139 Travel Coordinator jobs in India

Company Overview

Wings Global Services is a leading enterprise in the Engineering Services industry based in Mumbai. We are renowned for orchestrating innovative engineering solutions, integrating automation with cross-sectoral expertise. With a focus on operational excellence, we serve various industries including oil & gas, manufacturing, IT, and architecture. Our company fosters a collaborative culture to drive efficiency and optimize resources through scalable innovations.

Job Overview

Wings Global Services is seeking a Junior Travel Coordinator with 1 to 3 years of experience for a full-time remote position based in Mumbai. The successful candidate will manage and optimize travel itineraries, ensuring seamless coordination and efficient service delivery. This role requires expertise in travel management software and proficiency in several essential skills to support our dynamic and evolving operations.

Qualifications and Skills

• Proficiency in travel management software to efficiently book and manage travel itineraries and logistics.
• Experience with expense reporting tools to streamline travel-related financial processes and maintain accurate records.
• Strong vendor negotiation skills to secure favorable rates and terms with airlines, hotels, and other travel service providers.
• Familiarity with global distribution systems for accessing and comparing various travel options for optimal booking decisions.
• Proven ability to handle visa and passport processing, ensuring compliance with legal and regulatory requirements for international travel.
• Excellent communication skills to effectively coordinate with team members, vendors, and travelers across various communication platforms.
• Understanding of foreign currency transactions and the ability to manage and report on currency exchanges for international travel expenses.
• Crisis management skills to address travel disruptions promptly and ensure traveler safety and minimal impact on travel plans.

Roles and Responsibilities

• Coordinate business travel arrangements, including flights, accommodation, and transportation for employees and clients.
• Negotiate with travel vendors to secure the best deals while adhering to corporate travel policies and budgets.
• Monitor travel patterns to identify cost-saving opportunities and optimize travel-related expenses.
• Assist travelers with visa applications, passport renewals, and other necessary travel documentation.
• Utilize crisis management skills to address and resolve unexpected travel issues or emergencies professionally.
• Liaise with various departments to ensure alignment and efficient execution of travel plans through effective communication.
• Provide detailed reports and analysis on travel expenditures and trends to support strategic decision-making processes.
• Keep up to date with industry trends and best practices to continually enhance the travel experience and operational efficiency.

We are seeking a versatile and experienced professional to take on a hybrid role of a Business Analyst/Project Manager. You will be instrumental in the development and launch of a new, strategic product that integrates with our foundational data processing system and approval workflow modules.

This role requires a unique blend of traditional business analysis, project management discipline, and a deep understanding of the travel technology landscape. You will be the vital link between the business vision, technical development teams, and successful project delivery.

Key Responsibilities

Business Analysis:

• Lead requirements gathering sessions with internal and external stakeholders to define the scope and vision for the new product.

• Create detailed Business Requirements Documents (BRDs), user stories, and functional specifications.

• Analyze and model business processes, identifying opportunities for automation and efficiency.

• Help the development team nuances of understanding of travel booking segments (Air, Hotel, Car, Rail), including NDC, LCC, and passive bookings, and how they are processed through a Global Distribution System (GDS).

• Translate complex business needs into clear, actionable technical requirements for the development team.

• Serve as the product expert and point of contact for all functional queries.

Project Management:

• Develop and manage the end-to-end project plan, including timelines, milestones, and resource allocation.

• Coordinate and lead project meetings, ensuring clear communication and alignment across all teams (Development, QA, Product, and Stakeholders).

• Identify, track, and mitigate project risks and dependencies.

• Manage the project backlog, prioritize features, and ensure timely delivery of sprints and releases.

• Report on project status, progress, and key metrics to senior management.

• Ensure the final product meets the business objectives and quality standards.

Required Skills and Experience

• 7+ years of experience as a Business Analyst/ Project Manager within the travel technology sector.

• In-depth knowledge of GDS platforms (e.g., Sabre, Amadeus, Galileo/Travelport), modern distribution channels like NDC, and their respective APIs and data structures (PNR, profiles, etc.).

