279 Team Coordination jobs in India

A) Job Description:

• Project Management:
• Develop and implement comprehensive project plans, timelines, and budgets.
• Monitor project progress, identify potential risks, and take corrective actions as needed.
• Coordinate with stakeholders, including clients, Production & Purchase vendors, and internal teams, to ensure project objectives are met.
• Prepare regular project status reports and presentations.
• Technical Expertise:
• Possess a strong understanding of water treatment processes, including filtration, disinfection, and chemical treatment.
• Team Coordination:
• Lead and motivate project teams to achieve project goals.
• Facilitate effective communication and collaboration among team members.
• Resolve conflicts and address issues promptly.
• Client Management:
• Build and maintain strong relationships with clients.
• Understand client needs and expectations.
• Ensure client satisfaction throughout the project lifecycle.

B) Technical skills Required:

Project Review System / Ms Project Preferred

WTR / STP Knowledge  Preferred

Mechanical Fabrication / Assembly Preferred

C) Behavioral Skills Required:

Task & Time Management

Planning & Co-ordination   

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**Fiche de poste :**
Job Summary
The Sr. Project Coordination Analyst is responsible for coordinating and tracking information security vulnerability management and remediation activities across the UPS Healthcare portfolio. This role involves close collaboration with IT, business units, and internal audit to ensure compliance with regulatory and corporate security requirements within defined timelines. They will troubleshoot project issues to maintain schedules utilizing established processes and procedures and makes recommendations for preventing recurrences. He/She will be responsible to communicate the Key metrics to Senior Management for timely decision making and reduce the risk for the organization.
Responsibilities:
+ Plans, organizes, coordinates, and tracks remediation activities related to information security vulnerability workstreams.
+ Troubleshoots project issues to maintain schedules utilizing established processes and procedures and makes recommendations for preventing recurrences.
+ Facilitates the submissions of deferrals or risk acceptance requests in the event a deadline or remediation mandate cannot be met.
+ Coordinates deployments and implementations and facilitates activities to ensure programs and projects are implemented successfully and meet established deadlines.
+ Bring all Healthcare applications into full compliance with legally driven and internal information security requirements.
+ Work with TEC, SEC, and Internal Audit groups to understand compliance requirements and timelines.
+ Facilitates quick remediation of emerging high prior information security threats. A key responsibility is to ensure that remediation plans are complete, accurate and well communicated to stakeholders.
+ Performs a broad range of complex technical and professional work functions to identify, investigate, analyze and remediate information security events.
+ Flexible to work in different time zones
Qualifications:
+ Bachelor's degree in a relevant field (e.g., Information Technology, Computer Science, Data Science, or related discipline).
+ Overall, 7 years of experience with 2+ years of experience in IT project management
+ Must be an effective collaborator and communicator
+ Must be well organized
+ Must have Intermediate-level proficiency with Microsoft Excel and Microsoft Office
+ Knowledge of Process Analysis/Continuous Improvement are required
+ Familiarity with Application Development Lifecycles and knowledge of Windows, Linux, Mainframe, Web technologies and Information Security is desired.
+ Familiarity with Information security standards and vulnerability management.
**Type de contrat:**
en CDI
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**Job Description:**
Job Summary
The Sr. Project Coordination Analyst is responsible for coordinating and tracking information security vulnerability management and remediation activities across the UPS Healthcare portfolio. This role involves close collaboration with IT, business units, and internal audit to ensure compliance with regulatory and corporate security requirements within defined timelines. They will troubleshoot project issues to maintain schedules utilizing established processes and procedures and makes recommendations for preventing recurrences. He/She will be responsible to communicate the Key metrics to Senior Management for timely decision making and reduce the risk for the organization.
Responsibilities:
+ Plans, organizes, coordinates, and tracks remediation activities related to information security vulnerability workstreams.
+ Troubleshoots project issues to maintain schedules utilizing established processes and procedures and makes recommendations for preventing recurrences.
+ Facilitates the submissions of deferrals or risk acceptance requests in the event a deadline or remediation mandate cannot be met.
+ Coordinates deployments and implementations and facilitates activities to ensure programs and projects are implemented successfully and meet established deadlines.
+ Bring all Healthcare applications into full compliance with legally driven and internal information security requirements.
+ Work with TEC, SEC, and Internal Audit groups to understand compliance requirements and timelines.
+ Facilitates quick remediation of emerging high prior information security threats. A key responsibility is to ensure that remediation plans are complete, accurate and well communicated to stakeholders.
+ Performs a broad range of complex technical and professional work functions to identify, investigate, analyze and remediate information security events.
+ Flexible to work in different time zones
Qualifications:
+ Bachelor's degree in a relevant field (e.g., Information Technology, Computer Science, Data Science, or related discipline).
+ Overall, 7 years of experience with 2+ years of experience in IT project management
+ Must be an effective collaborator and communicator
+ Must be well organized
+ Must have Intermediate-level proficiency with Microsoft Excel and Microsoft Office
+ Knowledge of Process Analysis/Continuous Improvement are required
+ Familiarity with Application Development Lifecycles and knowledge of Windows, Linux, Mainframe, Web technologies and Information Security is desired.
+ Familiarity with Information security standards and vulnerability management.
**Employee Type:**
Permanent
UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

