14 Administrative Staff jobs in Cuttack

• Manage and maintain complex calendars for senior executives, scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel, including flights, accommodation, and visa arrangements, preparing detailed itineraries.
• Screen and prioritize incoming communications, including emails, calls, and mail, responding on behalf of executives when appropriate.
• Prepare and edit correspondence, presentations, reports, and other documents with a high degree of accuracy and professionalism.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
• Handle confidential information with discretion and maintain strict confidentiality.
• Conduct research and gather information for executive decision-making.
• Manage office supplies and equipment, ensuring the executive suite is well-maintained.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Assist with special projects and initiatives as required.
• Process expense reports and manage reimbursements.
• Provide general administrative support, including filing, scanning, and data entry.
• Anticipate the needs of the executives and proactively address them.
• Contribute to a positive and efficient work environment.

• Bachelor's degree or equivalent experience in a relevant field.
• Minimum of 3-5 years of experience providing high-level administrative support to executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills, with strong attention to detail.
• Ability to multitask, prioritize effectively, and work under pressure.
• Discretion and professionalism in handling confidential information.
• Proactive attitude and problem-solving abilities.
• Experience with calendar management and travel coordination.
• Ability to work effectively in a hybrid work environment, balancing remote and in-office responsibilities.

• Managing complex calendars and scheduling appointments for senior management and teams.
• Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Preparing and editing reports, presentations, and other documents with a high degree of accuracy.
• Managing incoming and outgoing correspondence, ensuring timely responses and proper filing.
• Organizing and maintaining electronic and physical filing systems for easy retrieval of information.
• Assisting with the onboarding process for new employees, including documentation and system setup.
• Managing office supplies and inventory, ensuring adequate stock levels.
• Providing general administrative support to various departments as needed.
• Liaising with internal and external stakeholders to facilitate smooth communication.
• Implementing and improving administrative processes to enhance efficiency.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in an administrative or executive assistant role, preferably with senior-level support.
• Proven experience in managing complex schedules and coordinating multi-stakeholder meetings.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to work independently, proactively, and with minimal supervision in a remote environment.
• Discretion and the ability to handle confidential information.
• Problem-solving skills and a detail-oriented approach.

• Managing office correspondence, including emails, phone calls, and physical mail, ensuring timely and professional responses.
• Developing and implementing efficient administrative procedures and systems to streamline office operations.
• Coordinating and scheduling meetings, appointments, and travel arrangements for senior management.
• Maintaining and organizing office records, files, and databases, ensuring data integrity and accessibility.
• Managing office supplies inventory, procurement, and vendor relations.
• Assisting in the preparation of reports, presentations, and other important documents.
• Supervising and mentoring junior administrative staff, providing guidance and training.
• Handling facilities management, ensuring a safe, clean, and productive work environment.
• Liaising with external stakeholders, clients, and visitors in a professional and courteous manner.
• Implementing and enforcing company policies and procedures.
• Providing direct support to executives as needed, including calendar management and task prioritization.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of progressive experience in administrative roles, with at least 2 years in a supervisory capacity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Excellent communication, interpersonal, and problem-solving skills.
• Strong leadership abilities and experience in managing a team.
• Demonstrated ability to handle confidential information with discretion.
• Experience with office management systems and database management.
• Ability to work independently and as part of a team in a fast-paced environment.

• Assisting with scheduling meetings, appointments, and managing calendars.
• Handling incoming and outgoing mail and emails.
• Organizing and maintaining filing systems, both physical and digital.
• Preparing and proofreading documents, presentations, and reports.
• Providing support for travel arrangements and expense reporting.
• Ordering and maintaining office supplies.
• Answering phones and directing inquiries to the appropriate personnel.
• Assisting with data entry and database management.
• Supporting event planning and coordination activities.
• Performing general office duties as assigned.
• Collaborating with team members on various administrative projects.
• Learning and applying new administrative procedures and software.

• High school diploma or equivalent; Associate's or Bachelor's degree is preferred.
• Up to 2 years of experience in an administrative or office support role, or relevant internship experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Detail-oriented with a strong sense of accuracy.
• Ability to multitask and prioritize tasks effectively in a hybrid work environment.
• Eagerness to learn and develop administrative skills.
• Basic understanding of office equipment and procedures.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in an administrative or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to work independently and as part of a team.
• Experience with database management and record-keeping.
• Familiarity with basic accounting principles is a plus.
• Must be able to maintain a high level of confidentiality.
• Proactive problem-solver with a keen eye for detail.
• Previous experience supporting executive-level management is highly desirable.
• Demonstrated ability to manage multiple priorities and meet deadlines effectively.

• Manage and maintain complex executive calendars, scheduling appointments, and coordinating meetings.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Screen and direct phone calls, emails, and visitors.
• Organize and maintain physical and digital filing systems.
• Process expense reports and manage budget tracking for the executive office.
• Coordinate office events and team-building activities.
• Act as a liaison between executives and internal/external stakeholders.
• Conduct research and compile data for various projects as needed.
• Manage office supplies and equipment inventory.
• Provide general administrative support to the executive team.

• Proven experience as an Executive Administrative Assistant or similar role.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Discretion in handling confidential information.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.
• Experience with scheduling complex travel arrangements.
• High school diploma or equivalent; Associate's or Bachelor's degree preferred.

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