8,201 Administrative Assistant jobs in India

We are recruiting for our client, a textile manufacturing and exports company with offices in Bhadohi, Jaipur, and Noida. This position will be based out of the Noida office, with frequent travel to the above-mentioned locations.

As an Administrative Assistant , you will work closely with the company’s head and aid them in the coordination, communication, and execution of their day-to-day activities.

Given the nature of this role, we value motivation, honesty, hard work, and dedication from our applicants. These will be critical factors in the assessment of your application.

Indicative Responsibilities:

1. Coordination: Ensuring effective coordination between the leadership and various departments and teams across locations, including regular follow-ups with senior Heads of Department.
2. Communication Management: Managing verbal and written communication in a timely and professional manner. This may involve drafting responses, following up on pending matters, and ensuring that all correspondence is acknowledged and addressed.
3. Calendar Management: Managing calendars, reminders, meetings, and schedules to prevent overlaps and ensure timeliness.
4. Travel Planning: Coordinating and managing travel arrangements, both domestic and international, for the leadership and approved personnel, including logistics, itineraries, and bookings.
5. Meeting Support: Attending meetings, preparing notes and follow-ups, and ensuring timely action on discussed points. Assisting in arranging buyer meetings, business lunches, and related engagements.
6. Travel Accompaniment: Travelling with the leadership, including to Jaipur and other company offices, as and when required.
7. Administration: Supporting day-to-day administrative functions of the company.
8. Confidentiality: Maintaining discretion and confidentiality for all information handled, given the
9. sensitive nature of this role.

Candidate Profile:

1. A well-organised, proactive, and reliable individual who can manage multiple responsibilities with precision.
2. A soft but firm communicator, capable of handling senior stakeholders with tact and professionalism.
3. Should possess strong interpersonal skills, attention to detail, and the ability to anticipate needs.
4. Must have the ability and willingness to travel domestically and internationally as required by the
5. role.

Notes:

Given the volume of applications received, we will only be able to respond if you have been shortlisted. This note is applicable at all stages of the selection process. If shortlisted, you will receive a response within 7 days; failing which, we wish you the very best for your future endeavours. 

About KAANJJ

KAANJJ is a curated collective celebrating South Asian fashion heritage on a global platform. Founded by mother-daughter duo Sonal and Karnika, we connect exceptional South Asian designers and artisans with international audiences through our digital marketplace and immersive pop-up experiences.

Our journey—influenced by Mumbai, London, Hong Kong, and New York—creates a unique perspective that honors traditional craftsmanship while embracing contemporary design. Each brand in our portfolio tells a story of heritage, skilled artistry, and sustainable fashion practices, ensuring these valuable traditions continue to thrive in today's fashion landscape.

Role Overview

We're seeking a detail-oriented Administrative Assistant to join our Jaipur office who will provide crucial support to our founders while ensuring smooth daily operations. This role requires strong organizational skills, fashion industry knowledge, and proficiency with digital tools.

Key Responsibilities

• Schedule and manage the founders' calendars, appointments, and meetings
• Coordinate internal team meetings and external business appointments
• Organize company data, files, and documents in both digital and physical formats
• Assist with fashion shoots including coordination and on-site support
• Provide support for pop-up events and brand showcases
• Monitor and respond to emails and WhatsApp messages daily
• Manage customer service inquiries and communications for KAANJJ
• Maintain digital filing systems and document management
• Handle general administrative duties as needed

Requirements

• Proficiency in Microsoft Office Suite and Google Workspace (especially Sheets, Calendar, and Gmail)
• Experience with Shopify platform and content management systems
• Knowledge of CRM software and data management tools
• Strong written and verbal communication skills in English
• Previous experience in administrative or virtual assistant roles
• Interest in and knowledge of fashion, particularly South Asian Fashion
• Exceptional organizational skills with keen attention to detail
• Ability to multitask, prioritize, and follow up diligently
• Professional communication style for customer service interactions
• Experience with digital communication tools and platforms

What We Offer

• Opportunity to work directly with the founders of a growing international fashion collective
• Exposure to South Asian craftsmanship, and the global fashion industry
• Hands-on involvement with fashion shoots and events
• Collaborative team environment with potential for growth
• Chance to contribute to the preservation and promotion of craftsmanship
• Qualified candidates who are passionate about South Asian fashion and seeking a dynamic role in a growing business are encouraged to apply.

