing the efficiency of power plants.

The technologies apply to steam-gas, hydraulic, hydrogen, solar, nuclear, wind and biomass energy.

To complement its commitment to the fight against climate change, John Cockerill is also deploying solutions to contribute to greener mobility, to produce responsibly, to preserve natural resources and to fight against insecurity.

In 2020 John Cockerill achieved a turnover of Euro 1.01 bn in 19 countries. John Cockerill, which is privately owned, employs 5,200 people worldwide, including more than 400 in India.

Equal Opportunity Employer

John Cockerill and all John Cockerill Companies are equal opportunity employers that evaluate qualified applicants without regard to race, color, national origin, religion, ancestry, sex (including pregnancy, childbirth, and related medical conditions), age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity or expression, and other characteristics protected by law.

Job Description  

Document Control Specialist   -   (   25000RB )   Description   ·    Conduct internal audits for operations/departments/projects as per the annual audit plan. ·    Ensure that corrective and preventive actions are taken and non-conformities are effectively closed-out. ·    Keep the auditees informed of the audit feedback for continual improvement. ·    Assist the quality assurance team to liaise with certification bodies before the recertification audits. ·    Assist the Quality Assurance Manager in preparing SOPs. ·    Drafting quality assurance policies. ·    Assist in Ensuring the Company SOPs are effective in implementation. ·    Assist the company departments/projects to understand the organization SOPs. ·    Assist in implementation of QA standards. ·    Conduct the new comer’s orientation. Pursue any other activities within the job scope assigned by his direct supervisor or organization management.   Qualifications     Minimum - Years of experience:  1-3 - Academic Qualifications:  Bachelor’s Degree  - Professional Certificates:   - Language proficiency: Intermediate at English - Computer skills: MS Office   :   Egypt/Ain Sokhana/Ain Sokhana/Site/Sokhna 360 :   Jun 16, 2025, 7:13:51 AM Main Function :   Quality Assurance   Company Name :   El Sewedy Infrastructure Business Group

 

**Company Description** Work with Us. Change the World.**

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.
- Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
- May revise system or schedule as required to ensure timely approvals and distribution.
- Ensures changes to document in a timely fashion in order to meet set deadlines.
- Responsible for coordination with other parties to make sure document edits are made and proofed.
- Tracks and keeps records of documents.
- Follows standardized procedures but may have to use discretion to complete project.
- Ensures document tracking and production system is maintained.
- Prepares and maintains a document control system for all forms of documentation.
- Makes copies of drawing for production and other company employees.
- Assures that all completed documents have been signed-off by the appropriate personnel.
- Distributes copies of documents to the appropriate personnel.
- Implements and follows company quality assurance program procedures.

**Qualifications** Education**:

- Bachelor's degree in Business, Engineering, or a related field is preferred.

**Additional Information**
- Excellent communication and presentation skills, with the ability to engage with a wide range of stakeholders, including community members, government agencies, and private developers.
- Ability to work both independently and as part of a collaborative team.

**About AECOM**

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public

**Freedom to Grow in a World of Opportunity**

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together - your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.

**Company Description**
**Work with Us. Change the World.**
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
**Job Description**
* Works under direct supervision on routine tasks as per established procedures.
* Works with other team members and/or end-users to troubleshoot basic problems.
* Effectively contributes to team goals.
* Participates in the development of basic solutions.
* Coordinates with Project Managers and IT/Records Management on the proper methods of protection for project records and makes recommendations on media, rotation, procedures, etc.
* Understands project needs and determines proper resources for projects.
* Evaluates external tools and resources.
* Prepares statistical reports on usage and efficiency of projects.
* Proactively identifies opportunities for improvement and cost savings.
* Analyzes and selects information services.
* Answers correspondence on special reference subjects.
* Selects and orders new resource materials.
* May be designated according to specialized functions.
**Qualifications**
+ Graduate in any stream from a recognized university
+ 0-2 years of professional experience in relevant engineering discipline
+ Ability to work in multidisciplinary teams and manage deliverables in a fast-paced environment
**Additional Information**
**About AECOM**
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
**What makes AECOM a great place to work**
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
**ReqID:** J10130239
**Business Line:** Transportation
**Business Group:** DCS
**Strategic Business Unit:** Europe & India
**Career Area:** Administration
**Work Location Model:** On-Site
**Legal Entity:** AEC India

John Cockerill, enablers of opportunities

Driven since 1817 by the entrepreneurial spirit and thirst for innovation of its founder, the John Cockerill Group develops large-scale technological solutions to meet the needs of its time: facilitating access to low carbon energies, enabling sustainable industrial production, preserving natural resources, contributing to greener mobility, enhancing security and installing essential infrastructures. 

