2,245 Records Specialist jobs in India
Public Records Specialist (Back Office) Mumbai Remote
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About the Role: The primary responsibility for the position is to cross check all the records entered for the applicants who apply for jobs with the Clients of Sterling Talent Solutions Inc.
in the United States as per there rules What You'll Do: Perform online research on criminal records.
Quality check Follow quality guidelines and also achieve the targets set by the Team Leader Follow the IT Policy and Data Security guidelines What We're Looking for: Typing speed of 25 to 30 wpm / 90% accuracy.
Ability to comprehend & articulate Willingness to work in night shifts Good communication skill High Customer Service orientation Eye for Detail Graduation passed out* United States Equal Opportunity Employment: First Advantage is proud to be a global leader in removing barriers and supporting our community members to ensure the changing demographics of the workforce are reflected in our hiring and employment practices.
We value all of our candidates, employees, and clients, and place great emphasis on hiring and supporting qualified individuals in each role.
We are an equal opportunity employer.
We do not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, genetic information, or any other area protected by applicable law.
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ADMINISTRATIVE SUPPORT III
Posted 2 days ago
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**At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world.**
**Job Overview**
TE Connectivity Ltd. is a $16.5 billion global technology and manufacturing leader creating a safer, sustainable, productive, and connected future. For more than 75 years, our connectivity and sensor solutions, proven in the harshest environments, have enabled advancements in transportation, industrial applications, medical technology, energy, data communications, and the home. With 80,000 employees, including more than 7,500 engineers, working alongside customers in approximately 150 countries, TE ensures that EVERY CONNECTION COUNTS. Learn more at Requirements:**
We are looking for an organized and proactive Administrative Support professional to manage procurement coordination, sample shipments, IT equipment requests, and documentation. The role also includes general administrative and logistics support to ensure efficient day-to-day operations.
RESPONSIBILITIE
1.Coordinate end to end purchase - e.g. Creation of PR (Purchase request) for any order (Competitor samples, tools, etc.) and coordinate with purchase team.
2.Samples shipments, both export and import - Follow-ups/support with DHL team in case of any payments/technical issues.
3.Coordinate with the IT team for Laptop or accessories order.
4.Managing repository of various Engineering Standards and records.
5.Any other administrative and logistic task assigned from time to time.
**Desired Candidate Profile:**
Seeking a candidate with a B. Com or equivalent qualification and 2-5 years of relevant experience in supply chain management.Excellent written and verbal communication skills
Strong organizational and time-management abilities
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
Ability to prioritize, multitask, and work independently
High level of professionalism, discretion, and attention to detail
**Competencies**
Values: Integrity, Accountability, Inclusion, Innovation, Teamwork
EOE, Including Disability/Vets
Location:
Bangalore, KA, IN, 560066
City: Bangalore
State: KA
Country/Region: IN
Travel: None
Requisition ID: 137959
Alternative Locations:
Function: Administrative Support
TE Connectivity and its subsidiaries, affiliates, and operating units (collectively, the "Company") is committed to providing a work environment that prohibits discrimination on the basis of age, color, disability, ethnicity, marital status, national origin, race, religion, gender, gender identity, sexual orientation, protected veteran status, disability or any other characteristics protected by applicable law or regulation.
