46 Administrative Staff jobs in Ulhasnagar
Executive Administrative Assistant
400602 Thane, Maharashtra
₹700000 Annually
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Posted today
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management within their Thane office. This hybrid role combines remote work flexibility with essential in-office collaboration. The ideal candidate will be a master of multitasking, possess exceptional organizational skills, and demonstrate a high level of professionalism and discretion. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and serving as a primary point of contact for internal and external stakeholders. Key duties include scheduling meetings, managing meeting logistics, processing expense reports, and assisting with special projects. Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and experience with modern office management software are essential. Strong communication, interpersonal skills, and the ability to anticipate needs and proactively solve problems are paramount. A Bachelor's degree and a minimum of 3-5 years of experience supporting C-level executives or senior management are required. The ability to maintain confidentiality and handle sensitive information with utmost care is crucial. This position requires a dedicated individual who can efficiently manage a diverse range of administrative tasks and contribute to the smooth operation of the executive office.
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0
Executive Administrative Assistant
400601 Thane, Maharashtra
₹45000 Annually
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Posted 4 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is integral to ensuring the smooth and efficient operation of executive functions. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing detailed itineraries, and handling all related logistics. A key aspect of this position involves managing executive communications, including drafting correspondence, screening calls, and preparing confidential documents. You will also be tasked with organizing and preparing materials for high-level meetings, including board meetings, executive retreats, and client presentations, often requiring extensive research and compilation of data. Expense report processing, budget tracking, and maintaining organized filing systems, both physical and digital, are also core duties. The ideal candidate will possess exceptional attention to detail, a high degree of professionalism, and the ability to maintain strict confidentiality. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms are essential. Excellent written and verbal communication skills are paramount, as is the ability to anticipate needs and proactively address potential issues. You should be adept at prioritizing tasks, managing multiple projects simultaneously, and working effectively under pressure in a fast-paced environment. Experience supporting C-suite executives or senior management is highly preferred. A background in business administration or a related field is advantageous. This is an opportunity to work closely with influential leaders and contribute to critical decision-making processes. We are looking for a reliable, discreet, and adaptable individual with a strong work ethic who can seamlessly manage diverse administrative challenges. Your ability to build rapport with internal and external stakeholders will be crucial for success in this role. The successful candidate will be a resourceful problem-solver, capable of taking initiative and demonstrating sound judgment in all situations. This position requires a dedicated professional committed to excellence in administrative support.
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1
Executive Administrative Assistant
400601 Thane, Maharashtra
₹600000 Annually
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Posted 4 days ago
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Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role is perfect for a detail-oriented individual who can manage multiple priorities with efficiency and discretion. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and acting as a gatekeeper for executive communications. The ideal candidate will possess excellent communication skills, a strong sense of professionalism, and the ability to anticipate needs and proactively address them. Proficiency in office software suites, calendar management tools, and a keen eye for detail are essential. You will play a vital role in ensuring the smooth and efficient operation of the executive office. This position requires a high degree of confidentiality and the ability to interact effectively with internal and external stakeholders at all levels.
Key responsibilities:
Qualifications:
This role is based in Thane, Maharashtra, IN , with a hybrid work model.
Key responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, presentations, and reports with accuracy and attention to detail.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage meeting logistics, including room bookings, catering, and agenda preparation.
- Maintain confidential files and records with utmost discretion.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Act as a liaison between executives and other departments, clients, and partners.
- Manage expense reporting and reconciliation for executives.
- Ensure efficient office operations and supply management for the executive suite.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of discretion and ability to handle confidential information.
- Experience with calendar management and travel booking systems.
- Proactive problem-solving skills and a keen attention to detail.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Professional demeanor and strong interpersonal skills.
This role is based in Thane, Maharashtra, IN , with a hybrid work model.
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2
Executive Administrative Assistant
400601 Thane, Maharashtra
₹30000 Annually
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Posted 4 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management within their operations in Thane, Maharashtra, IN . This role is crucial for ensuring the smooth and efficient functioning of daily administrative operations. The ideal candidate will be adept at managing complex schedules, coordinating travel arrangements, preparing reports, and handling confidential information with discretion. You will be responsible for managing executive calendars, including scheduling meetings, appointments, and travel logistics, both domestic and international. Preparing and editing correspondence, reports, presentations, and other documents will be a key part of your duties, ensuring accuracy and professional presentation. You will also be tasked with acting as a liaison between executives and internal/external stakeholders, facilitating clear communication. Handling incoming calls and emails, directing them to the appropriate personnel, and maintaining organized filing systems, both physical and digital, are also core responsibilities. The role may involve event planning and coordination for company meetings and functions. Additionally, you will perform general office duties such as ordering supplies, managing mail, and ensuring the office environment is well-maintained. Successful candidates will possess exceptional communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software is required. A minimum of 3-5 years of experience in an administrative support role, preferably supporting C-level executives, is expected. Strong problem-solving abilities and a professional demeanor are essential. This is an excellent opportunity for an experienced administrative professional looking to make a significant contribution to a dynamic organization.
