187 Records Specialist jobs in India
Mapping and Administrative Support Specialist
Chennai, Tamil Nadu
Logitech
Posted 2 days ago
Job Viewed
Job Description
Logitech is the Sweet Spot for people who want their actions to have a positive global impact while having the flexibility to do it in their own way.
The **Mapping and Administrative Support Specialist** is primarily responsible for using design software to create customized, highly-detailed office maps and floor plans, per the requirements of Logitech's enterprise customers. They will also work closely with the Enterprise Support & Services teams to process the map creation requests, and fix or update maps as needed by our customers. The role will also assist with a variety of projects and administrative tasks related to the Support & Services team.
Successful candidates will have experience with Adobe Illustrator or similar software, as well as project management software such as JIRA, Asana, or similar products. They will also have experience in the customer support or services field, and familiarity with common needs and practices and common software tools of larger enterprise companies.
This role is not customer-facing, but will work closely with internal team members who do work with our customers, helping to enable an excellent customer experience from behind the scenes.
Your Contribution:
Be Yourself. Be Open. Stay Hungry and Humble. Collaborate. Challenge. Decide and just Do. These are the behaviors you'll need for success at Logitech. In this role you will:
+ Use Adobe Illustrator and similar tools to create floor plans
+ Use project management software to organize requests such as Asana and Jira
+ Be part of a team working to meet important business customer needs
+ Contribute to related projects and tasks within the department as needed
Key Qualifications:
For consideration, you must bring the following minimum skills and behaviors to our team:
+ Proficient in Adobe Illustrator
+ Proficient in Microsoft or Google workplace tools, particularly spreadsheets and data entry
+ Experience with project management tools such as JIRA, Asana, or similar
+ Strong knowledge of Windows
+ Strong written and verbal communication skills in formal / business settings
+ A perfectionist when it comes to creating projects and artwork
+ Experience in a technical support role strongly preferred, but not required
+ Knowledge of Logitech's products and software is helpful but not required
Education
4-year degree or equivalent experience
_Logitech is the sweet spot for people who are passionate about products, making a mark, and having fun doing it. As a company, we're small and flexible enough for every person to take initiative and make things happen. But we're big enough in our portfolio, and reach for those actions to have a global impact. That's a pretty sweet spot to be in and we're always striving to keep it that way._
_"All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability."_
If you require an accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at + for assistance.
Across Logitech we empower collaboration and foster play. We help teams collaborate/learn from anywhere, without compromising on productivity or continuity so it should be no surprise that most of our jobs are open to work from home from most locations. Our hybrid work model allows some employees to work remotely while others work on-premises. Within this structure, you may have teams or departments split between working remotely and working in-house.
Logitech is an amazing place to work because it is full of authentic people who are inclusive by nature as well as by design. Being a global company, we value our diversity and celebrate all our differences. Don't meet every single requirement? Not a problem. If you feel you are the right candidate for the opportunity, we strongly recommend that you apply. We want to meet you!
We offer comprehensive and competitive benefits packages and working environments that are designed to be flexible and help you to care for yourself and your loved ones, now and in the future. We believe that good health means more than getting medical care when you need it. Logitech supports a culture that encourages individuals to achieve good physical, financial, emotional, intellectual and social wellbeing so we all can create, achieve and enjoy more and support our families. We can't wait to tell you more about them being that there are too many to list here and they vary based on location.
All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.
If you require an accommodation to complete any part of the application process, are limited in the ability, are unable to access or use this online application process and need an alternative method for applying, you may contact us toll free at for assistance and we will get back to you as soon as possible.
The **Mapping and Administrative Support Specialist** is primarily responsible for using design software to create customized, highly-detailed office maps and floor plans, per the requirements of Logitech's enterprise customers. They will also work closely with the Enterprise Support & Services teams to process the map creation requests, and fix or update maps as needed by our customers. The role will also assist with a variety of projects and administrative tasks related to the Support & Services team.
Successful candidates will have experience with Adobe Illustrator or similar software, as well as project management software such as JIRA, Asana, or similar products. They will also have experience in the customer support or services field, and familiarity with common needs and practices and common software tools of larger enterprise companies.
This role is not customer-facing, but will work closely with internal team members who do work with our customers, helping to enable an excellent customer experience from behind the scenes.
