23 Administrative Positions jobs in Sabalpur

• Manage and maintain complex executive calendars, scheduling appointments and meetings.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare meeting agendas, take minutes, and distribute follow-up actions.
• Draft, proofread, and edit correspondence, reports, and presentations.
• Manage incoming communications, including emails and phone calls, screening as necessary.
• Handle confidential information with the utmost discretion and integrity.
• Organize and maintain filing systems, both physical and digital.
• Assist with expense reporting and budget tracking.
• Act as a liaison between executives and internal/external stakeholders.
• Provide general administrative support as needed, including preparing meeting rooms and ordering supplies.

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Excellent command of English, both written and spoken.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Ability to multitask and prioritize workload effectively.
• Excellent interpersonal and communication skills.
• Discretion and professionalism in handling sensitive information.
• Familiarity with virtual meeting platforms (e.g., Zoom, Teams).
• Adaptability and resourcefulness in problem-solving.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Handle confidential information with the utmost discretion.
• Organize and manage executive-level meetings, including preparing agendas, distributing materials, and taking minutes.
• Make arrangements for catered lunches, off-site meetings, and events.
• Process expense reports and manage office supplies.
• Serve as a point of contact for internal and external stakeholders, fielding inquiries and directing them appropriately.
• Conduct research and gather information as requested by executives.
• Assist with special projects and initiatives as assigned.
• Maintain organized filing systems, both physical and digital.
• Provide general administrative support to the executive team.
• Proactively identify opportunities to improve office efficiency and support processes.

• Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 5 years of experience as an Administrative Assistant or Executive Assistant supporting senior-level executives.
• Proven ability to manage multiple calendars and complex travel arrangements.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational, time management, and prioritization skills.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently with minimal supervision and as part of a team.
• Experience with videoconferencing tools and office technology.
• Proactive attitude and a strong service orientation.

• Manage and coordinate executive calendars, scheduling appointments, and ensuring timely reminders.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and attend meetings, take minutes, and track action items.
• Handle incoming and outgoing mail, faxes, and other correspondence.
• Maintain and update filing systems, both physical and digital.
• Book travel arrangements and manage itineraries for staff.
• Assist with event planning and coordination for company gatherings.
• Serve as a primary point of contact for internal and external inquiries.
• Conduct research and compile data for various reports.
• Manage office supplies inventory and place orders as needed.
• Provide general administrative support to the team as required.

• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality.
• High school diploma or equivalent; further qualifications will be a plus.
• Familiarity with office management software and equipment.

• Oversee and manage day-to-day office operations, ensuring a smooth and efficient workflow.
• Lead, train, and mentor administrative staff, fostering a high-performance culture.
• Develop, implement, and enforce administrative policies and procedures.
• Manage office budgets, including procurement, vendor relations, and expense tracking.
• Ensure the maintenance and upkeep of office facilities and equipment.
• Coordinate and manage office supplies, inventory, and logistical arrangements.
• Oversee visitor management, reception, and general administrative support services.
• Implement and improve administrative processes for efficiency and cost-effectiveness.
• Manage travel arrangements, meeting scheduling, and event coordination for senior management.
• Ensure compliance with health, safety, and security regulations within the office premises.
• Liaise with IT support for the smooth functioning of office technology and systems.
• Contribute to the strategic planning and execution of office-related projects.

• Bachelor's degree in Business Administration, Management, or a related field.
• 5+ years of progressive experience in office administration or facilities management, with at least 2 years in a supervisory or managerial capacity.
• Proven experience in managing administrative teams and operations.
• Strong understanding of office management principles, best practices, and vendor management.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Exceptional communication, interpersonal, and problem-solving skills.
• Ability to lead and motivate a team.
• Experience with budget management and financial oversight for administrative functions.
• Adaptability to work in a hybrid environment, effectively managing on-site responsibilities and remote tasks.
• Knowledge of local regulations pertaining to office management is beneficial.

• Managing and coordinating executive calendars, ensuring efficient scheduling of appointments and meetings.
• Preparing and distributing meeting agendas, minutes, and follow-up actions.
• Handling incoming and outgoing correspondence, including emails, phone calls, and mail.
• Maintaining organized filing systems, both physical and digital.
• Assisting in the preparation of presentations, reports, and other documents.
• Coordinating travel arrangements for staff as needed.
• Managing office supplies and inventory, placing orders when necessary.
• Liaising with external vendors and service providers.
• Providing general administrative support to various departments.
• Ensuring compliance with company policies and procedures.
• Assisting with onboarding new employees by preparing necessary documentation.
• Troubleshooting minor office equipment issues and coordinating repairs.
• Contributing to a positive and productive work environment.

