43 Administrative Staff jobs in Ulhasnagar

Job Title: Admin Executive

Experience: 3–6 Years

Location: Thane (Onsite)

Shift: 06:00 PM to 03:30 AM IST

Key Responsibilities:

• Manage day-to-day office administration, including facility management and vendor coordination
• Handle documentation, reports, and records maintenance
• Monitor office supplies and place orders when necessary
• Coordinate travel, accommodations, and logistics for staff
• Support HR and IT teams with onboarding and infrastructure needs
• Ensure adherence to safety, hygiene, and compliance protocols
• Manage AMC contracts, utility bills, and office asset inventory

Requirements:

• Proven experience in administrative roles (3–6 years)
• Strong communication and organizational skills
• Proficient in MS Office (Excel, Word, Outlook)
• Comfortable with night shift operations

• Managing and maintaining executive calendars and appointment schedules.
• Coordinating and arranging meetings, conferences, and travel arrangements.
• Handling incoming and outgoing mail, email, and phone communications.
• Preparing correspondence, reports, presentations, and other documents.
• Organizing and maintaining filing systems, both physical and electronic.
• Assisting with office supply management and inventory.
• Providing general administrative support to the team.
• Greeting visitors and directing them appropriately.
• Supporting the planning and execution of office events or initiatives.
• Ensuring the office environment is organized and presentable.

• Manage daily office operations, including reception, mail handling, and supply inventory.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and organize office filing systems, both physical and digital.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Manage office correspondence, including emails and phone calls, ensuring timely and professional responses.
• Assist in the onboarding process for new employees, including preparing necessary documentation.
• Coordinate office maintenance, repairs, and vendor services.
• Support the management team with administrative tasks and projects as needed.
• Ensure the office environment is tidy, professional, and conducive to productivity.
• Manage office equipment and troubleshoot minor issues.
• Maintain confidentiality of sensitive information.
• Develop and implement administrative procedures to improve efficiency.
• Handle basic bookkeeping and expense reporting.
• Organize company events and team-building activities.

• High School Diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience in an administrative or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented and accurate in work.
• Proactive and able to work independently with minimal supervision.
• Experience with office management software and databases is a plus.
• Professional demeanor and strong interpersonal skills.
• Discretion and ability to handle confidential information.

Key Responsibilities:

Front Office Management:

Greet and welcome guests, clients, and employees with professionalism.

Manage incoming phone calls and route them appropriately.

Maintain visitor logbook and issue visitor passes.

Handle incoming and outgoing mail and courier services.

Address client and visitor queries courteously and efficiently.

Maintain the cleanliness and organization of the front office area.

Administrative Support:

Manage daily office operations and assist with facility maintenance coordination.

Maintain office supplies inventory and coordinate procurement with vendors.

Assist in scheduling meetings, appointments, and travel arrangements.

Provide calendar management and administrative support to executives.

Support in organizing internal and external events.

Maintain accurate records, perform data entry, and document handling.

Manage petty cash and basic accounting-related tasks.

Ensure adherence to company policies, procedures, and confidentiality norms.

Key Skills and Qualifications:

Bachelors degree or equivalent.

13 years of relevant experience in front office/reception and administrative roles.

Proficiency in MS Office (especially Word, Excel, and Outlook).

Excellent verbal and written communication skills.

Strong interpersonal and customer service abilities.

Exceptional time management, organizational, and multitasking skills.

Professional appearance and a positive, can-do attitude.

Attention to detail and problem-solving skills.

Additional Note

Preference - Male candidates

Candidates close to Andheri or Thane should apply

No of opening 2 ( Thane and Andheri East)