• Proven experience with various travel booking segments (Air, Hotel, Car, Rail), including content from Low-Cost Carriers (LCCs) and the handling of passive segments for reporting and itinerary management.

• Strong technical aptitude and the ability to understand and discuss technical concepts, including API integrations, data flows, and system architecture.

• Demonstrated experience in managing software development projects from conception to launch.

• Excellent analytical and problem-solving skills, with a keen attention to detail.

• Exceptional communication and stakeholder management skills.

• Proficiency in project management tools (e.g., Jira, Atlassian) and documentation software.

Preferred Qualifications

• Experience working in an Agile/Scrum environment.

• Familiarity with corporate travel booking tools (OBTs) and TMC operations.

• Previous experience launching a new product or module in a technology company

• Plan, organize, and execute a variety of luxury travel events.
• Source and secure suitable venues and suppliers (accommodation, transport, activities).
• Negotiate contracts and manage vendor relationships.
• Develop detailed event timelines and budgets.
• Create compelling event itineraries and manage guest experiences.
• Oversee on-site event logistics and troubleshooting.
• Ensure exceptional client service and satisfaction throughout the event process.
• Collaborate with marketing and sales teams to promote event offerings.
• Manage post-event follow-up and feedback collection.
• Stay updated on industry trends and innovative event concepts.

• Bachelor's degree in Hospitality Management, Tourism, Marketing, or a related field.
• Minimum of 3-5 years of experience in event planning and coordination, preferably in the luxury travel or hospitality sector.
• Demonstrated experience in managing budgets and vendor negotiations.
• Excellent organizational and multitasking abilities.
• Strong customer service and interpersonal skills.
• Proficiency in event management software and MS Office Suite.
• Creative thinking and problem-solving skills.
• Ability to work under pressure and meet tight deadlines.
• Excellent written and verbal communication skills.

• Manage daily administrative operations and ensure efficiency.
• Supervise and mentor administrative support staff.
• Oversee office supplies, equipment, and facilities management.
• Develop and implement office policies and procedures.
• Coordinate employee onboarding and training programs.
• Manage vendor relationships and contract negotiations.
• Ensure compliance with health, safety, and security regulations.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 4 years of experience in office management or operations management.
• Proven leadership and team management skills.
• Proficiency in MS Office Suite and other office management software.
• Excellent organizational, communication, and problem-solving abilities.
• Ability to adapt to a hybrid work model.
• Detail-oriented with strong multitasking capabilities.

• Assist in the planning, coordination, and execution of various events, including corporate functions, weddings, parties, and conferences.
• Liaise with clients to understand their event requirements, budget, and objectives.
• Source and manage vendors, including caterers, decorators, entertainment, and technical support.
• Develop event timelines, floor plans, and run sheets to ensure smooth operations.
• Oversee event setup and breakdown, ensuring adherence to design and logistical plans.
• Manage on-site event logistics, including guest registration, seating arrangements, and program flow.
• Troubleshoot and resolve any issues that arise during events in a timely and professional manner.
• Coordinate with internal departments (e.g., F&B, Banquets, Sales) to ensure seamless service delivery.
• Manage event budgets, track expenses, and process invoices.
• Conduct post-event evaluations and gather client feedback for continuous improvement.
• Maintain relationships with key vendors and suppliers.
• Assist with marketing and promotional activities for events.
• Ensure compliance with all health, safety, and licensing regulations for events.
• Stay updated on industry trends and best practices in event management.

• Bachelor's degree in Hospitality Management, Tourism, Marketing, or a related field is preferred.
• Minimum of 3-5 years of experience in event planning, coordination, or a similar role within the hospitality industry.
• Proven ability to manage multiple events simultaneously.
• Excellent organizational, time management, and multitasking skills.
• Strong communication, negotiation, and interpersonal skills.
• Proficiency in event management software and MS Office Suite.
• Creative thinking and problem-solving abilities.
• Ability to work under pressure and meet tight deadlines.
• A proactive approach and a strong sense of responsibility.
• Flexibility to work irregular hours, including evenings and weekends, as dictated by event schedules.
• Knowledge of local vendors and service providers in the Thane area is a plus.
• A customer-focused mindset with a commitment to delivering exceptional service.