• Manage and maintain executive calendars, scheduling appointments and meetings across different time zones.
• Coordinate and arrange domestic and international travel, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research and compile data for reports and special projects.
• Handle incoming and outgoing mail and communications with professionalism.
• Organize and maintain electronic and physical filing systems.
• Process expense reports and manage budgets for administrative tasks.
• Act as a liaison between executives and internal/external stakeholders.
• Provide administrative support for virtual events and team meetings.
• Contribute to process improvements for administrative operations.

• Minimum of 4 years of experience in an administrative support role, preferably in a remote capacity.
• Proven experience supporting senior-level executives.
• Excellent command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Proficiency with video conferencing and collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.
• High level of discretion and confidentiality.
• Detail-oriented with a proactive approach to tasks.
• Experience with project management tools is a plus.

This is a position within Keller Executive Search and not with one of its clients.

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Conduct research to assist with candidate sourcing and client needs.
• Support the team with various administrative tasks as needed.
• Communicate effectively with clients and candidates for a professional experience.
• Assist in organizing company events, meetings, and workshops.

Requirements

• Prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.
• Works well independently and in a team.
• Adaptable in a dynamic environment.

Benefits

Compensation and Benefits (Upfront Highlights):

• Competitive salary: 9M - 12Mannually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities.

Professional Growth

• Experience in a rapidly growing organization.
• Opportunity to expand responsibilities over time in executive recruitment.
• Hands-on learning and skill development in high-impact talent acquisition.

Company Culture

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller:

Global Reach and Impact
Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration
Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture
Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration
Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth
Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy

Equal Employment Opportunity Statement

Keller Executive Search and its clients are committed to being Equal Opportunity Employers. All qualified applicants will receive fair consideration for employment without discrimination based on race, caste, religion, gender, sexual orientation, disability, age, or any other protected characteristic, in accordance with applicable Indian employment regulations.

Commitment to Diversity

We strive to create a professional work environment where every individual is respected and valued. Our hiring and workplace practices reflect India’s diverse cultural and social landscape, promoting inclusivity and equal opportunity.

Reasonable Accommodations

Keller Executive Search and its clients support the provision of reasonable accommodations for individuals with disabilities. Requests are handled through a consultative process that balances individual needs with operational feasibility.

Compensation Information

For client roles, compensation details are shared in job postings. Final salary offers depend on experience, skills, and role alignment. Compensation packages typically include:

• Basic salary
• Housing or rent allowance
• Provident fund and retirement benefits
• Performance bonuses and other applicable benefits

Compliance with Employment Regulations

We adhere to Indian employment standards across all aspects of the employee lifecycle, including:

• Recruitment and hiring
• Placement and promotion
• Termination and exit procedures
• Leave entitlements
• Compensation and benefits
• Training and development

Workplace Conduct

All employees are expected to maintain a professional and respectful workplace environment. Our policies promote ethical behavior, mutual respect, and a safe working atmosphere.

Employment Verification

We conduct employment verification processes that may include:

• Educational credential checks
• Professional certification validation
• Previous employment verification
• Identity and documentation review

Privacy

Personal information collected during recruitment and employment is handled with care and used only for legitimate business purposes, in line with applicable data protection norms.

Additional Considerations

• Working Hours : Standard working hours follow local labor norms and may vary by region and employer.
• Weekend Days : Typically Saturday and Sunday, subject to company policy.
• Religious Observances : National and regional holidays are observed.
• Gender-Specific Requirements : Workplace arrangements support gender inclusivity and safety.

Local Compliance

Keller Executive Search and its clients comply with all relevant Indian employment and labor regulations, including:

• Social security and insurance contributions
• Tax and professional registrations
• Local labor office compliance

Note: This job posting may refer to a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment terms will comply with applicable Indian employment regulations.

• Accurately input, update, and maintain large volumes of data into company databases and systems.
• Verify data accuracy by comparing source documents with data entered, identifying and correcting any discrepancies.
• Perform regular data quality checks and audits to ensure the integrity of information.
• Organize and manage electronic and physical files related to data entries.
• Generate reports based on entered data, summarizing key information as required.
• Adhere to data privacy and security policies, ensuring confidentiality of sensitive information.
• Assist in developing and improving data entry procedures for enhanced efficiency.
• Collaborate with other departments to gather necessary information for data entry.
• Maintain an organized and efficient workflow to meet daily data entry targets.
• Respond to data-related queries from internal teams.

• High school diploma or equivalent; further education or certification in data management is a plus.
• Minimum of 3 years of experience in data entry or a related administrative role.
• Exceptional typing speed and accuracy (e.g., 60+ WPM with high accuracy).
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Familiarity with database management systems and data entry software.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Understanding of data confidentiality and security protocols.
• Experience in a hybrid work environment, managing tasks both remotely and in-office.