72 Administrative Positions jobs in Indore
Senior Administrative Officer - Operations Support
452001 Indore, Madhya Pradesh
₹800000 Annually
WhatJobs
Posted 8 days ago
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Job Description
Our client, a dynamic and fast-paced organization, is seeking a highly organized and proactive Senior Administrative Officer to provide essential operational support. This fully remote position is crucial for ensuring the smooth functioning of daily operations and supporting various departments. You will be responsible for managing a wide range of administrative tasks, implementing efficient office procedures, and acting as a central point of contact for internal and external inquiries. The ideal candidate possesses exceptional organizational skills, attention to detail, and a strong ability to multitask and prioritize effectively in a remote setting.
Key responsibilities include managing calendars and scheduling meetings, coordinating travel arrangements, preparing reports and presentations, maintaining electronic and physical records, and managing office supplies and equipment inventory. You will also be responsible for onboarding new remote employees, assisting with HR-related administrative tasks, and liaising with IT support for equipment and software issues. Excellent communication and interpersonal skills are essential, as you will interact with employees at all levels of the organization. Proficiency in office productivity software (Microsoft Office Suite, Google Workspace) and experience with project management tools are highly desirable. This role requires a self-starter mentality, discretion in handling confidential information, and a commitment to providing high-quality administrative support. Our client values efficiency, professionalism, and a supportive work environment, even in a distributed team.
Responsibilities:
Key responsibilities include managing calendars and scheduling meetings, coordinating travel arrangements, preparing reports and presentations, maintaining electronic and physical records, and managing office supplies and equipment inventory. You will also be responsible for onboarding new remote employees, assisting with HR-related administrative tasks, and liaising with IT support for equipment and software issues. Excellent communication and interpersonal skills are essential, as you will interact with employees at all levels of the organization. Proficiency in office productivity software (Microsoft Office Suite, Google Workspace) and experience with project management tools are highly desirable. This role requires a self-starter mentality, discretion in handling confidential information, and a commitment to providing high-quality administrative support. Our client values efficiency, professionalism, and a supportive work environment, even in a distributed team.
Responsibilities:
- Manage executive calendars, schedule meetings, and coordinate appointments across different time zones.
- Arrange domestic and international travel, including flights, accommodation, and visas.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Maintain and organize electronic and physical filing systems.
- Manage office supplies, equipment, and vendor relationships.
- Provide administrative support for onboarding new remote employees.
- Assist with HR administrative tasks, such as maintaining employee records and processing documentation.
- Act as a liaison between employees and IT support for hardware and software issues.
- Screen and direct incoming calls and emails, and handle general inquiries.
- Support the planning and execution of virtual team events and meetings.
- Implement and improve administrative processes for greater efficiency.
- Handle confidential information with discretion and professionalism.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in an administrative or office management role, preferably in a remote setting.
- Proven experience supporting multiple executives or departments.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize effectively, and meet deadlines.
- Experience with project management or task management software is a plus.
- High level of discretion and professionalism.
- Proactive problem-solving attitude.
This advertiser has chosen not to accept applicants from your region.
0
Senior Administrative Officer - Executive Support
452001 Indore, Madhya Pradesh
₹70000 Monthly
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Indore, Madhya Pradesh, IN
Our client, a leading financial services firm, is seeking a highly organized, proactive, and polished Senior Administrative Officer to provide comprehensive executive support to senior management in Indore, Madhya Pradesh, IN . This role is pivotal in ensuring the smooth and efficient operation of the executive office, requiring exceptional organizational skills, discretion, and a proactive approach to problem-solving. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and serving as a key point of contact for internal and external stakeholders. The ideal candidate will possess a strong understanding of corporate etiquette, excellent communication skills, and the ability to anticipate the needs of the executives they support. This is an opportunity to work at the highest levels of the organization and contribute to strategic decision-making processes.
Responsibilities:
Required Qualifications:
This is an excellent opportunity for an experienced administrative professional to contribute to the efficiency and effectiveness of a high-performing executive team.