Administrative Support Specialist
Posted 1 day ago
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Administrative Support Senior Analyst
Posted today
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Key Responsibilities:
Administrative Management:
- Coordinate with various departments for day-to-day administrative requirements
- Manage office supplies inventory and procurement
- Manage Printing Stationary
- Handle visitor management and access control
- Maintain office documentation and records
- Coordinate internal events and meetings
- Arranging outside office - team lunch, dinner with negotiating rates
Soft Services Management:
- Oversee housekeeping & Security services
- Manage cafeteria operations and food vendors
- Coordinate pest control services
- Supervise landscaping and indoor plants maintenance
- Monitor waste management systems
- Manage mail room operations
Employee Support:
- Address employee queries regarding facility services
- Manage seating arrangements
- Handle employee transportation services
- Coordinate with IT for workspace setup
- Arrange accommodation for New Joinee
- Process employee Face access & ID cards
Vendor Management:
- Coordinate with service providers and vendors
- Monitor service level agreements (SLAs)
- Review vendor performance
- Process vendor payments and invoices
- Maintain vendor documentation
Health & Safety:
- Ensure compliance with health and safety regulations
- Coordinate fire safety drills
- Maintain first aid facilities
- Monitor COVID-19 protocols (if applicable)
- Conduct regular safety audits
Charge Back Data to Finance:
- Collection of Invoices & checking for accuracy
- Seeking approval and uploading in system
- Prepare Charge back data as per the department Cost centers and submit to finance Dept.
Oracle & Data Zen:
- Preparation of Purchase Order & STSO for Pan India Admin. Team.
- Creating New Vendor in Data Zen - Registration, change of vendor bankers & vendor email
Facility Charges:
- Checking & processing of RENT, CAM & UTILITIES Invoices (3rd , 4th & 9th Floor).
Events:
Technovation –
- Finalizing the venue, Breakfast, food, sitting arrangement, etc.
- Internal co-ordinating with the concerned departments for getting the activities done - printing of posters, gift finalization, printing, shirts, transportation of material, stage, photography, etc.
- To name a few - Republic Day, Women's Day, Independence Day, Diwali, Dussehra, Cricket tournament, Gala Night etc. & monthly employee engagement activities – in co-ordination with HR.
Hospitality:
- Interacting & co-ordinating with the foreign delegates for stay, local transportation & special lunch arrangement.
- Signing of Contract with negotiating on room rates with nearby hotel.
IBS Expansion:
- Co-ordinating with Admin Director and timely support extended.
Mapping and Administrative Support Specialist
Posted 2 days ago
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The **Mapping and Administrative Support Specialist** is primarily responsible for using design software to create customized, highly-detailed office maps and floor plans, per the requirements of Logitech's enterprise customers. They will also work closely with the Enterprise Support & Services teams to process the map creation requests, and fix or update maps as needed by our customers. The role will also assist with a variety of projects and administrative tasks related to the Support & Services team.
Successful candidates will have experience with Adobe Illustrator or similar software, as well as project management software such as JIRA, Asana, or similar products. They will also have experience in the customer support or services field, and familiarity with common needs and practices and common software tools of larger enterprise companies.
This role is not customer-facing, but will work closely with internal team members who do work with our customers, helping to enable an excellent customer experience from behind the scenes.
Your Contribution:
Be Yourself. Be Open. Stay Hungry and Humble. Collaborate. Challenge. Decide and just Do. These are the behaviors you'll need for success at Logitech. In this role you will:
+ Use Adobe Illustrator and similar tools to create floor plans
+ Use project management software to organize requests such as Asana and Jira
+ Be part of a team working to meet important business customer needs
+ Contribute to related projects and tasks within the department as needed
Key Qualifications:
For consideration, you must bring the following minimum skills and behaviors to our team:
+ Proficient in Adobe Illustrator
+ Proficient in Microsoft or Google workplace tools, particularly spreadsheets and data entry
+ Experience with project management tools such as JIRA, Asana, or similar
+ Strong knowledge of Windows
+ Strong written and verbal communication skills in formal / business settings
+ A perfectionist when it comes to creating projects and artwork
+ Experience in a technical support role strongly preferred, but not required
+ Knowledge of Logitech's products and software is helpful but not required
Education
4-year degree or equivalent experience
_Logitech is the sweet spot for people who are passionate about products, making a mark, and having fun doing it. As a company, we're small and flexible enough for every person to take initiative and make things happen. But we're big enough in our portfolio, and reach for those actions to have a global impact. That's a pretty sweet spot to be in and we're always striving to keep it that way._
_"All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability."_
If you require an accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at + 1- for assistance.
