420 Administrative Manager jobs in India

About SaveLIFE Foundation

SaveLIFE Foundation (SLF) is an award-winning, independent non-profit organization committed to saving liveson roads acrossIndia and the Global South. By combining grassroots action with systemsreform, SLF has been at the forefront of introducing landmark road safety innovations—such as India's Good SamaritanLaw and the Zero-Fatality Corridor(ZFC) model. Our workhas helped reduce road crash deaths by up to 67% on some of India's most dangerous highways and has been recognized by institutions such as the Skoll Foundation, World Bank, and Government of India.

At SLF, we believethat road crashesare not accidents—they are preventable tragedies. We are on a missionto prove thatloss of lifeon roads is not a price we must pay for mobility.

Join us to help scale this mission.

About the role

As a Manager General Administration, you will play a pivotalrole in ensuringthe efficient and effective operation of SaveLIFEFoundation's administrative functions, with responsibilities encompassing travel management, office management, inventory management, budget control, vendor management, and more.

Your meticulous attention to detail, organizational skills, and abilityto multitask will be crucial to your success in this role.

Role and Responsibilities

Travel & Logistics:

• Coordinate all employee and guest travel (domestic/international): bookings, vendors, compliance, and payments.

Facility Management:

• Manage daily office operations: hygiene, maintenance, catering, staff welfare, and safety protocols(including contracts and space).
• Organize office events, training logistics, and administrative process flows.

Procurement & Inventory Control:

• Manage vendor sourcing, onboarding (as per policy),and procurement for office supplies/services.
• Oversee inventory levels, storage, quality, and maintain related records (stock & billing).

Vendor & Bill Management:

• Manage vendor contracts (negotiation, compliance - legal/organisational).
• Process vendor payments, resolve billing issues and conduct market reviews.

Petty Cash & Budget Oversight:

• Manage petty cash (reimbursements, tracking).
• Support Finance with admin budget preparation, monitoring, and record-keeping.

Records & Communication Management:

• Maintain organized filing systems (physical/digital), manage document flow (indexing, courier, postal).
• Draft administrative communications, reports, and facilitate internal information sharing

Assets & IT Coordination:

• Maintain asset register, coordinate procurement and repairs.
• Liaise withIT vendors for hardware, software, biometrics, andID card support.

HR & Executive Support:

• Provide administrative support for HR functions (attendance, leave, onboarding, interviews, events).
• Offer logistical and communication support to leadership as needed.

Security& Access Control:

• Manage office security infrastructure (CCTV, access control, keys).
• Ensure general office safety and security awareness.

Compliance & Government Liaison:

• Coordinate with relevant authorities (transport, police, licensing) as required.
• Ensure compliance across vendor agreements, office operations, and safety regulations.

Business Continuity Planning (BCP):

• Support the planning and implementation of BCP measures.

Academic Qualifications:

• Essential: Bachelor's degree in any discipline from a recognized university.

Professional Experience

• Minimum 12 years of proven experience in admin management, vendor management, office management or similar roles.

What You'll Gain

• A unique platform to lead change at scale, with the ability to directly influence infrastructure and policy in India and beyond.
• The chance to work with India's only organization that combines system reform with on-ground action for road safety.
• Cross-sector exposure across engineering, governance, public health, and civic engagement.
• An entrepreneurial environment that values innovation, courage, and execution excellence.
• An opportunity to be part of a globally recognized movement saving thousands of lives each year.

SaveLIFE Foundation is for you if you

• Crave purpose in your work and want to solve real problems for real people.
• Thrive in a high-performance environment where outcomes matter.
• Are passionate about improving systems through technology and design.
• Want your work to matter—not just for your company, but foryour country.

PersonalCharacteristics

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office and relevant software.
• Attention to detail and problem-solving skills.
• Action oriented with ownership and accountability
• Hands on approach, Solutions-oriented; strong problem solver.
• Ability to work across teams.
• Direct, clear, and concise communicator.

How to apply:
Interested candidates can apply for this positionby clicking on the following link

Work Level
: Individual

Core
: Communication Skills

Leadership
: Building Work Relationships

Industry Type
: FinTech/Payments

Function
: Administration - Other

Key Skills
: Administration,Office Administration,IT Infrastructure Audits,Vendor Management,HR Administration

Education
: Graduate

Note: This is a requirement for one of the Workassist Hiring Partner.

Primary Responsibility:

The Admin Executive will be responsible for end-to-end administrative activities related to setting up and managing Invoicemart offices across Pan India.

• Lead and coordinate office setup projects across various locations in India.

• Identify, evaluate, negotiation and finalize office premises in coordination with management.

• Manage vendor selection, negotiations, and contracts for furniture, IT infrastructure, utilities, and other facilities.

