6,607 Administrative Assistant jobs in India

Administrative Assistant

Chennai, Tamil Nadu Caterpillar, Inc.

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Job Description

**Career Area:**
Business Services
**Job Description:**
**Your Work Shapes the World at Caterpillar Inc.**
When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
Role Definition
Provides administrative support and coordination activities for a team of people.
Responsibilities
- Answering telephone, taking messages and answering routine questions.
- Maintaining vacation schedule and master schedule of whereabouts for staff.
- Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.
- Typing and distributing memos, meeting minutes and presentations for staff.
- Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.
Degree Requirement
Degree or equivalent experience desired
Skill Descriptors
Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Level Working Knowledge:
- Accurately gauges the impact and cost of errors, omissions, and oversights.
- Utilizes specific approaches and tools for checking and cross-checking outputs.
- Processes limited amounts of detailed information with good accuracy.
- Learns from mistakes and applies lessons learned.
- Develops and uses checklists to ensure that information goes out error-free.
Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
Level Working Knowledge:
- Demonstrates experience participating in productive collaborative processes.
- Under guidance, initiates collaborative meetings.
- Assists in communicating shared goals with diverse groups and parties.
- Helps promote collaboration across generations, functions, regions, and levels.
- Helps solve business problems and meet business goals through collaborative processes.
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Level Working Knowledge:
- Delivers helpful feedback that focuses on behaviors without offending the recipient.
- Listens to feedback without defensiveness and uses it for own communication effectiveness.
- Makes oral presentations and writes reports needed for own work.
- Avoids technical jargon when inappropriate.
- Looks for and considers non-verbal cues from individuals and groups.
Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
Level Working Knowledge:
- Adjusts to new or changing assignments, processes, and people.
- Demonstrates willingness to listen to other opinions.
- Provides examples of shifting from task to task.
- Identifies and considers alternative approaches to situations or problems.
- Accepts new or radical ideas with an open mind; avoids snap reactions.
Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Level Working Knowledge:
- Recognizes changing demands and priorities; validates changes with management.
- Obtains information about how current assignments contribute to organizational goals.
- Completes current work according to assigned priorities.
- Responds to day-to-day operational priorities while still making progress on project work.
- Performs at least 2-3 concurrent activities without reducing productivity.
Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
Level Basic Understanding:
- Explains the value of a disciplined approach to problem solving.
- Describes problem reporting and escalation practices.
- Utilizes accepted procedures for problem analysis and resolution.
- Identifies key aspects of problem-solving techniques used in own area.
Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
Level Working Knowledge:
- Arranges meetings, schedules rooms, equipment, refreshments, etc.
- Operates and maintains standard office equipment such as copiers, faxes, phones.
- Distributes internal and external correspondence to appropriate recipients.
- Coordinates travel arrangements and expense reimbursements.
- Orders, stocks and distributes office supplies.
Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.
Level Working Knowledge:
- Uses basic features of two or more Office applications.
- Differentiates tradeoffs between using Word and PowerPoint for developing a presentation.
- Operates basic Microsoft desktop applications to achieve certain requirements.
- Converts Word tables to an Excel spreadsheets and vice-versa.
- Compares the key differences between current and prior releases of Office.
**Posting Dates:**
September 22, 2025 - October 5, 2025
Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply
Not ready to apply? Join our Talent Community ( .
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Administrative Assistant

New Delhi, Delhi UnFix Your Feelings

Posted 1 day ago

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Job Description

We’re hiring: Admin Secretary – Delhi (Full-time)


We’re seeking an experienced and dependable Admin Secretary to support the smooth functioning of our practice. Responsibilities include scheduling, client coordination, handling calls/emails, maintaining records, and day-to-day operational support.


Strong communication, organizational skills, and computer proficiency are required.


Location: Defence Colony, Delhi

Salary: ₹30,000 per month

Start date: Immediate


This role is well-suited for someone with prior work experience who values stability, consistency, and long-term association. Please note: this is a purely administrative position, not suitable for psychology research students, interns, or counselors.


Kindly apply only if you feel this role is a good fit for your background.

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Administrative Assistant

Udaipur, Rajasthan Shubh Packaging

Posted 1 day ago

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Job Description

Company Description

Shubh Packaging specialize in export-grade 3-ply corrugated box manufacturing with a strong focus on E and F flute packaging. Headquartered in Udaipur, India, and built on the trusted legacy of Prime Scan, we combine decades of experience in printing and packaging with cutting-edge, fully automatic machinery to deliver packaging solutions that meet global quality benchmarks.


