181 Administrative Manager jobs in Chennai

• Oversee daily administrative operations and ensure efficient office functioning.
• Manage office facilities, including maintenance, security, and space planning.
• Supervise and mentor administrative staff, providing guidance and support.
• Manage vendor relationships and contracts, negotiating favorable terms.
• Develop and manage the administrative budget, ensuring cost-effectiveness.
• Oversee inventory of office supplies and equipment, ensuring adequate stock.
• Plan and coordinate office events, meetings, and travel arrangements.
• Implement and enforce office policies and procedures.
• Ensure a safe, clean, and productive work environment for all employees.

• Bachelor's degree in Business Administration or a related field.
• Minimum of 5 years of experience in office management or administrative operations.
• Proven experience in facilities management and vendor relations.
• Strong understanding of budgeting and financial administration.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in MS Office Suite and office management software.
• Strong leadership and team management abilities.
• Excellent communication and interpersonal skills.

• Manage and optimize global administrative operations, including procurement, vendor management, and supply chain coordination.
• Develop and implement efficient administrative policies and procedures to support remote teams and operations.
• Coordinate complex travel arrangements, including flights, accommodation, and visa applications, for employees across different regions.
• Oversee the procurement and distribution of office supplies and equipment for remote staff, ensuring cost-effectiveness and timely delivery.
• Maintain accurate and organized digital records and databases for all administrative activities.
• Manage and track budgets for administrative expenses, identifying cost-saving opportunities.
• Serve as a point of contact for employees seeking administrative support and guidance.
• Organize and schedule virtual meetings, webinars, and team events.
• Implement and manage systems for document control and information management.
• Support onboarding processes for new employees from an administrative perspective.
• Continuously assess and improve administrative processes for greater efficiency and effectiveness.
• Ensure compliance with company policies and relevant regulations.
• Collaborate with IT and other departments to ensure seamless administrative support.

• Bachelor's degree in Business Administration, Operations Management, or a related field.
• Minimum of 5 years of experience in administrative management, operations, or a similar role, with a strong emphasis on remote operations.
• Proven ability to manage global operations and coordinate with international teams.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency in using virtual collaboration tools (e.g., Slack, Zoom, Microsoft Teams) and office productivity suites.
• Strong understanding of budgeting, procurement, and vendor management.
• Excellent written and verbal communication skills.
• Demonstrated problem-solving abilities and a proactive approach to identifying and resolving issues.
• Ability to work independently, manage multiple priorities, and meet deadlines in a remote environment.
• Experience with HRIS or other administrative software is a plus.
• Adept at process improvement and workflow optimization.

About the Role

We are looking for a proactive and highly organized Executive Assistant to support our Managing Director. This is not a conventional EA role—it requires someone dynamic, resourceful, and capable of managing both professional and personal tasks with precision. You will be the MD's right hand, ensuring smooth coordination across business and administrative functions.

Key Responsibilities

• Provide comprehensive administrative support to the MD.
• Manage emails, calendars, and scheduling; draft correspondence and handle communication on behalf of the MD.
• Ensure excellent follow-up and task tracking, acting as the central point for delegations and updates.
• Coordinate across departments to ensure timely completion of tasks.
• Conduct research, prepare reports, and manage data (Excel, Word, PowerPoint).
• Handle confidential information with integrity and discretion.
• Assist with personal tasks and arrangements as required.
• Liaise with internal teams, clients, and external stakeholders with professionalism.

Qualifications & Skills

• 3–5 years of experience as an Executive Assistant, Secretary, or Office Coordinator (preferably supporting senior management).
• Graduate in Business Administration, Secretarial Practice, or related field.
• Strong proficiency in MS Office (Word, Excel, PowerPoint) – knowledge of functions like Pivot Tables, VLOOKUP is a plus.
• Excellent command of written and spoken English.
• Strong organizational, multitasking, and follow-up skills (must-have).
• Ability to handle pressure, deadlines, and sensitive information.
• Strong interpersonal skills—able to work with senior professionals and manage cross-functional coordination.

