5,347 Senior Administrative Assistant jobs in India
Administrative Assistant (Executive Support)
201001 Noida, Uttar Pradesh
₹450000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive executive support to senior leadership. This is a fully remote position, allowing you to manage administrative tasks from the convenience of your home office. You will play a crucial role in ensuring the smooth and efficient operation of the executive team by managing calendars, coordinating meetings, handling correspondence, and preparing documents. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proactive approach to problem-solving. Proficiency in office productivity software, including word processing, spreadsheets, and presentation tools, is essential. You should be adept at managing multiple priorities, maintaining confidentiality, and anticipating the needs of the executives you support. Responsibilities include scheduling appointments, making travel arrangements, organizing and filing documents, preparing reports and presentations, and assisting with special projects as needed. A professional demeanor and a commitment to delivering high-quality support are paramount. This is an excellent opportunity for a motivated individual to contribute to a dynamic organization in a supportive, remote work environment. Responsibilities:
- Manage complex calendars and schedule appointments for executives.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Organize and maintain physical and digital filing systems.
- Handle incoming and outgoing communications, including emails and phone calls.
- Coordinate and prepare for meetings, including setting up conference calls and taking minutes.
- Assist with special projects and ad-hoc administrative tasks.
- Conduct research and gather information as needed.
- Manage office supplies and coordinate with vendors.
- Ensure confidentiality and discretion in handling sensitive information.
- Provide general administrative support to the executive team.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 3+ years of experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Proven experience supporting senior-level executives.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Ability to handle confidential information with discretion.
- Proactive and able to work independently with minimal supervision.
- Excellent problem-solving abilities.
- Experience in a remote work setting is a plus.
This advertiser has chosen not to accept applicants from your region.
0
Administrative Assistant - Executive Support
46201 Bhopal, Madhya Pradesh
₹40000 Monthly
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in Bhopal, Madhya Pradesh, IN . This role is essential for ensuring the smooth and efficient operation of the executive office, allowing senior leaders to focus on strategic initiatives. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and demonstrate a high level of discretion and professionalism. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports, and handling confidential information with the utmost care.
Key responsibilities include scheduling and managing meetings, preparing agendas, taking minutes, and following up on action items. You will screen and direct calls, manage incoming and outgoing correspondence, and maintain organized filing systems, both physical and digital. The Administrative Assistant will also assist with event planning, prepare expense reports, and perform various other administrative tasks to support the executive team. A keen eye for detail, strong problem-solving abilities, and a proactive approach to anticipating needs are crucial for success in this role. You will be the first point of contact for many internal and external stakeholders, requiring excellent interpersonal skills and a polished demeanor.
Qualifications:
Key responsibilities include scheduling and managing meetings, preparing agendas, taking minutes, and following up on action items. You will screen and direct calls, manage incoming and outgoing correspondence, and maintain organized filing systems, both physical and digital. The Administrative Assistant will also assist with event planning, prepare expense reports, and perform various other administrative tasks to support the executive team. A keen eye for detail, strong problem-solving abilities, and a proactive approach to anticipating needs are crucial for success in this role. You will be the first point of contact for many internal and external stakeholders, requiring excellent interpersonal skills and a polished demeanor.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common office equipment.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with calendar management and travel coordination.
- A professional and proactive attitude.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
1
Administrative Assistant - Executive Support
201301 Noida, Uttar Pradesh
₹40000 Monthly
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support at their office in Noida, Uttar Pradesh, IN . This role is crucial in ensuring the smooth and efficient operation of the executive office by managing schedules, coordinating meetings, and handling various administrative tasks. The ideal candidate will possess exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. Confidentiality and discretion are paramount.
Key responsibilities include:
The ideal candidate will possess a Bachelor's degree or equivalent experience. A minimum of 3-5 years of experience in an administrative support role, preferably supporting senior management or executives, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent organizational, time management, and multitasking skills are critical. Strong written and verbal communication abilities are necessary. The ability to work independently, anticipate needs, and exercise sound judgment is important. Familiarity with office management principles and practices is advantageous. This role offers a fantastic opportunity to be an integral part of a busy executive team, providing essential support that enables effective decision-making and leadership. A proactive attitude and a commitment to excellence are key to thriving in this position.
