8 Administrators jobs in Chennai

Job Title: Senior Executive Administration

Location: Chennai

Eligibility: Bachelors Degree is a must

Experience: 1-3 years (ITES/BPO industry preferred)

Joining: Immediate Joiners Preferred

Role Overview:

We are looking for a highly organized and proactive individual to oversee daily office operations, manage administrative staff, and ensure smooth facility management. The role also includes handling travel logistics, vendor coordination, and compliance with company policies. If you have good communication skills, problem-solving skills, and the ability to manage administrative tasks smoothly, we encourage you to apply!

Key Responsibilities:

Office Administration & Facility Management

• Supervise and lead administrative staff to ensure efficient office operations.
• Oversee office facilities, safety standards, and compliance with regulations.
• Manage office supplies, vendor coordination, and cost-effective procurement.

Process Improvement & Compliance

• Identify and implement process improvements to enhance productivity.
• Ensure adherence to company policies, data protection, and safety regulations.
• Support internal audits and maintain necessary documentation.

Travel & Logistics Management

• Arrange travel bookings (domestic & international), accommodation, and itineraries.
• Provide support for cancellations, delays, and travel-related inquiries.
• Optimize travel planning while maintaining cost-effectiveness.

Required Skills & Qualifications:

• Proficiency in MS Excel & PowerPoint .
• Experience in vendor management and travel coordination .
• Strong leadership, organizational, and time management skills.
• Excellent written and verbal communication abilities.
• Ability to work under pressure and handle multiple responsibilities.

Fill out this google form to apply:

Location: Remote / Hybrid (India)

Duration: 6 Months

Stipend: ₹10,000 / month (fixed)

Start Date: November 2025

Time Zone: Comfortable with USA/India overlap timings

About Us

Duke & D’Or is a new-age luxury fragrance and lifestyle brand redefining aspirational living in India and beyond. With a bold creative vision, we’re building a bridge-to-luxury label designed for today’s discerning consumers.

We are in our launch phase and looking for driven individuals who thrive in fast-paced, high-growth environments.

As part of the Founder’s Office , you’ll help drive structure and execution across Duke & D’Or’s marketing, operations, and creative workflows. You’ll work closely with the Founder, Business Operations Manager, and Brand Marketing Manager to organize projects, maintain team cadence, and ensure timely delivery of cross-functional goals.

You’ll play a central role in running daily standups, sprint ceremonies, and coordinating updates between internal teams and agencies.

• Facilitate daily stand-ups and capture key action points.
• Maintain and organize Notion boards to track progress and dependencies.
• Plan and document sprint ceremonies — retrospectives, planning, and goal reviews.
• Convert business goals into actionable tasks and track them to closure.
• Manage the company calendar for meetings and ceremonies.
• Coordinate with external agencies
• Prepare weekly progress reports for leadership.

• Student or recent graduate (BBA, MBA, or equivalent) in Operations, Project Management, or Business.
• Structured, detail-oriented, and proactive.
• Clear communicator with strong accountability and follow-up skills.
• Familiar with Notion, Google Workspace, or Trello.
• Excited to learn how a brand operates across creative, operational, and strategic fronts.

• Hands-on experience launching a luxury D2C brand.
• Exposure to agile project management and startup operations.
• Mentorship from leadership on brand execution and system design.
• Opportunity for performance-based extension or full-time conversion.

Fill out this google form to apply:

Location: Remote / Hybrid (India)

Duration: 6 Months

Stipend: ₹10,000 / month (fixed)

Start Date: November 2025

Time Zone: Comfortable with USA/India overlap timings

About Us

Duke & D’Or is a new-age luxury fragrance and lifestyle brand redefining aspirational living in India and beyond. With a bold creative vision, we’re building a bridge-to-luxury label designed for today’s discerning consumers.

We are in our launch phase and looking for driven individuals who thrive in fast-paced, high-growth environments.

As part of the Founder’s Office , you’ll help drive structure and execution across Duke & D’Or’s marketing, operations, and creative workflows. You’ll work closely with the Founder, Business Operations Manager, and Brand Marketing Manager to organize projects, maintain team cadence, and ensure timely delivery of cross-functional goals.

