56 Administrative Staff jobs in Surat

Office Secretary (Admin & Client Coordination) — Surat (On-site)

Location: Surat, Gujarat (On-site)

Employment Type: Full-time

Industry: Textile Machinery / Industrial Equipment

Experience: 2–5 years (No freshers)

About the role

We’re looking for a proactive Office Secretary to be the front-desk face of our office and the right hand to senior management. You’ll manage reception, calendars, client follow-ups, documentation, and daily operations—ensuring every visitor and inquiry gets a professional, timely experience.

What you’ll do (Key Responsibilities)

• Front Desk & Client Care: Greet visitors, manage calls/WhatsApp, maintain visitor logs, and ensure premium hospitality.
• Calendar & Travel: Schedule meetings, manage executive calendars, arrange travel/hotels, coordinate vendor/exhibition meetings.
• Client Coordination & CRM: Log new inquiries, assign to sales/service, follow up to closure, keep CRM/Sheets updated.
• Documentation: Prepare quotations, POs, invoices (with the accountant), collect KYC, and maintain neat digital & physical records.
• Office Operations: Stationery/pantry inventory, courier & dispatch tracking, vendor coordination, AMC/service call follow-ups.
• Meetings: Draft agendas, take minutes (MoM), circulate action items, and track closures.
• Basic Accounts Support: Petty cash, bills/reimbursements, vendor payment follow-ups (with the accountant).
• Event & Delivery Support: Assist during machine deliveries, client visits, office events, and photo/video coordination.
• Confidentiality & Compliance: Uphold data hygiene and professional standards at all times.

What you’ll need (Requirements)

• Languages: Gujarati (primary), Hindi (strong), English (fluent for email & documents).
• Tools: MS Office/Google Workspace, WhatsApp Business; good Excel/Sheets skills.
• Traits: Professional grooming, punctuality, attention to detail, ownership, people-first attitude.

Nice-to-have (Bonus)

• Experience in manufacturing/trading/showroom front office.
• CRM (Zoho/HubSpot), Tally basics, or Canva/ posting experience.

Work hours & compensation

• Timing: Mon–Sat, 9:30 AM – 6:30 PM
• Salary: ₹25,000 – ₹30,000 per month (based on experience & performance)
• Benefits: On-the-job training, growth pathway to Office Manager/Executive Assistant, festival perks, and a professional, tech-enabled workplace.

How to apply

Apply via Easy Apply or WhatsApp your CV (PDF) to .

Please include: Years of experience, language proficiency, current CTC, expected CTC, and notice period.

#Administration #FrontOffice #Secretary #SuratJobs #TextileIndustry

Office Secretary (Admin & Client Coordination) — Surat (On-site)

Location: Surat, Gujarat (On-site)

Employment Type: Full-time

Industry: Textile Machinery / Industrial Equipment

Experience: 2–5 years (No freshers)

About the role

We’re looking for a proactive Office Secretary to be the front-desk face of our office and the right hand to senior management. You’ll manage reception, calendars, client follow-ups, documentation, and daily operations—ensuring every visitor and inquiry gets a professional, timely experience.

What you’ll do (Key Responsibilities)

• Front Desk & Client Care: Greet visitors, manage calls/WhatsApp, maintain visitor logs, and ensure premium hospitality.
• Calendar & Travel: Schedule meetings, manage executive calendars, arrange travel/hotels, coordinate vendor/exhibition meetings.
• Client Coordination & CRM: Log new inquiries, assign to sales/service, follow up to closure, keep CRM/Sheets updated.
• Documentation: Prepare quotations, POs, invoices (with the accountant), collect KYC, and maintain neat digital & physical records.
• Office Operations: Stationery/pantry inventory, courier & dispatch tracking, vendor coordination, AMC/service call follow-ups.
• Meetings: Draft agendas, take minutes (MoM), circulate action items, and track closures.
• Basic Accounts Support: Petty cash, bills/reimbursements, vendor payment follow-ups (with the accountant).
• Event & Delivery Support: Assist during machine deliveries, client visits, office events, and photo/video coordination.
• Confidentiality & Compliance: Uphold data hygiene and professional standards at all times.

What you’ll need (Requirements)

• Languages: Gujarati (primary), Hindi (strong), English (fluent for email & documents).
• Tools: MS Office/Google Workspace, WhatsApp Business; good Excel/Sheets skills.
• Traits: Professional grooming, punctuality, attention to detail, ownership, people-first attitude.

Nice-to-have (Bonus)

• Experience in manufacturing/trading/showroom front office.
• CRM (Zoho/HubSpot), Tally basics, or Canva/LinkedIn posting experience.

Work hours & compensation

• Timing: Mon–Sat, 9:30 AM – 6:30 PM
• Salary: ₹25,000 – ₹30,000 per month (based on experience & performance)
• Benefits: On-the-job training, growth pathway to Office Manager/Executive Assistant, festival perks, and a professional, tech-enabled workplace.

How to apply

Apply via LinkedIn Easy Apply or WhatsApp your CV (PDF) to .

Please include: Years of experience, language proficiency, current CTC, expected CTC, and notice period.

#Administration #FrontOffice #Secretary #SuratJobs #TextileIndustry

• Manage and maintain executive calendars, ensuring efficient scheduling and conflict resolution.
• Organize and coordinate internal and external meetings, including venue booking, catering, and agenda preparation.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing mail and courier services, ensuring timely distribution.
• Maintain and update filing systems, both physical and digital, ensuring easy retrieval of information.
• Manage office supplies inventory and place orders as needed.
• Assist with travel arrangements, including booking flights, hotels, and ground transportation.
• Provide general administrative support to all staff members as required.
• Act as a point of contact for visitors and clients, ensuring a professional and welcoming reception.
• Assist with the planning and execution of company events and conferences.
• Maintain strict confidentiality regarding all company and employee information.

• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize effectively.
• High school diploma or equivalent; further education or certifications are a plus.
• Discretion and a professional demeanor.