Key responsibilities include:
- Managing and maintaining complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Coordinating and preparing for internal and external meetings, including booking venues, preparing agendas, and taking minutes.
- Screening and responding to emails and phone calls, prioritizing urgent matters.
- Preparing reports, presentations, and correspondence with a high degree of accuracy.
- Organizing and maintaining filing systems, both physical and digital.
- Making travel arrangements, including flights, accommodations, and itineraries.
- Assisting with expense report preparation and submission.
- Handling confidential information with the utmost discretion.
- Liaising with internal departments and external contacts on behalf of executives.
- Proactively identifying and addressing potential issues to ensure smooth workflow.
The ideal candidate will possess a Bachelor's degree or equivalent experience. A minimum of 3-5 years of experience in an administrative support role, preferably supporting senior management or executives, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent organizational, time management, and multitasking skills are critical. Strong written and verbal communication abilities are necessary. The ability to work independently, anticipate needs, and exercise sound judgment is important. Familiarity with office management principles and practices is advantageous. This role offers a fantastic opportunity to be an integral part of a busy executive team, providing essential support that enables effective decision-making and leadership. A proactive attitude and a commitment to excellence are key to thriving in this position.
This advertiser has chosen not to accept applicants from your region.
2
Administrative Assistant - Executive Support
201301 Noida, Uttar Pradesh
₹35000 Monthly
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role is essential in ensuring the smooth and efficient operation of the executive office. The ideal candidate will be adept at managing multiple priorities, maintaining confidentiality, and possessing excellent communication and interpersonal skills. You will be responsible for a wide range of administrative tasks, supporting senior leadership in their daily operations and strategic initiatives.
Responsibilities:
Responsibilities:
- Manage complex calendars, schedule appointments, and arrange meetings for executives.
- Coordinate travel arrangements, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain physical and digital filing systems.
- Assist with event planning and coordination for meetings, conferences, and company gatherings.
- Process expense reports and manage office supplies inventory.
- Act as a liaison between executives and internal/external stakeholders.
- Conduct research and gather information as needed for various projects.
- Provide general administrative support, including photocopying, scanning, and data entry.
- Handle confidential information with the utmost discretion.
- Anticipate the needs of the executives and proactively address them.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office software.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Discretion and a high level of professionalism when handling sensitive information.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with scheduling tools and virtual meeting platforms.
- A proactive and resourceful approach to problem-solving.
This advertiser has chosen not to accept applicants from your region.
3
Administrative Assistant - Executive Support
390001 Vadodara, Gujarat
₹350000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive executive support in Vadodara, Gujarat, IN . This role is crucial for ensuring the smooth and efficient operation of the executive office. The Administrative Assistant will manage a wide range of administrative and clerical tasks, supporting senior leadership with their daily operations. Key responsibilities include managing calendars and scheduling meetings, arranging travel logistics (flights, accommodation, itineraries), preparing reports and presentations, handling correspondence, screening calls, managing office supplies, and acting as a primary point of contact for internal and external stakeholders. You will also be responsible for maintaining confidential information with the utmost discretion and organizing and filing important documents. The ideal candidate will possess exceptional organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Previous experience as an administrative assistant or in a similar support role is required, preferably supporting C-level executives. A proactive approach, the ability to multitask, and a professional demeanor are essential. You should be a problem-solver who can anticipate needs and work independently with minimal supervision. This is an on-site position, requiring a consistent presence in the office to effectively fulfill the duties and responsibilities associated with supporting executive functions. Join our client and become an indispensable part of their leadership team, ensuring operational excellence through your administrative expertise.
