53 Administrative Positions jobs in Gollapudi
Administrative Assistant - Executive Support
520001 Krishna, Andhra Pradesh
₹45000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is critical for ensuring the smooth operation of executive-level activities and supporting the day-to-day efficiency of senior leadership. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities with poise and professionalism. You will be responsible for a wide range of administrative tasks, including calendar management, travel arrangements, meeting coordination, document preparation, and communication management. Confidentiality and discretion are paramount, as you will be handling sensitive information. This position requires strong interpersonal skills, proficiency with modern office technology, and the ability to anticipate needs and proactively address them.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic executive calendars, including scheduling meetings, appointments, and calls.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate meeting logistics, including room bookings, catering, and technical setup.
- Take meeting minutes and follow up on action items.
- Screen and manage incoming communications (emails, calls), prioritizing and responding as appropriate.
- Maintain organized filing systems, both physical and digital.
- Conduct research and compile information for various projects and tasks.
- Process expense reports and manage budget tracking for assigned executives.
- Act as a primary point of contact for internal and external stakeholders.
- Anticipate and proactively address the needs of the executives you support.
- Handle confidential information with the utmost discretion and security.
- Assist with personal errands and tasks as requested by executives, where appropriate.
- Provide administrative support to other team members as needed.
- Continuously seek ways to improve administrative processes and enhance efficiency.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience providing administrative support, preferably to C-suite executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Excellent interpersonal skills with the ability to interact professionally with all levels of staff and external contacts.
- High level of discretion and ability to handle confidential information.
- Ability to work independently, take initiative, and problem-solve effectively.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Familiarity with travel booking platforms and expense management software.
- Adaptability and flexibility to manage changing priorities in a remote work environment.
This advertiser has chosen not to accept applicants from your region.
0
Administrative Specialist
520001 Krishna, Andhra Pradesh
₹38000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is looking for a meticulous and efficient Administrative Specialist to manage essential office functions at their Vijayawada, Andhra Pradesh, IN location. This role is integral to maintaining operational efficiency and providing robust support to various departments. The ideal candidate will be adept at handling diverse administrative duties, ensuring that all processes run smoothly and effectively. Key responsibilities include managing the reception area, handling incoming and outgoing mail, maintaining accurate records and databases, scheduling meetings, coordinating travel logistics for staff, and preparing various documents and reports. You will also be responsible for ordering and managing office supplies, ensuring the office environment is well-maintained, and assisting with event planning and execution. A strong command of office software, including word processing, spreadsheets, and presentation tools, is required. Excellent interpersonal and communication skills are essential for interacting with employees, clients, and vendors. The ability to organize tasks, manage time effectively, and adapt to changing priorities is paramount. Previous experience in an administrative support role is highly desirable. We are seeking a candidate who is self-motivated, detail-oriented, and possesses a proactive approach to problem-solving. A bachelor's degree or equivalent experience will be advantageous. This is an excellent opportunity to join a forward-thinking company and contribute to its growth. If you are a dedicated professional with a passion for administrative excellence, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
1
Administrative Officer
520001 Krishna, Andhra Pradesh
₹500000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Administrative Officer to join their team in Vijayawada, Andhra Pradesh, IN . This role is pivotal in ensuring the smooth and effective day-to-day operations of the office, providing essential support to management and staff. You will be responsible for a wide range of administrative tasks, requiring excellent multitasking abilities and attention to detail. This hybrid position involves a blend of in-office presence for key responsibilities and potential for remote work on specific tasks or days, offering flexibility. Key responsibilities include managing office correspondence, coordinating meetings and appointments, preparing reports and presentations, maintaining office records and filing systems, and overseeing office supplies and equipment. You will act as a primary point of contact for internal and external inquiries, ensuring professional and timely responses. Travel arrangements, event coordination, and supporting HR functions such as onboarding new employees may also be part of your duties. The ideal candidate will possess strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and have experience with office management software. Excellent communication, interpersonal, and problem-solving skills are essential. We are looking for a proactive, reliable, and discreet individual who can manage sensitive information with confidentiality. This is a great opportunity to contribute to a dynamic organization and develop your administrative career.