Preferred Attributes

· Married, preferably with kids.

· Staying 45 mins travelling time from your office

· There should be job stability, not someone who has been jumping jobs often.

· Should be honest.

· Should be open to doing personal tasks of boss.

Job Types: Full-time, Permanent

Pay: ₹25, ₹5,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Provident Fund

Application Question(s):

• How many years of experience do you have as an Executive Assistant, Secretary, or in a similar administrative role?
• Do you live within 45 minutes commuting distance of our office location?
• Our budget for this role is ,000 – ₹3 00 per month. Are your salary expectations within this range?

Work Location: In person

About the Company

Hyatt Regency Chennai

About the Role

You will be responsible to provide an excellent and consistent level of administrative support to your customers. Provides strong and efficient administrative support.

Responsibilities

• Provide an excellent and consistent level of administrative support to customers.
• Ensure strong and efficient administrative support.

Qualifications

• Well developed computer knowledge, particularly in the use of MS Office and email.
• Minimum 2 years work experience as a secretary or Executive Assistant in a hotel or big company.

Required Skills

• Strong administrative skills.
• Proficiency in MS Office and email.

Preferred Skills

• Experience in a hotel or large company environment.

OperationsPPL Head Office

Posted On

18 Sep 2025

End Date

30 Sep 2025

Required Experience

1 - 1 Years

BASIC SECTION

No. Of Openings

1

Designation Grade

Executive – M10

Freshers/Experience

Freshers

Employee Bonus

Regular

Organisational

GPCOMP

Pon Pure Chemicals Group

Company Name

Pon Pure Logistics Private Limited

Department

Operations

Country

India

State

Tamil Nadu

Region

Chennai

Branch

PPL Head Office

Skills

SKILL

COMMUNICATION AND INTERPERSONAL SKILLS

Minimum Qualification

B.COM

CERTIFICATION

No data available

Working Language

ENGLISH

JOB DESCRIPTION

Coordination with operations

Analyzing the anchor data (like stock statement, pods and Pending issues)

communication with customer queries

Handling customer Escalations

Attendance

HIRING FOR EXECUTIVE ASSISTANT FOR MD FOR OUR MANUFACTURING CLIENT

POSITION-EXECUTIVE ASSISTANT

LOACTION-CHENNAI

EXPERIENCE-4 TO 6 YRS

SALARY-4 TO 6LPA

QUALIFICATION-ANY GRADUATE

Executive Assistant to Managing Director. Engineering Graduate with MBA with 4-6 years of experience as EA to MD. Should have good experience as EA in collecting the datas from different business units and prepare MIS reports and present

INTERESTED CANDIDATE DROP THEIR RESUME AT

CONTACT PERSON-PRACHI

CONTACT NO

Role & responsibilities

PreAn Executive Assistant (EA) to a Chairman is a highly demanding and crucial role, requiring a sophisticated blend of administrative, interpersonal, and strategic skills. Here are the key skills required:

I. Core Administrative & Organizational Skills:

Exceptional Organizational Skills: This is paramount. The EA must be able to manage multiple tasks, priorities, and projects simultaneously, ensuring nothing falls through the cracks. This includes physical and digital filing systems.

Calendar Management: Expertly managing a complex and often rapidly changing calendar, including scheduling, rescheduling, prioritizing meetings, and organizing personal events.

Travel Management: Arranging comprehensive domestic and international travel, including flights, accommodation, transport, visas, and detailed itineraries.

Communication Management: Handling incoming correspondence, drafting professional emails, letters, and other documents on behalf of the Chairman, and acting as a professional gatekeeper for calls and queries.

Document Preparation: Proficiently preparing reports, presentations, board packs, briefing notes, and other essential documents, often requiring research and data analysis.

Meeting Coordination: Planning and orchestrating meetings, including preparing agendas, coordinating logistics, taking accurate minutes, and ensuring follow-up on action items.