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant - Executive Support
411001 Pune, Maharashtra
₹400000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in Pune, Maharashtra, IN . This role offers a hybrid work arrangement, balancing the need for on-site presence with the flexibility of remote work. You will be responsible for managing complex calendars, coordinating meetings, preparing correspondence, and handling travel arrangements for senior executives. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and work autonomously. You will serve as a primary point of contact for executives, fielding inquiries, managing communications, and ensuring smooth daily operations. Key responsibilities include preparing reports and presentations, maintaining confidential records, and assisting with special projects as assigned. The ability to multitask, prioritize effectively, and maintain confidentiality is paramount. You will utilize various office software applications, including word processing, spreadsheets, and presentation tools, to produce high-quality documents. The hybrid nature of this role means you will spend time in the office supporting executives directly and handling on-site administrative tasks, while also having the opportunity to work remotely on tasks that require focused attention and less direct interaction. You will be expected to maintain a high level of professionalism and discretion in all interactions. Strong communication skills, both written and verbal, are essential for liaising with internal staff, external stakeholders, and clients. This is a critical support role that requires a proactive mindset, a dedication to efficiency, and the ability to adapt to evolving priorities. We are looking for a reliable and resourceful individual who thrives in a fast-paced environment and is committed to providing outstanding administrative support. This is an excellent opportunity to gain exposure to high-level executive operations and contribute to the success of a dynamic organization.
Key Responsibilities:
Key Responsibilities:
- Manage executive calendars, including scheduling meetings, appointments, and travel.
- Prepare correspondence, reports, and presentations.
- Coordinate domestic and international travel arrangements.
- Screen and prioritize incoming communications, including emails and phone calls.
- Maintain confidential files and records.
- Assist with the preparation and distribution of meeting agendas and minutes.
- Handle logistical arrangements for meetings and events.
- Conduct research and gather information for executive projects.
- Provide general administrative support to the executive team.
- Ensure efficient workflow and smooth day-to-day operations.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and exercise discretion.
- Exceptional attention to detail and accuracy.
- Ability to multitask and prioritize effectively.
- Experience working in a hybrid or flexible work environment.
- Proactive attitude and problem-solving capabilities.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant
Chennai, Tamil Nadu
Caterpillar, Inc.
Posted today
Job Viewed
Job Description
**Career Area:**
Business Services
**Job Description:**
**Your Work Shapes the World at Caterpillar Inc.**
When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
Role Definition
Provides administrative support and coordination activities for a team of people.
Responsibilities
- Answering telephone, taking messages and answering routine questions.
- Maintaining vacation schedule and master schedule of whereabouts for staff.
- Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.
- Typing and distributing memos, meeting minutes and presentations for staff.
- Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.
Degree Requirement
Degree or equivalent experience desired
Skill Descriptors
Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Level Working Knowledge:
- Accurately gauges the impact and cost of errors, omissions, and oversights.
- Utilizes specific approaches and tools for checking and cross-checking outputs.
- Processes limited amounts of detailed information with good accuracy.
- Learns from mistakes and applies lessons learned.
- Develops and uses checklists to ensure that information goes out error-free.
Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
Level Working Knowledge:
- Demonstrates experience participating in productive collaborative processes.
- Under guidance, initiates collaborative meetings.
- Assists in communicating shared goals with diverse groups and parties.
- Helps promote collaboration across generations, functions, regions, and levels.
- Helps solve business problems and meet business goals through collaborative processes.
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Level Working Knowledge:
- Delivers helpful feedback that focuses on behaviors without offending the recipient.
- Listens to feedback without defensiveness and uses it for own communication effectiveness.
- Makes oral presentations and writes reports needed for own work.
- Avoids technical jargon when inappropriate.
- Looks for and considers non-verbal cues from individuals and groups.
Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
Level Working Knowledge:
- Adjusts to new or changing assignments, processes, and people.
- Demonstrates willingness to listen to other opinions.
- Provides examples of shifting from task to task.
- Identifies and considers alternative approaches to situations or problems.
- Accepts new or radical ideas with an open mind; avoids snap reactions.
Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Level Working Knowledge:
- Recognizes changing demands and priorities; validates changes with management.
- Obtains information about how current assignments contribute to organizational goals.
- Completes current work according to assigned priorities.
- Responds to day-to-day operational priorities while still making progress on project work.
- Performs at least 2-3 concurrent activities without reducing productivity.
Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
Level Basic Understanding:
- Explains the value of a disciplined approach to problem solving.
- Describes problem reporting and escalation practices.
- Utilizes accepted procedures for problem analysis and resolution.
- Identifies key aspects of problem-solving techniques used in own area.
Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
Level Working Knowledge:
- Arranges meetings, schedules rooms, equipment, refreshments, etc.
- Operates and maintains standard office equipment such as copiers, faxes, phones.
- Distributes internal and external correspondence to appropriate recipients.