Our client, a leading financial services firm, is seeking a highly organized, proactive, and polished Senior Administrative Officer to provide comprehensive executive support to senior management in Indore, Madhya Pradesh, IN . This role is pivotal in ensuring the smooth and efficient operation of the executive office, requiring exceptional organizational skills, discretion, and a proactive approach to problem-solving. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and serving as a key point of contact for internal and external stakeholders. The ideal candidate will possess a strong understanding of corporate etiquette, excellent communication skills, and the ability to anticipate the needs of the executives they support. This is an opportunity to work at the highest levels of the organization and contribute to strategic decision-making processes.
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate all aspects of domestic and international travel, including flights, accommodation, visas, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders, ensuring professional and timely communication.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
- Handle confidential information with the utmost discretion and professionalism.
- Assist with expense reporting and budget tracking for executive functions.
- Conduct research and gather information for executive projects and initiatives.
- Proactively identify and address potential issues or conflicts in scheduling or workflow.
- Maintain organized filing systems, both physical and electronic.
- Provide general administrative support to the executive team as needed.
Required Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in executive assistance or senior administrative support roles, preferably within the financial services industry.
- Proven ability to manage complex schedules and prioritize effectively.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- High level of discretion, confidentiality, and professional maturity.
- Ability to work independently and anticipate needs.
- Experience with travel booking platforms and expense management systems.
- A proactive mindset and a keen eye for detail.
This is an excellent opportunity for an experienced administrative professional to contribute to the efficiency and effectiveness of a high-performing executive team.
This advertiser has chosen not to accept applicants from your region.
1
Remote Senior Administrative Assistant - Executive Support
452001 Indore, Madhya Pradesh
₹850000 Annually
WhatJobs
Posted 16 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This is a fantastic opportunity to contribute to the efficiency and smooth operation of our executive team from the comfort of your own home. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities with discretion and professionalism. As this is a remote-first role, strong communication skills and self-discipline are paramount.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule appointments for senior executives, proactively resolving conflicts.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, preparing detailed itineraries.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and professionalism.
- Handle confidential information with the utmost discretion and integrity.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Conduct research and prepare background materials for meetings and projects.
- Process expense reports and manage departmental budgets as needed.
- Maintain organized electronic and physical filing systems.
- Proactively identify and anticipate the needs of the executives and provide solutions.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Ensure seamless communication flow across different time zones and departments.
- Utilize various virtual collaboration tools effectively.
- Contribute to the continuous improvement of administrative processes and procedures.
- Provide exceptional support to ensure executives can focus on strategic priorities.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, preferably supporting C-level executives.
- Exceptional organizational and time-management skills with the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive problem-solving abilities and a can-do attitude.
- Ability to work independently with minimal supervision in a remote environment.
- Strong attention to detail and accuracy.
- Experience in budget management and expense reporting is a plus.
- Bachelor's degree in Business Administration or a related field is preferred.
- Demonstrated ability to adapt to changing priorities and deadlines.
- Familiarity with project management principles.
- A dedicated home office setup with reliable internet connectivity.
- Commitment to maintaining a professional and productive remote work environment.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
452001 Indore, Madhya Pradesh
₹25000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior management in Indore, Madhya Pradesh, IN . This role is crucial for ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential correspondence. The ideal candidate possesses exceptional organizational skills, a proactive approach to problem-solving, and excellent communication abilities. You will serve as a primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion at all times. Key responsibilities include managing executive schedules, prioritizing tasks, and anticipating the needs of the executives you support. This position requires proficiency in office software, including word processing, spreadsheets, and presentation tools. The ability to multitask, manage time effectively, and maintain a high level of accuracy is essential. We are looking for a reliable and dedicated individual who can work independently and contribute positively to the team environment.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Coordinate and arrange executive meetings, including logistics and preparation.
- Organize domestic and international travel arrangements for executives.