About Milliman:

Independent for over 70 years, Milliman delivers market-leading services and solutions to clients worldwide. Today, we are helping companies take on some of the world’s most critical and complex issues, including retirement funding and healthcare financing, risk management and regulatory compliance, data analytics and business transformation. 

Through a team of professionals ranging from actuaries to clinicians, technology specialists to plan administrators, we offer unparalleled expertise in employee benefits, investment consulting, healthcare, life insurance, and financial services, and property and casualty insurance. 

Job Summary:

The Defined Benefit Project Coordination Specialist is responsible for providing overall oversight and project management for defined benefit administration activities, particularly in relation to system implementations and ongoing client system support within the Employee Benefits Administration Practice. Reporting to the Implementation Team Manager, this role requires a high level of initiative and independent judgment in executing assigned tasks and managing projects. It combines both technical expertise and project management capabilities.

Duties/Responsibilities:

Project Review & Requirement Validation : Review open projects for existing clients, verify business requirements, and ensure corresponding test cases are captured in new tasks.

Process Coordination : Collaborate with the Systems Team Manager to coordinate and implement processes for both new and ongoing defined benefit plans.

Project Setup & Resource Allocation : Add new projects to the Open Projects List and coordinate with the Systems Team Manager to assign appropriate resources.

Folder Structure Management : Create structured folders using proper naming conventions, following standardized implementation procedures.

Project Communication : Send comprehensive emails to all parties involved outlining: Expected promotion date. List of tickets included. Timeline for each step: Configuration, Peer Review, UAT, Management Review, Promotion Sign-Off, Risk Review, and Promotion Date. Link to the plan design folder.

Task Assignment & Documentation : Assign MPAD tickets to designated resources and update the relevant checklist documents accordingly.

Engineer Notification : Notify the Project Engineer via email: Required communications have been sent. Scenario Group cover sheet and Risk Tool have been created

Project Monitoring & Updates : Monitor project progress as needed, ensuring the Project Engineer is copied on all related emails. Discuss project updates in the weekly resource meeting.

Client Support & Project Management : Support ongoing work management and project management efforts associated with client technology support and development.

Quality Improvement Initiatives : Participate in practice-wide quality improvement efforts by identifying opportunities, leading key initiatives, and documenting related procedures.

Send completed documentation to Risk Reviewers : Email Risk Reviewers as needed, including a link to the appropriate folder and a reminder of the review timing

Required Skills & Attributes:

4 + years of defined benefit administration experience, including processing and reviewing pension plan benefit calculations and pension plan implementations

4 + years of project management experience.

Strong understanding of defined benefit (DB) plans, including plan design, calculations, and regulatory requirements.

Excellent verbal and written communication skills.

Strong logical, analytical, and problem-solving skills.

Must possess the ability to accomplish tasks through others in an environment with no reporting relationship.

Proficient in the use of Microsoft Windows and Office (Word, Excel and Power Point). Experience with Microsoft Access and/or SQL Server a plus.

Proven ability to manage multiple projects with varying timelines and deliverables.

Comfortable with analyzing test cases and system requirements.

Required Qualifications:

Bachelor’s degree in business administration and information systems would add a great advantage.

4+ years of experience in defined benefit plan administration, project coordination, or systems implementation.

