93 Administrative Staff jobs in Surat

Company Description

An accounting firm working for transportation and IT companies.

Role Description

This is a remote contract role for an Administrative Assistant at Elk Prime Financial. The Administrative Assistant will be responsible for providing administrative support, handling phone communications with professionalism and courtesy, assisting with communication tasks, and providing executive administrative support. The role will involve utilizing clerical skills to maintain office organization and efficiency.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Strong Phone Etiquette and Communication skills
• Proficient in clerical skills
• Ability to multitask and prioritize tasks effectively
• Attention to detail and organizational skills
• Experience with calendar management and scheduling
• Proficiency in MS Office suite
• Experience in a similar role is a plus

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Screen and prioritize incoming communications, including emails and phone calls, responding on behalf of executives when appropriate.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Organize and prepare materials for meetings, including agendas, background documents, and minutes.
• Handle confidential information with the utmost discretion and security.
• Conduct research and gather information for various projects and tasks.
• Serve as a primary point of contact for internal and external stakeholders, professionally representing the executives.
• Manage and track expense reports and reimbursements.
• Develop and maintain efficient filing systems, both digital and physical.
• Assist with event planning and coordination for team meetings or corporate functions.
• Anticipate the needs of executives and proactively offer solutions to ensure smooth workflow.
• Stay updated on best practices for remote work and utilize technology to enhance productivity.

• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
• Minimum of 5 years of experience providing high-level administrative support to senior executives.
• Exceptional organizational and time management skills, with the ability to prioritize multiple tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Slack, Google Workspace).
• Excellent written and verbal communication skills.
• High degree of professionalism, discretion, and reliability.
• Ability to work independently and take initiative in a remote setting.
• Experience with travel booking systems and expense management software.
• Strong problem-solving abilities and resourcefulness.
• A proactive and adaptable approach to managing diverse responsibilities.

• Manage complex calendars and schedule appointments for senior executives.
• Coordinate domestic and international travel arrangements, including flights, hotels, and itineraries.
• Screen and prioritize incoming communications, including emails and phone calls.
• Draft, edit, and proofread correspondence, reports, and presentations.
• Prepare meeting agendas, take minutes, and track action items.
• Manage expense reporting and budget tracking for executive office.
• Conduct research and gather information for various projects and meetings.
• Maintain confidential files and records with utmost discretion.
• Serve as a primary point of contact for internal and external stakeholders.
• Anticipate executive needs and proactively offer solutions.

• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
• Minimum of 5 years of experience providing high-level administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with video conferencing platforms (Zoom, Microsoft Teams).
• Exceptional organizational, time management, and multitasking skills.
• Excellent written and verbal communication abilities.
• High degree of professionalism, discretion, and confidentiality.
• Ability to work independently and proactively in a remote setting.
• Strong problem-solving skills and attention to detail.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and detailed itineraries.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Act as a primary point of contact for internal and external stakeholders.
• Manage office supplies and maintain organized filing systems, both physical and digital.
• Assist with event planning and logistics for executive meetings and company functions.
• Conduct research and compile information as needed for various projects.
• Handle confidential and sensitive information with the utmost discretion.
• Provide general administrative support and assist with ad-hoc tasks as required.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 4 years of proven experience as an Executive Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Discretion and ability to handle confidential information.
• Proactive approach and strong problem-solving capabilities.
• Professional demeanor and strong interpersonal skills.

• Manage and coordinate complex calendars, scheduling meetings, appointments, and conference calls for executives.
• Arrange domestic and international travel, including flights, accommodations, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and maintain physical and digital filing systems.
• Process expense reports and manage reimbursements.
• Assist with event planning and coordination for internal and external meetings.
• Conduct research and gather information as needed for various projects.
• Handle confidential and sensitive information with professionalism and discretion.
• Act as a liaison between executives and internal/external stakeholders.
• Provide general administrative support, including photocopying, scanning, and data entry.
• Anticipate the needs of executives and proactively address them.

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• Experience with calendar management and travel coordination.
• A proactive approach to problem-solving and task completion.
• Associate's or Bachelor's degree in Business Administration or a related field is preferred.
• Professional demeanor and strong interpersonal skills.

• Manage complex and dynamic calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely responses.
• Conduct research, gather information, and prepare summaries for various projects and meetings.
• Organize and maintain electronic and physical filing systems for efficient record-keeping.
• Handle confidential information with the utmost discretion and professionalism.
• Coordinate meeting logistics, including preparing agendas, taking minutes, and distributing action items.
• Assist with event planning and coordination for internal and external meetings or functions.
• Serve as a primary point of contact for internal and external stakeholders, providing a professional and welcoming demeanor.
• Proactively identify opportunities to improve administrative processes and workflows.
• Manage and track expenses, process reimbursements, and assist with budget administration.

• High school diploma or equivalent required; Associate's or Bachelor's degree is preferred.
• Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar role supporting senior management.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Google Workspace, Zoom, Slack).
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
• High level of professionalism, discretion, and judgment in handling confidential information.
• Ability to work independently and proactively, anticipating needs and solving problems.
• Experience in coordinating travel arrangements and managing complex calendars.
• Adaptability and willingness to learn new technologies and processes.
• Previous experience in a remote work environment is an advantage.