Responsibilities:
Responsibilities:
- Manage and coordinate office activities and operations.
- Serve as the primary point of contact for internal and external communications.
- Handle correspondence, emails, and phone calls professionally.
- Schedule and manage meetings, appointments, and calendars.
- Prepare reports, presentations, and other documents.
- Maintain organized filing systems, both physical and digital.
- Manage office supplies and ensure efficient inventory management.
- Coordinate travel arrangements for staff.
- Support HR processes, such as onboarding and record-keeping.
- Ensure the smooth functioning of office equipment and systems.
- Bachelor's degree in Business Administration, Commerce, or a related field.
- Minimum of 3 years of experience in an administrative or office management role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively.
- Experience with office management software is a plus.
- Strong interpersonal skills and a customer-service orientation.
- Ability to adapt to a hybrid work environment.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
520001 Krishna, Andhra Pradesh
₹40000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organization, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team. This role is pivotal in ensuring the smooth day-to-day operations of the executive office. The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills, with a keen eye for detail. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. Your duties will include gatekeeping executive time, prioritizing requests, and acting as a liaison between executives and other departments or external stakeholders.
Responsibilities will encompass arranging internal and external meetings, taking minutes, and following up on action items. You will also manage office supplies, process expense reports, and assist with special projects as needed. The ability to anticipate needs and proactively address potential issues is highly valued. This is an excellent opportunity for an experienced administrative professional looking to make a significant impact in a supportive environment.
Qualifications include a Bachelor's degree in Business Administration or a related field, or equivalent practical experience. A minimum of 5 years of experience in an executive support role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience with video conferencing tools. Excellent written and verbal communication skills are a must. The ability to work independently and as part of a team, coupled with strong interpersonal skills and a professional demeanor, will ensure success in this position. The successful candidate will demonstrate a commitment to excellence and a willingness to go the extra mile to ensure executive efficiency. The role is based in Vijayawada, Andhra Pradesh, IN and requires a hybrid presence in the office, offering a blend of remote flexibility and in-person collaboration.
Responsibilities will encompass arranging internal and external meetings, taking minutes, and following up on action items. You will also manage office supplies, process expense reports, and assist with special projects as needed. The ability to anticipate needs and proactively address potential issues is highly valued. This is an excellent opportunity for an experienced administrative professional looking to make a significant impact in a supportive environment.
Qualifications include a Bachelor's degree in Business Administration or a related field, or equivalent practical experience. A minimum of 5 years of experience in an executive support role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience with video conferencing tools. Excellent written and verbal communication skills are a must. The ability to work independently and as part of a team, coupled with strong interpersonal skills and a professional demeanor, will ensure success in this position. The successful candidate will demonstrate a commitment to excellence and a willingness to go the extra mile to ensure executive efficiency. The role is based in Vijayawada, Andhra Pradesh, IN and requires a hybrid presence in the office, offering a blend of remote flexibility and in-person collaboration.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
520001 Krishna, Andhra Pradesh
₹400000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role offers the flexibility to work remotely for a portion of the week while being present in the office for key collaborative activities and meetings. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, and preparing detailed meeting agendas and minutes. Excellent communication and interpersonal skills are paramount, as you will interact with internal teams, external clients, and stakeholders at all levels. Proficiency in office productivity software, including advanced knowledge of calendar management, document creation, and presentation software, is essential.
Key responsibilities include:
The ideal candidate will have a proven track record as an Executive Administrative Assistant or in a similar high-level support role, with at least 5 years of experience. Strong organizational skills, meticulous attention to detail, and the ability to multitask and prioritize effectively are crucial. You must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and have experience with various virtual collaboration tools. Discretion and the ability to handle sensitive information with confidentiality are vital. This role requires you to be based in or near Vijayawada, Andhra Pradesh, IN , with the expectation of working both remotely and in the office as determined by the hybrid work policy. A professional demeanor and a proactive, problem-solving attitude are highly valued.