Our packaging is designed to serve a wide range of industries, including tiles, electronics, FMCG, textiles, home décor, handicrafts, and consumer goods. With a commitment to sustainability, durability, and precision, we help businesses across international markets protect and present their products with confidence.


Role Description

This is a full-time role for an Administrative Assistant. This is an on-site role, and is located in Udaipur. The Administrative Assistant will be responsible for providing general administrative support, including managing phone calls, scheduling meetings, handling correspondence, and maintaining office supplies. Other tasks include assisting executives with their schedules and communications, organizing files, performing other tasks to support the smooth operation of the office.


Qualifications

  • Administrative Assistance and Clerical Skills
  • Phone Etiquette and excellent English communication skills
  • Executive Administrative Assistance experience
  • Detail-oriented with strong organizational skills
  • Proficiency in Microsoft Office Suite.
  • Ability to multitask and prioritize tasks efficiently
  • High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus
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Administrative Assistant

Bengaluru, Karnataka Outside ROI

Posted 2 days ago

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Job Description

Job Title: Administrative Assistant

Location: Bangalore, India

Company: OutsideROI (US-based Marketing Agency)

Type: Full-Time

Experience Level: 2–5 Years

Industry: Marketing & Advertising

Job Summary:

We are seeking a proactive and organized Administrative Assistant to support our fast-paced marketing agency in Bangalore. The ideal candidate will be responsible for managing day-to-day administrative operations, supporting leadership and marketing teams, coordinating internal processes, and ensuring smooth functioning of office tasks. If you're detail-oriented, tech-savvy, and thrive in a dynamic, creative environment, we’d love to meet you.

Key Responsibilities:
  • Administrative Support:
  • Provide high-level administrative support to the leadership and marketing teams. Handle scheduling, travel arrangements, calendar management, and internal communications.
  • Project Coordination:
  • Assist in tracking project timelines, deliverables, and client communications. Follow up with teams to ensure deadlines are met.
  • Client Interaction:
  • Liaise with clients for meeting coordination, basic support requests, and documentation as needed.
  • Office Management:
  • Manage supplies, vendors, office maintenance, and ensure smooth daily operations. May support remote team logistics.
  • Data Entry & Reporting:
  • Maintain accurate records in CRMs, spreadsheets, and reporting tools. Prepare periodic reports, meeting minutes, and presentation materials.
  • Finance & HR Support (basic):
  • Assist in invoice processing, expense reports, onboarding paperwork, and timesheet collection.
  • Marketing Support (optional):
  • Support marketing team with scheduling social media posts, proofreading content, or coordinating with freelancers.
Requirements:
  • Proven experience (2–5 years) in an administrative role, preferably in a marketing, creative, or tech environment.
  • Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Notion).
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize effectively in a deadline-driven environment.
  • Attention to detail and problem-solving skills.
Nice to Have:
  • Experience working with CRMs (e.g., HubSpot, Zoho).
  • Familiarity with marketing terms or basic campaign workflows.
  • Previous experience supporting a hybrid or remote team.
Perks & Benefits:
  • Competitive salary
  • Flexible work hours & hybrid work options
  • Exposure to top-tier marketing clients and projects
  • Growth opportunities within a creative and collaborative team
About OutsideROI:

OutsideROI is a performance-driven marketing agency focused on delivering strategic, measurable results for clients across industries. We pride ourselves on creative problem-solving, data-driven execution, and a culture that fosters innovation and excellence.


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Administrative Assistant

Bengaluru, Karnataka Ampersand Group

Posted 2 days ago

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Job Description

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

  • Handle and coordinate active calendars
  • Schedule and confirm meetings
  • Ensure file organization based on office protocol
  • Provide ad hoc support around office as needed


Qualifications


  • Bachelor's degree or equivalent experience
  • Strong interpersonal, customer service and communication skills
  • Ability to multitask
  • Proficient in Microsoft Office suite
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Administrative Assistant

Mumbai, Maharashtra Esscore Ingredients Pvt Ltd

Posted 2 days ago

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Job Description

Company Description


Esscore Ingredients Pvt Ltd is a dynamic startup based in Mumbai, dealing in a wide range of products including specialty chemicals, food ingredients, edible oils, and more. We cater to diverse industries such as food & beverage, pharmaceuticals, nutraceuticals, personal care, and industrial chemicals. Our mission is to be a trusted partner in supply chain solutions, offering high-quality products with personalized service and a sharp focus on innovation and customer satisfaction.