- Coordinates travel arrangements and expense reimbursements.
- Orders, stocks and distributes office supplies.
Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.
Level Working Knowledge:
- Uses basic features of two or more Office applications.
- Differentiates tradeoffs between using Word and PowerPoint for developing a presentation.
- Operates basic Microsoft desktop applications to achieve certain requirements.
- Converts Word tables to an Excel spreadsheets and vice-versa.
- Compares the key differences between current and prior releases of Office.
**Posting Dates:**
September 22, 2025 - October 5, 2025
Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply
Not ready to apply? Join our Talent Community ( .
Business Services
**Job Description:**
**Your Work Shapes the World at Caterpillar Inc.**
When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
Role Definition
Provides administrative support and coordination activities for a team of people.
Responsibilities
- Answering telephone, taking messages and answering routine questions.
- Maintaining vacation schedule and master schedule of whereabouts for staff.
- Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.
- Typing and distributing memos, meeting minutes and presentations for staff.
- Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.
Degree Requirement
Degree or equivalent experience desired
Skill Descriptors
Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Level Working Knowledge:
- Accurately gauges the impact and cost of errors, omissions, and oversights.
- Utilizes specific approaches and tools for checking and cross-checking outputs.
- Processes limited amounts of detailed information with good accuracy.
- Learns from mistakes and applies lessons learned.
- Develops and uses checklists to ensure that information goes out error-free.
Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
Level Working Knowledge:
- Demonstrates experience participating in productive collaborative processes.
- Under guidance, initiates collaborative meetings.
- Assists in communicating shared goals with diverse groups and parties.
- Helps promote collaboration across generations, functions, regions, and levels.
- Helps solve business problems and meet business goals through collaborative processes.
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Level Working Knowledge:
- Delivers helpful feedback that focuses on behaviors without offending the recipient.
- Listens to feedback without defensiveness and uses it for own communication effectiveness.
- Makes oral presentations and writes reports needed for own work.
- Avoids technical jargon when inappropriate.
- Looks for and considers non-verbal cues from individuals and groups.
Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
Level Working Knowledge:
- Adjusts to new or changing assignments, processes, and people.
- Demonstrates willingness to listen to other opinions.
- Provides examples of shifting from task to task.
- Identifies and considers alternative approaches to situations or problems.
- Accepts new or radical ideas with an open mind; avoids snap reactions.
Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Level Working Knowledge:
- Recognizes changing demands and priorities; validates changes with management.
- Obtains information about how current assignments contribute to organizational goals.
- Completes current work according to assigned priorities.
- Responds to day-to-day operational priorities while still making progress on project work.
- Performs at least 2-3 concurrent activities without reducing productivity.
Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
Level Basic Understanding:
- Explains the value of a disciplined approach to problem solving.
- Describes problem reporting and escalation practices.
- Utilizes accepted procedures for problem analysis and resolution.
- Identifies key aspects of problem-solving techniques used in own area.
Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
Level Working Knowledge:
- Arranges meetings, schedules rooms, equipment, refreshments, etc.
- Operates and maintains standard office equipment such as copiers, faxes, phones.
- Distributes internal and external correspondence to appropriate recipients.
- Coordinates travel arrangements and expense reimbursements.
- Orders, stocks and distributes office supplies.
Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.
Level Working Knowledge:
- Uses basic features of two or more Office applications.
- Differentiates tradeoffs between using Word and PowerPoint for developing a presentation.
- Operates basic Microsoft desktop applications to achieve certain requirements.
- Converts Word tables to an Excel spreadsheets and vice-versa.
- Compares the key differences between current and prior releases of Office.
**Posting Dates:**
September 22, 2025 - October 5, 2025
Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply
Not ready to apply? Join our Talent Community ( .
This advertiser has chosen not to accept applicants from your region.
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6
Administrative Assistant
New Delhi, Delhi
UnFix Your Feelings
Posted 1 day ago
Job Viewed
Job Description
We’re hiring: Admin Secretary – Delhi (Full-time)
We’re seeking an experienced and dependable Admin Secretary to support the smooth functioning of our practice. Responsibilities include scheduling, client coordination, handling calls/emails, maintaining records, and day-to-day operational support.
Strong communication, organizational skills, and computer proficiency are required.