- Prepare reports, presentations, and other documents as required.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Screen and prioritize communications, directing them to the appropriate individuals.
- Manage and maintain confidential files and records.
- Assist with expense reporting and budget tracking.
- Provide general administrative support to the executive team.
- Act as a liaison between executives and internal/external stakeholders.
- Proven experience as an Executive Administrative Assistant or in a similar role supporting senior management.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Discretion and ability to handle confidential information.
- Proactive approach and strong problem-solving abilities.
- Ability to multitask and prioritize effectively.
- Professional demeanor and strong interpersonal skills.
- High school diploma or equivalent; associate's or bachelor's degree is a plus.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
452001 Indore, Madhya Pradesh
₹28000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management in Indore, Madhya Pradesh, IN . This role is integral to the smooth operation of our executive offices, requiring exceptional attention to detail, discretion, and a professional demeanor. The ideal candidate will excel in managing complex schedules, coordinating meetings, preparing reports, and handling sensitive information with utmost confidentiality. This hybrid position offers the flexibility of both remote and in-office work, fostering a balanced and productive work environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
- Handle confidential and sensitive information with the highest level of discretion.
- Manage expense reports and invoice processing for the executive team.
- Act as a liaison between executives and internal/external stakeholders.
- Conduct research and compile data for various projects and reports.
- Maintain and organize electronic and physical filing systems.
- Assist with ad-hoc administrative tasks and projects as needed.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- High level of discretion and confidentiality.
- Excellent interpersonal skills and the ability to interact professionally with all levels of staff and external contacts.
- Experience with video conferencing tools (Zoom, Teams, etc.).
- Proactive problem-solving abilities.
- Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
452001 Indore, Madhya Pradesh
₹500000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership in Indore, Madhya Pradesh, IN . This role is essential for ensuring the smooth and efficient operation of executive functions. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities with professionalism and confidentiality. Responsibilities include managing complex calendars, scheduling meetings and appointments, making travel arrangements, and preparing meeting materials. You will act as a gatekeeper, screening calls and correspondence, and serving as the primary point of contact for internal and external stakeholders. The Executive Administrative Assistant will also be responsible for preparing reports and presentations, managing expense reports, and handling special projects as assigned. Maintaining a high level of confidentiality and exercising sound judgment in a variety of situations is paramount. This position requires excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization. This is a hybrid position, requiring regular office attendance for critical tasks and meetings.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, ensuring optimal time management.
- Schedule and coordinate internal and external meetings, conferences, and events.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Screen and prioritize incoming communications (emails, phone calls, mail).
- Draft, proofread, and edit correspondence, reports, and presentations.
- Manage expense reporting and budget tracking for executive support.
- Conduct research and compile information for special projects.
- Maintain highly organized and confidential filing systems.
- Serve as a liaison between executives and internal/external stakeholders.
- Handle ad-hoc administrative tasks and support requests as needed.
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 3-5 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to maintain confidentiality and discretion.
- Ability to multitask, prioritize, and adapt to changing demands.
- Proactive approach to problem-solving and attention to detail.