Its offer to businesses, governments and communities consists of services and associated equipment for the sectors of energy, defence, industry, the environment, transports, and infrastructures. With over 6,000 employees, John Cockerill achieved a turnover of € 1,046 billion in 2023 in 29 countries, on 5 continents.

Location – Ghansoli, Navi Mumbai (India)

Job Purpose

The John Cockerill Group, a world leader in Green Hydrogen technologies has established itself as a reliable partner for all the stakeholders aiming to achieve Net zero emission targets. We are present across geographies and in all key energy markets. Our mission is to accelerate the transition to green hydrogen for a carbon-neutral world. We are a recognized leader globally for large-scale decarbonized hydrogen production solutions.

John Cockerill Hydrogen (JCH2) has Global footprints and to supports its International and domestic operations we are looking for a Document controller to be based in Mumbai (India) office.

Key Responsibilities

Lead and manage the Document Control functions of single or multiple projects.

Define and standardize the procedure for storage, review and transmission of all project related documents to internal and external stake holders (client/PMC/Vendors etc.)

Develop and implement SOP to ensure that all the documents are issued to the intended stake holders on time.

Generate reports for tracking of the documents receipt, issued and pending status.

Perform delay analysis for various internal and external wrt issuing and receipt of documents.

Prime administrator for company EDMS system as applicable.

Ensuring all Project documentation is in-line with project specific formatting and template structure.

Act as key personnel for receiving and submission of documents to clients and vendors.

Responsible for continuous improvement of the document control management system

Capable of interpreting and implementing the guidelines as specified in the document management system (manual/ Procedure) in all the project deliverables/documents.

Perform other secretarial and administrative function of the project and design office.

Contribute to preparation of technical publication and manuals of the company.

Ability to work safely in a demanding work environment. In critical situations, the ability to be flexible with work hours and assignments.

Detail oriented and outstanding organization skills.

Team working ability.

Education and Experience

Graduate in Art/ commerce streams or any other equivalent qualification.

10 to 12 years’ experience in similar roles of any industrial sector.

Good command over MS office tools, diploma in any computer applications course is preferred.

Exposure of working with Multinational companies is preferred.

Proficiency in English (Written / spoken) and basic exposure of French language is an advantage.

Who We Are

About John Cockerill

John Cockerill is a global player in energy transition. With more than 200 years of experience in energy, industry and mobility, the company designs and integrates innovative technology to facilitate access to low-carbon energy. These technologies and associated expertise are dedicated to the production, storage, and distribution of electricity from renewable energy sources and to optimizing the efficiency of power plants.

The technologies apply to steam-gas, hydraulic, hydrogen, solar, nuclear, wind and biomass energy.

To complement its commitment to the fight against climate change, John Cockerill is also deploying solutions to contribute to greener mobility, to produce responsibly, to preserve natural resources and to fight against insecurity.

In 2020 John Cockerill achieved a turnover of Euro 1.01 bn in 19 countries. John Cockerill, which is privately owned, employs 5,200 people worldwide, including more than 400 in India.

Equal Opportunity Employer

John Cockerill and all John Cockerill Companies are equal opportunity employers that evaluate qualified applicants without regard to race, color, national origin, religion, ancestry, sex (including pregnancy, childbirth, and related medical conditions), age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity or expression, and other characteristics protected by law.

Job Description

• Works under direct supervision on routine tasks as per established procedures. 
• Works with other team members and/or end-users to troubleshoot basic problems. 
• Effectively contributes to team goals.
• Participates in the development of basic solutions.
• Coordinates with Project Managers and IT/Records Management on the proper methods of protection for project records and makes recommendations on media, rotation, procedures, etc.
• Understands project needs and determines proper resources for projects.
• Evaluates external tools and resources.
• Prepares statistical reports on usage and efficiency of projects.
• Proactively identifies opportunities for improvement and cost savings.
• Analyzes and selects information services.
• Answers correspondence on special reference subjects.
• Selects and orders new resource materials.
• May be designated according to specialized functions.

Qualifications

• Graduate in any stream from a recognized university
• 0-2 years of professional experience in relevant engineering discipline
• Ability to work in multidisciplinary teams and manage deliverables in a fast-paced environment

Additional Information

About AECOM  

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. 

What makes AECOM a great place to work  

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.