Purpose of the Position (Job Summary)

The position is responsible for overseeing and managing the daily movement of vehicles, coordination of dispatch operations (both domestic and export), pipeline invoicing, and ensuring smooth logistics operations. This role involves close collaboration with internal teams (marketing, sales, and process departments), external stakeholders (customers, transporters, drivers), and managing compliance with regulatory requirements.

Key Individual Accountabilities

1. Vehicle Movement & Dispatch Coordination

• Domestic Dispatch :
• Issue Delivery Orders (DO) and Delivery Instruction (DI) to drivers based on customer requirements.
• Ensure all checks (product, quantity, contract, vehicle details, transportation, safety) are completed before allowing vehicle entry.
• Supervise the loading process, ensuring compliance with Road Transport Office (RTO) loading capacity and generating dispatch documents (GST invoices, e-way bills).
• Handover all necessary dispatch documents (invoice, dispatch documents) to the driver.
• Export Dispatch :
• Coordinate with transporters to arrange containers for export and provide transporter details to marketing for export planning.
• Follow up with transporters for container stuffing and coordinate export documentation (GST invoices, commercial invoices, packing lists, RFID sealing).
• Communicate with marketing, transporters, and the plant to resolve issues during container gate-in.
• Circulate relevant documents to concerned teams and follow up with marketing for credit-related queries on export dispatch.

2. Pipeline Invoicing:

• Receive pipeline reports from the process team and raise invoices based on these reports.
• Coordinate with the process team to resolve any queries related to pipeline reports.
• Send pipeline invoices to customers regularly and address any invoice-related issues.

3. Cross-Departmental Coordination:

• Collaborate with the marketing team to resolve material allocation, customer contract, pricing, credit limit, and priority dispatch queries.
• Communicate with customers, transporters, and drivers to resolve issues related to DO, LR, contracts, credit limits, safety, and vehicle/driver documents.
• Coordinate with the in-plant department to ensure stock availability for invoicing and prioritize loading based on marketing needs.

4. Document Management & Reporting:

• Generate and maintain dispatch documents, including GST invoices, e-way bills, delivery challans, and commercial/export invoices.
• Maintain periodic reports (export statements, chlorine & hydrogen licenses, MEIS claims, ORM presentations) and ensure record-keeping compliance.
• Tally dispatches and stock records (duty-free exports, SEZ dispatches) with transaction registers and update stock in SAP.

5. Compliance & Audit:

• Handle documentation and correspondence with GST departments and other regulatory bodies.
• Participate in internal audits, ISO, and safety compliance training, and manage digital signature certificates for invoicing officers.
• Ensure compliance with safety regulations during vehicle gate-ins, including tanker inspections and safety audits.

6. Logistics & Incident Reporting:

• Conduct incident investigations and report to relevant stakeholders.
• Provide data for system integrations and participate in daily meetings for updates on logistics.
• Track and trace outbound vehicles, communicate deviations, and ensure safe transportation practices by conducting driver awareness training.
• Schedule export container pickups, coordinate with transporters, and follow up with Custom House Agents (CHA) for export documentation.

Key Interactions

Internals 

• HODs
• All departments
• Team Members 

Externals 

• Customers 
• Drivers 

Technical & Behavioral Skills & Knowledge

• Minimum Bachelor’s degree and Certification in Supply Chain Management / Material Management preferrable.
• Minimum 5 to 10 years years of experience in sales/logistic coordination,
• Strong knowledge of logistics operations, export documentation
• Familiarity with GST laws, SAP software, and inventory management systems.
• Excellent organizational, communication, and coordination skills.
• Ability to handle high volumes of daily transactions (up to 200 vehicles per day).
• Knowledge of safety standards, ISO compliance, and audit processes is a plus.

Key Performance Indicators

• Smooth running of shift with safe process operation
• Work performance
• Team Work & Relationship
• Attitude towards Work
• Initiative 
• Discipline & safety, health & environment consciousness

Competencies

Agile Towards Change and Innovation, PL1

Builds a Performance & Development Culture , PL1

Builds Partnership with Stakeholders, PL1

Executes Efficiently , PL1

Focused on Achieving Results, PL1

Thinks Strategically and Acts Decisively, PL1

What We Offer:

• A challenging and rewarding environment with significant opportunities for growth.
• Competitive salary and benefits.

How to Apply:

If you meet the qualifications and experience needed for this position, please click the "Apply" button to submit your application, and also follow our page for further updates.