Your Contribution:
Be Yourself. Be Open. Stay Hungry and Humble. Collaborate. Challenge. Decide and just Do. These are the behaviors you'll need for success at Logitech. In this role you will:
+ Use Adobe Illustrator and similar tools to create floor plans
+ Use project management software to organize requests such as Asana and Jira
+ Be part of a team working to meet important business customer needs
+ Contribute to related projects and tasks within the department as needed
Key Qualifications:
For consideration, you must bring the following minimum skills and behaviors to our team:
+ Proficient in Adobe Illustrator
+ Proficient in Microsoft or Google workplace tools, particularly spreadsheets and data entry
+ Experience with project management tools such as JIRA, Asana, or similar
+ Strong knowledge of Windows
+ Strong written and verbal communication skills in formal / business settings
+ A perfectionist when it comes to creating projects and artwork
+ Experience in a technical support role strongly preferred, but not required
+ Knowledge of Logitech's products and software is helpful but not required
Education
4-year degree or equivalent experience
_Logitech is the sweet spot for people who are passionate about products, making a mark, and having fun doing it. As a company, we're small and flexible enough for every person to take initiative and make things happen. But we're big enough in our portfolio, and reach for those actions to have a global impact. That's a pretty sweet spot to be in and we're always striving to keep it that way._
_"All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability."_
If you require an accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at + for assistance.
Across Logitech we empower collaboration and foster play. We help teams collaborate/learn from anywhere, without compromising on productivity or continuity so it should be no surprise that most of our jobs are open to work from home from most locations. Our hybrid work model allows some employees to work remotely while others work on-premises. Within this structure, you may have teams or departments split between working remotely and working in-house.
Logitech is an amazing place to work because it is full of authentic people who are inclusive by nature as well as by design. Being a global company, we value our diversity and celebrate all our differences. Don't meet every single requirement? Not a problem. If you feel you are the right candidate for the opportunity, we strongly recommend that you apply. We want to meet you!
We offer comprehensive and competitive benefits packages and working environments that are designed to be flexible and help you to care for yourself and your loved ones, now and in the future. We believe that good health means more than getting medical care when you need it. Logitech supports a culture that encourages individuals to achieve good physical, financial, emotional, intellectual and social wellbeing so we all can create, achieve and enjoy more and support our families. We can't wait to tell you more about them being that there are too many to list here and they vary based on location.
All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.
If you require an accommodation to complete any part of the application process, are limited in the ability, are unable to access or use this online application process and need an alternative method for applying, you may contact us toll free at for assistance and we will get back to you as soon as possible.
This advertiser has chosen not to accept applicants from your region.
0
Operations Manager - Remote Administrative Support
380001 Ahmedabad, Gujarat
₹55000 Annually
WhatJobs
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Operations Manager to oversee administrative functions. This hybrid role offers the flexibility to work remotely and from our office in **Ahmedabad, Gujarat, IN**. You will be responsible for managing daily administrative operations, improving efficiency, and ensuring the smooth functioning of the office environment. Your role will involve supervising administrative staff, managing office resources, and implementing policies and procedures.
The ideal candidate will have a strong background in office management, human resources, or a related administrative field. You should possess excellent organizational, time management, and problem-solving skills. This position requires the ability to multitask, prioritize tasks effectively, and maintain a high level of professionalism. Experience with office management software and systems is essential.
Key responsibilities include coordinating office activities, managing vendor relationships, overseeing facilities management, and ensuring compliance with health and safety regulations. You will also play a role in employee onboarding, coordinating training programs, and managing company records. Effective communication and interpersonal skills are crucial for liaising with staff at all levels and external partners.
We are looking for a proactive leader who can identify areas for improvement and implement innovative solutions to enhance operational efficiency. The ability to work independently and as part of a team is important. This is a great opportunity to contribute to a supportive and dynamic work environment.
**Responsibilities:***
The ideal candidate will have a strong background in office management, human resources, or a related administrative field. You should possess excellent organizational, time management, and problem-solving skills. This position requires the ability to multitask, prioritize tasks effectively, and maintain a high level of professionalism. Experience with office management software and systems is essential.
Key responsibilities include coordinating office activities, managing vendor relationships, overseeing facilities management, and ensuring compliance with health and safety regulations. You will also play a role in employee onboarding, coordinating training programs, and managing company records. Effective communication and interpersonal skills are crucial for liaising with staff at all levels and external partners.
We are looking for a proactive leader who can identify areas for improvement and implement innovative solutions to enhance operational efficiency. The ability to work independently and as part of a team is important. This is a great opportunity to contribute to a supportive and dynamic work environment.
**Responsibilities:***
- Manage daily administrative operations and ensure efficiency.
- Supervise and mentor administrative support staff.
- Oversee office supplies, equipment, and facilities management.
- Develop and implement office policies and procedures.
- Coordinate employee onboarding and training programs.