Across Logitech we empower collaboration and foster play. We help teams collaborate/learn from anywhere, without compromising on productivity or continuity so it should be no surprise that most of our jobs are open to work from home from most locations. Our hybrid work model allows some employees to work remotely while others work on-premises. Within this structure, you may have teams or departments split between working remotely and working in-house.
Logitech is an amazing place to work because it is full of authentic people who are inclusive by nature as well as by design. Being a global company, we value our diversity and celebrate all our differences. Don't meet every single requirement? Not a problem. If you feel you are the right candidate for the opportunity, we strongly recommend that you apply. We want to meet you!
We offer comprehensive and competitive benefits packages and working environments that are designed to be flexible and help you to care for yourself and your loved ones, now and in the future. We believe that good health means more than getting medical care when you need it. Logitech supports a culture that encourages individuals to achieve good physical, financial, emotional, intellectual and social wellbeing so we all can create, achieve and enjoy more and support our families. We can't wait to tell you more about them being that there are too many to list here and they vary based on location.
All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.
If you require an accommodation to complete any part of the application process, are limited in the ability, are unable to access or use this online application process and need an alternative method for applying, you may contact us toll free at +1- for assistance and we will get back to you as soon as possible.
Administrative Support for Immigration Solicitor
Posted 1 day ago
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- Manage and organize client files and documentation
- Upload and maintain accurate records on case management systems
- Coordinate client communications and schedule appointments
- Ensure compliance with filing deadlines and legal requirements
**Requirements**:
- Strong computer literacy
- Ability to work independently with mínimal supervision
- Quick learner with strong attention to detail
- Excellent organizational and time management skills
- Good written and verbal communication abilities
- Experience in an administrative role (preferred, but not required)
If you are a dedicated and adaptable individual with a passion for providing excellent administrative support, we encourage you to apply.
Send CV and cover letter
Pay: ₹15,000.00 - ₹22,000.00 per month
**Education**:
- Bachelor's (preferred)
**Experience**:
- total work: 1 year (preferred)
**Language**:
- Hindi (preferred)
- English (preferred)
Work Location: In person
Specialist, Records and Information Management (RIM)
Posted 2 days ago
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**Job Description:**
We are a global pharmaceutical company dedicated to transforming innovative science into medical solutions that deliver value and hope to patients and their families. By focusing on addressing unmet medical needs and operating with ethics and integrity, we strive to enhance the health and well-being of people worldwide
Astellas' Global Capability Centres (GCCs) are strategically located sites that give Astellas the ability to access talent across various functions in the value chain and to co-locate core capabilities that are currently dispersed. Our three GCCs are located in India, Poland and Mexico.
The GCCs will enhance our operational efficiency, resilience and innovation potential, enabling a timely response to changing business demands.
Our GCCs are an integral part of Astellas, guided by our shared values and behaviors, and are critical enablers of the company's strategic priorities, sustainable growth, and commitment to turn innovative science into VALUE for patients.
**Purpose and Scope:**
Under the direction of the Lead of Global RIM, responsible for planning, developing, and administrating the Records and Information Management ("RIM") program for our company. Provides consistent RIM guidance and leads RIM initiatives to ensure compliance with relevant regulatory, legal, and business requirements. Independently coordinates the resources necessary for successful execution of RIM projects, meets business objectives and ensures outstanding customer service.
**Responsibilities and Accountabilities** **:**
Job responsibilities cover various facets of the comprehensive Global RIM program across the company, including affiliates and sites.
+ Assist in implementation and maintenance of a comprehensive RIM program framework, including policies, procedures and the Record Retention Schedule that reflects current global pharmaceutical regulatory, legal, and business requirements.
+ Assist on RIM initiatives, monitors, and reports on progress in achieving program milestones.
+ Participate in design and implementation of change management efforts with respect to adherence to RIM policies and procedures, etc.
+ Collaborate with Litigation and other legal members on RIM-related and/or discovery issues and training for Legal Hold Order/information lifecycle management.