You’ll play a central role in running daily standups, sprint ceremonies, and coordinating updates between internal teams and agencies.

• Facilitate daily stand-ups and capture key action points.
• Maintain and organize Notion boards to track progress and dependencies.
• Plan and document sprint ceremonies — retrospectives, planning, and goal reviews.
• Convert business goals into actionable tasks and track them to closure.
• Manage the company calendar for meetings and ceremonies.
• Coordinate with external agencies
• Prepare weekly progress reports for leadership.

• Student or recent graduate (BBA, MBA, or equivalent) in Operations, Project Management, or Business.
• Structured, detail-oriented, and proactive.
• Clear communicator with strong accountability and follow-up skills.
• Familiar with Notion, Google Workspace, or Trello.
• Excited to learn how a brand operates across creative, operational, and strategic fronts.

• Hands-on experience launching a luxury D2C brand.
• Exposure to agile project management and startup operations.
• Mentorship from leadership on brand execution and system design.
• Opportunity for performance-based extension or full-time conversion.

• Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements.
• Handle all forms of correspondence, including emails, letters, and phone calls, screening and prioritizing as necessary.
• Prepare, edit, and proofread documents, reports, presentations, and other materials.
• Organize and maintain electronic and physical filing systems for easy access and retrieval.
• Conduct research on various topics as required by executives.
• Process expense reports and manage invoices and other financial documentation.
• Coordinate logistics for virtual and in-person meetings, including preparing agendas and taking minutes.
• Act as a liaison between executives and internal/external stakeholders.
• Manage travel arrangements, including booking flights, hotels, and ground transportation.
• Anticipate needs and proactively address potential issues to ensure seamless workflow.
• Maintain confidentiality of sensitive information.
• Provide general administrative support, such as data entry and document management.
• Assist with special projects as assigned by executives.
• Ensure efficient and timely communication flow within the organization.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Minimum of 3 years of experience in an administrative or executive assistant role.
• Proven ability to manage complex calendars and coordinate executive travel.
• Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Strong organizational and time-management skills, with the ability to prioritize effectively.
• Exceptional written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive and resourceful problem-solving abilities.
• Ability to work independently with minimal supervision in a remote setting.
• Experience with cloud-based storage and document management systems.
• A positive attitude and a commitment to providing excellent support.

• Establish, develop, and maintain the organization's PMO, including defining its vision, mission, and governance structure.
• Define, implement, and continuously improve project management methodologies, standards, and best practices.
• Oversee the project portfolio, ensuring alignment with strategic business goals and prioritizing projects based on value and feasibility.
• Develop and manage project reporting mechanisms, providing clear and concise status updates to senior management and stakeholders.
• Implement robust risk management frameworks and processes to identify, assess, and mitigate project risks.
• Manage resource allocation and capacity planning across all projects to optimize utilization and efficiency.
• Provide guidance, mentorship, and training to project managers and project teams.
• Facilitate project reviews, ensuring projects are on track regarding scope, schedule, budget, and quality.
• Oversee the selection and implementation of project management tools and technologies.
• Drive adoption of PMO standards and foster a consistent project management culture across the organization.
• Monitor project performance metrics and identify trends for continuous improvement.
• Develop and manage the PMO budget.
• Act as a key advisor to senior leadership on project and portfolio matters.
• Ensure effective stakeholder communication and engagement throughout the project lifecycle.
• Lead the development and implementation of change management strategies related to PMO initiatives.

• Master's degree in Business Administration, Project Management, or a related field.
• Minimum of 12 years of experience in project/program management, with at least 5 years in a leadership role establishing or managing a PMO.
• Proven experience in defining and implementing PMO frameworks, processes, and governance.
• Expertise in various project management methodologies (Agile, Waterfall, Hybrid).
• Strong understanding of portfolio management, resource management, and risk management.
• Excellent leadership, team-building, and people management skills.
• Exceptional communication, negotiation, and stakeholder management abilities.
• PMP, PRINCE2, or similar project management certification is highly desirable.
• Experience with project portfolio management (PPM) software.
• Demonstrated ability to drive organizational change and foster a culture of project excellence.
• Strategic thinking and strong business acumen.