- Manage vendor relationships and contract negotiations.
- Ensure compliance with health, safety, and security regulations.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum 4 years of experience in office management or operations management.
- Proven leadership and team management skills.
- Proficiency in MS Office Suite and other office management software.
- Excellent organizational, communication, and problem-solving abilities.
- Ability to adapt to a hybrid work model.
- Detail-oriented with strong multitasking capabilities.
This advertiser has chosen not to accept applicants from your region.
1
Administrative Assistant - Executive Support
682001 Kochi, Kerala
₹25000 Monthly
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role is essential in ensuring the smooth and efficient operation of the executive office, managing a variety of administrative tasks and supporting senior leadership. The position operates on a hybrid model, offering a blend of in-office presence and remote work flexibility, located in Kochi, Kerala, IN .
As an Administrative Assistant, your responsibilities will include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements. You will prepare correspondence, reports, and presentations, ensuring accuracy and professionalism. Efficiently handling incoming communications, screening calls, and responding to inquiries on behalf of executives will be a key part of your role. You will also be responsible for maintaining confidential files and records, organizing and managing office supplies, and assisting with event planning and coordination.
We are looking for candidates with exceptional organizational and time-management skills, the ability to multitask effectively, and a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Strong written and verbal communication skills are required, along with excellent interpersonal skills to interact professionally with internal staff, clients, and external partners. Prior experience in an administrative or secretarial role, particularly supporting senior management, is highly desirable. Familiarity with office management systems and basic bookkeeping is a plus.
The ideal candidate will be a self-starter, capable of working independently and proactively identifying needs and solutions. Discretion and confidentiality are paramount in this role. You should be adaptable to changing priorities and possess a positive, can-do attitude. This hybrid position requires the ability to transition seamlessly between remote and in-office tasks, ensuring consistent support. If you are a reliable, detail-oriented professional seeking a challenging and rewarding administrative role, we encourage you to apply and contribute to our client's success.
As an Administrative Assistant, your responsibilities will include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements. You will prepare correspondence, reports, and presentations, ensuring accuracy and professionalism. Efficiently handling incoming communications, screening calls, and responding to inquiries on behalf of executives will be a key part of your role. You will also be responsible for maintaining confidential files and records, organizing and managing office supplies, and assisting with event planning and coordination.
We are looking for candidates with exceptional organizational and time-management skills, the ability to multitask effectively, and a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Strong written and verbal communication skills are required, along with excellent interpersonal skills to interact professionally with internal staff, clients, and external partners. Prior experience in an administrative or secretarial role, particularly supporting senior management, is highly desirable. Familiarity with office management systems and basic bookkeeping is a plus.
The ideal candidate will be a self-starter, capable of working independently and proactively identifying needs and solutions. Discretion and confidentiality are paramount in this role. You should be adaptable to changing priorities and possess a positive, can-do attitude. This hybrid position requires the ability to transition seamlessly between remote and in-office tasks, ensuring consistent support. If you are a reliable, detail-oriented professional seeking a challenging and rewarding administrative role, we encourage you to apply and contribute to our client's success.
This advertiser has chosen not to accept applicants from your region.
2
Administrative Assistant - Executive Support
226001 Lucknow, Uttar Pradesh
₹30000 Monthly
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This fully remote position offers an excellent opportunity to contribute to the smooth functioning of our executive team. You will be responsible for managing calendars, coordinating meetings, handling correspondence, preparing reports, and ensuring efficient administrative operations. The ideal candidate possesses outstanding communication skills, a keen eye for detail, and the ability to manage multiple priorities effectively within a virtual environment.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate meeting logistics, including virtual meeting setup, agendas, and distribution of materials.
- Screen and prioritize incoming communications, such as emails and phone calls.
- Organize and maintain digital and physical filing systems.
- Conduct research and compile data for reports and presentations.
- Assist with expense reporting and budget tracking as needed.
- Act as a liaison between executives and internal/external stakeholders.
- Provide general administrative support, including data entry and document management.
- Handle confidential information with the utmost discretion.
- Effectively utilize remote work tools and platforms to maintain seamless operations and communication.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize tasks, and meet deadlines.
- Discretion and a high level of professionalism in handling confidential information.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and other remote collaboration tools.
- Self-motivated and able to work independently with minimal supervision.
This advertiser has chosen not to accept applicants from your region.
3
Administrative Assistant - Executive Support
560001 Bangalore, Karnataka
₹350000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive executive support in **Bengaluru, Karnataka**. This role is crucial for ensuring the smooth day-to-day operations of senior management. You will be responsible for managing complex calendars, coordinating meetings, handling travel arrangements, preparing correspondence, and acting as a gatekeeper for executive communications. The ideal candidate possesses exceptional organizational skills, discretion, and the ability to multitask effectively in a fast-paced environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation.
