63 Administrative Staff jobs in Bhubaneswar

• Manage and maintain executive and team calendars, including scheduling meetings and appointments.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Coordinate domestic and international travel arrangements for staff.
• Manage incoming and outgoing mail and courier services.
• Answer and direct phone calls, taking messages as needed.
• Greet visitors and provide a welcoming reception experience.
• Maintain office supplies and manage inventory.
• Organize and maintain physical and digital filing systems.
• Provide general administrative support to various departments as needed.
• Assist with event planning and coordination.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and ability to handle confidential information.

• Manage and maintain electronic filing systems and databases.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Prepare reports, presentations, and other documents as required.
• Provide general administrative support to various departments.
• Assist with data entry and updating company records.
• Manage office supplies and inventory (for home office needs if applicable).
• Liaise with internal and external stakeholders on administrative matters.
• Ensure the efficient flow of information within the organization.
• Maintain a high level of confidentiality and discretion.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented with a high level of accuracy.
• Ability to work independently and proactively in a remote setting.
• Discretion and respect for confidential information.

We are looking for an experienced Administration Manager /Asst. Admin. Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function efficiently.

JOB RESPONSIBILITY

• Planning and coordinating administrative procedures and systems and devising ways to streamline processes
• Assess Admin. staff performance and provide coaching and guidance to ensure maximum efficiency.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Housekeeping/ Security/ Pantry /Cleanliness Management.
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Negotiations with Vendors and travel agents for getting the best price in every dealing.
• Manage Calendar & Arranging travel itineraries and accommodations for employees (Domestic & International).
• Vendor Development/Management - selection of vendor, coordination, delivery commitments
• Purchase, re-order and maintain housekeeping supplies and other inventory.
• Maintenance & upkeep of all office assets.
• AMCs (Annual Maintenance Contracts)
• Laisoning/maintaining Good relations with Govt bodies & police officials.
• Track expenses to ensure compliance with cost budget.
• Submit MIS report on Administration expenses to relevant Senior Authority.
• EHS & fire safety measures

QUALIFICATION & SKILLSET

• Ability to work independently with little or no daily supervision.
• Excellent documentation skills using MS Word, Power Point, Excel, etc.
• Strong interpersonal skills and willingness to communicate with clients, colleagues, and management.
• Good time management skills, including prioritizing, scheduling, and adapting as necessary.
• Excellent Oral & Written Communication skills.
• Should be a Strong team player and well versed with Admin support services.
• Should have good mailing communication and basic drafting skills.
• Pro-active and a reliable individual with ability to perform best in challenging situations.

Responsibilities

• Manage day-to-day administrative operations of the office
• Oversee procurement and inventory of office supplies and assets
• Liaise with external vendors, service providers, and building management
• Ensure smooth functioning of facilities, equipment, and utilities
• Maintain records of bills, payments, petty cash, and vendor contracts
• Coordinate company travel, accommodations, and meeting logistics
• Maintain accurate documentation and filing systems (physical & digital)
• Assist HR with onboarding/offboarding, employee attendance, and leave tracking
• Ensure compliance with company policies and support internal audits
• Supervise housekeeping and ensure the office environment is clean and professional
• Support internal teams with logistics for events, trainings, or reviews

Requirements:

• Graduate in any discipline (Bachelor’s degree required)
• 3–5 years of proven experience in office administration or operations
• Proficient in MS Office Suite (Word, Excel, Outlook)
• Excellent organizational, coordination, and communication skills
• Strong problem-solving abilities and attention to detail
• Ability to handle confidential information with discretion
• Experience in working with finance, HR, or compliance teams is an added advantage.

Preferred Skills:

• Basic knowledge of office budgeting and vendor negotiations
• Familiarity with office management software or ERP systems
• Comfortable working in a fast-paced and deadline-driven environment

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask

• Manage and coordinate all office administrative functions.
• Serve as the primary point of contact for internal and external communications.
• Develop and implement administrative procedures and policies to optimize workflow.
• Oversee the maintenance of office facilities and equipment, ensuring a safe and productive work environment.
• Manage calendars, schedule appointments, and coordinate travel arrangements for senior management.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Process and reconcile invoices, expense reports, and other financial documentation.
• Maintain accurate and confidential filing systems, both digital and physical.
• Support HR functions such as onboarding new employees and maintaining personnel records.
• Assist with event planning and execution for company meetings and social gatherings.
• Ensure compliance with company policies and procedures.

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience of at least 5 years in a senior administrative role.
• Excellent proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Strong understanding of office management principles and best practices.
• Exceptional written and verbal communication skills.
• Demonstrated ability to multitask, prioritize, and manage time effectively.
• High level of professionalism and discretion in handling confidential information.
• Problem-solving skills and a proactive attitude.
• Experience with database management and record-keeping.
• Ability to work effectively both independently and as part of a team.