36 Administrative Positions jobs in Gollapudi

Looking for Executive Admin only (3-5 yrs)

Roles & Responsibilities

• Oversee and manage daily office administration tasks.
• Maintain couriers, track records, canteen, security, Transport, Stationary maintenance
• Maintain organized records, reports, and databases.
• Manage correspondence, emails, and internal communications.
• Handle office supplies, and vendor relationships
• Support HR functions, including onboarding and employee records.
• Monitor office expenses and maintain financial records.
• Ensure smooth office operations and resolve administrative issues.
• Handle confidential information with professionalism and discretion.
• Coordinate office events, team activities, and corporate meetings.

Requirements & Skills

• Proven experience as an Admin Executive, Administrative Officer, or similar role.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize work effectively.
• Knowledge of office management procedures and administrative practices.
• Bachelor’s degree in Business Administration, Management, or a related field (preferred).

• Manage and maintain executive schedules, including coordinating appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research and compile data to support reports and presentations.
• Organize and manage office supplies, equipment, and vendor relationships.
• Screen and direct incoming calls and correspondence, acting as a primary point of contact for internal and external stakeholders.
• Assist with the planning and execution of company events and meetings.
• Maintain and update databases, filing systems, and record-keeping.
• Provide support to various departments as needed, demonstrating flexibility and a willingness to assist.
• Handle confidential information with the utmost discretion and professionalism.
• Contribute to the continuous improvement of administrative processes and procedures.

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to work independently and as part of a team.
• High school diploma or equivalent; further qualifications will be a plus.
• Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams) is beneficial.
• A positive attitude and a commitment to delivering high-quality support services.

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare and edit correspondence, presentations, and other documents.
• Organize and maintain electronic and physical filing systems.
• Act as a liaison between executives and employees, clients, and other external partners.
• Handle incoming and outgoing communications, including screening calls and managing emails.
• Assist with event planning and coordination for internal and external meetings.
• Conduct research and compile data for reports and presentations.
• Manage office supplies and equipment inventory.
• Ensure the confidentiality of all sensitive information.
• Undertake special projects and initiatives as assigned.

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of discretion and professional judgment.
• Bachelor's degree in Business Administration or a related field is preferred.
• Experience in a fast-paced environment.

• Manage and coordinate complex calendars for executives, scheduling meetings, appointments, and travel arrangements with precision.
• Prepare, edit, and proofread documents, reports, presentations, and correspondence.
• Handle incoming and outgoing communications, including emails, phone calls, and messages, ensuring timely and appropriate responses.
• Organize and maintain digital filing systems, ensuring easy accessibility and confidentiality of sensitive information.
• Coordinate virtual meetings, including setting up conference calls, distributing agendas, and taking minutes.
• Conduct research on various topics as requested by executives, summarizing findings effectively.
• Process expense reports and manage invoices, ensuring accuracy and adherence to company policies.
• Anticipate the needs of executives and proactively address potential issues before they arise.
• Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships.
• Assist with special projects as assigned, demonstrating flexibility and a willingness to take on new challenges.
• Maintain a high level of confidentiality and discretion in all dealings.
• Utilize various productivity tools and software to enhance efficiency in a remote work setting.

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
• Ability to work independently, exercise sound judgment, and maintain composure under pressure.
• Proactive and resourceful approach to problem-solving.
• High level of professionalism, discretion, and confidentiality.
• Demonstrated ability to manage multiple tasks and projects simultaneously in a remote environment.
• A Bachelor's degree or equivalent experience is preferred.
• Experience in remote work environments is a strong asset.