50 Administrative Staff jobs in Chennai
Administrative Secretary
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Company Description
Eden Intelligence is a Aritificial Intelligence company focused on law and healthcare using a proprietary programming language.
Responsibilities
This is a full-time remote role for an Administrative Secretary. The Administrative Secretary will be responsible for clerical tasks, providing administrative assistance, communication with internal and external stakeholders, scheduling appointments and meetings, and delivering exceptional customer service.
Qualifications
Clerical Skills and Administrative Assistance
Effective Communication skills
Experience in Scheduling
Customer Service skills
Strong organizational and time-management skills
Proficiency in MS Office applications
Ability to prioritize tasks and work independently
Previous experience in a similar role is a plus
Administrative Assistant
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Job Description
Job Position: ADMINISTRATIVE ASSISTANT NEEDED FOR METAL / SIGNAGE / GLASS
Job Location: 100% Remote
Job Type: Full Time – Independent Contractor
Working Days: Monday to Friday
Shift Time: 8:00 AM EST to 6:00 PM EST ( 5:30 PM IST to 3:30 AM IST)
Qualification: Bachelor's degree. Recent graduates are encouraged to apply.
We are seeking a detail-oriented and resourceful Administrative Assistant with a background in industrial engineering to oversee and optimize administrative processes, office operations, and resource management. This hybrid role blends technical expertise with operational management to ensure the smooth functioning of our office while driving efficiency and innovation in administrative systems.
Key Responsibilities:
Administrative Management:
- Oversee daily office operations, including facilities management, scheduling, and coordination of office supplies and resources.
- Implement and manage administrative systems to streamline workflows, reduce inefficiencies, and enhance productivity.
- Manage compliance with company policies, procedures, and relevant regulations.
Process Optimization:
- Analyze current office workflows and administrative processes, identifying areas for improvement.
- Apply industrial engineering principles to design and implement efficient systems for resource allocation, time management, and process standardization.
- Monitor key performance indicators (KPIs) and metrics to evaluate the effectiveness of administrative functions.
Team and Resource Management:
- Supervise administrative staff and provide leadership in fostering a collaborative and organized work environment.
- Develop and manage budgets for office operations, ensuring cost-efficiency and resource optimization.
- Coordinate with other departments to support company-wide goals and initiatives.
Project Management:
- Lead or contribute to cross-departmental projects focused on operational improvements and cost-saving initiatives.
- Document processes and create training materials to ensure consistent execution of tasks.
Communication and Reporting:
- Act as the primary point of contact for office-related communications, vendors, and service providers.
- Prepare reports and presentations for senior management detailing operational performance and project outcomes.
Qualifications:
- Bachelor’s degree in Industrial Engineering, Business Administration, or a related field.
- 1+ years of experience in industrial engineering, administrative management, or a similar role.
- Strong analytical and problem-solving skills, with proficiency in process improvement methodologies (e.g., Lean, Six Sigma).
- Excellent organizational and time management skills, with the ability to multitask effectively.
- Proficiency in productivity tools such as Microsoft Office Suite
- Exceptional interpersonal and communication skills, with experience leading and managing teams.
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Administrative Assistant
Posted today
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Schedule:
- Day shift
**Education**:
- Bachelor's (preferred)
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Administrative Assistant
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- Creating tasks based on daily meetings
- Performing data entry & maintaining Gantt chart
- Scheduling and coordinating meetings
- Handling sensitive information in a confidential manner
- Implement clerical duties and administrative processes
- Assisting in resolving administrative issues
**Requirements**:
- Good communication skills
- Strong verbal and written communication skills
- Typing skills
- Time management / planning skills, multi-task and prioritise work
**Job Types**: Full-time, Regular / Permanent
**Salary**: ₹12,000.00 - ₹25,000.00 per month
Schedule:
- Morning shift
Supplemental pay types:
- Overtime pay
- Performance bonus
- Yearly bonus
**Education**:
- Bachelor's (preferred)
**Experience**:
- total work: 1 year (preferred)
Administrative Executive
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Job Description
- **Office Management**:
- Manage the day-to-day operations of the office, including facilities management, supplies procurement, and vendor coordination.
- Ensure the office environment is organized, clean, and conducive to productivity.
- Develop and implement office policies and procedures to enhance efficiency and compliance.
- **Administrative Support**:
- Provide administrative support to executives and departments as needed, including scheduling meetings, making travel arrangements, and preparing documents and presentations.