Expense Management: Compiling and submitting expense reports, managing budgets, and performing light bookkeeping tasks.

Office Management: Overseeing general office operations, including ordering supplies, managing equipment, and ensuring an efficient work environment.

II. Interpersonal & Soft Skills:

Confidentiality and Discretion: Handling highly sensitive and confidential business and personal information with the utmost integrity and professionalism. This is non-negotiable.

Exceptional Communication (Verbal and Written): Clear, concise, and professional communication is vital. The EA acts as a primary point of contact and liaison, requiring strong verbal skills for interactions and impeccable written skills for all correspondence.

Proactivity and Anticipation: The ability to anticipate the Chairman's needs, often before they are even articulated. This includes preparing for meetings, foreseeing potential issues, and taking initiative to offer solutions.

Problem-Solving: Thinking on their feet and coming up with quick, effective solutions to unexpected issues or challenges.

Adaptability and Flexibility: The role is dynamic and unpredictable. An EA must be able to handle sudden changes, new challenges, and often work flexible hours.

Attention to Detail: Meticulous attention to detail is critical to ensure accuracy in all tasks, from scheduling to document preparation.

Emotional Intelligence: Understanding and managing one's own emotions, and perceiving and influencing the emotions of others. This is crucial for navigating complex relationships and managing high-pressure situations.

Professionalism: Maintaining a highly professional demeanor, appearance, and attitude at all times.

Interpersonal Skills: Building strong relationships with internal and external stakeholders, fostering a positive and collaborative environment.

Judgment and Decision-Making: Making appropriate, informed decisions regarding priorities and available time, often with limited guidance.

Strategic Thinking: While primarily an administrative role, a top-tier EA often contributes to strategic planning by anticipating needs and providing relevant information.

III. Technical Skills:

Advanced Computer Proficiency: Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.

Calendar and Scheduling Software: Proficiency with tools like Google Calendar, Outlook Calendar, etc.

Project Management Tools: Familiarity with project management software (e.g., Asana, Trello) can be beneficial for tracking initiatives.

Communication Platforms: Comfort with video conferencing tools (Zoom, Microsoft Teams) and internal communication platforms (Slack).

CRM Software (Optional but beneficial): Depending on the industry, knowledge of CRM systems can be an asset.

Data Entry and Report Generation: The ability to accurately input data and generate meaningful reports.

*Job Title:* Executive Assistant (Willing to Travel)

*Location:* Chennai (with travel as required)

*Company:* Golden Homes Pvt Ltd

About Us

At *Golden Homes, we dont just build homes—we create lasting experiences. With over three decades of excellence in real estate, we are known for our commitment to quality, innovation, and customer satisfaction. As we expand and strengthen our operations, we are looking for a dynamic **Executive Assistant* to support our leadership team and ensure smooth day-to-day operations.

Key Responsibilities

* Provide comprehensive administrative and operational support to senior management.

* Manage calendars, appointments, and travel schedules efficiently.

* Coordinate meetings, prepare agendas, and draft minutes.

* Handle confidential information with discretion.

* Assist in preparing reports, presentations, and documentation.

* Act as a bridge for internal and external communication on behalf of leadership.

* Support in project coordination, client interactions, and vendor management as required.

* Travel along with senior management for meetings, site visits, and business purposes.

Requirements

* Bachelor's degree in Business Administration or related field.

* 2–5 years of experience as an Executive Assistant or similar role.

* Strong organizational, multitasking, and problem-solving skills.

* Excellent written and verbal communication in English.

* High level of professionalism, integrity, and confidentiality.

* Proficiency in MS Office (Word, Excel, PowerPoint).

* Flexibility to travel frequently based on business requirements.

What We Offer

* Opportunity to work closely with senior leadership in a reputed real estate brand.

* Exposure to dynamic business operations and decision-making processes.

* Competitive salary and benefits.

* Growth opportunities in a supportive and professional environment.