What Jobs are available for Administrative Supervisor in Delhi?

Kaspersky has been protecting individuals and corporate clients all over the world from cyber threats for 27 years.

We have 400 million unique users, 270 000 corporate clients, 517 products, 1100 technological patents and 34 offices around the world.

Today our team has more than 5 000 top level experts, all of them regular people with their own talents and hobbies.

Together we protect the world from cyber threats.

Join us to become part of an exceptional team, while remaining yourself and using your skills to keep us growing and evolving!

Job Responsibilities:

• Manage the total office functions in India
• Oversee overall security related activities for safeguarding assets of the organization
• Identify vulnerability / exposures & risks; conceptualizing & implementing security plans and procedures for day-to-day operations as well as contingencies
• Handle the entire gamut of general administration encompassing Housekeeping, Pantry food stocks, Stationary, Transport & Travel
• Budget funds for procurement of products, services and materials ensuring optimum utilization of products, services and materials & at maximum cost savings
• Manage contract negotiations, finalization & supervising infrastructure setting up activity
• Handle property related matters such as lease, renewals, insurance, etc.
• Coordinate and assist in company’s training and external meetings, particularly in food and beverage and booking of training meeting rooms
• Contract management and storing
• Manage the administrative functions for all India offices

Mini HR duties:

• Personnel file management (arrange all personnel-related documentation to be in place, properly and timely signed and updated, compliant with local specifics, legislation and HQ requirements)
• HR portal management (ensure that all personnel-related information in HR systems is updated, contracts uploaded)
• Payroll data management (ensure that all data required for payroll are collected and submitted to payroll including implement bonus/salary review according to guidance, attendance record, leave record, social insurance, supplemental insurance if any, allowances if any, etc.)
• Operational support in onboarding, termination process, training process, other HR-related processes.

Job Requirements:

• Prior office manager/personal assistant experience
• Procurement experience
• Office relocation/renovation experience
• Basic knowledge of HR duties
• Responsibility and accountability
• Attention to details, strong analytical mind and problem-solving skills
• Strong interpersonal, communication and negotiator skills
• Well-organized, mature and hard-working and able to work independently under pressure
• Understanding of organizing travel logistics
• Good command in written and spoken English

With Estimated Timeline

Recruitment Process (approx. 2–3 weeks total):

1) Resume review (1–3 business days)

2) Introductory call with Recruiter (30 min)

3) Interview with Hiring Team (60 min)

4) Interview with Hiring Manager (60 min)

5) Offer & reference check

• Manage daily office operations, including facilities management, space planning, and maintenance.
• Supervise and coordinate administrative staff, assigning tasks and monitoring performance.
• Oversee office supplies inventory and procurement, ensuring adequate stock levels.
• Manage vendor relationships, including negotiating contracts and ensuring timely service delivery for utilities, cleaning, security, etc.
• Implement and maintain office policies and procedures to ensure efficiency and compliance.
• Organize and coordinate company events, meetings, and travel arrangements for staff.
• Serve as the first point of contact for visitors and handle incoming calls and correspondence.
• Ensure the office is well-maintained, presentable, and compliant with health and safety regulations.
• Assist with budget management and expense tracking for office operations.
• Provide administrative support to senior management as needed.
• Develop and implement strategies to improve office efficiency and employee satisfaction.

• Proven experience as an Office Manager or in a similar administrative management role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Experience with vendor management and negotiation.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Knowledge of basic accounting principles and budget management.
• Proactive problem-solver with a resourceful approach.
• High school diploma required; Associate's or Bachelor's degree is a plus.
• Experience in managing office facilities and ensuring compliance with safety standards.