Purpose of the Position (Job Summary)
The position is responsible for overseeing and managing the daily movement of vehicles, coordination of dispatch operations (both domestic and export), pipeline invoicing, and ensuring smooth logistics operations. This role involves close collaboration with internal teams (marketing, sales, and process departments), external stakeholders (customers, transporters, drivers), and managing compliance with regulatory requirements.

Key Individual Accountabilities

1. Vehicle Movement & Dispatch Coordination
Domestic Dispatch :
Issue Delivery Orders (DO) and Delivery Instruction (DI) to drivers based on customer requirements.
Ensure all checks (product, quantity, contract, vehicle details, transportation, safety) are completed before allowing vehicle entry.
Supervise the loading process, ensuring compliance with Road Transport Office (RTO) loading capacity and generating dispatch documents (GST invoices, e-way bills).
Handover all necessary dispatch documents (invoice, dispatch documents) to the driver.
Export Dispatch :
Coordinate with transporters to arrange containers for export and provide transporter details to marketing for export planning.
Follow up with transporters for container stuffing and coordinate export documentation (GST invoices, commercial invoices, packing lists, RFID sealing).
Communicate with marketing, transporters, and the plant to resolve issues during container gate-in.
Circulate relevant documents to concerned teams and follow up with marketing for credit-related queries on export dispatch.
2. Pipeline Invoicing:
Receive pipeline reports from the process team and raise invoices based on these reports.
Coordinate with the process team to resolve any queries related to pipeline reports.
Send pipeline invoices to customers regularly and address any invoice-related issues.
3. Cross-Departmental Coordination:
Collaborate with the marketing team to resolve material allocation, customer contract, pricing, credit limit, and priority dispatch queries.
Communicate with customers, transporters, and drivers to resolve issues related to DO, LR, contracts, credit limits, safety, and vehicle/driver documents.
Coordinate with the in-plant department to ensure stock availability for invoicing and prioritize loading based on marketing needs.
4. Document Management & Reporting:
Generate and maintain dispatch documents, including GST invoices, e-way bills, delivery challans, and commercial/export invoices.
Maintain periodic reports (export statements, chlorine & hydrogen licenses, MEIS claims, ORM presentations) and ensure record-keeping compliance.
Tally dispatches and stock records (duty-free exports, SEZ dispatches) with transaction registers and update stock in SAP.
5. Compliance & Audit:
Handle documentation and correspondence with GST departments and other regulatory bodies.
Participate in internal audits, ISO, and safety compliance training, and manage digital signature certificates for invoicing officers.
Ensure compliance with safety regulations during vehicle gate-ins, including tanker inspections and safety audits.
6. Logistics & Incident Reporting:
Conduct incident investigations and report to relevant stakeholders.
Provide data for system integrations and participate in daily meetings for updates on logistics.
Track and trace outbound vehicles, communicate deviations, and ensure safe transportation practices by conducting driver awareness training.
Schedule export container pickups, coordinate with transporters, and follow up with Custom House Agents (CHA) for export documentation.

Key Interactions
Internals
HODs
All departments
Team Members
Externals
Customers
Drivers

Technical & Behavioral Skills & Knowledge
Minimum Bachelor’s degree and Certification in Supply Chain Management / Material Management preferrable.
Minimum 5 to 10 years years of experience in sales/logistic coordination,
Strong knowledge of logistics operations, export documentation
Familiarity with GST laws, SAP software, and inventory management systems.
Excellent organizational, communication, and coordination skills.
Ability to handle high volumes of daily transactions (up to 200 vehicles per day).
Knowledge of safety standards, ISO compliance, and audit processes is a plus.

Key Performance Indicators

Smooth running of shift with safe process operation
Work performance
Team Work & Relationship
Attitude towards Work
Initiative
Discipline & safety, health & environment consciousness

Competencies

Agile Towards Change and Innovation, PL1
Builds a Performance & Development Culture , PL1
Builds Partnership with Stakeholders, PL1
Executes Efficiently , PL1
Focused on Achieving Results, PL1
Thinks Strategically and Acts Decisively, PL1

What We Offer:
A challenging and rewarding environment with significant opportunities for growth.
Competitive salary and benefits.

How to Apply:
If you meet the qualifications and experience needed for this position, please click the "Apply" button to submit your application, and also follow our page for further updates.

