2,483 Administrative Manager jobs in India

Job Description:

• Supervise the day-to-day operations of the office premises, including maintenance, security, and general upkeep.
• Act as a primary point of contact for internal and external stakeholders regarding administrative matters.
• Coordinate and manage housekeeping staff, ensuring effective allocation of resources.
• Managing office supplies stock and place orders.
• Oversee the procurement, distribution, and inventory control of office equipment, furniture, and supplies.
• Managing floor plan and allocation of seating and ID card management.
• Cafeteria management and overall office security management.
• Managing office boy's outdoor activities.
• Coordinating with HODs for their admin related matters.
• Bill processing/tracking the payments and reconciliation with vendor on quarterly basis.
• Maintain accurate and up-to-date records of administrative activities, including expenses, invoices, and contracts.
• Managing AMC services as per the scope of the contract.
• Vendor management, Asset management and Event management.
• Prepare and send MIS on regular basis.

Role Objective:

To manage and oversee administrative operations, facilities, infrastructure, and civil works with a focus on operational excellence, cost efficiency, safety compliance, and employee satisfaction. The role entails vendor and contractor management, budgeting, crisis management, and ensuring high standards of facility upkeep, hygiene, and statutory compliance.

Desired Candidate Profile:

Administration Focus:

• Minimum 10-15 years of progressive experience in administration, with at least 6–8 years in a managerial capacity.
• Age: Preferably between 35 to 45 years.
• Proven track record in facilities and infrastructure management, vendor coordination, team supervision, crisis response, and administrative budgeting.
• Hands-on experience in managing core services such as housekeeping, security, safety, transport, and workplace services.
• Experience in handling building projects, site compliance, vendor supervision, and health and safety protocols on construction sites.

Roles & Responsibilities:

• Oversee daily operations of the administrative department, including housekeeping, pest control, transport, pantry/canteen, and security services.
• Ensure uninterrupted facility services and workplace utilities with minimum downtime.
• Coordinate with internal departments for seamless service delivery and continuous improvement.
• Supervise facility maintenance activities to ensure compliance with quality standards.
• Plan and execute preventive and corrective maintenance for buildings, utilities, and office infrastructure.
• Monitor asset utilization and upkeep.
• Identify, empanel, and evaluate service vendors and contractors.
• Ensure SLAs are met and vendor performance is reviewed periodically.
• Manage renewals, contracts, compliance documentation, and service audits.
• Supervise civil maintenance, repair, and renovation projects.
• Ensure adherence to local building codes, quality standards, and project timelines.
• Coordinate with consultants and contractors for timely execution.
• Implement safety protocols, emergency evacuation plans, and periodic drills.
• Ensure zero violations and compliance with fire, safety, and statutory norms.
• Coordinate with relevant authorities during crises or emergencies.
• Maintain dashboards, generate periodic reports, and track KPIs.
• Prepare and manage departmental budgets.

Functional Skills Required:

• Facility and infrastructure management
• Vendor evaluation and negotiations
• Project management (civil and infrastructure)
• Knowledge of safety and statutory compliances
• Proficiency in MS Office; familiarity with AutoCAD (for Civil profile)
• Crisis and emergency management
• Budgeting and cost control
• Documentation and reporting

Behavioral Skills Required:

• Strong leadership and team management skills
• Excellent problem-solving and decision-making abilities
• High attention to detail and process orientation
• Ability to multitask and manage time effectively
• Strong interpersonal and communication skills
• Proactive approach and ability to work under pressure

Team Size to be Handled:

Lead and supervise a team of 6–7 administrative staff, reporting to the site-in-charge of the unit.

Important Links:

Website:

LinkedIn:

Instagram: Biotech Vision Care

Biotech is an equal opportunity organization promoting diversity while ensuring no discrimination on any ground, including gender, race, religion, sexual orientation, disability, etc.

JOB ROLE: We are looking for a proactive Administrative Manager to oversee general administration, facility management, asset procurement and regulatory compliance for our factory and office operations.

