69 Administrative Staff jobs in Bhubaneswar
Executive Administrative Assistant
751001 Bhubaneswar, Orissa
₹40000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This is an on-site position that requires a professional demeanor and exceptional multitasking abilities. You will be responsible for managing calendars, coordinating meetings, preparing reports, handling correspondence, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess strong communication skills, a keen eye for detail, and the ability to anticipate needs and solve problems efficiently. Discretion and confidentiality are paramount in this role.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments and meetings with precision.
- Coordinate travel arrangements, including flights, accommodations, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organize and manage meeting logistics, including room bookings, catering, and agenda preparation.
- Act as a liaison between executives and employees, clients, and external partners.
- Screen and prioritize incoming communications, including emails and phone calls.
- Maintain organized filing systems, both physical and digital.
- Assist with expense reporting and budget tracking.
- Conduct research and prepare background materials for meetings and projects.
- Handle confidential information with the utmost discretion.
- Proactively identify and address potential issues or conflicts.
- Support ad-hoc projects and administrative tasks as required.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 4 years of experience as an Executive Administrative Assistant or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to handle multiple tasks simultaneously and prioritize effectively.
- Discretion and a high level of confidentiality.
- Proactive and resourceful problem-solving skills.
- Professional demeanor and strong interpersonal skills.
- Experience in a fast-paced corporate environment is advantageous.
This advertiser has chosen not to accept applicants from your region.
0
Senior Administrative Assistant
751002 Bhubaneswar, Orissa
₹40000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support in their **Bhubaneswar, Odisha, IN** office. This role is integral to the smooth operation of our administrative functions, requiring a meticulous approach and exceptional attention to detail. The successful candidate will manage a wide range of duties, including scheduling complex appointments, coordinating meetings and travel arrangements, preparing reports and presentations, and handling sensitive correspondence with professionalism and discretion. You will be responsible for maintaining organized filing systems, both physical and digital, and assisting with various projects as assigned. A key aspect of this role involves liaising with internal departments and external stakeholders, ensuring clear communication and timely follow-up. Proficiency in office management software and a strong understanding of general administrative procedures are essential. We are looking for an individual who can anticipate needs, solve problems independently, and maintain a high level of confidentiality. This is an excellent opportunity for an experienced administrative professional looking to contribute to a dynamic environment.
Responsibilities:
Qualifications:
Responsibilities:
- Manage calendars and schedule meetings for senior management, ensuring no conflicts.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and visas.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Maintain and organize physical and digital filing systems for easy retrieval of information.
- Serve as a primary point of contact for internal and external inquiries, directing them to the appropriate personnel.
- Assist with event planning and coordination for company meetings and functions.
- Manage office supplies inventory and order necessary supplies.
- Handle confidential information with the utmost discretion.
- Provide general administrative support to various departments as needed.
- Support the implementation of new administrative processes and procedures.
- Undertake special projects as assigned by management.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- High level of discretion and confidentiality.
- Experience with calendar management and travel coordination.
- Familiarity with office equipment and procedures.
- A proactive and problem-solving attitude.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant
751005 Bhubaneswar, Orissa
₹40000 Monthly
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
WhatJobs is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior leadership in Bhubaneswar, Odisha, IN . This pivotal role requires a professional with exceptional communication, multitasking, and problem-solving skills. The ideal candidate will manage a wide range of administrative and executive support tasks, ensuring the smooth operation of the executive office. Responsibilities include managing complex calendars, scheduling meetings and appointments, coordinating domestic and international travel arrangements, preparing reports and presentations, handling confidential information with discretion, screening and prioritizing communications, and acting as a liaison between executives and internal/external stakeholders. This hybrid role requires the ability to work effectively both in the office and remotely. You will be expected to anticipate needs, proactively address potential issues, and maintain a high level of professionalism at all times. Strong proficiency in office software suites (Microsoft Office, Google Workspace), experience with virtual collaboration tools, and excellent time management skills are essential. A minimum of 3-5 years of experience supporting C-level executives is highly desirable. Our client values individuals who are adaptable, resourceful, and committed to providing top-tier administrative support. Join a dynamic organization where your contribution is highly valued, and opportunities for professional development are abundant. This is an excellent opportunity to be at the forefront of executive operations.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex executive calendars and schedules.
- Coordinate internal and external meetings, including logistics.
- Arrange domestic and international travel, including itineraries.
- Prepare agendas, minutes, and follow-up actions for meetings.
- Draft, review, and edit correspondence, reports, and presentations.
- Manage and maintain confidential files and records.
- Screen phone calls, emails, and visitors.
- Act as a primary point of contact for executives.
- Assist with special projects and event planning.
- Handle ad-hoc administrative tasks as required.
Qualifications:
- 3-5 years of experience as an Executive Administrative Assistant.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Teams).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Proactive problem-solving attitude.
- Ability to multitask and prioritize effectively.