Job Title: Administrative Assistant

Location: Bangalore, India

Company: OutsideROI (US-based Marketing Agency)

Type: Full-Time

Experience Level: 2–5 Years

Industry: Marketing & Advertising

We are seeking a proactive and organized Administrative Assistant to support our fast-paced marketing agency in Bangalore. The ideal candidate will be responsible for managing day-to-day administrative operations, supporting leadership and marketing teams, coordinating internal processes, and ensuring smooth functioning of office tasks. If you're detail-oriented, tech-savvy, and thrive in a dynamic, creative environment, we’d love to meet you.

• Administrative Support:
• Provide high-level administrative support to the leadership and marketing teams. Handle scheduling, travel arrangements, calendar management, and internal communications.
• Project Coordination:
• Assist in tracking project timelines, deliverables, and client communications. Follow up with teams to ensure deadlines are met.
• Client Interaction:
• Liaise with clients for meeting coordination, basic support requests, and documentation as needed.
• Office Management:
• Manage supplies, vendors, office maintenance, and ensure smooth daily operations. May support remote team logistics.
• Data Entry & Reporting:
• Maintain accurate records in CRMs, spreadsheets, and reporting tools. Prepare periodic reports, meeting minutes, and presentation materials.
• Finance & HR Support (basic):
• Assist in invoice processing, expense reports, onboarding paperwork, and timesheet collection.
• Marketing Support (optional):
• Support marketing team with scheduling social media posts, proofreading content, or coordinating with freelancers.

• Proven experience (2–5 years) in an administrative role, preferably in a marketing, creative, or tech environment.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Notion).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively in a deadline-driven environment.
• Attention to detail and problem-solving skills.

• Experience working with CRMs (e.g., HubSpot, Zoho).
• Familiarity with marketing terms or basic campaign workflows.
• Previous experience supporting a hybrid or remote team.

• Competitive salary
• Flexible work hours & hybrid work options
• Exposure to top-tier marketing clients and projects
• Growth opportunities within a creative and collaborative team

OutsideROI is a performance-driven marketing agency focused on delivering strategic, measurable results for clients across industries. We pride ourselves on creative problem-solving, data-driven execution, and a culture that fosters innovation and excellence.

Job Responsibility:

• Coordinate with Partner Institution / Organizations for documentation, service agreements, and payment processing.
• Maintain and manage key institutional documents, records, and compliance files.
• Handle procurement of products and services including quotations, purchase orders, and vendor selection.
• Manage all vendor payments (both online and offline) and ensure timely processing.
• Track inventory and consumption of office supplies, stationery, and housekeeping materials.
• Share records with the finance team for accurate provisioning.
• Coordinate and process COIs payments related to referrals.
• Ensure compliance with internal policies for approvals and documentation.
• Oversee facility maintenance and repair coordination.
• Provide administrative assistance to academic and operations teams as needed.
• Manage general support functions to ensure effective daily operations.

Minimum qualification and experience : Any graduate with 03 to 06 years of relevant experience

Immediate joiner will be preferred

About Us

The Max Institute of Allied & Paramedical Education (MIAPE) is an educational institution under Max Healthcare Institute Limited , offering Bachelor's, Diploma, and Certification courses in various paramedical fields. MIAPE focuses on providing hands-on, hospital-based training with a curriculum designed by Max Healthcare professionals to equip students for careers in the healthcare sector. The institute has multiple locations in Delhi NCR and Lucknow and is known for its integration of academic rigor with extensive clinical practice in a multi-specialty healthcare setting.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Handling travel bookings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

Premier Road Service Limited is a leading logistics company in India, providing logistical transportation services across all major cities and towns. Established in 1968, the company has grown significantly with over 40 branches nationwide. We have served various prominent clients, including the Government of India, multinational companies, FMCGs, and corporate bodies.

