47 Administrative Staff jobs in Bhubaneswar
Executive Administrative Assistant
751001 Bhubaneswar, Orissa
₹45000 Monthly
WhatJobs
Posted 1 day ago
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Job Description
Our client is seeking a highly organized, proactive, and professional Executive Administrative Assistant to support their senior leadership team. This crucial role involves managing complex schedules, coordinating meetings, preparing reports, and handling a wide range of administrative tasks to ensure the smooth operation of executive functions. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. This position offers a hybrid work arrangement, allowing for a blend of in-office presence and remote flexibility.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare agendas, take minutes, and track action items for executive meetings.
- Handle confidential information with discretion and professionalism.
- Organize and maintain physical and digital filing systems.
- Prepare correspondence, reports, presentations, and other documents as needed.
- Act as a primary point of contact for internal and external stakeholders, screening calls and visitors.
- Coordinate travel logistics, including flights, accommodation, and ground transportation.
- Manage office supplies and equipment, placing orders as necessary.
- Assist with event planning and coordination for company-wide meetings and off-sites.
- Conduct research and compile data for various projects.
- Provide general administrative support, including data entry, scanning, and photocopying.
- Liaise with other departments to ensure efficient workflow and information exchange.
- Proactively identify and anticipate the needs of the executives and offer solutions.
- Maintain a high level of professionalism and confidentiality at all times.
- Proven experience as an Executive Administrative Assistant or in a similar role, supporting senior management.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with stakeholders at all levels.
- Ability to multitask, prioritize, and manage deadlines effectively.
- Discretion and a high level of confidentiality.
- Proactive and resourceful with a problem-solving attitude.
- Experience in coordinating travel and managing calendars.
- Ability to adapt to a hybrid work environment, demonstrating self-management and collaboration.
- Familiarity with office management software and tools.
This advertiser has chosen not to accept applicants from your region.
0
Executive Administrative Assistant
751001 Bhubaneswar, Orissa
₹35000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management in their Bhubaneswar, Odisha, IN office. The ideal candidate will possess exceptional communication and multitasking skills, a keen eye for detail, and the ability to manage complex schedules and confidential information with discretion. Responsibilities include managing executive calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing reports and presentations, managing correspondence, and acting as a liaison between executives and internal/external stakeholders. You will be responsible for maintaining and organizing physical and digital filing systems, handling expense reports, and assisting with special projects as assigned. A professional demeanor and a commitment to confidentiality are paramount. The role requires a strong understanding of office management principles and proficiency in modern office software. This is a fantastic opportunity to join a dynamic team and contribute to the smooth operation of a busy executive office.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, ensuring optimal scheduling and preventing conflicts.
- Arrange and coordinate domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare, edit, and proofread documents, reports, presentations, and correspondence with a high level of accuracy.
- Screen and prioritize incoming communications, responding or escalating as appropriate.
- Organize and maintain efficient filing systems, both physical and electronic.
- Process expense reports and manage departmental budgets as directed.
- Serve as a primary point of contact for internal and external inquiries directed at executives.
- Assist in the planning and execution of meetings, conferences, and events.
- Handle confidential information with the utmost discretion and integrity.
- Undertake ad-hoc projects and tasks to support executive functions and departmental goals.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills.
- High school diploma or equivalent; further education or certifications are a plus.
- Discretion and a professional approach to handling sensitive information.
- Ability to work independently and as part of a team.
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Assistant
751002 Bhubaneswar, Orissa
₹35000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and detail-oriented Senior Administrative Assistant to provide comprehensive support to their executive team and office operations. This role offers a hybrid work arrangement, allowing for a balance between remote flexibility and essential in-office collaboration. The ideal candidate will possess exceptional organizational skills, proficiency in office software, and the ability to manage multiple priorities effectively. You will be responsible for a wide range of administrative tasks, including scheduling, correspondence management, record-keeping, travel arrangements, and event coordination. This position requires discretion, professionalism, and a proactive approach to problem-solving.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for executives, ensuring optimal time utilization.
