230 Administrative Assistant jobs in Chennai

We are looking for a Administrative Assistant key member of the organization's support team, responsible for providing essential administrative and clerical assistance to ensure smooth operations within the office. This role involves a combination of tasks that require excellent organizational skills, attention to detail, and effective communication.

• Any UG Degree

• Both Male and Female Candidates Can Apply

• 2 to 5 Years Experience.

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Professional demeanor and strong interpersonal skills and Discretion and ability to handle confidential information with integrity.

• Manage and maintain office filing systems, both physical and digital, ensuring documents are organized and easily accessible.
• Answer and direct phone calls, take messages, and handle general inquiries from clients, partners, and team members.
• Maintain confidential employee and company records while adhering to privacy policies.
• Monitor office supply levels and place orders when necessary to ensure availability for daily operations.
• Collaborate with team members to achieve project goals and deadlines.
• Provide excellent customer service to internal and external stakeholders.

Job description:

For Candidates residing in "CHENNAI ONLY"

Location: Kodambakkam (Chennai)

FRESHERS WELCOME

Qualifications

• Bachelor's degree or equivalent experience
• English Proficiency
• Strong interpersonal and customer service skills
• Multitask
• Knowledge of Microsoft Office suite
• Willing to be part of a growing EdTech startup

Job Description

The candidate is responsible for,

• Client interaction through emails or calls.
• Scheduling, initiating and monitoring of online classrooms.
• Creating product awareness.
• Data logging.
• Active participation in the Planning and implementation of Operational strategy.
• Providing backend support to the Lead Administrative executive.
• Social media handling.
• and those that the organisation deems fit to be executed by the person in charge.

Phone: or

Web:

Candidates may mail their C.V. and covering letter at

Job Types: Full-time, Permanent

Pay: ₹14, ₹17,000.00 per month

Benefits:

• Leave encashment
• Paid time off

Ability to commute/relocate:

• Kodambakkam, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)

Language:

• English (Required)

Work Location: In person

Job Title: Administrative Assistant (Fresher)

Location: Chennai, India

Company: Ansari Architects

Experience: 0 – 1 year (Freshers Welcome)

Job Type: Full-Time

Industry: Architecture / Interior Design / Construction

About Us:

Ansari Architects is an award-winning architectural firm based in Chennai, specializing in high-end villas and luxury residences. With over 32 years of experience, 800+ completed projects, and 600+ happy clients, our firm is known for creativity, dedication, and quality. We believe in "Creativity Beyond Imagination" and strive to deliver timeless homes that inspire.

Job Summary:

We are looking for a proactive and organized Administrative Assistant to join our team. This is an excellent opportunity for fresh graduates who are looking to kick-start their career in a reputed and creative environment.

Key Responsibilities:

• Handle day-to-day administrative tasks and office coordination
• Manage incoming calls, emails, and visitor inquiries professionally
• Assist in scheduling meetings, appointments, and site visits
• Maintain proper documentation of client and vendor communications
• Support the architectural team with data entry and file management
• Coordinate with vendors, contractors, and clients for follow-ups
• Ensure smooth internal communication between departments
• Assist with billing, invoice tracking, and basic office accounts
• Maintain and update client/project records in the system

Eligibility Criteria:

• Any Bachelor's Degree (B.Com, BBA, BA, B.Sc, etc.)
• Proficiency in MS Office (Word, Excel, Outlook)
• Good communication skills in English and Tamil (written & verbal)
• Strong organizational and multitasking abilities
• Eagerness to learn and grow within the company
• Freshers are welcome; training will be provided

Job Types: Full-time, Fresher

Pay: ₹12, ₹18,000.00 per month

Career Area:

Business Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Role Definition

Provides administrative support and coordination activities for a team of people.

Responsibilities

• Answering telephone, taking messages and answering routine questions.
• Maintaining vacation schedule and master schedule of whereabouts for staff.
• Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.
• Typing and distributing memos, meeting minutes and presentations for staff.
• Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.

Degree Requirement

Degree or equivalent experience desired

Skill Descriptors

Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.

Level Working Knowledge:

• Accurately gauges the impact and cost of errors, omissions, and oversights.
• Utilizes specific approaches and tools for checking and cross-checking outputs.
• Processes limited amounts of detailed information with good accuracy.
• Learns from mistakes and applies lessons learned.
• Develops and uses checklists to ensure that information goes out error-free.

Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.

Level Working Knowledge:

• Demonstrates experience participating in productive collaborative processes.
• Under guidance, initiates collaborative meetings.
• Assists in communicating shared goals with diverse groups and parties.
• Helps promote collaboration across generations, functions, regions, and levels.
• Helps solve business problems and meet business goals through collaborative processes.

Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

Level Working Knowledge:

• Delivers helpful feedback that focuses on behaviors without offending the recipient.
• Listens to feedback without defensiveness and uses it for own communication effectiveness.
• Makes oral presentations and writes reports needed for own work.
• Avoids technical jargon when inappropriate.
• Looks for and considers non-verbal cues from individuals and groups.

Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.

Level Working Knowledge:

• Adjusts to new or changing assignments, processes, and people.
• Demonstrates willingness to listen to other opinions.
• Provides examples of shifting from task to task.
• Identifies and considers alternative approaches to situations or problems.
• Accepts new or radical ideas with an open mind; avoids snap reactions.

Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.

Level Working Knowledge:

• Recognizes changing demands and priorities; validates changes with management.
• Obtains information about how current assignments contribute to organizational goals.
• Completes current work according to assigned priorities.
• Responds to day-to-day operational priorities while still making progress on project work.
• Performs at least 2-3 concurrent activities without reducing productivity.

Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.

Level Basic Understanding:

• Explains the value of a disciplined approach to problem solving.
• Describes problem reporting and escalation practices.
• Utilizes accepted procedures for problem analysis and resolution.
• Identifies key aspects of problem-solving techniques used in own area.

Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.

Level Working Knowledge:

• Arranges meetings, schedules rooms, equipment, refreshments, etc.
• Operates and maintains standard office equipment such as copiers, faxes, phones.
• Distributes internal and external correspondence to appropriate recipients.
• Coordinates travel arrangements and expense reimbursements.
• Orders, stocks and distributes office supplies.

Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.

Level Working Knowledge:

• Uses basic features of two or more Office applications.
• Differentiates tradeoffs between using Word and PowerPoint for developing a presentation.
• Operates basic Microsoft desktop applications to achieve certain requirements.
• Converts Word tables to an Excel spreadsheets and vice-versa.
• Compares the key differences between current and prior releases of Office.

Posting Dates:

September 22, October 5, 2025

Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply

Not ready to apply? Join our Talent Community.

Company Description

CONTRAIL offers meticulously curated courses by expert Aviators to build a generation of future Aviation professionals.

Role Description

This is a full-time on-site role for an Administrative Assistant located in Chennai. The Administrative Assistant will be responsible for providing administrative support, demonstrating phone etiquette, effective communication, executive assistance, and clerical skills.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Clerical Skills
• Strong organizational and time-management skills
• Attention to detail and accuracy
• Proficiency in Microsoft Office applications
• Experience in an office setting is a plus
• Associate's degree in Business Administration or related field .
• Please send your CV to .
• for queries

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Screening phone calls and routing callers to the appropriate party. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others in order to ensure their seamless and positive experience.

Job Types: Full-time, Permanent, Fresher

Pay: ₹18, ₹28,755.00 per month

Benefits:

• Provident Fund

Work Location: In person