As a startup, we believe in a collaborative and entrepreneurial approach, where every team member contributes meaningfully to our journey of growth.


Role Description


We are seeking an energetic and versatile Administrative Assistant to join us in a full-time, on-site role in Mumbai ), Maharashtra. This isn’t just an admin role—it’s an opportunity to be at the center of a fast-paced, growing business, working closely with the founders across operations, business development, and customer relations.


You’ll help manage day-to-day tasks, assist in business operations, support backend coordination for clients and suppliers, and actively contribute to building and streamlining systems.


Key Responsibilities

• andle routine administrative functions: calls, emails, document filing, data entry, scheduling, and office coordination

• S pport purchase, sales, and logistics teams with backend coordination

• C mmunicate with vendors, customers, and logistics partners for orders and follow-ups

• M intain product databases, price lists, and supplier information

• H lp with preparing quotations, invoices, and tracking payments

• C ntribute to business development activities—market research, lead follow-up, and customer support

• Assist in setting up internal processes and managing product-wise documentation (food, pharma, chemicals, etc.)

• C ordinate with certification agencies or compliance teams when required (e.g., FSSAI, pharma documentation, etc.)


Qualifications

Graduate in any field (Commerce, Business, or Science preferred)

• 0 2 years of experience (freshers with the right attitude are encouraged to apply)

• S rong communication and interpersonal skills

• O ganized, detail-oriented, and eager to learn

• P oficient in MS Excel, Word, Email tools

• C mfortable working in a startup environment with multi-tasking and evolving responsibilities

• I terest in the B2B sector—especially food, pharma, or chemical industries—is a bonus


What You’ll Gain

• Exp sure to multiple industries and product categories

• D rect collaboration with the leadership team

• A chance to help build the business from the ground up

• L arning across supply chain, procurement, customer handling, compliance, and operations

• A fast-paced, flexible work culture that values learning and initiative


Salary & Perks

• C mpetitive monthly salary based on experience and skillset

• P rformance-based bonuses

• M bile and travel allowances (if applicable)

• F stival bonuses and growth reviews every 6 months.


How to Apply


If you’re ready to learn, grow, and contribute to a young, ambitious company, send us your CV along with a short note about why you’re a good fit for this role to:


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Administrative Assistant

Bengaluru, Karnataka Launch India

Posted 2 days ago

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Job Description

Description: Be a part of our success story. Launch offers talented and motivated people the opportunity to do the best work of their lives in a dynamic and growing company. Through competitive salaries, outstanding benefits, internal advancement opportunities, and recognized community involvement, you will have the chance to create a career you can be proud of. Your new trajectory starts here at Launch.


What we are looking for:

We are Looking for an Admin Assistant for one of our internal projects.


Role: Admin Assistant

Location: Hyderabad / Bangalore

Years of experience: 3-5 Years

Shift: 9 am to 6 pm


Responsibilities:

  • Admin support to a team of 200+
  • IT Hardware Management, distribution, purchases for entire team
  • Raising Purchase Orders, Tracking Budgets, Maintaining Data Sheets
  • Handling Human Resource tool, Recruiting Tools, Finance Tools
  • Seating/Location Management for entire team assignment of seats, internal movements
  • Purchases of goodies, Organizing off sites, Meetings, Morale outings etc.
  • Exec visits end to end management
  • Collation of data for the team t-shirt sizes, Birthdays, addresses, mobile number etc. (providing data to other departments on need basis)
  • Working closely with other departments like Human Resource, Finance, Recruiting, US counterpart for executing the admin functions
  • Executive Support to Managers with respect to end-to-end Travel/Raising Expenses, attending to their requests
  • Calendar Management.


We are Navigators in the Age of Transformation:

We use sophisticated technology to transform clients into the digital age, but our top priority is our positive impact on the human experience. We ease anxiety and fear around digital transformation and replace it with opportunity. Launch IT is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. Launch IT is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.


