28 Administrative Roles jobs in Manesar

• Manage executive calendars, schedule appointments, and coordinate meetings.
• Arrange domestic and international travel, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen incoming calls and emails, directing inquiries to the appropriate personnel.
• Maintain organized physical and digital filing systems.
• Handle office supplies inventory and procurement.
• Greet visitors and manage reception area duties.
• Assist with the preparation of meeting materials and take minutes when required.
• Process expense reports and manage basic bookkeeping tasks.
• Support event planning and coordination for internal and external functions.
• Act as a liaison between departments and external contacts.
• Ensure the smooth day-to-day operation of the office.

• Proven experience as an Administrative Assistant, Office Assistant, or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• High level of attention to detail and accuracy.
• Professionalism and discretion in handling confidential information.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proactive approach to problem-solving.
• Experience with virtual collaboration tools is a plus.
• High school diploma or equivalent; Associate's or Bachelor's degree preferred.

• Managing complex calendars and scheduling appointments, meetings, and travel arrangements for executives.
• Coordinating and preparing materials for meetings, including agendas, presentations, and minutes.
• Handling incoming and outgoing communications, including emails, phone calls, and correspondence, screening and prioritizing as needed.
• Organizing and maintaining digital filing systems, ensuring easy retrieval of documents and information.
• Conducting research on various topics as requested by executives.
• Processing expense reports and managing other financial administrative tasks.
• Liaising with internal departments and external contacts on behalf of executives.
• Assisting with special projects and event planning as needed.
• Ensuring timely follow-up on action items and commitments made by executives.
• Maintaining strict confidentiality regarding sensitive company and personal information.
• Proactively identifying and addressing potential issues before they escalate.
• Staying updated on company policies and procedures to ensure compliance.

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, preferably supporting senior management.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High degree of professionalism, discretion, and trustworthiness.
• Strong problem-solving abilities and a proactive, self-starter attitude.
• Ability to work independently and as part of a remote team.
• A dedicated home office setup with reliable high-speed internet is required for this remote position.
• High school diploma or equivalent; associate's or bachelor's degree is a plus.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls, resolving conflicts proactively.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Handle incoming communications, screen calls, and respond to inquiries in a professional and timely manner.
• Organize and prepare materials for meetings, including agendas, presentations, and background information.
• Manage expense reporting and budget tracking for executives.
• Maintain confidential files and records with utmost discretion.
• Serve as a liaison between executives and internal/external stakeholders, fostering positive relationships.
• Assist with project coordination and follow-up on action items.
• Anticipate the needs of executives and proactively address potential issues.
• Manage office supplies and logistics as needed, even in a remote capacity.
• Undertake special projects as assigned.

• Bachelor's degree in Business Administration, Management, or a related field, or equivalent professional experience.
• Minimum of 5-7 years of experience providing high-level administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Microsoft Teams).
• Exceptional organizational and time management skills, with the ability to prioritize multiple tasks effectively.
• Strong written and verbal communication skills, with excellent proofreading abilities.
• High level of discretion and confidentiality.
• Proactive problem-solving abilities and resourcefulness.
• Ability to work independently and manage tasks with minimal supervision in a remote setting.
• Professional demeanor and strong interpersonal skills.
• Experience in (mention a relevant industry if applicable, e.g., tech, finance) is a plus.

• Manage and maintain complex and dynamic executive calendars, including scheduling appointments, meetings, and travel arrangements.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, directing them appropriately.
• Prepare agendas, take minutes, and follow up on action items for executive meetings.
• Arrange and coordinate domestic and international travel, including flights, accommodations, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Maintain and organize physical and digital filing systems, ensuring easy retrieval of information.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
• Manage office supplies and equipment, ensuring operational efficiency.
• Assist with special projects as assigned by the executives.
• Provide general administrative support, including data entry, copying, scanning, and faxing.
• Proactively anticipate the needs of the executives and offer solutions.
• Ensure the executive office is well-maintained and presentable.
• Support event planning and coordination for executive functions.
• Uphold the company's professional image in all interactions.

• Proven experience as an Executive Administrative Assistant or in a similar senior administrative role, preferably supporting C-level executives.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant business software.
• Excellent written and verbal communication skills.
• High level of discretion and integrity when handling confidential information.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach.
• Experience with travel booking and expense reporting.
• A professional demeanor and positive attitude.
• Associate's or Bachelor's degree in Business Administration or a related field is preferred.
• Adaptability and willingness to learn new processes and technologies.
• Excellent interpersonal skills and the ability to build rapport with diverse individuals.