+ Participate in development of RIM procedures, guidelines, communications, and training for the Global RIM program.
+ Collaborates with IT to align corporate systems and to design and configure RIM tools to implementation of RIM practices in business processes; establishes standards for metadata capture and records classification.
+ Assist in support activities needed for RIM technology tools, such as migration, legacy data cleansing, system testing and validation activities.
+ Maintain the Global RIM SharePoint Intranet pages to make sure it provides appropriate RIM resources, training, and information to all employees.
+ Provides subject matter expertise for the company's Records Management Solution (RMS) powered by OpenText Content Manager across the enterprise.
+ Assist in the management of network of Business Liaisons, Site Liaisons and Records Coordinators to coordinate implementation, share best practices, and support compliance with RIM policies and practices.
+ Assist in development of annual communication plan to key stakeholders and what themes on which to focus, the media which will be used and on what schedule. Resolves RIM issues by evaluating and identifying business process improvements that will facilitate more efficient RIM and compliance with RIM governance
**Required Qualifications:**
+ Bachelor's Degree, preferably in Business, Library/Information Science or related field, or related experience and/or training.
+ 4+ years' experience with RIM practices and procedures, in the pharmaceutical industry preferred.
+ Strong project management skills.
+ Demonstrated interpersonal and negotiating skills.
+ Ability to work independently and collaboratively with all levels of associates and management.
+ Knowledge of systems, databases and electronic records management functionality in document management and collaborative systems (shared drives, M365 SharePoint, Veeva Vault, OpenText Content Manager.
+ Excellent verbal and written communication and listening skills.
**Preferred Qualifications:**
+ 5+ years' experience with RIM practices and procedures, in the pharmaceutical industry preferred.
+ Demonstrated experience working collaboratively to analyze processes and identify process improvements.
+ Advanced degree in business, management, or information management
+ Industry related designation and /or certifications: hold one or more, recognized Records and Information Management training certifications and accreditations such as ICRM, AIIM ERM and ECM Specialist / Practitioner, AIIM Certified Information Professional (CIP), ARMA Information Governance Professional (IGP).
**Working Environment:**
+ At our organization we recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with our company's' Responsible Flexibility Guidelines.
Category
Astellas is committed to equality of opportunity in all aspects of employment.
EOE including Disability/Protected Veterans
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Specialist, Records and Information Management (RIM)
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Job responsibilities cover various facets of the comprehensive Global RIM program across the company, including affiliates and sites.
Required Qualifications:
Preferred Qualifications:
Working Environment:
Manager - Site Administrative Support (Large-scale Solar PV project sites / EPC Sites))
Posted 1 day ago
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The Site Administrator will serve as the backbone of the project site, providing end-to-end administrative support for seamless execution and timely delivery of the solar asset.
The role is crucial for ensuring smooth Solar PV Project Site operations, compliance with company policies, efficient support for project teams, and strong local stakeholder coordination.
Key Responsibilities:
Site Administration & Coordination:
- Manage and oversee all day-to-day administrative activities at site, including office operations, facilities, and utilities.
- Maintain records of attendance, site registers, daily manpower, and work fronts.
- Support the Project/Construction Manager in site documentation, approvals, and reporting requirements.
- Handle all incoming and outgoing communication (letters, emails, notices) with contractors, vendors, and local authorities.
Logistics & Resource Management:
- Coordinate site logistics, accommodation, travel, and transportation for site staff and visitors.
- Maintain records and control of site material receipts, storage, and dispatch coordination with stores and procurement.
- Support mobilization and demobilization of manpower, contractors, and vendors.
Compliance & Documentation:
- Ensure statutory compliance records (labour laws, insurance, permits, local authority approvals) are updated and maintained.
- Support HR in maintaining payroll inputs, timesheets, and compliance reports for site workforce.
- Maintain organized filing of contracts, invoices, bills, and correspondence in line with IPP governance requirements.