KEY AREAS OF RESPONSIBILITY

• General Office Administration
• Facility & Asset Management
• Travel & Security Management

RESPONSIBLITIES

• Administration & Complianc e: Managing factory compliances, liaising with government authorities (GPCB, GIDC, Electricity, Water, Gram Panchayat), and ensuring SOP implementation.
• Asset Managemen t: Overseeing office infrastructure, maintenance of ACs, CCTV, EPBX, company vehicles (Bus, Car), forklifts, cranes, STP and solar systems. Handling vendor management, AMCs, Insurance and procurement of admin assets.
• Facility Management : Stationery Management, Canteen Facility, Transportation Facility, Admin arrangements in office for medical camp, Office building construction & repair jobs.
• Travel & Guest Managemen t: Handling hotel and travel bookings, guest arrangements, and coordinating with staff bus for pick-up & drop.
• Housekeeping & Securit y: Ensuring cleanliness, office upkeep, plantation activities and managing security personnel and Security Services.
• Financial & Utility Oversigh t: Managing petty cash, processing vouchers and ensuring timely payment of utility bills (electricity, internet, telephone, credit cards, etc.)
• Exhibition Coordinatio n: Coordinating and arranging Hotel & transport for international guests during exhibitions.
• Executive Assistanc e: Supporting senior management in administrative tasks and operational efficiency as and when required.

AG E: 35 onwards

EDUCATIONAL QUALIFICATION

Any Graduate. Good in MS-Office. Military Background preferred.

PROFESSIONAL EXPERIENCE REQUIRED:

8 –10 years of experience in general administration in any manufacturing industry.

DESIRABLE SKILLS

• Strong interpersonal communication skills
• Organization and planning
• Problem analysis and problem-solving
• Crisis management
• Prioritization and judgment
• Independent decision-making
• Collaboration and team management/ leading skills
• Ability to work under high pressure environment
• Multi-tasking
• Strong personality

Job Description:

• Supervise the day-to-day operations of the office premises, including maintenance, security, and general upkeep.
• Act as a primary point of contact for internal and external stakeholders regarding administrative matters.
• Coordinate and manage housekeeping staff, ensuring effective allocation of resources.
• Managing office supplies stock and place orders.
• Oversee the procurement, distribution, and inventory control of office equipment, furniture, and supplies.
• Managing floor plan and allocation of seating and ID card management.
• Cafeteria management and overall office security management.
• Managing office boy's outdoor activities.
• Coordinating with HODs for their admin related matters.
• Bill processing/tracking the payments and reconciliation with vendor on quarterly basis.
• Maintain accurate and up-to-date records of administrative activities, including expenses, invoices, and contracts.
• Managing AMC services as per the scope of the contract.
• Vendor management, Asset management and Event management.
• Prepare and send MIS on regular basis.

Position title:

Admin Manager

About the Company:

Trunks company established in 2011, explores an unparallel realm in the world of Trunks, our story of passion, perseverance and creative expression is inspired by our roots and defying conventional imagination, thus establishing an industry of our own.

Since inception we have been encapsulating emotions and passions those of aficionados, collectors and travelers through meticulously handcrafted concept Trunks for travel, games, bars and more.

Website:

LinkedIn: Trunks Company: My Company | LinkedIn

Instagram:

Job Requirements and Skills:

Position Objective- The Admin Manager will be responsible for ensuring the seamless and efficient operation of all administrative functions within the organization, with a particular focus on managing the complexities of export and import activities, vendor relationships, and compliance with international trade regulations. This role is critical in maintaining the highest standards of service and quality that align with the brand’s luxury positioning.

About the position- The Administrative Manager plays a critical role in ensuring the smooth and efficient operation of the company's administrative functions. This position is responsible for overseeing day-to-day office operations, managing administrative staff, and supporting senior management in executing company-wide initiatives. The ideal candidate will have a strong background in administration, exceptional organizational skills, and a deep understanding of the luxury industry.