• Manage and optimize complex executive calendars, scheduling meetings, appointments, and travel arrangements (domestic and international).
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and arrange logistics for internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Screen and prioritize incoming communications, including emails and phone calls, and redirect them as necessary.
• Conduct research and gather information to support executive decision-making.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Manage expense reporting and assist with budget tracking for executive office operations.
• Anticipate the needs of executives and proactively address potential issues.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Provide general administrative support, including filing, copying, and other office tasks as needed.

• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent professional experience.
• Minimum of 5 years of experience as an Administrative Assistant or Executive Assistant, preferably supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms (Zoom, Teams).
• Exceptional organizational and time-management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and integrity.
• Ability to work independently and as part of a team in a dynamic environment.
• Proactive approach to problem-solving and a strong sense of initiative.
• Experience in the technology sector is a plus.

Performs administrative and clerical duties to ensure an office runs smoothly, including managing communications (phones, mail, email), scheduling, filing documents, maintaining office supplies, greeting visitors, and providing general support to staff.

Job Type: Full-time

Pay: ₹11, ₹20,000.00 per month

Language:

• Hindi (Preferred)
• English (Preferred)

Work Location: In person

Company Description

StraightPixel is a dynamic team of professionals dedicated to supporting startups and medium-sized businesses in scaling and improving their operations. We are driven by our passion for creative problem-solving and our commitment to excellence. Our services cater to a wide range of entrepreneurial businesses and SMEs from various industries and locations. Our mission is to help businesses adapt and grow through innovative solutions.

Administrative Assistant - Remote

Company: Straightpixel

Location: Work From Home (Must be located in Mumbai, India)

Hours: 4:00 AM - 2:00 PM IST (1-hour lunch break)

Reports To: CEO

Job Overview

We're seeking an Administrative Assistant to handle basic office processes and data research for our Philippines-based company. This is a remote position with early morning hours.

Key Responsibilities

• Handle basic office processes and administrative tasks
• Conduct data research and compile reports
• Maintain accurate records and databases
• Support daily business operations
• Assist with process documentation

Requirements

Essential:

• Strong Excel and data research skills
• Excellent English communication
• Must own a laptop and have a reliable internet connection
• Available for a 4 AM - 2 PM IST schedule

Preferred:

• Previous remote work experience
• Bachelor's degree in a relevant field

Technical Requirements

• Personal laptop (Windows/Mac, 8GB RAM minimum)
• High-speed internet (25+ Mbps)
• Quiet, dedicated workspace
• Backup internet connectivity

What We Offer

• Competitive salary
• 100% remote work
• International team experience
• Direct reporting to the CEO

How to Apply

We are seeking for a proactive and well- organized Receptionist cum Administrative Assistant to handle front desk operations, maintain site attendance records, and assist in managing customer complaints efficiently. The role requires excellent communication, record keeping, and coordination skills to support smooth office functioning.

KEY RESPONSIBILITIES

FRONT DESK & ADMINISTRATION

Greet and assist visitors, clients, and employees in a professional manner.

Handle incoming calls, emails, and correspondence.

Provide administrative support to management and other departments as required.

Monitor and maintain daily site attendance of staff through attendance software or manual registers.

Attendance Management

Ensure timely updating and reporting of attendance data to HR/Management.

Coordinate with site supervisors for any discrepancies or missing records.

Prepare and share daily/weekly/monthly attendance reports.

Customer Complaint Handling

Receive and record customer complaints (via calls, emails, or in person).

Forward complaints to the concerned department for resolution.

Follow up to ensure timely closure of complaints and provide updates to customers.

Maintain a complaints log and generate regular reports for management review.

Requirements

Graduate in any discipline (Administration/Commerce preferred).

1–3 years of experience in front desk, administrative, or customer care roles.

Proficiency in MS Office (Word, Excel, Outlook) and basic attendance management software.

Strong verbal and written communication skills.

Good organizational and multitasking abilities.

Customer service-oriented attitude.

Key Skills

Reception & Front Office Management

Attendance Tracking & Reporting

Complaint Handling & Resolution Coordination

Communication & Interpersonal Skills

Time Management & Multitasking

Job Type: Full-time

Pay: ₹17, ₹24,000.00 per month

Work Location: In person