About Company:

Launch IT India is wholly owned subsidiary of The Planet Group (

a US company, offers attractive compensation and work environment for the prospective employees. Launch is an entrepreneurial business and technology consultancy. We help businesses and people navigate from current state to future state. Technology, tenacity, and creativity fuel our solutions with offices in Bellevue, Sacramento, Dallas, San Francisco, Hyderabad & Washington D.C.

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Administrative Assistant

Mumbai, Maharashtra Premier Road Service Limited

Posted 2 days ago

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Company Description

Premier Road Service Limited is a leading logistics company in India, providing logistical transportation services across all major cities and towns. Established in 1968, the company has grown significantly with over 40 branches nationwide. We have served various prominent clients, including the Government of India, multinational companies, FMCGs, and corporate bodies.

Role Description

This is a full-time on-site role for an Administrative Assistant located in Mumbai. The Administrative Assistant will handle daily tasks such as providing administrative support, managing phone communications, and assisting executives with clerical duties. Responsibilities include maintaining records, scheduling appointments, and ensuring smooth office operations.

Qualifications
  • Skills in Administrative Assistance and Executive Administrative Assistance
  • Proficiency in Phone Etiquette and Communication
  • Strong Clerical Skills
  • Excellent organizational and multitasking abilities
  • Ability to work independently and handle confidential information
  • Experience with office software and equipment
  • Bachelor's degree in Business Administration, Office Management, or a related field is a plus
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Administrative Assistant

Ahmedabad, Gujarat Impact TechLab

Posted 2 days ago

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Job Description

Location: Ahmedabad, Gujarat (Work from Ahmedabad Office)

Department: Executive Support for USA Team

Reports to: CEO & CFO/COO


Role Overview

We are looking for a highly organized and proactive Virtual Administrative Assistant to provide dedicated support to our executive leadership team in the USA. This position is based in our Ahmedabad office and will primarily focus on managing daily administrative tasks, handling communications, and coordinating activities - enabling the leadership team to concentrate on strategic priorities and business growt


Key Responsibilities

· Manage calendars, appointments, and scheduling for CEO & CFO/COO across time zones.

· Coordinate communication between teams in India and the U.S. office.

· Prepare reports, presentations, and meeting notes as required.

· Handle email correspondence, follow-ups, and reminders.

· Organize and maintain digital files, documents, and records.

· Assist in travel planning, bookings, and itineraries for both personal and business travel.

· Track tasks, deadlines, and ensure timely execution of action items.

· Support in managing vendor communications and basic HR/admin tasks.

· Make outbound calls to U.S. numbers through our VOIP system to vendors, partners, or service providers to fulfill administrative responsibilities.

· Assist with social media or internal communication posts if needed.


Qualifications

· Bachelor’s degree preferred (Business, Administration, or related field).

· Minimum 2 years of experience in an administrative or executive assistant role.

· Strong written and verbal communication skills in English.

· Proficiency in MS Office/Google Workspace (Docs, Sheets, Slides, Calendar, Gmail).

· High attention to detail and ability to multitask.

· Strong organizational and problem-solving skills.

· Willingness to work flexible hours to align with U.S. time zones (early morning/late evening coordination as needed).


Preferred Skills

· Experience supporting executives in global companies.

· Familiarity with project management tools (Asana, Trello, or similar).

· Ability to handle sensitive information with discretion.

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Administrative Assistant

Navi Mumbai, Maharashtra Foundever

Posted 2 days ago

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Job Description

Job Summary:

The Admin Assistant provides administrative support to ensure the smooth operation of the office. Key responsibilities include answering phones, managing correspondence, scheduling appointments, and performing various clerical tasks.


Working Days: 5 days

Rotational Week offs & Rotational Shifts


CTC upto 5 LPA (depending on last drawn CTC)


Key Responsibilities:

1. Answer direct phone calls, handle correspondence, and respond to inquiries.

2. Day-to-day facility upkeep & Transport.

3. Maintain accurate records and databases.

4. Manage office supplies, inventory, and expenses.

5. Provide general administrative support to the team.

6. Transport Operation


Requirements:

1. Graduates/Undergraduate

2. 1-2 years of administrative experience.

3. Excellent communication, organizational, and time management skills.

4. Proficiency in Microsoft Office and other software applications.

Skills:

1. Strong attention to detail and accuracy.

2. Ability to multitask and prioritize tasks.

3. Excellent customer service skills.

4. Ability to maintain confidentiality and handle sensitive information


Interested candidates can share CV to

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