• Oversee civil, electrical, and IT work during setup to ensure timely delivery.

• Ensure compliance with local municipal, legal, and safety requirements.

• Monitor budgets and expenses related to office establishment.

• Liaise with internal teams, external agencies, and landlords for smooth execution.

• Establish facility management processes for post-setup operations.

• Maintain asset records and ensure cost-effective utilization of resources.

• Support HR and Admin needs for new branch operations, including travel, security, and

housekeeping arrangements.

Company Description

Workassist is an online recruitment and employment solution platform based in Lucknow, India. We provide relevant profiles to employers and connect job seekers with the best opportunities across various industries. With a network of over 10,000+ recruiters, we help employers recruit talented individuals from sectors such as Banking & Finance, Consulting, Sales & Marketing, HR, IT, Operations, and Legal.

We have adapted to the new normal and strive to provide a seamless job search experience for job seekers worldwide. Our goal is to enhance the job seeking experience by leveraging technology and matching job seekers with the right employers.

For a seamless job search experience, visit our website:

(Note: There are many more opportunities apart from this on the portal. Depending on the skills, you can apply for them as well).

So, if you are ready for a new challenge, a great work environment, and an opportunity to take your career to the next level, don't hesitate to apply today. We are waiting for you

Are you passionate about creating world-class workplaces and delivering exceptional employee experiences? Join us and play a pivotal role in driving strategic HR & Administration initiatives across India.

Key Focus Areas:

Projects & Infrastructure
– Lead CAPEX projects, ensuring safety, quality, and timely execution.

Budgeting & Control
– Plan and manage OPEX budgets for canteen, housekeeping, medical check-ups, maintenance, utilities, and more.

Facility & Service Excellence
– Oversee canteen operations, housekeeping, horticulture, employee wellness programs, and repair/maintenance activities.

PAN India Office Operations
– Manage new office setups, expansions, closures, and ensure smooth operations across regional offices.

Employee Support & Engagement
– Drive relocation support, engagement events, awards, committees, and wellness initiatives.

Strategic Oversight
– Prepare MIS reports, track KPIs, manage vendor performance, contracts, and audits.

Workplace & Risk Management
– Optimize seating, enforce safety standards, ensure SOP adherence, and manage transitions.

Audit & Compliance
– Partner with internal and external auditors, ensuring ISO and safety audit readiness.

Collaboration & Culture
– Work closely with HR, Finance, IT, and other teams to foster innovation and continuous improvement.

Requirements

• Engineering Degree is preferred. Master's in Business Administration / Facilities Management; Engineering background a plus.
• 12–18 years in administration, facilities, or operations with multi-site project experience.
• Strong skills in budgeting, vendor management, and stakeholder engagement.
• Proven leadership in building and inspiring high-performing teams.
• Excellent communication, financial acumen, and cross-cultural collaboration.
• Track record in driving change, managing diverse teams, and delivering results.
• High integrity, resilience, and passion for success.
• Fluency in English; additional languages an advantage.

Responsibilities:

• Managing security Manpower planning and budgeting.
• Responsible for all security related operations such as CCTV, Firefighting system, Access controls etc.
• Supervise Transport related activities. Coordinate with Transport Service provider. Schedule bus/car routes.
• Organize and managing facilities services such as peons, drivers, housekeeping staff etc.
• Responsible for assets and inventory management of EMWS, RSIC and Organization owned residential flats.
• Active involvement in finalising and maintaining necessary records of all insurance policies (General Insurances and Property Insurance etc.)
• Liaisoning with relevant Government and Non-Government authorities
• Verify and furnish details to Education department as and when required
• Extending support to admin department for budget and forecast
• Manage and prepare AMC and SLAs of admin, IT and maintenance etc. related agreement of EMWS and RSIC,
• Ensuring timely submission of all utility bills for payment
• Responsible for all activities for FRRO and visa renewal
• Support all events by ensuring complete coordination and meeting of timelines
• Coordinate with HOD’s/Students as per school and college requirement
• Managing events and related work.
• Assisting admin department and GM admin for vendor management
• Ensuring all necessary statutory compliances related to applicable law, act is adhered.
• Other administrative support and any day to day work assigned by GM Admin/ Principal and/or Board from time to time

Job Responsibilities :

• Work on business related processes such as purchasing/leasing of new office space, contracting etc.
• Routine upkeep and Maintenance of HO & Branch offices
• Supervise Housekeeping services, Security Services and Cafeteria
• Procurement and routine maintenance of office assets like AC, UPS, EPABX etc.
• Manage vendor relationships, including contractors, suppliers, and service providers
• Liaison with Government authorities (PT/S&E/Electricity)
• Ensure adherence to government regulation in maintaining company documents and maintain office documents and files for record keeping
• Coordinate repairs, renovation, and upgrades to facilities.
• Manage facility budgets, including operating and capital expenses.
• Business Travel management (Air/Train/Cab/Hotel)
• Business VISA Processing
• Facilitate employee relocation
• Assist with special projects, such as events, campaigns, or initiatives
• Conduct Branch audits
• Maintaining various MIS for management reporting
• Vendor payment processing

Academic Qualifications:

• Excellent communication, leadership and problem solving skills.
• Strong analytical and organizational skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Bachelor’s degree in any stream.