- Act as a point of contact between internal departments, external vendors, and clients, facilitating communication and resolving inquiries in a timely manner.
- Maintain accurate records and files, both physical and digital, ensuring confidentiality and accessibility.
- **Calendar and Task Management**:
- Manage calendars and schedules for executives, coordinating meetings, appointments, and deadlines.
- Prioritize tasks and deadlines, ensuring timely completion and effective time management for executives and teams.
- **Communication**:
- Serve as a liaison between management and staff, conveying important announcements, updates, and directives.
- Draft and edit correspondence, reports, and presentations on behalf of executives and departments.
- **Event Coordination**:
- Assist in the planning and coordination of company events, such as meetings, conferences, and corporate functions.
- Arrange logistics, including venue selection, catering, travel arrangements, and accommodations, to ensure successful and memorable events.
**Performance Management System (PMS) Metrics**:
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Strong organizational and multitasking abilities, with keen attention to detail.
- Excellent communication and interpersonal skills, with the ability to interact effectively with colleagues at all levels.
- Discretion and integrity when handling confidential information.
- Ability to work independently and collaboratively in a fast-paced environment.
- Flexibility and adaptability to changing priorities and deadlines.
**Job Types**: Full-time, Permanent
Pay: ₹200,000.00 - ₹300,000.00 per year
Ability to commute/relocate:
- Villivakkam, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (preferred)
**Education**:
- Bachelor's (preferred)
**Experience**:
- Administrative: 2 years (required)
Work Location: In person
Administrative Officer
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**Essentials**
- **Age criteria between 32 to 40 years.**:
- **Min 2 years experience in the similar position in any reputed CBSE/Matric school is mandatory.**:
**Key Responsibilities include**:
- **1. Managing non-academic issues at the highest level.**:
- **2. Ensuring compliance with statutory requirements and maintaining records with legal sir support.**:
- **3. Handling external duties such as board recognition work.**:
- **4. Overseeing power bills and generator maintenance.**:
- **5. Managing campus maintenance and infrastructure requirements.**:
- **6. Supervising outsourced employees' work.**:
- **7. Coordinating infrastructure repairs with the property manager.**:
- **8. Monitoring and reporting on purchase orders, work progress, and supervision.**:
- **9. Regular reporting to the head office in coordination with the principal and designated team members.**:
**Job Types**: Full-time, Permanent
Pay: ₹35,000.00 - ₹40,000.00 per month
**Benefits**:
- Cell phone reimbursement
- Health insurance
- Paid sick time
- Provident Fund
Schedule:
- Day shift
Supplemental Pay:
- Performance bonus
- Yearly bonus
Ability to commute/relocate:
- Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (required)
Work Location: In person
Expected Start Date: 25/09/2024
Administrative Executive
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Job Description
Maintain office supplies, equipment, and records to support company efficiency.
Organize meetings, conferences, and appointments, managing the calendars of executives and other key team members.
Coordinate internal and external events, such as staff meetings or company-wide training sessions.
Maintain records and files, including personnel records, operational documents, and confidential information.
Prepare reports, presentations, and documentation to support executive decisions and organizational planning.
Pay: ₹13,000.00 - ₹15,000.00 per month
Schedule:
- Day shift
Supplemental Pay:
- Yearly bonus
Ability to commute/relocate:
- Arumbakkam, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (preferred)
**Education**:
- Bachelor's (preferred)
**Experience**:
- total work: 1 year (preferred)
- Administrative: 1 year (preferred)
**Language**:
- Hindi (preferred)
Work Location: In person
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Administrative Assistant
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**Responsibilities**:
- Assist with day-to-day administrative tasks, including filing, data entry, and record-keeping.
- Prepare and distribute correspondence, memos, and reports.
- Assist with project management tasks, such as tracking deadlines and deliverables.
- Provide support to Management and Sales dept.
- Perform other administrative duties as assigned.
- Proven experience as an administrative assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.)
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Monitoring daily communications and answering any queries.
- Preparing Quotation and Invoice to customers and filing.
- Sending reports to customer on timely manner
- Updating and maintaining procedural documentation.
- Ability to work independently and as part of a team.
- Knowledge of office management systems and procedures
Pay: ₹15,000.00 - ₹25,000.00 per month
**Benefits**:
- Health insurance
- Provident Fund
Schedule:
- Day shift
**Education**:
- Bachelor's (preferred)
**Experience**:
- total work: 2 years (required)
**Language**:
- Hindi (preferred)
- English (preferred)
Work Location: In person