80 Administrative Staff jobs in Cuttack

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

Company Description

StraightPixel is a dynamic team of professionals dedicated to supporting startups and medium-sized businesses in scaling and improving their operations. We are driven by our passion for creative problem-solving and our commitment to excellence. Our services cater to a wide range of entrepreneurial businesses and SMEs from various industries and locations. Our mission is to help businesses adapt and grow through innovative solutions.

Administrative Assistant - Remote

Company: Straightpixel

Location: Work From Home (Must be located in Mumbai, India)

Hours: 4:00 AM - 2:00 PM IST (1-hour lunch break)

Reports To: CEO

Job Overview

We're seeking an Administrative Assistant to handle basic office processes and data research for our Philippines-based company. This is a remote position with early morning hours.

Key Responsibilities

• Handle basic office processes and administrative tasks
• Conduct data research and compile reports
• Maintain accurate records and databases
• Support daily business operations
• Assist with process documentation

Requirements

Essential:

• Strong Excel and data research skills
• Excellent English communication
• Must own a laptop and have a reliable internet connection
• Available for a 4 AM - 2 PM IST schedule

Preferred:

• Previous remote work experience
• Bachelor's degree in a relevant field

Technical Requirements

• Personal laptop (Windows/Mac, 8GB RAM minimum)
• High-speed internet (25+ Mbps)
• Quiet, dedicated workspace
• Backup internet connectivity

What We Offer

• Competitive salary
• 100% remote work
• International team experience
• Direct reporting to the CEO

How to Apply

• Develop, implement, and manage administrative policies and procedures across all functional areas.
• Oversee the HR functions, including recruitment, onboarding, employee relations, performance management, and compensation & benefits administration, ensuring compliance with labor laws.
• Manage the IT infrastructure and support services, ensuring robust cybersecurity measures and seamless technology operations for a remote workforce.
• Supervise the financial administration, including budgeting, accounting, payroll, and expense management, in coordination with the finance department.
• Ensure compliance with all relevant local, state, and federal regulations and industry standards.
• Manage vendor relationships and negotiate contracts for services and supplies.
• Develop and implement strategies for office management and resource allocation, optimizing for a remote-first setup.
• Lead and mentor the administrative team, fostering a culture of excellence, collaboration, and continuous improvement.
• Serve as a key point of contact for internal and external stakeholders regarding administrative matters.
• Drive initiatives to enhance operational efficiency and cost-effectiveness throughout the organization.

• Bachelor’s degree in Business Administration, Management, or a related field. A Master's degree (MBA or relevant field) is highly preferred.
• Minimum of 10 years of progressive experience in administrative management, with at least 5 years in a senior leadership role.
• Proven experience in managing diverse administrative functions, including HR, IT, finance, and operations.
• Strong understanding of HR best practices, labor laws, and compliance requirements.
• Proficiency in modern IT management and cybersecurity principles, particularly as they apply to remote work environments.
• Excellent financial acumen and experience with budgeting and financial oversight.
• Exceptional leadership, interpersonal, and communication skills.
• Strong problem-solving and decision-making abilities.
• Demonstrated ability to develop and implement effective policies and procedures.
• Experience working in a remote or hybrid work environment is essential.

• Manage and coordinate executive calendars, schedules, and appointments.
• Organize and facilitate meetings, conferences, and events, ensuring all logistics are covered.
• Prepare, edit, and proofread documents, reports, and presentations.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Manage office supplies inventory and procurement processes.
• Serve as a primary point of contact for internal and external inquiries.
• Assist in developing and implementing efficient administrative procedures.
• Maintain organized filing systems, both physical and digital.
• Support onboarding processes for new employees.
• Ensure the smooth day-to-day operation of the office environment.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 5 years of experience in a senior administrative or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Professional demeanor and strong interpersonal skills.
• Experience with basic accounting or bookkeeping is a plus.

• Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Prepare, format, and edit documents, reports, and presentations.
• Organize and maintain digital and physical filing systems.
• Coordinate virtual meetings, including setting up video conferencing and preparing agendas.
• Assist with data entry and maintaining databases.
• Conduct research and compile information as needed.
• Provide general administrative support to team members.
• Manage office supplies and coordinate with vendors as necessary.
• Ensure all administrative tasks are completed accurately and efficiently.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 2 years of experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Ability to work independently and proactively in a remote environment.

• Oversee and manage the daily administrative operations of the company.
• Lead, mentor, and supervise the administrative support team.
• Develop, implement, and enforce administrative policies and procedures.
• Manage office supplies, equipment, and vendor contracts.
• Coordinate meetings, appointments, and travel arrangements for executives and staff.
• Handle incoming and outgoing correspondence and communications.
• Ensure the efficient functioning of all office systems and technologies.
• Provide high-level administrative support to senior management.
• Manage budgets related to administrative functions.
• Contribute to process improvements for administrative efficiency.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 6 years of experience in administrative management or office management.
• Proven experience managing administrative teams and operations.
• Strong understanding of office procedures and administrative best practices.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in office software suites (e.g., Microsoft Office, Google Workspace).
• Exceptional communication, interpersonal, and problem-solving abilities.
• Experience in a remote work environment is highly preferred.

• Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely and professional responses.
• Prepare, proofread, and edit documents, reports, presentations, and other materials.
• Organize and maintain digital filing systems and records, ensuring easy retrieval of information.
• Assist with the preparation of meeting agendas, minutes, and action items.
• Conduct research on various topics as needed by the team.
• Coordinate virtual team meetings and events, ensuring all necessary arrangements are made.
• Manage office supplies inventory and order new stock as needed.
• Provide support for various projects, including data entry, tracking progress, and communicating updates.
• Handle confidential information with discretion and professionalism.
• Assist with onboarding new remote employees by providing necessary documentation and information.
• Troubleshoot basic technical issues related to remote work setup.
• Liaise with internal departments and external stakeholders to facilitate workflow.
• Manage expense reports and reimbursements.
• Proactively identify and suggest improvements to administrative processes.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Minimum of 3 years of experience in an administrative or secretarial role, preferably in a remote capacity.
• Proficiency in using productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Calendar).
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Ability to work independently with minimal supervision and as part of a remote team.
• Discretion and ability to handle confidential information.
• Tech-savviness and ability to quickly learn new software and tools.
• Proactive attitude and a willingness to take initiative.
• Reliable internet connection and a dedicated workspace conducive to remote work.

• Manage and maintain complex and dynamic executive calendars, scheduling meetings, appointments, and calls with internal and external parties.
• Coordinate all aspects of executive travel arrangements, including flights, accommodation, visas, and itineraries.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes when required.
• Act as a primary point of contact and liaison for executives, responding to inquiries and directing them appropriately.
• Manage and organize digital files and records, ensuring easy accessibility and confidentiality.
• Conduct research and compile information as requested by executives.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Proactively identify and resolve administrative challenges and opportunities for process improvement.
• Manage expense reporting and processing for executives.

• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
• Minimum of 4-6 years of experience providing administrative support to senior executives, preferably in a remote setting.
• Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
• High level of professionalism, discretion, and interpersonal skills.
• Ability to work independently with minimal supervision and take initiative.
• Experience with calendar management, travel coordination, and expense reporting systems.
• Adaptability and a positive attitude towards problem-solving.