15 Administrative Staff jobs in Gollapudi
Administrative Assistant
520001 Krishna, Andhra Pradesh
₹30000 Annually
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Posted 4 days ago
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Job Description
Our client is seeking a highly organized and detail-oriented Administrative Assistant to support their operations in Vijayawada, Andhra Pradesh . This role is essential for ensuring the smooth functioning of the office by providing comprehensive administrative support to various departments and management. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and maintaining records with efficiency and professionalism.
The ideal candidate will possess excellent organizational and time management skills, strong proficiency in office software, and a proactive approach to problem-solving. You must be adept at handling multiple tasks simultaneously and maintaining a high level of accuracy. Discretion and the ability to handle confidential information with sensitivity are crucial.
Key responsibilities include managing calendars, scheduling appointments, preparing reports and presentations, organizing travel arrangements, processing mail, and maintaining office supplies. You will also assist with data entry, filing, and responding to general inquiries. This position offers a great opportunity to develop your administrative career within a supportive team environment and contribute to the overall productivity of the organization.
Responsibilities:
The ideal candidate will possess excellent organizational and time management skills, strong proficiency in office software, and a proactive approach to problem-solving. You must be adept at handling multiple tasks simultaneously and maintaining a high level of accuracy. Discretion and the ability to handle confidential information with sensitivity are crucial.
Key responsibilities include managing calendars, scheduling appointments, preparing reports and presentations, organizing travel arrangements, processing mail, and maintaining office supplies. You will also assist with data entry, filing, and responding to general inquiries. This position offers a great opportunity to develop your administrative career within a supportive team environment and contribute to the overall productivity of the organization.
Responsibilities:
- Manage and maintain executive and department calendars, scheduling meetings and appointments.
- Handle incoming and outgoing correspondence, including emails, letters, and faxes.
- Prepare reports, presentations, and other documents as needed.
- Organize and coordinate travel arrangements for staff.
- Maintain organized filing systems, both physical and digital.
- Manage office supplies inventory and place orders as necessary.
- Provide general administrative support to staff and management.
- Assist with data entry and record-keeping tasks.
- Handle general inquiries from clients, employees, and vendors.
- Ensure the office environment is well-maintained and organized.
- High school diploma or equivalent; associate's degree preferred.
- Minimum of 2 years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Proactive and able to work independently with minimal supervision.
- Attention to detail and accuracy in all tasks.
- Experience with office equipment (printers, copiers, scanners).
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0
Senior Administrative Officer
520001 Krishna, Andhra Pradesh
₹60000 month
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Posted today
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Job Description
Our client, a prestigious professional services firm, is seeking a highly organized, proactive, and experienced Senior Administrative Officer to join their fully remote team. This role is crucial for ensuring the smooth and efficient day-to-day operations of the organization, providing comprehensive administrative support to senior leadership and various departments. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a dynamic, remote work environment.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and coordinate complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring prompt and professional responses.
- Organize and maintain electronic and physical filing systems, ensuring efficient information retrieval.
- Coordinate virtual meetings, including setting up conference calls, distributing agendas, and taking minutes.
- Assist with budget management, expense tracking, and invoice processing for the administrative department.
- Conduct research and compile data for various projects and reports as requested.
- Liaise with internal departments and external stakeholders to facilitate smooth communication and operations.
- Manage office supplies inventory and coordinate with vendors for procurement.
- Support the onboarding process for new remote employees, including documentation and initial setup.
- Implement and improve administrative processes and procedures to enhance efficiency and productivity.
- Act as a key point of contact for administrative inquiries from staff and external parties.
- Ensure adherence to company policies and procedures, particularly in a remote work setting.
- Provide executive-level administrative support, anticipating needs and proactively addressing potential issues.
- Maintain confidentiality of sensitive information.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of progressive experience in administrative support, executive assistance, or office management, preferably in a remote or hybrid setting.
- Proven experience supporting multiple senior executives or departments simultaneously.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Strong written and verbal communication skills.
- Excellent problem-solving abilities and a proactive approach to identifying and resolving issues.
- High level of discretion and confidentiality.
- Ability to work independently and demonstrate initiative in a remote environment.
- Experience with project management tools is a plus.
- Detail-oriented with a commitment to accuracy.
- Fluency in English is required.
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Assistant
520001 Krishna, Andhra Pradesh
₹30000 month
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Posted today
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team in Vijayawada, Andhra Pradesh, IN . This hybrid role offers a blend of in-office collaboration and remote flexibility, providing an excellent opportunity for an experienced administrative professional to contribute to a thriving organization. The ideal candidate will possess exceptional communication and multitasking skills, a keen eye for detail, and the ability to manage diverse administrative tasks efficiently.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive schedules, including coordinating appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and compile data to support reports and presentations.