- Screen and prioritize incoming calls, emails, and mail, directing them to the appropriate personnel.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Organize and manage meetings, including preparing agendas, taking minutes, and distributing action items.
- Maintain and organize electronic and physical filing systems, ensuring easy retrieval of information.
- Process invoices, expense reports, and other financial documentation.
- Assist with onboarding new employees, including preparing necessary paperwork and orientation materials.
- Manage office supplies inventory and coordinate with vendors for procurement.
- Provide general administrative support to the entire office, as needed.
- Act as a liaison between executives, employees, and external contacts.
- Assist in event planning and coordination for company functions and meetings.
- Conduct research on various topics as requested by executives.
- Handle confidential information with the utmost discretion.
- Ensure smooth day-to-day operations of the office.
- Implement and improve administrative processes for greater efficiency.
- Manage and update contact databases.
- Provide support for project management tasks as assigned.
- Prepare and track project-related documentation.
- Assist in the preparation of budgets and financial forecasts.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in an administrative support role, preferably supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills, with the ability to multitask.
- Strong written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Proactive and problem-solving attitude.
- Experience with calendar management and travel arrangements.
- Familiarity with office equipment and procedures.
- Ability to work independently and collaboratively in a hybrid setting.
- Knowledge of basic bookkeeping or accounting principles is a plus.
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Manager
751001 Bhubaneswar, Orissa
₹650000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client, a rapidly growing organization, is seeking a highly organized and experienced Senior Administrative Manager to oversee operations in Bhubaneswar, Odisha, IN . This role is critical for ensuring the smooth and efficient functioning of the office by managing administrative staff, implementing operational policies, and supporting executive leadership. The ideal candidate will possess excellent leadership skills, strong problem-solving abilities, and a comprehensive understanding of office management best practices.
Responsibilities:
Responsibilities:
- Supervise and manage the daily operations of the administrative team, including reception, office support, and facility management.
- Develop, implement, and maintain effective administrative policies and procedures.
- Oversee office budgets, including managing expenses, vendor contracts, and procurement.
- Ensure the efficient functioning of office equipment, technology, and infrastructure.
- Coordinate office moves, renovations, and space planning.
- Manage travel arrangements and accommodation for staff and visitors.
- Organize and manage company events, meetings, and conferences.
- Serve as a primary point of contact for vendors, service providers, and building management.
- Implement and manage records management and filing systems.
- Ensure compliance with health, safety, and security regulations.
- Provide executive administrative support to senior management as needed.
- Train and mentor administrative staff, fostering a high-performance culture.
- Develop and implement strategies to improve office efficiency and employee satisfaction.
- Manage inventory of office supplies and equipment.
- Act as a liaison between different departments to facilitate seamless operations.
- Handle confidential information with discretion and professionalism.
- Bachelor's degree in Business Administration, Management, or a related field. A Master's degree or relevant professional certification (e.g., Certified Administrative Manager) is a plus.
- Minimum of 5 years of progressive experience in administrative management or office operations.
- Proven leadership and team management skills.
- Excellent organizational, time management, and multitasking abilities.
- Strong communication, interpersonal, and problem-solving skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
- Experience in budget management and vendor negotiation.
- Knowledge of HR practices and office legal compliance is an advantage.
- Ability to work effectively in a fast-paced environment and adapt to changing priorities.
- Detail-oriented with a commitment to accuracy and quality.
- Experience in managing office facilities and equipment.
- Discretion and a high level of professionalism in handling sensitive information.
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Assistant
751001 Bhubaneswar, Orissa
₹35000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Senior Administrative Assistant to join their dynamic team in Bhubaneswar, Odisha . This role will provide comprehensive support to senior management, ensuring the smooth operation of daily administrative functions. The successful candidate will be responsible for managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling correspondence with professionalism and discretion. You will also be expected to manage office supplies, maintain filing systems, and assist with various ad-hoc projects as needed.
