87 Administrative Staff jobs in Trivandrum
Administrative Assistant
Thiruvananthapuram, Kerala
Sandeep Assi
Posted 1 day ago
Job Viewed
Job Description
Company Description
An accounting firm working for transportation and IT companies.
Role Description
This is a remote contract role for an Administrative Assistant at Elk Prime Financial. The Administrative Assistant will be responsible for providing administrative support, handling phone communications with professionalism and courtesy, assisting with communication tasks, and providing executive administrative support. The role will involve utilizing clerical skills to maintain office organization and efficiency.
Qualifications
- Administrative Assistance and Executive Administrative Assistance skills
- Strong Phone Etiquette and Communication skills
- Proficient in clerical skills
- Ability to multitask and prioritize tasks effectively
- Attention to detail and organizational skills
- Experience with calendar management and scheduling
- Proficiency in MS Office suite
- Experience in a similar role is a plus
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0
Remote Administrative Assistant
695001 Thiruvananthapuram, Kerala
₹35000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive support to their executive team and various departments. This role is crucial for ensuring the smooth and efficient day-to-day operations of the organization, managed entirely from a remote setting. You will be responsible for managing calendars, scheduling meetings, handling correspondence, and preparing documents. Key responsibilities include coordinating travel arrangements, managing digital filing systems, organizing virtual meetings, and taking minutes. You will also be involved in processing expense reports, managing office supplies (for remote staff), and acting as a point of contact for internal and external inquiries. Excellent communication and organizational skills are essential, as is a high level of proficiency with office productivity software and virtual collaboration tools. The ideal candidate will be detail-oriented, possess strong time management skills, and have the ability to multitask effectively in a remote work environment. Discretion and a professional demeanor are paramount, as you will often handle confidential information. Familiarity with project management tools and CRM software is a plus. A Bachelor's degree in Business Administration, Management, or a related field is preferred, although equivalent work experience will be considered. A minimum of 2-4 years of experience in an administrative support role, preferably in a remote capacity, is required. This is a fully remote position, offering the flexibility to work from your home office. We are looking for a reliable, self-motivated individual who can work independently and proactively anticipate the needs of the team. Your efficiency and professionalism will be key to supporting our client's operational success.
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant
695001 Thiruvananthapuram, Kerala
₹35000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a leading organization in the technology sector, is seeking a highly efficient and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Thiruvananthapuram, Kerala, IN . This role demands exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be the primary point of contact for managing calendars, coordinating complex travel arrangements, preparing meeting materials, and handling confidential information with utmost care. The ideal candidate is a detail-oriented professional with excellent communication skills and a polished demeanor.
Responsibilities:
Responsibilities:
- Manage and maintain complex and dynamic calendars for executives, including scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Organize and facilitate executive meetings, including preparing agendas, distributing materials, and taking minutes when required.
- Act as a liaison between executives and internal/external stakeholders, managing communication flow effectively.
- Screen and prioritize incoming communications, including emails and phone calls.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Manage expense reporting and budget tracking for executive office activities.
- Conduct research and gather information as needed for special projects.
- Proactively anticipate the needs of the executives and take initiative to resolve issues before they arise.
- Maintain organized filing systems, both physical and digital.
- Assist with event planning and coordination for executive-hosted functions.
- Provide administrative support to other team members as needed.
- Ensure a smooth and efficient workflow within the executive office.
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience supporting C-level executives or senior management.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams).
- Exceptional organizational and time management skills, with the ability to multitask effectively.
- Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
- High level of professionalism, discretion, and emotional intelligence.
- Ability to work independently, take initiative, and problem-solve effectively.
- Experience with travel booking systems and expense management software.
- A positive attitude and a strong work ethic.
- Ability to adapt to changing priorities and deadlines.
- Familiarity with the technology industry is a plus.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
695003 Thiruvananthapuram, Kerala
₹55000 Monthly
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership in Thiruvananthapuram, Kerala . This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities effectively in a dynamic environment. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The successful candidate will be a master of multitasking and possess a keen understanding of business operations.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare agendas, minutes, and follow-up actions for meetings.
- Draft, review, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Serve as a gatekeeper and liaison between executives and internal/external parties.
- Manage and organize confidential files and records.
- Conduct research and gather information for various projects and assignments.
- Process expense reports and manage office supplies.