Job Skills -

• Good understanding of Luxury, Design, Art & Craft.
• Strong organizational skills to manage multiple tasks, deadlines, and priorities effectively.
• Experience in managing export and import operations, including documentation and compliance.
• Proficient in negotiating with vendors and managing vendor relationships.
• Strong analytical skills
• Willing to travel 2 – 4 days a month

Personal Attributes:

• Excellent written & verbal communication, good personality, strong interpersonal skills, and the ability to build relationships at all levels.
• Ability to work effectively under pressure and manage multiple clients or agencies simultaneously.
• Self-motivated and able to work independently as well as part of a team.
• Mindset & approach to be solution-driven.
• Adaptability, enthusiasm, and a genuine passion for the brand.

Major responsibilities:

Office Management:

• Oversee the daily operations of the office, ensuring a professional and welcoming environment.
• Manage office supplies, equipment, stationery, medical kits and facilities, ensuring everything is well-maintained and functioning.
• Coordinate with external vendors and service providers to maintain office operations.

Executive Support:

• Assist senior management with scheduling, travel arrangements, and other administrative tasks as needed.
• Supervise and support the office assistants, and other relevant roles.
• Prepare and manage correspondence, reports, and presentations for executive meetings.
• Serve as the point of contact for internal and external stakeholders on administrative matters.

Project Management:

• Lead and participate in special projects related to office operations, process improvements, and company events.
• Coordinate company events, meetings, and other functions, ensuring they align with the brand's standards.

Compliance and Procedures:

• Ensure compliance with company policies and procedures, particularly in relation to health and safety regulations.
• Develop and implement administrative processes and systems to improve efficiency and effectiveness.
• Monitor and manage budgets for administrative expenses, ensuring cost-effectiveness without compromising quality.

Import and Export:

• Oversee the entire process of export and import, ensuring compliance with national, international trade regulations.
• Negotiate terms and conditions with vendors to secure the best pricing, payment terms, and delivery schedules.
• Establish and maintain strong relationships with key suppliers, ensuring continuous improvement in quality and service levels.
• Conduct regular market research to identify potential new vendors and assess their suitability for the company’s needs.
• Prepare regular reports on import/export activities and vendor performance, providing insights and recommendations for improvements.
• Ensure that all documentation related to export and import activities is accurately maintained and easily accessible for audits and inspections.
• Maintain an organized database of vendor contracts, negotiation records, and correspondence.

Communication:

• Act as a liaison between different departments to ensure clear communication and efficient workflow.

Education

Bachelors/ Masters in Business Administration, Management, or a related field.

Experience

Minimum of 7 yrs. Experience (preferably in luxury / high-end residential project)

Job Location/ Hours

This position is based in Jaipur, with occasional travel required.

Role Objective:

To manage and oversee administrative operations, facilities, infrastructure, and civil works with a focus on operational excellence, cost efficiency, safety compliance, and employee satisfaction. The role entails vendor and contractor management, budgeting, crisis management, and ensuring high standards of facility upkeep, hygiene, and statutory compliance.

Desired Candidate Profile:

Administration Focus:

• Minimum 10-15 years of progressive experience in administration, with at least 6–8 years in a managerial capacity.
• Age: Preferably between 35 to 45 years.
• Proven track record in facilities and infrastructure management, vendor coordination, team supervision, crisis response, and administrative budgeting.
• Hands-on experience in managing core services such as housekeeping, security, safety, transport, and workplace services.
• Experience in handling building projects, site compliance, vendor supervision, and health and safety protocols on construction sites.