Key Responsibilities:
Qualifications:
This position offers a competitive salary and the opportunity to work in a supportive and collaborative environment. If you are a motivated individual with a passion for administration and a commitment to excellence, we encourage you to apply.
Key Responsibilities:
- Manage and maintain complex calendars for executives, scheduling appointments, and resolving conflicts.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and visas.
- Prepare, proofread, and edit a variety of documents, including memos, letters, reports, and presentations.
- Screen and prioritize incoming communications, responding to routine inquiries or escalating them as appropriate.
- Act as a primary point of contact for internal and external stakeholders, demonstrating excellent communication skills.
- Manage office supplies inventory, placing orders as needed, and ensuring efficient resource allocation.
- Maintain organized and up-to-date filing systems, both physical and digital.
- Assist with event planning and coordination for team meetings and company events.
- Process expense reports and manage petty cash as required.
- Provide general administrative support to the team, contributing to a productive work environment.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent organizational and time-management skills with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills, with a keen eye for detail.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently and as part of a team.
- Experience with project management tools is a plus.
- A proactive approach to problem-solving and a willingness to take on new challenges.
This position offers a competitive salary and the opportunity to work in a supportive and collaborative environment. If you are a motivated individual with a passion for administration and a commitment to excellence, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
4
Remote Administrative Officer
751002 Bhubaneswar, Orissa
₹35000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is looking for a dedicated and detail-oriented Remote Administrative Officer to support their operations from anywhere. This position is crucial for maintaining the smooth functioning of our client's administrative processes, ensuring efficiency and organization within a distributed team. The successful candidate will be adept at managing a variety of administrative tasks, utilizing modern digital tools, and communicating effectively in a virtual setting.
Responsibilities include:
Qualifications:
This is a fantastic opportunity for an organized individual passionate about administrative excellence to contribute to a growing company while working from the comfort of their home. If you thrive in a remote setting and possess strong administrative acumen, we encourage you to apply.
Responsibilities include:
- Handling general administrative inquiries and directing them to the appropriate departments or personnel.
- Managing and organizing digital documents, records, and files, ensuring they are up-to-date and easily accessible.
- Assisting with the preparation of reports, presentations, and other business documents.
- Coordinating and scheduling virtual meetings, sending out invitations, and preparing necessary materials.
- Maintaining and updating databases and contact lists.
- Processing incoming and outgoing mail and communications electronically.
- Supporting the onboarding process for new remote employees by providing necessary administrative information.
- Managing office supplies inventory and coordinating procurement for remote needs.
- Performing data entry and ensuring the accuracy of information.
- Collaborating with team members on various administrative projects.
- Ensuring compliance with company policies and procedures in all administrative activities.
- Providing support for event planning or coordination for virtual team gatherings.
- Troubleshooting basic technical issues related to remote work tools and escalating when necessary.
Qualifications:
- Previous experience in an administrative or office support role is required.
- Excellent organizational and time management skills.
- Proficiency in common office software such as Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Familiarity with virtual communication and collaboration platforms (e.g., Zoom, Slack, Microsoft Teams).
- Strong written and verbal communication abilities.
- Ability to work independently with minimal supervision.
- High attention to detail and accuracy.
- A proactive approach to problem-solving.
- Must have a reliable internet connection and a suitable home office environment.
This is a fantastic opportunity for an organized individual passionate about administrative excellence to contribute to a growing company while working from the comfort of their home. If you thrive in a remote setting and possess strong administrative acumen, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Coordinator
751001 Bhubaneswar, Orissa
₹45000 Monthly
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client, a prestigious law firm, is seeking a highly organized and proactive Senior Administrative Coordinator to manage and streamline office operations. This is an on-site position, requiring your dedicated presence at their office in **Bhubaneswar, Odisha, IN**. The ideal candidate will provide essential support to legal professionals, manage complex schedules, and ensure the smooth day-to-day functioning of the firm.