- Organize and coordinate company events, workshops, and off-site meetings.
- Anticipate the needs of executives and proactively address them.
- Ensure efficient office operations and maintain a professional environment.
- Assist with onboarding new team members and support HR-related administrative tasks.
- Handle special projects as assigned by management.
- Proven experience as an Executive Administrative Assistant, Personal Assistant, or similar role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
- Discretion and ability to handle confidential information with utmost sensitivity.
- Proactive approach to problem-solving and decision-making.
- Ability to multitask and prioritize effectively in a fast-paced setting.
- Experience with travel booking platforms and expense management systems.
- Bachelor's degree in Business Administration, Communications, or a related field.
- Experience in a corporate or fast-paced office environment is highly desirable.
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Assistant
695001 Thiruvananthapuram, Kerala
₹40000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team. This is a fully remote position, offering flexibility and the opportunity to work from anywhere. The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills. You will be responsible for managing complex calendars, coordinating meetings across different time zones, preparing reports and presentations, and handling confidential information with discretion.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, and prioritizing conflicting needs.
- Organize and coordinate virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and compile data for reports and special projects.
- Handle travel arrangements, including booking flights, accommodations, and ground transportation, for remote team members.
- Act as a primary point of contact for internal and external stakeholders, screening and directing inquiries appropriately.
- Manage and organize digital files and records, ensuring easy accessibility and security.
- Assist with onboarding new remote employees, providing necessary administrative support.
- Proactively identify and address potential issues, offering timely solutions.
- Support other administrative staff as needed and contribute to team-wide projects.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, preferably in a remote setting.
- Proficiency in G Suite (Docs, Sheets, Slides, Calendar) and Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent organizational and time management skills with a keen eye for detail.
- Strong written and verbal communication skills.
- Ability to work independently with minimal supervision and manage multiple priorities simultaneously.
- Discretion and a high level of confidentiality are essential.
- Experience with project management tools is a plus.
- A proactive attitude and a willingness to learn and adapt are crucial for success in this remote-first environment.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
695001 Thiruvananthapuram, Kerala
₹50000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This position is fully remote, offering a fantastic opportunity to manage complex administrative tasks and contribute to the smooth operation of executive functions from anywhere. The ideal candidate possesses exceptional communication skills, meticulous attention to detail, and a proven ability to anticipate needs and manage priorities effectively in a virtual environment.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails, calls, and messages, ensuring timely responses.
- Coordinate and arrange logistics for virtual meetings, including setting up video conferences and preparing agendas.
- Conduct research on various topics as required by executives.
- Maintain confidential files and records, ensuring their organization and accessibility.
- Assist with expense reporting and budget tracking for executive office.
- Act as a liaison between executives and internal/external stakeholders, ensuring effective communication.
- Manage travel itineraries and book accommodations and transportation.
- Provide proactive support by anticipating the needs of the executives and resolving potential issues before they arise.
- Handle ad-hoc administrative projects as assigned.
- Maintain a professional and polished demeanor in all interactions.
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience providing administrative support to senior executives.
- Proven experience managing complex calendars and coordinating executive travel.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong understanding of virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with a keen eye for grammar and detail.
- High level of professionalism, discretion, and ability to handle confidential information.
- Outstanding organizational and time management skills, with the ability to multitask effectively.
- Proactive problem-solving abilities and a resourceful approach to tasks.
- Ability to work independently with minimal supervision in a remote setting.
- Experience with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
695001 Thiruvananthapuram, Kerala
₹40000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Thiruvananthapuram, Kerala, IN . This role is crucial in ensuring the smooth and efficient operation of the executive office. The successful candidate will manage complex calendars, schedule meetings and appointments, coordinate travel arrangements, and prepare detailed itineraries. You will be responsible for drafting, reviewing, and editing correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism. This position requires excellent communication and interpersonal skills, as you will be interacting with internal stakeholders, clients, and external partners on behalf of the executives. Key responsibilities include managing incoming communications, prioritizing and disseminating information, and acting as a gatekeeper to protect executives' time and focus. You will also be involved in event planning and coordination for meetings, conferences, and corporate events. The Executive Administrative Assistant will handle confidential information with the utmost discretion and maintain a high level of professionalism at all times. Proactive problem-solving and the ability to anticipate the needs of the executives are essential. This role requires exceptional organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. You will be responsible for maintaining organized filing systems, both physical and digital. The ideal candidate will be proficient in office productivity software and possess a strong work ethic. This is a remote position, requiring strong self-discipline and the ability to manage workload independently. We are looking for an individual who can take initiative, manage projects, and contribute positively to the executive team's effectiveness. A willingness to learn and adapt to new processes and technologies is vital. The role may also involve preparing meeting agendas, taking minutes, and following up on action items. You will be the primary point of contact for many external queries directed at the executive office. Ensuring seamless logistical support for all executive activities is paramount. Strong proficiency in virtual communication and collaboration tools is a must.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Act as a primary point of contact for internal and external communications, screening calls and visitors.