Roles & Responsibilities:

• Oversee daily operations of the administrative department, including housekeeping, pest control, transport, pantry/canteen, and security services.
• Ensure uninterrupted facility services and workplace utilities with minimum downtime.
• Coordinate with internal departments for seamless service delivery and continuous improvement.
• Supervise facility maintenance activities to ensure compliance with quality standards.
• Plan and execute preventive and corrective maintenance for buildings, utilities, and office infrastructure.
• Monitor asset utilization and upkeep.
• Identify, empanel, and evaluate service vendors and contractors.
• Ensure SLAs are met and vendor performance is reviewed periodically.
• Manage renewals, contracts, compliance documentation, and service audits.
• Supervise civil maintenance, repair, and renovation projects.
• Ensure adherence to local building codes, quality standards, and project timelines.
• Coordinate with consultants and contractors for timely execution.
• Implement safety protocols, emergency evacuation plans, and periodic drills.
• Ensure zero violations and compliance with fire, safety, and statutory norms.
• Coordinate with relevant authorities during crises or emergencies.
• Maintain dashboards, generate periodic reports, and track KPIs.
• Prepare and manage departmental budgets.

Functional Skills Required:

• Facility and infrastructure management
• Vendor evaluation and negotiations
• Project management (civil and infrastructure)
• Knowledge of safety and statutory compliances
• Proficiency in MS Office; familiarity with AutoCAD (for Civil profile)
• Crisis and emergency management
• Budgeting and cost control
• Documentation and reporting

Behavioral Skills Required:

• Strong leadership and team management skills
• Excellent problem-solving and decision-making abilities
• High attention to detail and process orientation
• Ability to multitask and manage time effectively
• Strong interpersonal and communication skills
• Proactive approach and ability to work under pressure

Team Size to be Handled:

Lead and supervise a team of 6–7 administrative staff, reporting to the site-in-charge of the unit.

Important Links:

Website:

LinkedIn:

Instagram: Biotech Vision Care

Biotech is an equal opportunity organization promoting diversity while ensuring no discrimination on any ground, including gender, race, religion, sexual orientation, disability, etc.

JOB ROLE: We are looking for a proactive Administrative Manager to oversee general administration, facility management, asset procurement and regulatory compliance for our factory and office operations.

KEY AREAS OF RESPONSIBILITY

• General Office Administration
• Facility & Asset Management
• Travel & Security Management

RESPONSIBLITIES

• Administration & Compliance: Managing factory compliances, liaising with government authorities (GPCB, GIDC, Electricity, Water, Gram Panchayat), and ensuring SOP implementation.
• Asset Management: Overseeing office infrastructure, maintenance of ACs, CCTV, EPBX, company vehicles (Bus, Car), forklifts, cranes, STP and solar systems. Handling vendor management, AMCs, Insurance and procurement of admin assets.
• Facility Management: Stationery Management, Canteen Facility, Transportation Facility, Admin arrangements in office for medical camp, Office building construction & repair jobs.
• Travel & Guest Management: Handling hotel and travel bookings, guest arrangements, and coordinating with staff bus for pick-up & drop.
• Housekeeping & Security: Ensuring cleanliness, office upkeep, plantation activities and managing security personnel and Security Services.
• Financial & Utility Oversight: Managing petty cash, processing vouchers and ensuring timely payment of utility bills (electricity, internet, telephone, credit cards, etc.)
• Exhibition Coordination: Coordinating and arranging Hotel & transport for international guests during exhibitions.
• Executive Assistance: Supporting senior management in administrative tasks and operational efficiency as and when required.

AGE: 35 onwards

EDUCATIONAL QUALIFICATION

Any Graduate. Good in MS-Office. Military Background preferred.

PROFESSIONAL EXPERIENCE REQUIRED:

8 –10 years of experience in general administration in any manufacturing industry.

DESIRABLE SKILLS

• Strong interpersonal communication skills
• Organization and planning
• Problem analysis and problem-solving
• Crisis management
• Prioritization and judgment
• Independent decision-making
• Collaboration and team management/ leading skills
• Ability to work under high pressure environment
• Multi-tasking
• Strong personality

• Manage daily office operations and ensure efficiency.
• Supervise and train administrative staff.
• Develop and implement administrative policies and procedures.
• Manage office supplies, equipment, and inventory.
• Coordinate travel arrangements and meeting schedules.
• Oversee building maintenance and facilities management.
• Manage administrative budgets and expenses.
• Ensure compliance with health and safety regulations.