Key responsibilities include:
- Managing and coordinating complex executive calendars and scheduling meetings.
- Arranging domestic and international travel, including flights, accommodations, and ground transportation.
- Preparing expense reports and processing invoices.
- Drafting, reviewing, and editing correspondence, reports, and presentations.
- Coordinating meeting logistics, including room bookings, catering, and technology setup.
- Taking accurate minutes during meetings and distributing them in a timely manner.
- Acting as a liaison between executives and internal/external stakeholders.
- Maintaining confidential files and records with discretion.
- Assisting with special projects and ad-hoc administrative tasks as needed.
- Providing general office support and ensuring smooth daily operations.
The ideal candidate will have a proven track record as an Executive Administrative Assistant or in a similar high-level support role, with at least 5 years of experience. Strong organizational skills, meticulous attention to detail, and the ability to multitask and prioritize effectively are crucial. You must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and have experience with various virtual collaboration tools. Discretion and the ability to handle sensitive information with confidentiality are vital. This role requires you to be based in or near Vijayawada, Andhra Pradesh, IN , with the expectation of working both remotely and in the office as determined by the hybrid work policy. A professional demeanor and a proactive, problem-solving attitude are highly valued.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
520001 Krishna, Andhra Pradesh
₹40000 Monthly
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to support senior management in their operations in Vijayawada, Andhra Pradesh, IN . This role requires impeccable attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for a wide range of administrative and executive support tasks, ensuring the smooth and efficient operation of the office. The ideal candidate will be proficient in office management software, possess excellent communication skills, and have a professional demeanor. This is a critical role that demands a high level of commitment and efficiency.
Responsibilities:
Qualifications:
This role is based at our client's office in Vijayawada, Andhra Pradesh, IN . We offer a competitive salary and a professional work environment. Successful candidates will demonstrate exceptional administrative capabilities and a strong work ethic.
Responsibilities:
- Manage and coordinate executive calendars, scheduling meetings and appointments with precision.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
- Organize and manage company events, meetings, and conferences.
- Handle incoming and outgoing communications, including emails and phone calls, filtering and prioritizing as needed.
- Maintain and organize physical and digital filing systems.
- Conduct research and prepare briefings on various topics as required.
- Manage office supplies, equipment, and vendor relationships.
- Act as a liaison between executives and employees, clients, and other external partners.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Ensure the office environment is orderly and professional.
- Handle confidential information with the utmost discretion.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 4 years of experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively.
- Experience with virtual meeting platforms (Zoom, Teams, etc.).
- Discretion and professionalism in handling confidential information.
- Proactive problem-solving skills and a resourceful attitude.
- Experience in coordinating travel arrangements.
- A keen eye for detail and accuracy.
This role is based at our client's office in Vijayawada, Andhra Pradesh, IN . We offer a competitive salary and a professional work environment. Successful candidates will demonstrate exceptional administrative capabilities and a strong work ethic.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
520001 Krishna, Andhra Pradesh
₹400000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior management. This role is crucial for ensuring the smooth and efficient operation of executive functions. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a keen eye for detail. This is a remote position, offering flexibility while maintaining high standards of professional support.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements for executives.
- Coordinate domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, prioritizing and responding as appropriate.
- Organize and manage electronic and physical filing systems.
- Conduct research and prepare summaries on various topics as requested.
- Assist with event planning and coordination for internal and external meetings.
- Manage office supplies and equipment for remote executive needs.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Maintain confidentiality and discretion in handling sensitive information.
- Anticipate the needs of executives and proactively address them.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 4 years of experience as an Administrative Assistant or Executive Assistant, preferably supporting senior-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and G Suite.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- Discretion and ability to handle confidential information.
- Proactive and resourceful problem-solving abilities.
- Experience with virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Ability to work independently and manage workload efficiently in a remote setting.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
520001 Krishna, Andhra Pradesh
₹40000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in **Vijayawada, Andhra Pradesh, IN**. This hybrid role offers the flexibility of working both remotely and from the office, requiring a candidate who can manage diverse administrative tasks with efficiency and discretion.