- Adaptable to a hybrid work environment.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
751001 Bhubaneswar, Orissa
₹50000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management in Bhubaneswar, Odisha, IN . This role is integral to the smooth functioning of the executive office, requiring meticulous attention to detail and excellent communication skills. You will manage complex calendars, coordinate meetings and travel arrangements, prepare reports and presentations, and handle confidential information with discretion. The ideal candidate will be adept at multitasking, possess strong organizational skills, and have a professional demeanor. Responsibilities include screening and prioritizing communications, managing correspondence, making domestic and international travel arrangements, processing expense reports, and assisting with event planning. You will serve as a primary point of contact for internal and external stakeholders, demonstrating exceptional interpersonal skills. A Bachelor's degree or a relevant diploma is preferred. A minimum of 3-5 years of experience providing administrative support to executives is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management tools are essential. Strong written and verbal communication skills, along with excellent proofreading abilities, are a must. The ability to anticipate needs, work independently, and maintain a high level of confidentiality is critical. This hybrid role offers the flexibility to work both remotely and from the office located in Bhubaneswar, Odisha, IN , requiring a balance of independent work and in-person collaboration.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
751010 Bhubaneswar, Orissa
₹40000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role requires a blend of remote flexibility and in-office presence, ensuring seamless administrative operations. You will manage complex calendars, schedule meetings, coordinate travel arrangements (domestic and international), and prepare executive-level correspondence and reports. A key responsibility will be to act as a liaison between executives and internal/external stakeholders, ensuring clear and efficient communication. You will also be responsible for preparing agendas, taking minutes, and following up on action items from meetings. Expense report preparation, budget tracking, and managing office supplies are also part of the role. The ideal candidate will possess exceptional organizational and time management skills, with the ability to prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management tools are essential. Excellent written and verbal communication skills, discretion, and a professional demeanor are paramount. This role requires adaptability and a proactive approach to anticipating the needs of the executives you support. A minimum of 4 years of experience supporting C-level executives or senior management is required. A Bachelor's degree in Business Administration or a related field is preferred. This position requires you to be present in the office in **Bhubaneswar, Odisha, IN** for critical meetings and collaborative tasks, while also leveraging remote capabilities for other responsibilities. If you are a highly motivated administrative professional seeking a challenging and rewarding role, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
751001 Bhubaneswar, Orissa
₹35000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Bhubaneswar, Odisha, IN . This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, scheduling meetings, and coordinating travel arrangements for executives. This includes booking flights, hotels, and preparing detailed itineraries. You will also handle confidential correspondence, prepare reports, and conduct research as needed. A key part of your role will be to act as a gatekeeper, screening calls and emails, and prioritizing communications. You will assist in preparing presentations and meeting materials, ensuring accuracy and professionalism. Organizing and coordinating executive events, both internal and external, will also be part of your responsibilities. Maintaining organized filing systems, both physical and digital, is essential. You will liaise with internal departments and external stakeholders on behalf of the executives, ensuring smooth communication and information flow. The ability to anticipate needs and proactively address potential issues is highly valued. Experience in event planning and basic financial tracking (e.g., expense reports) is beneficial. A Bachelor's degree or equivalent experience, with at least 3 years of proven experience supporting C-level executives, is required. Excellent verbal and written communication skills, proficiency in office software suites (Microsoft Office, Google Workspace), and strong organizational skills are mandatory. Discretion and a high level of professionalism are paramount.
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Assistant
751001 Bhubaneswar, Orissa
₹40000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
We are seeking a highly organized and detail-oriented Senior Administrative Assistant to join our dynamic team. This role is critical in ensuring the smooth and efficient operation of our administrative functions. As a fully remote position, you will manage a variety of tasks from your home office, collaborating with colleagues across different time zones. Your responsibilities will include, but not be limited to, managing complex calendars, coordinating meetings and events, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. You will be responsible for maintaining accurate records, processing invoices and expense reports, and conducting research as needed. Excellent communication skills are essential, as you will be drafting correspondence, managing email communications, and liaising with various departments. Proficiency in office software suites such as Microsoft Office (Word, Excel, PowerPoint, Outlook) or Google Workspace is a must. The ideal candidate will possess strong problem-solving abilities, exceptional time management skills, and the capacity to multitask effectively in a fast-paced environment. A proactive approach to identifying and addressing potential issues before they arise is highly valued. You should be comfortable working independently and taking initiative, while also being a strong team player. Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams) is essential. This is an excellent opportunity for an experienced administrative professional to contribute to a leading organization and grow their career in a flexible, remote setting. The position requires a bachelor's degree in business administration or a related field, or equivalent work experience. A minimum of 5 years of progressive administrative experience is required, with at least 2 years in a senior support role. We are looking for someone who is adaptable, resourceful, and committed to maintaining a high level of professionalism. Attention to detail and accuracy are paramount in all aspects of this role. Our client is committed to fostering a supportive and inclusive remote work environment. Embrace the opportunity to shape your work-life balance while making a significant impact. The job is based in Bhubaneswar, Odisha, IN and is fully remote.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Administrative staff Jobs in Bhubaneswar !