Experience

• Minimum 8 years of experience in office Administration, with at least 2 years in managerial role

Are you passionate about creating world-class workplaces and delivering exceptional employee experiences? Join us and play a pivotal role in driving strategic HR & Administration initiatives across India.

Key Focus Areas:

Projects & Infrastructure – Lead CAPEX projects, ensuring safety, quality, and timely execution.

Budgeting & Control – Plan and manage OPEX budgets for canteen, housekeeping, medical check-ups, maintenance, utilities, and more.

Facility & Service Excellence – Oversee canteen operations, housekeeping, horticulture, employee wellness programs, and repair/maintenance activities.

PAN India Office Operations – Manage new office setups, expansions, closures, and ensure smooth operations across regional offices.

Employee Support & Engagement – Drive relocation support, engagement events, awards, committees, and wellness initiatives.

Strategic Oversight – Prepare MIS reports, track KPIs, manage vendor performance, contracts, and audits.

Workplace & Risk Management – Optimize seating, enforce safety standards, ensure SOP adherence, and manage transitions.

Audit & Compliance – Partner with internal and external auditors, ensuring ISO and safety audit readiness.

Collaboration & Culture – Work closely with HR, Finance, IT, and other teams to foster innovation and continuous improvement.

Requirements

• Engineering Degree is preferred. Master’s in Business Administration / Facilities Management; Engineering background a plus.
• 12–18 years in administration, facilities, or operations with multi-site project experience.
• Strong skills in budgeting, vendor management, and stakeholder engagement.
• Proven leadership in building and inspiring high-performing teams.
• Excellent communication, financial acumen, and cross-cultural collaboration.
• Track record in driving change, managing diverse teams, and delivering results.
• High integrity, resilience, and passion for success.
• Fluency in English; additional languages an advantage.

• Supervise and coordinate the daily activities of the administrative team, including reception, secretarial, and clerical support.
• Develop, implement, and maintain administrative policies and procedures to optimize office operations.
• Manage office supplies inventory, procurement, and vendor relationships.
• Oversee the maintenance of office facilities, ensuring a safe and conducive working environment.
• Organize and manage company events, meetings, and travel arrangements.
• Handle correspondence, communications, and filing systems with accuracy and efficiency.
• Prepare reports, presentations, and other documents as required.
• Manage the budget for administrative expenses and ensure cost-effectiveness.
• Ensure compliance with relevant regulations and company policies.
• Act as a liaison between management and staff on administrative matters.
• Implement and manage office systems, including IT support coordination and records management.
• Provide training and guidance to administrative staff.
• Contribute to process improvement initiatives to enhance administrative efficiency.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in office administration or management.
• Proven experience in supervising and leading administrative teams.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills, with the ability to interact professionally with all levels of staff and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Ability to manage budgets and control expenses.
• Problem-solving skills and a proactive approach to identifying and resolving issues.
• Knowledge of HR best practices related to administrative functions is a plus.

• Oversee the day-to-day operations of the office, ensuring a productive and efficient work environment.
• Manage office supplies, equipment, and inventory, placing orders as needed.
• Coordinate and manage office facilities, including maintenance, repairs, and vendor relationships (e.g., cleaning services, security).
• Develop and implement administrative policies and procedures.
• Manage the reception area and ensure professional greeting of visitors.
• Oversee mail distribution, courier services, and travel arrangements for staff.
• Assist in organizing company events, meetings, and conferences.
• Maintain accurate filing systems, both physical and digital.
• Support HR functions as needed, such as onboarding new employees and maintaining employee records.
• Act as a point of contact for internal and external queries related to administrative matters.
• Ensure compliance with health and safety regulations within the office premises.
• Manage the administrative budget effectively.

• Bachelor's degree in Business Administration or a related field.
• Minimum of 4 years of experience in office administration or administrative management.
• Proven experience in facilities management and vendor coordination.
• Strong understanding of office operations and procedures.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong communication, interpersonal, and problem-solving abilities.
• Ability to work independently and proactively.
• Experience in a fast-paced work environment.
• Must be willing to work full-time from our Thane, Maharashtra, IN office.