What Jobs are available for Administrative Support in Delhi?

• Oversee and manage daily administrative operations and ensure efficient execution of tasks.
• Develop, implement, and maintain administrative policies and procedures.
• Manage office supplies, equipment, and vendor relationships, ensuring cost-effectiveness.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff.
• Assist in budget preparation and management for administrative expenses.
• Supervise and train administrative staff, fostering a collaborative and productive remote team.
• Ensure efficient communication channels are maintained between departments and employees.
• Manage filing systems, both physical and digital, ensuring accuracy and accessibility.
• Handle correspondence, emails, and phone calls professionally.
• Support HR functions related to onboarding, employee records, and general inquiries.
• Maintain a high level of confidentiality in handling sensitive information.
• Proactively identify and resolve administrative issues to ensure operational continuity.
• Utilize and manage various administrative software and tools to enhance efficiency.
• Coordinate internal events and employee engagement initiatives.
• Serve as a primary point of contact for administrative-related queries.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5-7 years of experience in administrative management or office management, preferably in a remote setting.
• Proven experience in optimizing administrative processes and improving operational efficiency.
• Excellent organizational, time management, and multitasking abilities.
• Strong communication, interpersonal, and leadership skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Experience with project management basics and workflow optimization.
• Ability to work independently with minimal supervision and manage tasks effectively remotely.
• Detail-oriented with a commitment to accuracy.
• Experience in budgeting and vendor management is advantageous.
• Discretion and ability to handle confidential information.

About the Company

The Associate, Operations Centre will report to the Joint Director, Operations Centre and play a pivotal role in ensuring the smooth and efficient functioning of the Operations Centre. The position requires meticulous attention to detail, proactive coordination with internal and external stakeholders, and the ability to manage multiple operational tasks effectively. The Associate will support operational, logistical, and administrative functions to meet the high standards of service required for the Indian Armed Forces and associated agencies, under the guidance of senior leadership.

About the Role

The Associate, Operations Centre will report to the Joint Director, Operations Centre and play a pivotal role in ensuring the smooth and efficient functioning of the Operations Centre.

Responsibilities

• Technical Expertise
• Perform data entry and updates for Failure Reports (FRs) in coordination with stakeholders.
• Ensure timely dissemination of failure-related information to relevant agencies, system engineers, or managers for rectification and follow-up.
• Maintain an accurate and up-to-date database of personnel, including biodata, passports, and visas for ASI and visiting teams.

• Data Management
• Perform data entry and updates for Failure Reports (FRs) in coordination with stakeholders.
• Ensure timely dissemination of failure-related information to relevant agencies, system engineers, or managers for rectification and follow-up.
• Maintain an accurate and up-to-date database of personnel, including biodata, passports, and visas for ASI and visiting teams.

• Reporting and Analytics
• Generate data analytics reports for the Operations Centre and ensure timely dispatch to concerned agencies.
• Compile spares status and prepare necessary export documentation.
• Assist in the preparation of Quarterly and Yearly reports for bottleneck identification and resolution.

• Coordination and Liaison
• Facilitate the coordination of external and internal team visits, including obtaining timely security clearances.
• Collaborate with logistic departments to arrange shipping, track shipments, and ensure timely delivery of goods.

• File and Documentation Management
• Ensure proper file management of all communications, including emails and FAX transmissions, ensuring adherence to cyber and document security protocols.
• Oversee the secure handling and filing of all classified and operational documents.

• Compliance and Security
• Ensure strict adherence to document and cyber security guidelines.
• Comply with Tri-services and DRDO protocols for team security clearance and classified materials handling.

• General Administration
• Support day-to-day operational tasks as assigned, ensuring timely and effective completion.
• Promote coordination between departments, such as production, sales, and customer service, to align with organizational objectives.

Qualifications

• Education : B. Tech/ BA/ BSC or equivalent.
• Experience : 02 years in similar field.

Required Skills

• Operational and techno-logistics management of Air Defense Weapon Systems.
• Proficiency in IT and computer skills.
• Effective communication skills.
• A proactive approach and a strong commitment to completing tasks within the stipulated time frame.

Preferred Skills

• B. Tech in any Discipline.
• 10 years of experience in the armed forces (Preferred)

• Assist in gathering data from various sources, ensuring accuracy and completeness.
• Perform data cleaning and pre-processing tasks to prepare datasets for analysis.
• Conduct basic statistical analyses under the guidance of senior analysts.
• Help create reports, dashboards, and visualizations to communicate findings effectively.
• Identify trends, patterns, and anomalies in data.
• Support the development of data models and algorithms.
• Collaborate with cross-functional teams to understand data needs and provide analytical support.
• Contribute to data quality initiatives and process improvements.
• Learn and apply various data analysis tools and techniques.
• Maintain organized documentation of data sources, methodologies, and results.
• Participate in team meetings and contribute to project discussions.
• Stay updated on industry trends and best practices in data analytics.