- Organize and manage office supplies, equipment, and vendor relationships.
- Screen and direct incoming calls and correspondence, acting as a primary point of contact for internal and external stakeholders.
- Assist with the planning and execution of company events and meetings.
- Maintain and update databases, filing systems, and record-keeping.
- Provide support to various departments as needed, demonstrating flexibility and a willingness to assist.
- Handle confidential information with the utmost discretion and professionalism.
- Contribute to the continuous improvement of administrative processes and procedures.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to work independently and as part of a team.
- High school diploma or equivalent; further qualifications will be a plus.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams) is beneficial.
- A positive attitude and a commitment to delivering high-quality support services.
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Executive
520001 Krishna, Andhra Pradesh
₹45000 Annually
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Posted 1 day ago
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Our client is seeking a highly organized and proactive Senior Administrative Executive to join their dynamic team. This pivotal role involves providing comprehensive administrative support at a senior level, ensuring the smooth and efficient operation of daily business activities. The ideal candidate will be adept at managing complex schedules, coordinating meetings, preparing reports, and handling confidential information with the utmost discretion. Responsibilities include managing executive calendars, arranging travel itineraries, processing expense reports, and serving as a primary point of contact for internal and external stakeholders. You will be responsible for maintaining office supplies, overseeing office maintenance, and ensuring a professional and welcoming environment. Furthermore, you will assist in the preparation of presentations, drafting correspondence, and maintaining organized filing systems, both digital and physical. The role also requires strong event planning skills for company gatherings and workshops. A keen eye for detail, excellent communication abilities, and the capacity to multitask effectively are essential. This position offers a fantastic opportunity for professional growth within a reputable organization located in **Vijayawada, Andhra Pradesh, IN**. The successful candidate will contribute significantly to the company's operational efficiency and strategic goals. Experience with office management software and a proven track record in an executive support role are highly desirable. We are looking for an individual who can anticipate needs, solve problems independently, and maintain a high level of professionalism under pressure. If you are a detail-oriented, motivated, and experienced administrative professional, we encourage you to apply. Your expertise will be valued in this critical support function.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
520001 Krishna, Andhra Pradesh
₹40000 Annually
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Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This pivotal role involves managing complex schedules, coordinating meetings, preparing reports, and ensuring the smooth operation of daily administrative functions. The ideal candidate will possess exceptional communication and interpersonal skills, a keen eye for detail, and the ability to handle confidential information with discretion. Responsibilities include managing travel arrangements, both domestic and international, processing expense reports, and maintaining accurate filing systems. You will be responsible for preparing agendas, taking minutes, and distributing action items following executive meetings. Additionally, you will act as a liaison between executives and internal/external stakeholders, ensuring professional and timely communication. A strong command of office productivity software, including advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), is essential. This position requires a resourceful individual who can anticipate needs, prioritize tasks effectively, and adapt to a fast-paced environment. You will also be involved in event planning for company gatherings and conferences, managing logistics from venue selection to attendee coordination. Maintaining the office environment and ensuring necessary supplies are available will also fall under your purview. The successful candidate will demonstrate a commitment to confidentiality and uphold the company's standards of professionalism at all times. This role offers a fantastic opportunity to gain exposure to high-level decision-making and contribute significantly to the executive team's success. If you are a motivated self-starter with a passion for providing top-tier administrative support in **Vijayawada, Andhra Pradesh, IN**, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
4
Senior Administrative Officer
520001 Krishna, Andhra Pradesh
₹70000 Annually
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Posted 3 days ago
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Job Description
Our client is seeking a seasoned and highly capable Senior Administrative Officer to manage and oversee various administrative functions at their office in Vijayawada, Andhra Pradesh, IN . This role is crucial for ensuring the efficient operation of the workplace and providing comprehensive support to departmental heads and staff. The ideal candidate will possess excellent organizational skills, a proactive approach, and a strong understanding of office management principles. Responsibilities include managing office supplies and inventory, coordinating facility maintenance, overseeing reception and general office support, assisting with event planning and coordination, and ensuring compliance with company policies and procedures. You will also be involved in managing vendor relationships, processing invoices, and preparing administrative reports. This position requires strong communication and interpersonal skills, with the ability to interact effectively with employees at all levels and external stakeholders. A keen eye for detail and the ability to multitask are essential for success in this dynamic role. We are looking for an experienced administrative professional who can take initiative and contribute to a positive and productive work environment. This is an on-site position.
Qualifications:
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 6 years of experience in administrative roles, with at least 2 years in a senior or supervisory capacity.
- Proven experience in office management, facilities coordination, and administrative support.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize tasks effectively.
- Experience with vendor management and basic accounting procedures is a plus.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and as part of a team.
This advertiser has chosen not to accept applicants from your region.
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