• Oversee the day-to-day operations of the office, ensuring a well-maintained and functional workspace.
• Manage inventory and ordering of office supplies, stationery, and equipment, ensuring cost-effectiveness.
• Develop and implement office policies and procedures to enhance efficiency and streamline operations.
• Coordinate and manage office maintenance, including cleaning, repairs, and liaising with vendors.
• Serve as the primary point of contact for all office-related inquiries from employees, visitors, and external parties.
• Manage incoming and outgoing mail and deliveries, ensuring timely distribution.
• Organize and maintain company records, both physical and digital, ensuring confidentiality and accessibility.
• Schedule and coordinate meetings, appointments, and travel arrangements for management and staff as needed.
• Assist with the onboarding process for new employees, including setting up workstations and providing necessary orientation.
• Manage the reception area, ensuring it is welcoming and professional at all times.
• Plan and coordinate office events, team-building activities, and staff social gatherings.
• Oversee the budget for office expenses and manage vendor contracts.
• Ensure compliance with health, safety, and security regulations within the office premises.
• Provide administrative support to various departments as required.
• Continuously seek opportunities to improve office efficiency and employee satisfaction.

• Bachelor's degree in Business Administration, Management, or a related field, or equivalent experience.
• Minimum of 4 years of experience in office management, administration, or a similar role.
• Proven experience in managing office operations, facilities, and vendor relationships.
• Excellent organizational, time management, and multitasking skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Exceptional communication and interpersonal skills, with the ability to interact professionally with all levels of staff and external stakeholders.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to work independently and as part of a team.
• Knowledge of basic bookkeeping and financial management principles.
• Experience in managing office budgets and negotiating with suppliers.
• Discretion and the ability to handle confidential information.

• Oversee daily office operations, ensuring a high level of efficiency and organization.
• Manage office supplies inventory, procurement, and distribution.
• Coordinate and supervise maintenance, repair, and cleaning services for the office premises.
• Act as the main point of contact for building management, utility providers, and other external vendors.
• Develop, implement, and enforce office policies and procedures.
• Manage the office budget, tracking expenses and ensuring cost-effectiveness.
• Organize and coordinate internal and external meetings, conferences, and corporate events.
• Welcome visitors and clients, providing a professional and courteous first impression.
• Ensure the office space is well-maintained, safe, and conducive to productivity.
• Manage mail distribution, couriers, and travel arrangements as needed.
• Supervise and provide guidance to administrative assistants and reception staff.
• Implement and maintain filing systems, both physical and digital.
• Ensure compliance with health, safety, and security regulations within the office.
• Assist with onboarding new employees, including workspace setup and orientation.
• Contribute to improving office efficiency and employee satisfaction through innovative solutions.

• Proven experience as an Office Manager, Administrative Manager, or in a similar senior administrative role.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong understanding of office management principles and best practices.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional interpersonal and communication skills, both written and verbal.
• Ability to multitask and handle multiple priorities in a dynamic environment.
• Problem-solving aptitude and a proactive approach to identifying and resolving issues.
• Experience in budget management and vendor negotiation is a plus.
• Knowledge of health and safety regulations is desirable.
• Discretion and confidentiality in handling sensitive information.
• A high school diploma or equivalent; an associate's or bachelor's degree in business administration or a related field is preferred.

• Oversee day-to-day office operations, ensuring efficiency and organization.
• Manage office supplies, equipment, and inventory, and coordinate procurement.
• Handle facility management, including maintenance, repairs, and ensuring a safe and clean environment.
• Coordinate with vendors and service providers for office-related services.
• Manage incoming and outgoing mail, couriers, and deliveries.
• Organize and coordinate meetings, events, and travel arrangements for staff.
• Assist in onboarding new employees, including workspace setup and orientation.
• Maintain office records and databases, ensuring accuracy and confidentiality.
• Implement and enforce office policies and procedures.
• Serve as the first point of contact for visitors and employees regarding office-related matters.
• Manage reception area and ensure professional presentation.
• Assist with basic HR administrative tasks as needed.

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
• Minimum of 3-5 years of experience in office management, administration, or a similar role.
• Proven experience in facility management and vendor relations.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and prioritize tasks effectively.
• Discretion and ability to handle confidential information.
• Proactive problem-solving skills.
• Experience in a fast-paced office environment.