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3
Executive Administrative Assistant
400601 Thane, Maharashtra
₹38000 Annually
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Posted 5 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management in Thane, Maharashtra, IN . This is a critical role that demands exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities effectively. The successful candidate will be responsible for a wide range of administrative duties, including managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling correspondence. You will serve as a primary point of contact for internal and external stakeholders, ensuring professional and timely communication. This position requires a discreet and reliable individual with a high level of integrity, as you will be privy to sensitive information. The role involves managing office operations, maintaining organized filing systems, and assisting with event planning and execution. We are looking for someone who is proficient in office software, possesses excellent multitasking abilities, and can anticipate the needs of the executives they support. A positive attitude, a strong work ethic, and the capacity to work independently are essential. This is an excellent opportunity for an experienced administrative professional to contribute to a fast-paced and supportive work environment. The ability to adapt to changing priorities and maintain confidentiality is paramount. We are committed to fostering a professional atmosphere and seek an individual who shares this dedication. This role is based in our Thane office and requires consistent presence to ensure optimal support.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Arrange and coordinate domestic and international travel.
- Prepare correspondence, reports, and presentations.
- Screen and direct phone calls and visitors.
- Manage office supplies and equipment.
- Organize and maintain electronic and physical filing systems.
- Assist with meeting preparation, including agendas and minutes.
- Handle confidential information with discretion.
- Plan and coordinate company events and meetings.
- Perform general administrative tasks as needed.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and a high level of confidentiality.
- Professional demeanor and strong interpersonal skills.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
400601 Thane, Maharashtra
₹40000 Annually
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Posted 6 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership, operating entirely remotely. This role demands exceptional discretion, professionalism, and the ability to manage complex schedules and administrative tasks efficiently. You will be responsible for managing calendars, scheduling meetings and appointments, making travel arrangements, and preparing correspondence and reports. Your duties will also include managing incoming communications, prioritizing tasks, and acting as a liaison between executives and internal/external stakeholders. A key aspect of this role involves maintaining confidential files and information, ensuring data integrity and security. The ideal candidate will possess strong written and verbal communication skills, advanced proficiency in office productivity software (Microsoft Office Suite, Google Workspace), and experience with virtual collaboration tools. You must be adept at anticipating needs, problem-solving independently, and maintaining a high level of productivity in a remote work environment. This position offers the opportunity to work closely with top-level executives and gain valuable insights into organizational strategy and operations, all from a flexible remote setup.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for executives.
- Coordinate and arrange domestic and international travel itineraries.
- Prepare and edit correspondence, presentations, and reports.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a primary point of contact for internal and external stakeholders.
- Maintain confidential filing systems and ensure data security.
- Organize and manage virtual meetings and conference calls.
- Conduct research and prepare background materials for meetings.
- Handle expense reporting and invoice processing.
- Provide general administrative support and assist with special projects as needed.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Minimum of 5 years of experience as an administrative assistant, preferably supporting senior executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Strong problem-solving abilities and attention to detail.
- Ability to multitask and prioritize effectively in a remote setting.