- Facilitate site audits, inspections, and client/consultant visits with required documentation.
Stakeholder & Community Interface:
- Act as a liaison with local communities, landowners, and authorities for smooth execution and issue resolution.
- Support the project team in CSR-related activities and statutory obligations.
- Ensure that the site maintains a positive image and strong relations with external stakeholders.
Support to Project Execution:
- Assist project managers, engineers, and quality/safety teams with report generation, scheduling support, and MIS consolidation.
- Track and report site progress inputs for management dashboards.
- Provide administrative support during HSE drills, training, and site meetings.
Key Skills & Competencies:
- Strong organizational and multitasking ability with attention to detail.
- Excellent written and verbal communication skills in English and local language(s).
- Knowledge of site administration, statutory compliance, and labor law basics.
- Familiarity with MS Office, ERP systems, and document management tools.
- Interpersonal skills to liaise with contractors, authorities, and community stakeholders.
- Ability to work under pressure and adapt to the dynamic requirements of large-scale project sites.
Qualifications & Experience:
- Graduate in Administration/Commerce/Management (preferred).
- 7+ years of experience in site administration, preferably in EPC or utility-scale renewable energy projects.
- Proven track record in managing administration for large construction sites with multi-contractor environments.
- Experience with IPP or EPC site governance processes will be an added advantage.
Location: - Rajasthan for EPC or utility-scale renewable energy projects sites.
Manager - site administrative support (large-scale solar pv project sites / epc sites))
Posted today
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Job Description
The Site Administrator will serve as the backbone of the project site, providing end-to-end administrative support for seamless execution and timely delivery of the solar asset.The role is crucial for ensuring smooth Solar PV Project Site operations, compliance with company policies, efficient support for project teams, and strong local stakeholder coordination.Key Responsibilities:Site Administration & Coordination:Manage and oversee all day-to-day administrative activities at site, including office operations, facilities, and utilities.Maintain records of attendance, site registers, daily manpower, and work fronts.Support the Project/Construction Manager in site documentation, approvals, and reporting requirements.Handle all incoming and outgoing communication (letters, emails, notices) with contractors, vendors, and local authorities.Logistics & Resource Management:Coordinate site logistics, accommodation, travel, and transportation for site staff and visitors.Maintain records and control of site material receipts, storage, and dispatch coordination with stores and procurement.Support mobilization and demobilization of manpower, contractors, and vendors.Compliance & Documentation:Ensure statutory compliance records (labour laws, insurance, permits, local authority approvals) are updated and maintained.Support HR in maintaining payroll inputs, timesheets, and compliance reports for site workforce.Maintain organized filing of contracts, invoices, bills, and correspondence in line with IPP governance requirements.Facilitate site audits, inspections, and client/consultant visits with required documentation.Stakeholder & Community Interface:Act as a liaison with local communities, landowners, and authorities for smooth execution and issue resolution.Support the project team in CSR-related activities and statutory obligations.Ensure that the site maintains a positive image and strong relations with external stakeholders.Support to Project Execution:Assist project managers, engineers, and quality/safety teams with report generation, scheduling support, and MIS consolidation.Track and report site progress inputs for management dashboards.Provide administrative support during HSE drills, training, and site meetings.Key Skills & Competencies:Strong organizational and multitasking ability with attention to detail.Excellent written and verbal communication skills in English and local language(s).Knowledge of site administration, statutory compliance, and labor law basics.Familiarity with MS Office, ERP systems, and document management tools.Interpersonal skills to liaise with contractors, authorities, and community stakeholders.Ability to work under pressure and adapt to the dynamic requirements of large-scale project sites.Qualifications & Experience:Graduate in Administration/Commerce/Management (preferred).7+ years of experience in site administration, preferably in EPC or utility-scale renewable energy projects.Proven track record in managing administration for large construction sites with multi-contractor environments.Experience with IPP or EPC site governance processes will be an added advantage.Location: - Rajasthan for EPC or utility-scale renewable energy projects sites.