Purpose of the Position (Job Summary)

The position is responsible for overseeing and managing the daily movement of vehicles, coordination of dispatch operations (both domestic and export), pipeline invoicing, and ensuring smooth logistics operations. This role involves close collaboration with internal teams (marketing, sales, and process departments), external stakeholders (customers, transporters, drivers), and managing compliance with regulatory requirements.

Key Individual Accountabilities

1. Vehicle Movement & Dispatch Coordination

• Domestic Dispatch :
• Issue Delivery Orders (DO) and Delivery Instruction (DI) to drivers based on customer requirements.
• Ensure all checks (product, quantity, contract, vehicle details, transportation, safety) are completed before allowing vehicle entry.
• Supervise the loading process, ensuring compliance with Road Transport Office (RTO) loading capacity and generating dispatch documents (GST invoices, e-way bills).
• Handover all necessary dispatch documents (invoice, dispatch documents) to the driver.
• Export Dispatch :
• Coordinate with transporters to arrange containers for export and provide transporter details to marketing for export planning.
• Follow up with transporters for container stuffing and coordinate export documentation (GST invoices, commercial invoices, packing lists, RFID sealing).
• Communicate with marketing, transporters, and the plant to resolve issues during container gate-in.
• Circulate relevant documents to concerned teams and follow up with marketing for credit-related queries on export dispatch.

2. Pipeline Invoicing:

• Receive pipeline reports from the process team and raise invoices based on these reports.
• Coordinate with the process team to resolve any queries related to pipeline reports.
• Send pipeline invoices to customers regularly and address any invoice-related issues.

3. Cross-Departmental Coordination:

• Collaborate with the marketing team to resolve material allocation, customer contract, pricing, credit limit, and priority dispatch queries.
• Communicate with customers, transporters, and drivers to resolve issues related to DO, LR, contracts, credit limits, safety, and vehicle/driver documents.
• Coordinate with the in-plant department to ensure stock availability for invoicing and prioritize loading based on marketing needs.

4. Document Management & Reporting:

• Generate and maintain dispatch documents, including GST invoices, e-way bills, delivery challans, and commercial/export invoices.
• Maintain periodic reports (export statements, chlorine & hydrogen licenses, MEIS claims, ORM presentations) and ensure record-keeping compliance.
• Tally dispatches and stock records (duty-free exports, SEZ dispatches) with transaction registers and update stock in SAP.

5. Compliance & Audit:

• Handle documentation and correspondence with GST departments and other regulatory bodies.
• Participate in internal audits, ISO, and safety compliance training, and manage digital signature certificates for invoicing officers.
• Ensure compliance with safety regulations during vehicle gate-ins, including tanker inspections and safety audits.

6. Logistics & Incident Reporting:

• Conduct incident investigations and report to relevant stakeholders.
• Provide data for system integrations and participate in daily meetings for updates on logistics.
• Track and trace outbound vehicles, communicate deviations, and ensure safe transportation practices by conducting driver awareness training.
• Schedule export container pickups, coordinate with transporters, and follow up with Custom House Agents (CHA) for export documentation.

Key Interactions

Internals 

• HODs
• All departments
• Team Members 

Externals 

• Customers 
• Drivers 

Technical & Behavioral Skills & Knowledge

• Minimum Bachelor’s degree and Certification in Supply Chain Management / Material Management preferrable.
• Minimum 5 to 10 years years of experience in sales/logistic coordination,
• Strong knowledge of logistics operations, export documentation
• Familiarity with GST laws, SAP software, and inventory management systems.
• Excellent organizational, communication, and coordination skills.
• Ability to handle high volumes of daily transactions (up to 200 vehicles per day).
• Knowledge of safety standards, ISO compliance, and audit processes is a plus.

Key Performance Indicators

• Smooth running of shift with safe process operation
• Work performance
• Team Work & Relationship
• Attitude towards Work
• Initiative 
• Discipline & safety, health & environment consciousness

Competencies

Agile Towards Change and Innovation, PL1

Builds a Performance & Development Culture , PL1

Builds Partnership with Stakeholders, PL1

Executes Efficiently , PL1

Focused on Achieving Results, PL1

Thinks Strategically and Acts Decisively, PL1

What We Offer:

• A challenging and rewarding environment with significant opportunities for growth.
• Competitive salary and benefits.

How to Apply:

If you meet the qualifications and experience needed for this position, please click the "Apply" button to submit your application, and also follow our page for further updates.