This is a full-time on-site role for an Administrative Assistant located in Mumbai. The Administrative Assistant will handle daily tasks such as providing administrative support, managing phone communications, and assisting executives with clerical duties. Responsibilities include maintaining records, scheduling appointments, and ensuring smooth office operations.

• Skills in Administrative Assistance and Executive Administrative Assistance
• Proficiency in Phone Etiquette and Communication
• Strong Clerical Skills
• Excellent organizational and multitasking abilities
• Ability to work independently and handle confidential information
• Experience with office software and equipment
• Bachelor's degree in Business Administration, Office Management, or a related field is a plus

Company Description

Shubh Packaging specialize in export-grade 3-ply corrugated box manufacturing with a strong focus on E and F flute packaging. Headquartered in Udaipur, India, and built on the trusted legacy of Prime Scan, we combine decades of experience in printing and packaging with cutting-edge, fully automatic machinery to deliver packaging solutions that meet global quality benchmarks.

Our packaging is designed to serve a wide range of industries, including tiles, electronics, FMCG, textiles, home décor, handicrafts, and consumer goods. With a commitment to sustainability, durability, and precision, we help businesses across international markets protect and present their products with confidence.

Role Description

This is a full-time role for an Administrative Assistant. This is an on-site role, and is located in Udaipur. The Administrative Assistant will be responsible for providing general administrative support, including managing phone calls, scheduling meetings, handling correspondence, and maintaining office supplies. Other tasks include assisting executives with their schedules and communications, organizing files, performing other tasks to support the smooth operation of the office.

Qualifications

• Administrative Assistance and Clerical Skills
• Phone Etiquette and excellent English communication skills
• Executive Administrative Assistance experience
• Detail-oriented with strong organizational skills
• Proficiency in Microsoft Office Suite.
• Ability to multitask and prioritize tasks efficiently
• High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus

Job Responsibilities & Duties:

• Monitoring Daily Classroom Activities.
• Prepare Daily, Weekly & Monthly Schedule for Lectures & Communicate it with Staff members & Students.
• Arrangements of Online Lectures.
• Convey Important Information & Notice with Staff members & Students on time.
• Organize and schedule appointments and meetings for Guest Lecture.
• Schedule Exam & Paper Preparation, Online or Offline Exam Arrangements, Quiz / Test Preparation.
• Arrangements for Examination Rooms, Supervision allocation, Answer sheet collection, Paper checking Schedule, generate Results & Degree Certificates.
• Produce and distribute correspondence memos, letters, and forms.
• Provide information by answering questions and requests to Students & Staff Members.
• Co-ordination with Faculties, HOD & Admission Department.
• Co-ordination with Visiting Faculty for arrangement of Facilities, Classes-planned, Remuneration & maintain records.
• Maintain Students (Registration, Documentation & Verification data) & Staff members (Application, Interview, Selection & Joining Formality.
• Overall students’ academic administration from Registration to issue Degree Certificate & maintain all the systematic records of relevant course.
• Issue Required Certificates to Students & Staff Members.
• Meeting with Students, Academic Staff, Visiting Faculty, Clients as per Requirements.
• Maintain Good Relationship between Institute & Clients.
• Take accurate minutes of meetings.
• Generate Weekly, Monthly, Quarterly & Yearly reports as per Requirements
• Monitoring arrangements of various events in Institute.
• Maintain computer and manual filing systems.
• Handle sensitive information in a confidential manner.
• Provide polite and professional communication.
• Implement clerical duties and administrative processes.
• Handling Institute’s ERP Portal, Website updates & Students support Application.
• Very Strong Knowledge of MS Office & Language Typing

Minimum Job Requirements:

• Any Post Gratuation

Knowledge, Skills and Abilities Required:

• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Strong organizational and planning skills
• Ability to gather data, compile information, and prepare reports.
• Ability to communicate effectively, both orally and in writing.
• Organizing and coordinating skills.
• Skill in the use of computerized systems and databases.
• Knowledge in MS Office & typing
• Knowledge of Inventory Control

Candidate Requirements:

• Salary Range: 20,000/- to 30,000/-
• Age : Age 20 to 35 Year

Contact Detail:

Rinkal Kothiya

H.R. Manager

St. Kabir Institute of Professional Studies

Mo. No.:

E-Mail: