53 Administrative Staff jobs in Trivandrum
Administrative Receptionist
Thiruvananthapuram, Kerala
CodeWild Tech
Posted today
Job Viewed
Job Description
**Key Responsibilities**:
- Greet and assist visitors, students, and guests in a professional and friendly manner.
- Answer incoming calls and direct them appropriately.
- Handle student inquiries regarding courses, schedules, and general information.
- Maintain and update records, registers, and documents.
- Coordinate with internal teams for administrative and operational support.
- Manage appointments, student walk-ins, and follow-up schedules.
- Assist in organizing and setting up meetings or training sessions.
- Ensure the reception area is clean, organized, and welcoming.
**Requirements**:
- Experience: 0-2 years in an administrative, receptionist, or front office role (freshers encouraged to apply).
- Excellent communication and interpersonal skills.
- Good organizational and multitasking abilities.
- Pleasant personality with a customer-service attitude.
- Proficiency in English and Malayalam preferred.
**What We Offer**:
- **Salary**: ₹14,000 - ₹2,000 per month (based on experience)
- Training and on-the-job learning opportunities
- A friendly and professional work environment
- Opportunity to grow within the organization
- Be part of a vibrant and mission-driven education startup
**Openings**: 3
Pay: ,000.00 - ,000.00 per month
- Greet and assist visitors, students, and guests in a professional and friendly manner.
- Answer incoming calls and direct them appropriately.
- Handle student inquiries regarding courses, schedules, and general information.
- Maintain and update records, registers, and documents.
- Coordinate with internal teams for administrative and operational support.
- Manage appointments, student walk-ins, and follow-up schedules.
- Assist in organizing and setting up meetings or training sessions.
- Ensure the reception area is clean, organized, and welcoming.
**Requirements**:
- Experience: 0-2 years in an administrative, receptionist, or front office role (freshers encouraged to apply).
- Excellent communication and interpersonal skills.
- Good organizational and multitasking abilities.
- Pleasant personality with a customer-service attitude.
- Proficiency in English and Malayalam preferred.
**What We Offer**:
- **Salary**: ₹14,000 - ₹2,000 per month (based on experience)
- Training and on-the-job learning opportunities
- A friendly and professional work environment
- Opportunity to grow within the organization
- Be part of a vibrant and mission-driven education startup
**Openings**: 3
Pay: ,000.00 - ,000.00 per month
This advertiser has chosen not to accept applicants from your region.
0
Senior Administrative Manager
695001 Thiruvananthapuram, Kerala
₹550000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking an experienced and highly organized Senior Administrative Manager to oversee and streamline administrative operations in Thiruvananthapuram, Kerala, IN . This role is critical for ensuring the smooth and efficient functioning of the office, managing a team of administrative staff, and implementing best practices in office management. The ideal candidate will have a strong background in executive support, budget management, facilities coordination, and HR administration. You will be responsible for developing and enforcing administrative policies and procedures, managing vendor relationships, and supporting senior management. This on-site position requires a proactive approach, excellent problem-solving skills, and the ability to multitask effectively in a fast-paced environment located in Thiruvananthapuram, Kerala, IN .
Key Responsibilities:
Key Responsibilities:
- Manage day-to-day office operations, ensuring a productive and efficient work environment.
- Supervise and mentor administrative staff, including receptionists, office assistants, and support personnel.
- Develop, implement, and maintain administrative policies and procedures.
- Manage office budgets, track expenses, and ensure cost-effective operations.
- Oversee facility management, including maintenance, security, and space planning.
- Coordinate with IT support for hardware and software needs.
- Manage vendor relationships and contract negotiations for office supplies and services.
- Provide high-level administrative support to senior executives, including scheduling and travel arrangements.
- Assist with HR functions such as onboarding new employees and managing HR records.
- Ensure compliance with all relevant regulations and company policies.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 6 years of experience in office management or administrative leadership.
- Proven experience in staff supervision and team management.
- Strong understanding of budgeting, financial management, and procurement.
- Excellent organizational, time management, and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Strong communication, interpersonal, and problem-solving abilities.
- Experience with HR administrative tasks is a plus.
- Familiarity with facilities management and vendor contract negotiation.
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Officer
695001 Thiruvananthapuram, Kerala
₹50000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly experienced and detail-oriented Senior Administrative Officer to join our team in **Thiruvananthapuram, Kerala, IN**. This role is vital for overseeing and coordinating a wide range of administrative operations, ensuring efficiency, compliance, and a productive work environment. The successful candidate will be responsible for managing administrative staff, developing and implementing policies, and maintaining optimal office functionality. This position requires a strong leader with excellent organizational, communication, and problem-solving abilities, capable of handling complex administrative challenges.
Responsibilities:
Responsibilities:
- Supervise and manage the day-to-day activities of the administrative team, providing guidance and support.
- Develop, implement, and enforce administrative policies and procedures to improve efficiency and effectiveness.
- Oversee office operations, including facility management, resource allocation, and vendor relationships.
- Manage budgets for administrative departments, tracking expenses and ensuring cost-effectiveness.
- Coordinate the procurement of office supplies, equipment, and services, negotiating contracts with suppliers.
- Ensure compliance with all relevant regulations and company policies.
- Organize and manage company events, meetings, and conferences, from planning to execution.
- Maintain and update important company records, databases, and documentation.
- Act as a liaison between various departments, facilitating interdepartmental communication and collaboration.
- Develop and implement strategies for office space utilization and improvements.
- Handle complex administrative issues and provide solutions to operational challenges.
- Onboard new administrative staff and provide ongoing training and performance management.
- Prepare reports on administrative performance, budget utilization, and other key metrics.
- Ensure the security and confidentiality of all company information.
- Contribute to strategic planning related to administrative functions and office management.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5-7 years of experience in administrative management or a similar supervisory role.
- Demonstrated leadership and team management skills.
- In-depth knowledge of office management procedures and best practices.
- Proficiency in Microsoft Office Suite and experience with administrative software.
- Strong understanding of budgeting and financial management.
- Excellent communication, interpersonal, and negotiation skills.
- Ability to analyze problems and develop effective solutions.
- High level of integrity and discretion in handling confidential information.
- Proven ability to multitask and manage multiple priorities simultaneously.
- Experience in policy development and implementation.
This advertiser has chosen not to accept applicants from your region.
2
Remote Administrative Assistant
695001 Thiruvananthapuram, Kerala
₹28000 Monthly
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is actively seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive administrative support to their team, working entirely from home. This role is crucial for maintaining efficient operations and ensuring seamless communication across the organization. The ideal candidate will be adept at managing multiple tasks, possess excellent communication skills, and be proficient in various office productivity software. This is a fully remote position, offering the flexibility to work from any location.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely responses.
- Prepare and edit documents, reports, presentations, and spreadsheets with a high degree of accuracy.
- Organize and maintain digital filing systems, ensuring easy access to important information.
- Conduct research as needed to support projects and prepare summaries.
- Coordinate virtual meetings, including setting up video conferencing, distributing agendas, and taking minutes.
- Assist with onboarding new remote employees, ensuring they have the necessary resources and information.
- Manage office supplies inventory for remote team members and coordinate distribution.
- Process expense reports and assist with basic bookkeeping tasks.
- Provide general administrative support to various departments as required.
- Ensure confidentiality of all sensitive information handled.
- Troubleshoot basic technical issues related to remote work tools and platforms.
- Maintain and update databases and contact lists.
- Proactively identify and suggest improvements to administrative processes.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with video conferencing tools (e.g., Zoom, Microsoft Teams, Google Meet).
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to work independently with minimal supervision and manage multiple priorities.
- Tech-savvy with the ability to quickly learn new software and tools.
- Discretion and confidentiality in handling sensitive information.
- A reliable internet connection and a dedicated workspace conducive to productivity.
- Previous experience in a remote-first environment is a significant advantage.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
695001 Thiruvananthapuram, Kerala
₹55000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support their senior management team. This hybrid role offers a dynamic work environment, combining on-site responsibilities at our offices in **Thiruvananthapuram, Kerala, IN**, with remote work flexibility. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential correspondence. The ideal candidate possesses exceptional communication, multitasking, and organizational skills, with a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. You will act as a gatekeeper and liaison between executives and internal/external stakeholders, ensuring smooth communication flow. Responsibilities include anticipating needs, proactively solving problems, and maintaining efficient office operations. A strong understanding of office procedures and professional etiquette is required. We are looking for a reliable, discreet, and results-oriented individual who can thrive in a fast-paced environment. This is an excellent opportunity to gain valuable experience supporting high-level executives and contribute to the operational efficiency of a leading organization. The successful candidate will play a crucial role in enabling the executive team to focus on strategic priorities. We value individuals who are adaptable, possess a positive attitude, and are committed to maintaining the highest standards of professionalism.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
695001 Thiruvananthapuram, Kerala
₹60000 Monthly
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
A dynamic and fast-paced organization in Thiruvananthapuram, Kerala, IN is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior management. This role is critical in ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex calendars, scheduling meetings and appointments, making travel arrangements, and preparing correspondence and reports. Excellent communication and interpersonal skills are essential, as you will interact with internal staff, clients, and external partners on a daily basis. The ideal candidate will possess a strong understanding of office management procedures and possess advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Your duties will include managing incoming and outgoing communications, organizing and maintaining filing systems, and coordinating event logistics for executive functions. Discretion and confidentiality are paramount, as you will be privy to sensitive information. You must be adept at prioritizing tasks, managing multiple projects simultaneously, and meeting deadlines in a demanding environment. A proactive approach to identifying and resolving potential issues before they arise is highly valued. This position offers a challenging and rewarding opportunity to support key leadership and contribute to the overall success of the organization. You will be instrumental in streamlining administrative processes and ensuring that executives can focus on strategic priorities. Attention to detail, exceptional organizational skills, and a polished professional demeanor are key requirements for this role.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Coordinate and schedule internal and external meetings.
- Arrange domestic and international travel logistics.
- Prepare and edit correspondence, reports, and presentations.
- Screen and direct incoming calls and emails.
- Organize and maintain physical and digital filing systems.
- Coordinate executive events and meetings.
- Handle confidential information with discretion.
- Conduct research and prepare background materials for meetings.
- Assist with ad-hoc administrative projects as needed.
Qualifications:
- High school diploma or equivalent; Bachelor's degree preferred.
- Minimum of 5 years of experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively.
- Proactive problem-solving skills.
- Professional demeanor and strong interpersonal skills.
This advertiser has chosen not to accept applicants from your region.
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