- Handle confidential information with discretion and professionalism.
- Organize and manage executive meetings, including preparing agendas, distributing materials, and taking minutes.
- Plan and coordinate corporate events, conferences, and executive off-sites.
- Manage office supplies, equipment, and vendor relationships.
- Maintain organized filing systems, both physical and digital.
- Conduct research and prepare background materials for meetings and projects.
- Anticipate the needs of executives and proactively address potential issues.
- Support executives in managing their daily tasks and priorities.
- Liaise with other departments and external stakeholders on behalf of the executives.
- Ensure all administrative tasks are completed efficiently and on time.
- Handle special projects as assigned.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Administrative Assistant, preferably supporting senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Proactive attitude and strong problem-solving abilities.
- Detail-oriented with a commitment to accuracy.
- Experience in remote work environments is a plus.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
695001 Thiruvananthapuram, Kerala
₹600000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role offers a dynamic work environment, balancing remote flexibility with essential in-office collaboration. You will be instrumental in ensuring the smooth operation of daily administrative activities, acting as a key point of contact for internal and external stakeholders. Your responsibilities will include managing complex calendars, coordinating domestic and international travel arrangements, preparing executive correspondence, and organizing meetings and events. The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and a strong ability to multitask and prioritize effectively. You should be proficient in modern office software suites and possess a keen understanding of office management principles. This role demands discretion and confidentiality, as you will be handling sensitive information on a regular basis. We are looking for an individual who can anticipate needs, take initiative, and provide seamless support to executives, allowing them to focus on strategic priorities. You will also assist with budget tracking, expense reporting, and the preparation of reports and presentations. Building and maintaining positive relationships with colleagues, clients, and partners will be a crucial part of your success. The ability to adapt to changing priorities and work efficiently under pressure is essential. This is an excellent opportunity to join a growing organization and make a significant impact on executive efficiency and productivity. If you are a detail-oriented and resourceful administrative professional seeking a challenging hybrid role, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments and meetings.
- Coordinate travel arrangements, including flights, accommodation, and visas.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and manage executive events, conferences, and offsite meetings.
- Handle confidential and sensitive information with the utmost discretion.
- Manage expense reports and assist with budget tracking.
- Conduct research and compile information for various projects.
- Provide general office support and assist with ad-hoc administrative tasks.
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
- Minimum of 3-5 years of experience as an Executive Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication abilities.
- High level of professionalism and interpersonal skills.
- Ability to work independently and as part of a team in a hybrid environment.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
695001 Thiruvananthapuram, Kerala
₹550000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a critical role requiring exceptional communication skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. The ideal candidate will possess a polished demeanor, strong problem-solving abilities, and a proactive approach to anticipating the needs of executives. This is a fully remote position, so excellent self-management and communication skills are paramount.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments across multiple time zones.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Handle confidential and sensitive information with discretion and professionalism.
- Coordinate logistics for meetings, conferences, and events.
- Conduct research and compile data as needed for various projects.
- Manage expense reports and reconcile corporate credit card statements.
- Serve as a liaison between executives and internal/external stakeholders.
- Proactively identify and address potential issues and provide solutions.
- Maintain organized digital and physical filing systems.
- Provide general administrative support, including managing office supplies and processing mail.
- Assist with special projects as assigned.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Ability to multitask and prioritize effectively in a dynamic environment.
- High level of discretion and professionalism.
- Experience with international travel arrangements and visa processing.
- Proactive problem-solving skills and a resourceful attitude.
- Ability to work independently with minimal supervision in a remote setting.
This advertiser has chosen not to accept applicants from your region.
8