Responsibilities:
Responsibilities:
- Manage complex calendars and scheduling for multiple attorneys, including coordinating meetings, appointments, and travel arrangements.
- Prepare and edit legal documents, correspondence, presentations, and reports with a high degree of accuracy and attention to detail.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, directing them to the appropriate individuals.
- Organize and maintain physical and electronic filing systems, ensuring confidential information is handled securely.
- Coordinate office supplies inventory and procurement, managing vendor relationships.
- Assist with the onboarding and offboarding process for new employees.
- Provide general administrative support to the legal team, including document management, proofreading, and research.
- Manage meeting logistics, including room bookings, catering arrangements, and preparation of meeting materials.
- Handle client communications and inquiries with professionalism and discretion.
- Assist in the preparation of invoices and expense reports.
- Maintain office efficiency by implementing effective administrative systems and processes.
- Act as a liaison between staff, clients, and external parties.
- Support ad-hoc projects and initiatives as assigned by management.
- High school diploma or equivalent; Associate's or Bachelor's degree is preferred.
- Minimum of 4-6 years of experience in an administrative or secretarial role, preferably within a legal or professional services environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with legal software is a significant advantage.
- Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- Excellent proofreading and editing abilities.
- High level of discretion and confidentiality.
- Professional demeanor and strong interpersonal skills.
- Ability to work independently with minimal supervision and as part of a team.
- Proactive approach to problem-solving and anticipating needs.
- Familiarity with legal terminology and procedures is highly desirable.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Administrative Assistant
751001 Bhubaneswar, Orissa
₹30000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Remote Administrative Assistant to provide comprehensive support to their executive team. This fully remote position requires exceptional communication skills, meticulous attention to detail, and the ability to manage multiple tasks efficiently. You will be responsible for a wide range of administrative duties, including managing calendars, scheduling meetings, preparing documents, and handling correspondence. The ideal candidate is a self-starter, proficient in various office software, and comfortable working independently in a virtual environment. This role is crucial for ensuring the smooth and efficient operation of the executive office.
Key Responsibilities:
Qualifications:
This fully remote role offers the flexibility to work from home while contributing to the success of a dynamic organization. Join us and leverage your administrative expertise to support our executive leadership.
Key Responsibilities:
- Manage and coordinate executive calendars, including scheduling appointments, meetings, and travel arrangements.
- Prepare, format, and edit documents, reports, presentations, and correspondence.
- Screen and direct incoming communications, including emails and phone calls.
- Organize and maintain digital filing systems and databases.
- Conduct research and compile information for various projects and meetings.
- Process expense reports and manage office supplies inventory for remote work.
- Coordinate logistics for virtual meetings and events.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Assist with special projects as assigned.
- Troubleshoot basic technical issues related to remote work tools.
- Proactively identify and implement process improvements for administrative tasks.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
- Minimum of 3 years of experience as an administrative assistant, executive assistant, or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- High level of accuracy and attention to detail.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Demonstrated ability to work independently and as part of a remote team.
This fully remote role offers the flexibility to work from home while contributing to the success of a dynamic organization. Join us and leverage your administrative expertise to support our executive leadership.
This advertiser has chosen not to accept applicants from your region.
7
Junior Administrative Coordinator
751001 Bhubaneswar, Orissa
₹30000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a motivated and detail-oriented Junior Administrative Coordinator to support the smooth functioning of their office operations. This role offers a fantastic opportunity to gain valuable experience in a dynamic work environment, with a hybrid work arrangement that balances remote flexibility with in-office collaboration. You will be responsible for a variety of administrative tasks, including managing correspondence, scheduling appointments, organizing files, and providing general support to the administrative team. Key duties involve handling incoming and outgoing mail, answering phone calls, maintaining office supplies, and assisting with data entry and basic report generation. The ideal candidate will possess strong organizational skills, excellent attention to detail, and a proactive attitude. Proficiency in standard office software, such as Microsoft Word, Excel, and Outlook, is required. You should have good written and verbal communication skills and the ability to multitask effectively. This role requires a team player who can work collaboratively and independently when necessary. We are looking for an enthusiastic individual eager to learn and contribute to the efficiency of our administrative functions. This position is ideal for someone starting their administrative career or looking to expand their skillset. The successful candidate will be instrumental in ensuring that daily office activities run efficiently and that all administrative support needs are met. This role provides a solid foundation for growth within the administrative field.