6
Remote Administrative Assistant
751007 Bhubaneswar, Orissa
₹400000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Remote Administrative Assistant to provide comprehensive support to their team. This fully remote position offers the convenience of working from home while playing a crucial role in maintaining smooth daily operations. You will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing documents, managing travel arrangements, and providing general administrative support. The ideal candidate will be proficient in various office software, possess excellent communication skills, and have a keen eye for detail. Strong organizational and time-management abilities are essential for managing multiple tasks and deadlines effectively in a remote setting. This role requires a proactive individual who can anticipate needs and efficiently manage administrative workflows with minimal supervision.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Prepare, format, and edit documents, reports, and presentations.
- Organize and maintain digital and physical filing systems.
- Coordinate virtual meetings, including setting up video conferencing and preparing agendas.
- Assist with data entry and maintaining databases.
- Conduct research and compile information as needed.
- Provide general administrative support to team members.
- Manage office supplies and coordinate with vendors as necessary.
- Ensure all administrative tasks are completed accurately and efficiently.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 2 years of experience as an administrative assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to work independently and proactively in a remote environment.
This advertiser has chosen not to accept applicants from your region.
7
Remote Administrative Assistant
751001 Bhubaneswar, Orissa
₹40000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, detail-oriented, and proactive Remote Administrative Assistant to provide essential support to our team. This is a fully remote position, offering the flexibility to work from home while contributing to the smooth operation of our business. You will be responsible for a wide range of administrative tasks, including managing schedules, coordinating communications, preparing documents, and supporting various projects. The ideal candidate is a self-starter with excellent time management skills and a commitment to providing exceptional support.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely and professional responses.
- Prepare, proofread, and edit documents, reports, presentations, and other materials.
- Organize and maintain digital filing systems and records, ensuring easy retrieval of information.
- Assist with the preparation of meeting agendas, minutes, and action items.
- Conduct research on various topics as needed by the team.
- Coordinate virtual team meetings and events, ensuring all necessary arrangements are made.
- Manage office supplies inventory and order new stock as needed.
- Provide support for various projects, including data entry, tracking progress, and communicating updates.
- Handle confidential information with discretion and professionalism.
- Assist with onboarding new remote employees by providing necessary documentation and information.
- Troubleshoot basic technical issues related to remote work setup.
- Liaise with internal departments and external stakeholders to facilitate workflow.
- Manage expense reports and reimbursements.
- Proactively identify and suggest improvements to administrative processes.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Minimum of 3 years of experience in an administrative or secretarial role, preferably in a remote capacity.
- Proficiency in using productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Calendar).
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Exceptional attention to detail and accuracy.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Ability to work independently with minimal supervision and as part of a remote team.
- Discretion and ability to handle confidential information.
- Tech-savviness and ability to quickly learn new software and tools.
- Proactive attitude and a willingness to take initiative.
- Reliable internet connection and a dedicated workspace conducive to remote work.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
75101 Bhubaneswar, Orissa
₹700000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership in a fully remote capacity. This role is critical to ensuring the smooth and efficient operation of executive functions. The ideal candidate will possess exceptional organizational skills, outstanding communication abilities, a high degree of discretion, and the technical proficiency to manage a wide range of administrative tasks remotely. You will be responsible for managing complex calendars, coordinating meetings, arranging travel, preparing reports and presentations, and acting as a liaison between executives and internal/external stakeholders. This position demands a keen eye for detail, the ability to anticipate needs, and a commitment to providing top-tier support in a confidential and professional manner. You will be an indispensable partner to our executives, enabling them to focus on strategic priorities.
Responsibilities:
Qualifications:
This remote role offers an excellent opportunity to support key leaders and make a significant impact.
Responsibilities:
- Manage and maintain complex and dynamic executive calendars, scheduling meetings, appointments, and calls with internal and external parties.
- Coordinate all aspects of executive travel arrangements, including flights, accommodation, visas, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes when required.
- Act as a primary point of contact and liaison for executives, responding to inquiries and directing them appropriately.
- Manage and organize digital files and records, ensuring easy accessibility and confidentiality.
- Conduct research and compile information as requested by executives.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Proactively identify and resolve administrative challenges and opportunities for process improvement.
- Manage expense reporting and processing for executives.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 4-6 years of experience providing administrative support to senior executives, preferably in a remote setting.
- Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
- High level of professionalism, discretion, and interpersonal skills.
- Ability to work independently with minimal supervision and take initiative.
- Experience with calendar management, travel coordination, and expense reporting systems.
- Adaptability and a positive attitude towards problem-solving.
This remote role offers an excellent opportunity to support key leaders and make a significant impact.
This advertiser has chosen not to accept applicants from your region.
9