- Experience in a hybrid work environment is beneficial.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
452001 Indore, Madhya Pradesh
₹45000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior management in their Indore, Madhya Pradesh, IN office. This is a crucial role that ensures the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional organizational skills, a professional demeanor, and the ability to multitask effectively in a fast-paced environment. Your responsibilities will include managing complex calendars, scheduling meetings and appointments across multiple time zones, and making travel arrangements, including flights, accommodations, and itineraries. You will be responsible for preparing and editing correspondence, reports, presentations, and other documents, ensuring accuracy and a high level of polish. This includes drafting communications, proofreading materials, and managing document control. You will act as a primary point of contact for internal and external stakeholders, screening calls, managing emails, and directing inquiries appropriately. Handling confidential information with the utmost discretion and integrity is paramount. You will also be expected to manage office supplies, coordinate meeting logistics (including catering and room setup), and assist with event planning. A key aspect of the role involves database management and maintaining accurate records. Proactively anticipating the needs of the executives and taking initiative to address them before being asked is highly valued. You should be proficient in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and comfortable learning new software systems. Excellent written and verbal communication skills are essential, as is a strong ability to build rapport and maintain professional relationships. A Bachelor's degree in Business Administration or a related field is preferred, along with at least 3-5 years of experience providing administrative support at the executive level. Discretion, professionalism, and a can-do attitude are key attributes for success in this role. This is an excellent opportunity to work closely with leadership and contribute significantly to the efficiency of a thriving organization.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
452001 Indore, Madhya Pradesh
₹40000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Indore, Madhya Pradesh, IN . This hybrid role requires a professional who can manage multiple priorities, anticipate needs, and maintain a high level of confidentiality and efficiency. The ideal candidate will possess excellent communication skills, strong technical proficiency, and a commitment to providing exceptional administrative support. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling sensitive correspondence.
Key responsibilities include managing executive schedules, ensuring optimal time utilization, and proactively resolving scheduling conflicts. You will coordinate domestic and international travel, including flights, accommodation, and itineraries. The Executive Administrative Assistant will also be responsible for preparing meeting agendas, taking minutes, and following up on action items. This role involves managing office supplies, processing expense reports, and assisting with special projects as needed. You will act as a primary point of contact for internal and external stakeholders, screening calls and inquiries with professionalism. Maintaining organized filing systems, both physical and digital, is crucial. The ability to multitask effectively, prioritize tasks, and work with minimal supervision is essential. Experience in event coordination and managing corporate communications would be a significant advantage. This is an excellent opportunity to support key executives and contribute to the smooth functioning of the organization. Strong interpersonal skills and the ability to build rapport with diverse individuals are vital.
Qualifications include a High School Diploma or equivalent; an Associate's degree or relevant certification is preferred. A minimum of 3-5 years of experience providing administrative support to senior executives is required. Proven experience in calendar management, travel coordination, and expense reporting is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Teams) is mandatory. Excellent organizational skills, attention to detail, and strong written and verbal communication abilities are critical. Ability to handle confidential information with discretion and maintain a high level of professionalism. Experience in a similar industry or fast-paced environment is a plus. Responsibilities include:
Key responsibilities include managing executive schedules, ensuring optimal time utilization, and proactively resolving scheduling conflicts. You will coordinate domestic and international travel, including flights, accommodation, and itineraries. The Executive Administrative Assistant will also be responsible for preparing meeting agendas, taking minutes, and following up on action items. This role involves managing office supplies, processing expense reports, and assisting with special projects as needed. You will act as a primary point of contact for internal and external stakeholders, screening calls and inquiries with professionalism. Maintaining organized filing systems, both physical and digital, is crucial. The ability to multitask effectively, prioritize tasks, and work with minimal supervision is essential. Experience in event coordination and managing corporate communications would be a significant advantage. This is an excellent opportunity to support key executives and contribute to the smooth functioning of the organization. Strong interpersonal skills and the ability to build rapport with diverse individuals are vital.
Qualifications include a High School Diploma or equivalent; an Associate's degree or relevant certification is preferred. A minimum of 3-5 years of experience providing administrative support to senior executives is required. Proven experience in calendar management, travel coordination, and expense reporting is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Teams) is mandatory. Excellent organizational skills, attention to detail, and strong written and verbal communication abilities are critical. Ability to handle confidential information with discretion and maintain a high level of professionalism. Experience in a similar industry or fast-paced environment is a plus. Responsibilities include:
- Managing complex executive calendars and scheduling appointments.
- Coordinating domestic and international travel arrangements.
- Preparing reports, presentations, and correspondence.
- Screening calls and managing incoming communications.
- Maintaining organized filing systems and records.
- Processing expense reports and managing office budgets.
- Assisting with special projects and event coordination.
- Providing a high level of professional support to senior leadership.
This advertiser has chosen not to accept applicants from your region.
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