8 Administrative Staff jobs in Tiruchirappalli

Responsibilities

• Manage day-to-day administrative operations of the office
• Oversee procurement and inventory of office supplies and assets
• Liaise with external vendors, service providers, and building management
• Ensure smooth functioning of facilities, equipment, and utilities
• Maintain records of bills, payments, petty cash, and vendor contracts
• Coordinate company travel, accommodations, and meeting logistics
• Maintain accurate documentation and filing systems (physical & digital)
• Assist HR with onboarding/offboarding, employee attendance, and leave tracking
• Ensure compliance with company policies and support internal audits
• Supervise housekeeping and ensure the office environment is clean and professional
• Support internal teams with logistics for events, trainings, or reviews

Requirements:

• Graduate in any discipline (Bachelor’s degree required)
• 3–5 years of proven experience in office administration or operations
• Proficient in MS Office Suite (Word, Excel, Outlook)
• Excellent organizational, coordination, and communication skills
• Strong problem-solving abilities and attention to detail
• Ability to handle confidential information with discretion
• Experience in working with finance, HR, or compliance teams is an added advantage.

Preferred Skills:

• Basic knowledge of office budgeting and vendor negotiations
• Familiarity with office management software or ERP systems
• Comfortable working in a fast-paced and deadline-driven environment

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask

We are looking for an experienced Administration Manager /Asst. Admin. Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function efficiently.

JOB RESPONSIBILITY

• Planning and coordinating administrative procedures and systems and devising ways to streamline processes
• Assess Admin. staff performance and provide coaching and guidance to ensure maximum efficiency.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Housekeeping/ Security/ Pantry /Cleanliness Management.
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Negotiations with Vendors and travel agents for getting the best price in every dealing.
• Manage Calendar & Arranging travel itineraries and accommodations for employees (Domestic & International).
• Vendor Development/Management - selection of vendor, coordination, delivery commitments
• Purchase, re-order and maintain housekeeping supplies and other inventory.
• Maintenance & upkeep of all office assets.
• AMCs (Annual Maintenance Contracts)
• Laisoning/maintaining Good relations with Govt bodies & police officials.
• Track expenses to ensure compliance with cost budget.
• Submit MIS report on Administration expenses to relevant Senior Authority.
• EHS & fire safety measures

QUALIFICATION & SKILLSET

• Ability to work independently with little or no daily supervision.
• Excellent documentation skills using MS Word, Power Point, Excel, etc.
• Strong interpersonal skills and willingness to communicate with clients, colleagues, and management.
• Good time management skills, including prioritizing, scheduling, and adapting as necessary.
• Excellent Oral & Written Communication skills.
• Should be a Strong team player and well versed with Admin support services.
• Should have good mailing communication and basic drafting skills.
• Pro-active and a reliable individual with ability to perform best in challenging situations.

Responsibilities

• Manage day-to-day administrative operations of the office
• Oversee procurement and inventory of office supplies and assets
• Liaise with external vendors, service providers, and building management
• Ensure smooth functioning of facilities, equipment, and utilities
• Maintain records of bills, payments, petty cash, and vendor contracts
• Coordinate company travel, accommodations, and meeting logistics
• Maintain accurate documentation and filing systems (physical & digital)
• Assist HR with onboarding/offboarding, employee attendance, and leave tracking
• Ensure compliance with company policies and support internal audits
• Supervise housekeeping and ensure the office environment is clean and professional
• Support internal teams with logistics for events, trainings, or reviews

Requirements:

• Graduate in any discipline (Bachelor’s degree required)
• 3–5 years of proven experience in office administration or operations
• Proficient in MS Office Suite (Word, Excel, Outlook)
• Excellent organizational, coordination, and communication skills
• Strong problem-solving abilities and attention to detail
• Ability to handle confidential information with discretion
• Experience in working with finance, HR, or compliance teams is an added advantage.

Preferred Skills:

• Basic knowledge of office budgeting and vendor negotiations
• Familiarity with office management software or ERP systems
• Comfortable working in a fast-paced and deadline-driven environment

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask

Duties and Key Responsibilities

• Facilitate local & international travel, accommodations and transportation for business trips.
• Manage day-to-day office administration, including managing office supplies and office Housekeeping.
• Maintain registers such as office supplies, inward/ outward and correspondence.
• Maintain and manage admin related books of accounts.
• Maintain and manage Company Guest House.
• Manage and prioritize the schedules and appointments of Senior Executives.
• Plan and organize team events.
• Prepare timely presentations/ proposals/ data sheets as assigned.
• Prepare timely, concise and accurate reports on a daily, weekly and monthly basis in prescribed formats.

Experience and Qualifications

• 1 to 3 years of experience in an Administrative preferably from the Hospitality or Travel industry.
• Bachelor's or Master's degree in any field.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office Suite.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Attention to detail and accuracy.
• Ability to maintain confidentiality and exercise discretion.
• Strong interpersonal skills and the ability to work well with others.

Duties and Key Responsibilities

• Facilitate local & international travel, accommodations and transportation for business trips.
• Manage day-to-day office administration, including managing office supplies and office Housekeeping.
• Maintain registers such as office supplies, inward/ outward and correspondence.
• Maintain and manage admin related books of accounts.
• Maintain and manage Company Guest House.
• Manage and prioritize the schedules and appointments of Senior Executives.
• Plan and organize team events.
• Prepare timely presentations/ proposals/ data sheets as assigned.
• Prepare timely, concise and accurate reports on a daily, weekly and monthly basis in prescribed formats.

Experience and Qualifications

• 1 to 3 years of experience in an Administrative preferably from the Hospitality or Travel industry.
• Bachelor's or Master's degree in any field.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office Suite.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Attention to detail and accuracy.
• Ability to maintain confidentiality and exercise discretion.
• Strong interpersonal skills and the ability to work well with others.