- Prepare and edit correspondence, presentations, and reports.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a primary point of contact for internal and external stakeholders.
- Organize and prepare materials for meetings, including agendas and supporting documents.
- Take meeting minutes and track action items.
- Manage expense reports and process reimbursements.
- Maintain organized filing systems, both physical and digital.
- Assist with ad-hoc projects and administrative tasks as required.
- Handle confidential information with the utmost discretion and professionalism.
- Greet visitors and manage reception duties when necessary.
- Coordinate office supplies and manage vendor relationships.
- Anticipate the needs of the executives and proactively address them.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent calendar management and scheduling skills.
- Experience with travel booking and expense management.
- Strong written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- Ability to multitask and prioritize effectively.
- High level of discretion and confidentiality.
- A proactive and problem-solving attitude.
- Bachelor's degree or equivalent experience.
This advertiser has chosen not to accept applicants from your region.
4
Administrative Manager, Operations Support
462001 Bhopal, Madhya Pradesh
₹950000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and experienced Administrative Manager to oversee critical operations support functions in **Bhopal, Madhya Pradesh, IN**. This role is essential for ensuring the smooth and efficient day-to-day functioning of our administrative departments. The Administrative Manager will be responsible for supervising administrative staff, managing office operations, coordinating departmental activities, and implementing administrative policies and procedures. Key responsibilities include managing office supplies and equipment, overseeing record-keeping and filing systems, coordinating travel arrangements, scheduling meetings and appointments, and liaising with internal and external stakeholders. You will also play a role in budget management for the administrative department, expense tracking, and ensuring compliance with organizational policies. The ideal candidate will possess exceptional organizational and time management skills, strong leadership capabilities, and a keen eye for detail. A thorough understanding of office management principles and best practices is required. This position demands excellent communication skills, both written and verbal, and the ability to manage multiple priorities effectively in a fast-paced environment. You will be instrumental in maintaining a professional and productive work environment, ensuring that all administrative functions support the broader organizational objectives.
Responsibilities:
Responsibilities:
- Supervise and manage the performance of administrative support staff.
- Oversee the daily operations of the office, ensuring efficiency and organization.
- Develop, implement, and maintain administrative policies and procedures.
- Manage office budgets, including expense tracking and reporting.
- Ensure efficient management of office supplies, equipment, and facilities.
- Oversee the organization and maintenance of filing systems and records.
- Coordinate travel arrangements, meeting schedules, and event logistics.
- Serve as a point of contact for internal and external inquiries.
- Implement and improve administrative processes to enhance productivity.
- Ensure a safe and productive work environment for all staff.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in administrative management or office management.
- Proven experience in supervising staff and managing office operations.
- Strong understanding of office management principles and best practices.
- Excellent organizational, time management, and multitasking skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Experience with budget management and vendor relations.
- Ability to work independently and as part of a team.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant - Executive Support
440001 Nagpur, Maharashtra
₹30000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide comprehensive executive support in Nagpur, Maharashtra, IN . This role is essential for ensuring the smooth operation of the executive office and requires a high degree of professionalism, discretion, and efficiency. The ideal candidate will be adept at managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, and handling various administrative tasks with precision. You will be the first point of contact for many internal and external stakeholders, and as such, excellent communication and interpersonal skills are paramount.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, meetings, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and direct phone calls, manage incoming mail and packages, and handle general inquiries.
- Organize and maintain filing systems, both physical and digital.
- Prepare meeting agendas, take minutes, and distribute follow-up actions.
- Assist with expense reporting and budget tracking.
- Conduct research and gather information as needed for various projects and tasks.
- Act as a liaison between executives and internal/external stakeholders.
- Manage office supplies and equipment.
- Anticipate the needs of executives and proactively address them.
- Maintain a high level of confidentiality and professionalism in all interactions.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience providing administrative support, preferably to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- High level of attention to detail and accuracy.
- Discretion and the ability to handle sensitive information.
- Experience with travel booking and expense management systems.
- Proactive attitude and problem-solving capabilities.
- Professional demeanor and presentation.
This advertiser has chosen not to accept applicants from your region.
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6
Administrative Officer, Operations Support
641001 Coimbatore, Tamil Nadu
₹50000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a reputable service organization, is seeking a meticulous and proactive Administrative Officer to provide essential operational support. This role is key to ensuring the smooth functioning of daily operations through efficient coordination and management of administrative tasks. You will be responsible for supporting various departments, managing office logistics, and maintaining organized records.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage office correspondence, including emails, mail, and phone calls, ensuring timely responses and distribution.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff.