Purpose of the Position (Job Summary)

The position is responsible for overseeing and managing the daily movement of vehicles, coordination of dispatch operations (both domestic and export), pipeline invoicing, and ensuring smooth logistics operations. This role involves close collaboration with internal teams (marketing, sales, and process departments), external stakeholders (customers, transporters, drivers), and managing compliance with regulatory requirements.

Key Individual Accountabilities

1. Vehicle Movement & Dispatch Coordination

• Domestic Dispatch :
• Issue Delivery Orders (DO) and Delivery Instruction (DI) to drivers based on customer requirements.
• Ensure all checks (product, quantity, contract, vehicle details, transportation, safety) are completed before allowing vehicle entry.
• Supervise the loading process, ensuring compliance with Road Transport Office (RTO) loading capacity and generating dispatch documents (GST invoices, e-way bills).
• Handover all necessary dispatch documents (invoice, dispatch documents) to the driver.
• Export Dispatch :
• Coordinate with transporters to arrange containers for export and provide transporter details to marketing for export planning.
• Follow up with transporters for container stuffing and coordinate export documentation (GST invoices, commercial invoices, packing lists, RFID sealing).
• Communicate with marketing, transporters, and the plant to resolve issues during container gate-in.
• Circulate relevant documents to concerned teams and follow up with marketing for credit-related queries on export dispatch.

2. Pipeline Invoicing:

• Receive pipeline reports from the process team and raise invoices based on these reports.
• Coordinate with the process team to resolve any queries related to pipeline reports.
• Send pipeline invoices to customers regularly and address any invoice-related issues.

3. Cross-Departmental Coordination:

• Collaborate with the marketing team to resolve material allocation, customer contract, pricing, credit limit, and priority dispatch queries.
• Communicate with customers, transporters, and drivers to resolve issues related to DO, LR, contracts, credit limits, safety, and vehicle/driver documents.
• Coordinate with the in-plant department to ensure stock availability for invoicing and prioritize loading based on marketing needs.

4. Document Management & Reporting:

• Generate and maintain dispatch documents, including GST invoices, e-way bills, delivery challans, and commercial/export invoices.
• Maintain periodic reports (export statements, chlorine & hydrogen licenses, MEIS claims, ORM presentations) and ensure record-keeping compliance.
• Tally dispatches and stock records (duty-free exports, SEZ dispatches) with transaction registers and update stock in SAP.

5. Compliance & Audit:

• Handle documentation and correspondence with GST departments and other regulatory bodies.
• Participate in internal audits, ISO, and safety compliance training, and manage digital signature certificates for invoicing officers.
• Ensure compliance with safety regulations during vehicle gate-ins, including tanker inspections and safety audits.

6. Logistics & Incident Reporting:

• Conduct incident investigations and report to relevant stakeholders.
• Provide data for system integrations and participate in daily meetings for updates on logistics.
• Track and trace outbound vehicles, communicate deviations, and ensure safe transportation practices by conducting driver awareness training.
• Schedule export container pickups, coordinate with transporters, and follow up with Custom House Agents (CHA) for export documentation.

Key Interactions

Internals 

• HODs
• All departments
• Team Members 

Externals 

• Customers 
• Drivers 

Technical & Behavioral Skills & Knowledge

• Minimum Bachelor’s degree and Certification in Supply Chain Management / Material Management preferrable.
• Minimum 5 to 10 years years of experience in sales/logistic coordination,
• Strong knowledge of logistics operations, export documentation
• Familiarity with GST laws, SAP software, and inventory management systems.
• Excellent organizational, communication, and coordination skills.
• Ability to handle high volumes of daily transactions (up to 200 vehicles per day).
• Knowledge of safety standards, ISO compliance, and audit processes is a plus.

Key Performance Indicators

• Smooth running of shift with safe process operation
• Work performance
• Team Work & Relationship
• Attitude towards Work
• Initiative 
• Discipline & safety, health & environment consciousness

Competencies

Agile Towards Change and Innovation, PL1

Builds a Performance & Development Culture , PL1

Builds Partnership with Stakeholders, PL1

Executes Efficiently , PL1

Focused on Achieving Results, PL1

Thinks Strategically and Acts Decisively, PL1

What We Offer:

• A challenging and rewarding environment with significant opportunities for growth.
• Competitive salary and benefits.