• Assist in the planning and execution of all assigned events, ensuring they are delivered on time and within budget.
• Coordinate with vendors, suppliers, and venues to secure services and manage contracts.
• Develop event timelines, schedules, and detailed logistical plans.
• Manage event registration processes and attendee communication.
• Oversee on-site event operations, including setup, staffing, and troubleshooting.
• Collaborate with internal marketing and communications teams to develop event collateral and promotional materials.
• Track event expenses and process invoices, maintaining accurate financial records.
• Conduct post-event analysis and gather feedback to identify areas for improvement.
• Ensure compliance with all health, safety, and regulatory requirements for events.
• Contribute creative ideas for event themes, activities, and enhancements.

• Proven experience in event planning, coordination, or a related hospitality role.
• Excellent organizational and time management skills, with the ability to manage multiple projects simultaneously.
• Strong negotiation and vendor management abilities.
• Proficiency in event management software and standard office applications.
• Exceptional interpersonal and communication skills, both written and verbal.
• Ability to work under pressure and adapt to changing circumstances.
• A proactive approach and a high level of attention to detail.
• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field, or equivalent practical experience.
• Flexibility to work evenings and weekends as required by event schedules.
• Familiarity with the local event landscape in Visakhapatnam, Andhra Pradesh, IN is an advantage.

• Consult with clients to understand their event needs and objectives.
• Develop comprehensive event plans, including timelines, budgets, and staffing requirements.
• Source and secure suitable venues and vendors (catering, AV, decor, entertainment).
• Negotiate contracts and manage vendor relationships to ensure quality and cost-effectiveness.
• Create detailed event layouts and logistical plans.
• Oversee event setup, execution, and teardown.
• Manage on-site event operations and troubleshoot any issues that arise.
• Coordinate with the sales and marketing teams to promote events.
• Gather client feedback post-event and implement improvements.
• Stay abreast of industry trends and best practices in event management.

• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field, or equivalent experience.
• Minimum of 3 years of experience in event planning and management, preferably within the hospitality industry.
• Strong knowledge of event logistics, budgeting, and contract negotiation.
• Excellent communication, interpersonal, and client service skills.
• Proficiency in event planning software and Microsoft Office Suite.
• Ability to work under pressure and meet tight deadlines.
• Creative thinking and problem-solving abilities.
• Team player with the ability to work independently.
• Flexibility to work evenings and weekends as required by event schedules.

• Plan, organize, and execute a wide range of events, including corporate functions, weddings, and social gatherings.
• Develop detailed event plans, timelines, and budgets, ensuring financial objectives are met.
• Source and manage relationships with vendors, including caterers, decorators, and entertainment providers.
• Conduct site visits and assess venue suitability for various event requirements.
• Coordinate event logistics, such as AV equipment, seating arrangements, and staffing.
• Manage on-site event execution, ensuring smooth operations and addressing any issues that arise.
• Liaise with clients throughout the planning process, providing regular updates and seeking approvals.
• Develop creative concepts and themes to enhance the guest experience.
• Ensure all events comply with safety regulations and licensing requirements.
• Gather post-event feedback and analyze performance to identify areas for improvement.

• Bachelor's degree in Hospitality Management, Event Management, Marketing, or a related field.
• Proven experience (3+ years) in event planning and management, with a strong portfolio of successful events.
• Excellent organizational, project management, and time management skills.
• Strong negotiation and vendor management abilities.
• Exceptional interpersonal and communication skills, both written and verbal.
• Proficiency in event planning software and MS Office.
• Ability to remain calm and resourceful under pressure.
• A creative mindset with a passion for delivering outstanding guest experiences.
• Knowledge of the local hospitality and event services landscape.