• Recent graduate with a Bachelor's or Master's degree in Statistics, Mathematics, Computer Science, Economics, or a related quantitative field.
• Strong analytical and problem-solving skills.
• Proficiency in at least one programming language commonly used in data analysis (e.g., Python, R).
• Familiarity with data manipulation and analysis libraries (e.g., Pandas, NumPy, dplyr).
• Basic understanding of statistical concepts and methods.
• Experience with data visualization tools (e.g., Matplotlib, Seaborn, Tableau, Power BI) is a plus.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a remote team environment.
• Eagerness to learn and adapt to new technologies and methodologies.
• Attention to detail and a commitment to data accuracy.

• Bachelor's degree in Statistics, Mathematics, Computer Science, Economics, or a related quantitative field.
• Recent graduate or current student in their final year of study.
• Basic understanding of statistical concepts and data analysis principles.
• Familiarity with data manipulation and analysis tools is a plus (e.g., Excel, basic SQL).
• Exposure to programming languages like Python or R is advantageous.
• Strong analytical thinking and problem-solving skills.
• Excellent communication and interpersonal skills for remote collaboration.
• Self-motivated, detail-oriented, and eager to learn.
• Ability to work independently and manage tasks effectively in a remote setting.

• Manage the daily operations of the office, ensuring a productive and organized work environment.
• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and expense reporting.
• Coordinate and schedule meetings, conferences, and appointments, both internal and external.
• Manage office supplies, equipment, and inventory, ensuring adequate stock levels.
• Handle incoming and outgoing correspondence, including emails, mail, and phone calls.
• Organize and plan company events, meetings, and social gatherings.
• Maintain office filing systems and databases, ensuring accuracy and confidentiality.
• Serve as the primary point of contact for building management and external vendors.
• Assist with onboarding new employees, including workspace setup and orientation.
• Implement and maintain office policies and procedures.
• Provide a professional and welcoming reception for all visitors.

• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
• Minimum of 4 years of experience in an office management or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Discretion and ability to handle confidential information with professionalism.
• Proactive approach to problem-solving and a keen eye for detail.
• Experience in event planning is a plus.
• Ability to work independently and collaboratively within a team.

• Manage daily office operations and ensure a well-organized and efficient work environment.
• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and correspondence.
• Serve as the first point of contact for internal and external inquiries.
• Prepare reports, presentations, and other documents as needed.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate meetings, conferences, and other corporate events.
• Maintain organized filing systems, both physical and digital.
• Handle confidential information with the utmost discretion.
• Assist with onboarding new employees and ensuring administrative readiness.
• Support ad-hoc administrative projects as required.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience in office administration or executive assistance.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Proactive attitude and strong problem-solving capabilities.
• Ability to maintain confidentiality and handle sensitive information.
• Professional demeanor and strong interpersonal skills.
• Experience in a fast-paced corporate environment is desirable.

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing mail and deliveries.
• Maintain organized and efficient filing systems (both physical and digital).
• Manage office supplies inventory and coordinate procurement.
• Serve as the first point of contact for visitors and external callers.
• Assist with event planning and coordination for company meetings and gatherings.
• Provide general administrative support to the team as needed.
• Ensure the office environment is tidy, organized, and functional.
• Handle confidential information with the utmost discretion and professionalism.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 4 years of experience in office administration or executive assistant roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality are essential.
• Proactive problem-solving abilities.
• Professional demeanor and strong interpersonal skills.
• Experience with virtual meeting platforms and digital record-keeping is a plus.

• Manage all office operations, including supplies, equipment, and vendor relationships.
• Coordinate and schedule meetings, appointments, and travel arrangements for executives.
• Prepare correspondence, reports, presentations, and other documents.
• Screen and direct phone calls, emails, and visitors.
• Maintain and organize physical and digital filing systems.
• Assist with budget management, expense tracking, and invoice processing.
• Organize company events, meetings, and team-building activities.
• Ensure a tidy, professional, and welcoming office environment.
• Manage office security and access control.
• Develop and implement office policies and procedures.
• Provide administrative support to various departments as needed.
• Handle confidential information with discretion and integrity.
• Liaise with IT support for office equipment and software issues.
• Manage the reception area and ensure prompt response to inquiries.
• Oversee office maintenance and repair requests.
• Assist with onboarding new employees, including orientation and workspace setup.
• Prepare meeting agendas and take minutes.
• Conduct research and compile information as required by executives.
• Proactively identify and address operational challenges.
• Contribute to improving office efficiency and workflow.
• Manage incoming and outgoing mail and courier services.
• Ensure compliance with relevant regulations and company policies.
• Support the executive team in strategic initiatives.
• Maintain the office calendar and coordinate key deadlines.
• Act as a primary point of contact for internal and external stakeholders.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 4 years of experience in office management, executive assistance, or a similar administrative role.
• Proven ability to manage office operations efficiently.
• Excellent organizational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional written and verbal communication skills.
• Discretion and professionalism in handling confidential information.
• Ability to multitask and prioritize tasks effectively.
• Experience in event planning and coordination.
• Familiarity with office equipment and basic IT troubleshooting.
• Proactive problem-solving abilities.
• Experience in a hybrid work environment is a plus.
• Team player with a positive attitude.
• Customer service-oriented approach.
• Ability to work independently with minimal supervision.
• Knowledge of modern office management software and tools.