How to Apply:

If you meet the qualifications and experience needed for this position, please click the "Apply" button to submit your application, and also follow our page for further updates.

Purpose of the Position (Job Summary) The position is responsible for overseeing and managing the daily movement of vehicles, coordination of dispatch operations (both domestic and export), pipeline invoicing, and ensuring smooth logistics operations. This role involves close collaboration with internal teams (marketing, sales, and process departments), external stakeholders (customers, transporters, drivers), and managing compliance with regulatory requirements. Key Individual Accountabilities 1. Vehicle Movement & Dispatch Coordination Domestic Dispatch: Issue Delivery Orders (DO) and Delivery Instruction (DI) to drivers based on customer requirements. Ensure all checks (product, quantity, contract, vehicle details, transportation, safety) are completed before allowing vehicle entry. Supervise the loading process, ensuring compliance with Road Transport Office (RTO) loading capacity and generating dispatch documents (GST invoices, e-way bills). Handover all necessary dispatch documents (invoice, dispatch documents) to the driver. Export Dispatch: Coordinate with transporters to arrange containers for export and provide transporter details to marketing for export planning. Follow up with transporters for container stuffing and coordinate export documentation (GST invoices, commercial invoices, packing lists, RFID sealing). Communicate with marketing, transporters, and the plant to resolve issues during container gate-in. Circulate relevant documents to concerned teams and follow up with marketing for credit-related queries on export dispatch. 2. Pipeline Invoicing: Receive pipeline reports from the process team and raise invoices based on these reports. Coordinate with the process team to resolve any queries related to pipeline reports. Send pipeline invoices to customers regularly and address any invoice-related issues. 3. Cross-Departmental Coordination: Collaborate with the marketing team to resolve material allocation, customer contract, pricing, credit limit, and priority dispatch queries. Communicate with customers, transporters, and drivers to resolve issues related to DO, LR, contracts, credit limits, safety, and vehicle/driver documents. Coordinate with the in-plant department to ensure stock availability for invoicing and prioritize loading based on marketing needs. 4. Document Management & Reporting: Generate and maintain dispatch documents, including GST invoices, e-way bills, delivery challans, and commercial/export invoices. Maintain periodic reports (export statements, chlorine & hydrogen licenses, MEIS claims, ORM presentations) and ensure record-keeping compliance. Tally dispatches and stock records (duty-free exports, SEZ dispatches) with transaction registers and update stock in SAP. 5. Compliance & Audit: Handle documentation and correspondence with GST departments and other regulatory bodies. Participate in internal audits, ISO, and safety compliance training, and manage digital signature certificates for invoicing officers. Ensure compliance with safety regulations during vehicle gate-ins, including tanker inspections and safety audits. 6. Logistics & Incident Reporting: Conduct incident investigations and report to relevant stakeholders. Provide data for system integrations and participate in daily meetings for updates on logistics. Track and trace outbound vehicles, communicate deviations, and ensure safe transportation practices by conducting driver awareness training. Schedule export container pickups, coordinate with transporters, and follow up with Custom House Agents (CHA) for export documentation. Key Interactions Internals HODs All departments Team Members Externals Customers Drivers Technical & Behavioral Skills & Knowledge Minimum Bachelor’s degree and Certification in Supply Chain Management / Material Management preferrable. Minimum 5 to 10 years years of experience in sales/logistic coordination, Strong knowledge of logistics operations, export documentation Familiarity with GST laws, SAP software, and inventory management systems. Excellent organizational, communication, and coordination skills. Ability to handle high volumes of daily transactions (up to 200 vehicles per day). Knowledge of safety standards, ISO compliance, and audit processes is a plus. Key Performance Indicators Smooth running of shift with safe process operation Work performance Team Work & Relationship Attitude towards Work Initiative Discipline & safety, health & environment consciousness Competencies Agile Towards Change and Innovation, PL1 Builds a Performance & Development Culture , PL1 Builds Partnership with Stakeholders, PL1 Executes Efficiently , PL1 Focused on Achieving Results, PL1 Thinks Strategically and Acts Decisively, PL1 What We Offer: A challenging and rewarding environment with significant opportunities for growth. Competitive salary and benefits. How to Apply: If you meet the qualifications and experience needed for this position, please click the " Apply" button to submit your application, and also follow our page for further updates.