Responsibilities:
Qualifications:
The ideal candidate will be a polished professional with a keen eye for detail and a commitment to providing exceptional administrative support. This role requires someone who can anticipate needs, manage priorities, and maintain a high level of confidentiality.
Responsibilities:
- Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and travel.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring timely and appropriate responses.
- Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of information.
- Prepare agendas for meetings, take minutes, and track action items.
- Conduct research on various topics as required by executives.
- Manage office supplies and coordinate with vendors.
- Assist with event planning and coordination for company functions and meetings.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion and professionalism.
- Provide general administrative support, such as data entry, report generation, and expense report processing.
- Anticipate the needs of executives and proactively address them.
- Support onboarding of new team members with administrative tasks.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and G Suite.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and work under pressure in a fast-paced environment.
- Experience with travel booking and expense management systems.
- Proactive approach to problem-solving and attention to detail.
- Ability to work effectively in a hybrid work model.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
The ideal candidate will be a polished professional with a keen eye for detail and a commitment to providing exceptional administrative support. This role requires someone who can anticipate needs, manage priorities, and maintain a high level of confidentiality.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
520001 Krishna, Andhra Pradesh
₹35000 Monthly
WhatJobs
Posted 14 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior management. This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication skills, a proactive approach to problem-solving, and the ability to manage multiple priorities with discretion and professionalism. You will be a key point of contact, handling a wide range of administrative and executive support tasks.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
- Conduct research and compile data for various projects and reports.
- Handle confidential information with the utmost discretion and integrity.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Manage office supplies and vendor relationships.
- Assist with ad-hoc projects and other duties as assigned by senior management.
- Ensure smooth office operations, anticipating needs and proactively addressing potential issues.
- Maintain efficient filing systems, both electronic and physical.
- Provide a welcoming and professional point of contact for visitors.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills, with a strong ability to multitask and prioritize.
- Exceptional written and verbal communication skills.
- High level of professionalism, discretion, and a strong work ethic.
- Ability to work effectively both independently and as part of a team.
- Experience with calendar management and travel coordination.
- A proactive mindset with strong problem-solving capabilities.
- Ability to adapt to changing priorities and a fast-paced environment.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
520001 Krishna, Andhra Pradesh
₹50000 Annually
WhatJobs
Posted 14 days ago
Job Viewed
Job Description
Our client, a growing conglomerate, is seeking a highly organized and proactive Executive Administrative Assistant to support senior management in Vijayawada, Andhra Pradesh, IN . This role is critical in ensuring the smooth and efficient operation of the executive office, managing a wide range of administrative tasks with professionalism and discretion. The ideal candidate will possess excellent communication skills, strong multitasking abilities, and a keen eye for detail. This hybrid role offers a blend of in-office collaboration and remote flexibility.
Key Responsibilities:
Qualifications:
Join our team in Vijayawada, Andhra Pradesh, IN and contribute to the success of our leadership.
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to company standards.
- Coordinate domestic and international travel, including flights, accommodation, and itineraries.
- Handle incoming communications, screening calls, and managing emails with professionalism.
- Organize and prepare agendas for meetings, take minutes, and track action items.
- Manage and maintain confidential files and records, both physical and digital.
- Assist with expense reporting and budget tracking for the executive office.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Anticipate the needs of the executives and proactively address them.
- Handle special projects and ad-hoc administrative tasks as required.
- Ensure the executive office runs efficiently, maintaining a professional and welcoming environment.
- Assist with event planning and coordination for executive-level functions.
Qualifications:
- High school diploma or equivalent; associate's or bachelor's degree is preferred.
- Minimum of 5 years of experience providing administrative support to senior-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to work discreetly with confidential information.
- High level of attention to detail and accuracy.
- Proactive and resourceful problem-solver.
- Ability to work independently and as part of a team.
- Experience in a hybrid work environment is advantageous.
- Discretion and a professional demeanor are essential.
Join our team in Vijayawada, Andhra Pradesh, IN and contribute to the success of our leadership.
This advertiser has chosen not to accept applicants from your region.
9