- Proactive attitude and ability to work independently.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
400602 Thane, Maharashtra
₹40000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support. This fully remote position is integral to ensuring the smooth and efficient operation of executive-level activities. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong ability to manage multiple priorities in a virtual environment. You will be responsible for managing complex calendars, coordinating virtual meetings and appointments, handling travel arrangements (as needed, for remote coordination), preparing reports and presentations, and managing correspondence. Proficiency in standard office software suites (Microsoft Office, Google Workspace) and familiarity with remote collaboration tools are essential. You will act as a key point of contact for internal and external stakeholders, maintaining confidentiality and professionalism at all times. Responsibilities include anticipating needs, proactively addressing potential issues, and ensuring seamless communication flow. We are looking for an individual with excellent written and verbal communication skills, who can work independently with minimal supervision and demonstrate a high level of initiative. This role requires adaptability, discretion, and a commitment to providing top-tier administrative support. This is a fantastic opportunity to join a dynamic team and contribute to the success of executives in a flexible, remote-first setting. The successful candidate will be adept at managing tasks efficiently and maintaining a high standard of executive support remotely. We seek individuals who are proactive problem-solvers and possess outstanding time management skills. The nominal location for this role is **Thane, Maharashtra, IN**, but the work is entirely remote, offering significant flexibility and work-life balance. Join an innovative organization that values efficient remote operations and empowers its administrative professionals to excel.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
400601 Thane, Maharashtra
₹45000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Thane, Maharashtra, IN . This role is crucial in ensuring the smooth and efficient operation of executive functions. The ideal candidate will possess exceptional organizational skills, a professional demeanor, and the ability to handle confidential information with discretion. This is a dynamic position that requires adaptability and a strong commitment to providing top-tier administrative support.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate and arrange logistics for internal and external meetings, including catering, room bookings, and AV equipment.
- Screen and prioritize incoming communications, including emails and phone calls, responding or directing them appropriately.
- Conduct research and prepare background materials for meetings and projects.
- Assist with the preparation of budgets and expense reports.
- Handle travel arrangements, including flights, accommodation, and transportation, ensuring efficiency and cost-effectiveness.
- Maintain organized filing systems, both physical and digital, for easy retrieval of information.
- Act as a liaison between executives and other internal departments, as well as external stakeholders.
- Provide general administrative support, including copying, scanning, and mailing.
- Proactively anticipate the needs of the executives and offer solutions.
- Maintain confidentiality and discretion in all aspects of work.
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field is preferred.
- Minimum of 5 years of proven experience as an Executive Administrative Assistant, Personal Assistant, or in a similar role supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities, with the capacity to multitask effectively.
- High level of discretion and confidentiality.
- Experience with travel booking and expense management systems.
- Ability to work independently and as part of a team, with a proactive and resourceful approach.
- A polished and professional presence.
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7
Executive Administrative Assistant
400601 Thane, Maharashtra
₹60000 Annually
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Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, allowing you to manage your workflow from the comfort of your home office. The ideal candidate will be a master of multitasking, possess excellent communication skills, and have a keen eye for detail. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. Your role will be crucial in ensuring the smooth and efficient operation of executive functions. Key responsibilities include:
- Managing and coordinating complex calendars for multiple executives, including scheduling meetings, appointments, and calls across different time zones.
- Arranging domestic and international travel, including flights, accommodations, and ground transportation, while optimizing for cost and convenience.
- Preparing, proofreading, and editing correspondence, reports, presentations, and other documents.
- Conducting research and compiling information for various projects and meetings.
- Handling incoming and outgoing communications, including emails and phone calls, with professionalism and efficiency.
- Managing expense reports and reimbursements.
- Organizing and maintaining digital and physical filing systems.
- Assisting with event planning and coordination for virtual and in-person executive events.
- Acting as a liaison between executives and internal/external stakeholders.
- Maintaining confidentiality and discretion in all matters.
- Proactively identifying and resolving administrative challenges.
- Proven experience as an Executive Administrative Assistant or similar role.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- High level of discretion and confidentiality.
- Strong problem-solving abilities and a proactive approach.
- Experience supporting remote teams or executives is a plus.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
400602 Thane, Maharashtra
₹40000 Annually
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Posted 16 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management in Thane, Maharashtra, IN . This hybrid role offers a dynamic work environment where you will manage a wide range of administrative and executive support tasks. Responsibilities include managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential correspondence. You will act as a primary point of contact for internal and external stakeholders, ensuring smooth communication and efficient workflow. The ideal candidate will possess exceptional organizational skills, a meticulous attention to detail, and the ability to prioritize tasks effectively in a fast-paced setting. Strong interpersonal and communication skills are essential for building rapport with colleagues, clients, and vendors. Proficiency in office software suites, including advanced knowledge of scheduling tools and presentation software, is a must. You will be expected to anticipate needs, troubleshoot issues, and proactively manage administrative processes to enhance the productivity of the executives you support. This role requires a high degree of professionalism, discretion, and the ability to handle sensitive information with confidentiality. We are looking for an individual who is adaptable, resourceful, and committed to delivering high-quality support. Contributing to a positive and efficient office environment will be a key aspect of your role. The opportunity to work closely with leadership and gain insight into strategic operations makes this an exciting position for an ambitious administrative professional.
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9