Key Responsibilities:
Key Responsibilities:
- Manage incoming and outgoing mail and shipments.
- Answer and direct phone calls, take messages, and handle inquiries.
- Schedule appointments and manage meeting logistics.
- Organize and maintain physical and digital filing systems.
- Assist with data entry and basic report preparation.
- Maintain office supplies inventory and place orders as needed.
- Provide general administrative support to the office team.
- Handle routine correspondence and email communications.
- Assist with onboarding new employees (administrative tasks).
- Support office upkeep and organization.
- High school diploma or equivalent; Associate's degree or relevant coursework preferred.
- 0-3 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Good written and verbal communication skills.
- Strong organizational and time management abilities.
- Attention to detail and accuracy in task completion.
- Ability to multitask and prioritize workload.
- Team player with a willingness to learn and adapt.
- Experience with office equipment (printers, scanners, copiers).
- Ability to work effectively in a hybrid environment.
This advertiser has chosen not to accept applicants from your region.
8
Senior Administrative Officer
751001 Bhubaneswar, Orissa
₹45000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organization based in Bhubaneswar, Odisha, IN , is seeking a highly organized and proactive Senior Administrative Officer to join their esteemed team. This pivotal role requires a candidate with exceptional attention to detail, strong communication skills, and the ability to manage a wide range of administrative tasks efficiently. The ideal candidate will be responsible for overseeing daily office operations, managing correspondence, coordinating meetings and appointments, and maintaining organized filing systems. You will also be involved in budget tracking for office supplies and equipment, liaising with vendors, and ensuring compliance with company policies and procedures.
Key responsibilities include:
The successful candidate will possess a Bachelor's degree in Business Administration, Commerce, or a related field, coupled with a minimum of 5 years of progressive experience in an administrative role. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent interpersonal and communication skills, both written and verbal, are crucial. The ability to multitask, prioritize, and manage time effectively in a fast-paced environment is paramount. Experience with office management software and a proven track record of improving administrative processes would be a significant advantage. This is an exciting opportunity to contribute to a forward-thinking company and grow within a supportive work environment. Located in Bhubaneswar, Odisha, IN , this role offers a competitive salary and benefits package, reflecting the importance of this position.
Key responsibilities include:
- Managing the reception area and ensuring a professional image is maintained.
- Handling incoming and outgoing mail and courier services.
- Scheduling and coordinating meetings, appointments, and travel arrangements for senior staff.
- Maintaining and updating databases, records, and filing systems, both physical and digital.
- Assisting with the preparation of reports, presentations, and other documents.
- Procuring and managing office supplies and equipment, ensuring cost-effectiveness.
- Providing general administrative support to various departments as needed.
- Onboarding new administrative staff and providing training.
- Implementing and improving administrative processes to enhance efficiency.
- Acting as a point of contact for internal and external stakeholders.
The successful candidate will possess a Bachelor's degree in Business Administration, Commerce, or a related field, coupled with a minimum of 5 years of progressive experience in an administrative role. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent interpersonal and communication skills, both written and verbal, are crucial. The ability to multitask, prioritize, and manage time effectively in a fast-paced environment is paramount. Experience with office management software and a proven track record of improving administrative processes would be a significant advantage. This is an exciting opportunity to contribute to a forward-thinking company and grow within a supportive work environment. Located in Bhubaneswar, Odisha, IN , this role offers a competitive salary and benefits package, reflecting the importance of this position.
This advertiser has chosen not to accept applicants from your region.
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