Location: Defence Colony, Delhi
Salary: ₹30,000 per month
Start date: Immediate
This role is well-suited for someone with prior work experience who values stability, consistency, and long-term association. Please note: this is a purely administrative position, not suitable for psychology research students, interns, or counselors.
Kindly apply only if you feel this role is a good fit for your background.
This advertiser has chosen not to accept applicants from your region.
7
Administrative Assistant
Udaipur, Rajasthan
Shubh Packaging
Posted 1 day ago
Job Viewed
Job Description
Company Description
Shubh Packaging specialize in export-grade 3-ply corrugated box manufacturing with a strong focus on E and F flute packaging. Headquartered in Udaipur, India, and built on the trusted legacy of Prime Scan, we combine decades of experience in printing and packaging with cutting-edge, fully automatic machinery to deliver packaging solutions that meet global quality benchmarks.
Our packaging is designed to serve a wide range of industries, including tiles, electronics, FMCG, textiles, home décor, handicrafts, and consumer goods. With a commitment to sustainability, durability, and precision, we help businesses across international markets protect and present their products with confidence.
Role Description
This is a full-time role for an Administrative Assistant. This is an on-site role, and is located in Udaipur. The Administrative Assistant will be responsible for providing general administrative support, including managing phone calls, scheduling meetings, handling correspondence, and maintaining office supplies. Other tasks include assisting executives with their schedules and communications, organizing files, performing other tasks to support the smooth operation of the office.
Qualifications
- Administrative Assistance and Clerical Skills
- Phone Etiquette and excellent English communication skills
- Executive Administrative Assistance experience
- Detail-oriented with strong organizational skills
- Proficiency in Microsoft Office Suite.
- Ability to multitask and prioritize tasks efficiently
- High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus
This advertiser has chosen not to accept applicants from your region.
8
Administrative Assistant
Bengaluru, Karnataka
Outside ROI
Posted 3 days ago
Job Viewed
Job Description
Job Title: Administrative Assistant
Location: Bangalore, India
Company: OutsideROI (US-based Marketing Agency)
Type: Full-Time
Experience Level: 2–5 Years
Industry: Marketing & Advertising
Job Summary:We are seeking a proactive and organized Administrative Assistant to support our fast-paced marketing agency in Bangalore. The ideal candidate will be responsible for managing day-to-day administrative operations, supporting leadership and marketing teams, coordinating internal processes, and ensuring smooth functioning of office tasks. If you're detail-oriented, tech-savvy, and thrive in a dynamic, creative environment, we’d love to meet you.
Key Responsibilities:- Administrative Support:
- Provide high-level administrative support to the leadership and marketing teams. Handle scheduling, travel arrangements, calendar management, and internal communications.
- Project Coordination:
- Assist in tracking project timelines, deliverables, and client communications. Follow up with teams to ensure deadlines are met.
- Client Interaction:
- Liaise with clients for meeting coordination, basic support requests, and documentation as needed.
- Office Management:
- Manage supplies, vendors, office maintenance, and ensure smooth daily operations. May support remote team logistics.
- Data Entry & Reporting:
- Maintain accurate records in CRMs, spreadsheets, and reporting tools. Prepare periodic reports, meeting minutes, and presentation materials.
- Finance & HR Support (basic):
- Assist in invoice processing, expense reports, onboarding paperwork, and timesheet collection.
- Marketing Support (optional):
- Support marketing team with scheduling social media posts, proofreading content, or coordinating with freelancers.
- Proven experience (2–5 years) in an administrative role, preferably in a marketing, creative, or tech environment.
- Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Notion).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively in a deadline-driven environment.
- Attention to detail and problem-solving skills.
- Experience working with CRMs (e.g., HubSpot, Zoho).
- Familiarity with marketing terms or basic campaign workflows.
- Previous experience supporting a hybrid or remote team.
- Competitive salary
- Flexible work hours & hybrid work options
- Exposure to top-tier marketing clients and projects
- Growth opportunities within a creative and collaborative team
OutsideROI is a performance-driven marketing agency focused on delivering strategic, measurable results for clients across industries. We pride ourselves on creative problem-solving, data-driven execution, and a culture that fosters innovation and excellence.
This advertiser has chosen not to accept applicants from your region.
9