- Maintain and organize office filing systems, both physical and digital, ensuring easy accessibility of information.
- Assist in the preparation of reports, presentations, and other documents.
- Manage office supplies inventory and place orders as needed.
- Provide support for onboarding new employees, including documentation and initial setup.
- Liaise with vendors and service providers to ensure smooth office operations.
- Assist in event planning and coordination for company meetings and activities.
- Ensure office premises are well-maintained and adhere to safety standards.
- Support departmental heads with administrative tasks as required.
Qualifications:
- Bachelor's degree in Business Administration, Commerce, or a related field preferred.
- Minimum of 3 years of experience in administrative support or office management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Attention to detail and accuracy in record-keeping.
- Ability to multitask and prioritize effectively.
- Experience with office equipment and administrative procedures.
- Proactive attitude and problem-solving capabilities.
- Familiarity with basic HR or accounting principles is beneficial.
This advertiser has chosen not to accept applicants from your region.
7
Administrative Assistant - Executive Support
520001 Krishna, Andhra Pradesh
₹45000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is critical for ensuring the smooth operation of executive-level activities and supporting the day-to-day efficiency of senior leadership. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities with poise and professionalism. You will be responsible for a wide range of administrative tasks, including calendar management, travel arrangements, meeting coordination, document preparation, and communication management. Confidentiality and discretion are paramount, as you will be handling sensitive information. This position requires strong interpersonal skills, proficiency with modern office technology, and the ability to anticipate needs and proactively address them.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic executive calendars, including scheduling meetings, appointments, and calls.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate meeting logistics, including room bookings, catering, and technical setup.
- Take meeting minutes and follow up on action items.
- Screen and manage incoming communications (emails, calls), prioritizing and responding as appropriate.
- Maintain organized filing systems, both physical and digital.
- Conduct research and compile information for various projects and tasks.
- Process expense reports and manage budget tracking for assigned executives.
- Act as a primary point of contact for internal and external stakeholders.
- Anticipate and proactively address the needs of the executives you support.
- Handle confidential information with the utmost discretion and security.
- Assist with personal errands and tasks as requested by executives, where appropriate.
- Provide administrative support to other team members as needed.
- Continuously seek ways to improve administrative processes and enhance efficiency.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience providing administrative support, preferably to C-suite executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Excellent interpersonal skills with the ability to interact professionally with all levels of staff and external contacts.
- High level of discretion and ability to handle confidential information.
- Ability to work independently, take initiative, and problem-solve effectively.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Familiarity with travel booking platforms and expense management software.
- Adaptability and flexibility to manage changing priorities in a remote work environment.
This advertiser has chosen not to accept applicants from your region.
8
Administrative Assistant - Executive Support
400601 Thane, Maharashtra
₹350000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in **Thane, Maharashtra, IN**. This role is pivotal in ensuring the smooth and efficient operation of the executive office, enabling senior leadership to focus on strategic priorities. The ideal candidate will be discreet, professional, and possess exceptional organizational and communication skills. This is a hybrid role, requiring a balance of in-office presence and remote flexibility. Responsibilities include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements (flights, accommodation, visas), and preparing meeting materials. You will also be responsible for handling correspondence, screening calls, preparing reports and presentations, and managing expense reimbursements. Maintaining confidentiality and exercising sound judgment in handling sensitive information are paramount. The ability to multitask, prioritize effectively, and anticipate the needs of executives is essential. A Bachelor's degree or equivalent experience, coupled with a minimum of 4 years of proven experience providing administrative or executive support, is required. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is a must. Familiarity with modern office technologies and virtual collaboration tools is also beneficial.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, hotels, and itineraries.
- Prepare agendas, compile documents, and take minutes for meetings as required.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail, screening and prioritizing as necessary.
- Assist with the preparation of reports, presentations, and other documents.
- Manage expense reports and processing of invoices.
- Maintain organized filing systems, both physical and digital.
- Act as a liaison between executives and internal/external stakeholders.
- Conduct research and gather information as needed for various projects.
- Proactively anticipate and address the needs of the executives supported.
- Bachelor's degree or equivalent experience in a relevant field.
- Minimum of 4 years of proven experience in an administrative or executive assistant role.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion and professionalism.
- Proven ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with virtual collaboration tools and modern office technology.
- Adaptability to work in a hybrid office setup.
This advertiser has chosen not to accept applicants from your region.
9