5 Medical Receptionists jobs in Patna
Front Desk Executive
Patna, Bihar
Luxury Personified
Posted 3 days ago
Job Viewed
Job Description
We are looking for a professional and organized Front Office & Administrative Executive to manage smooth front office operations, support administrative tasks, and handle travel & logistics. The ideal candidate will greet visitors, manage communications, maintain office supplies, coordinate meetings, assist with HR onboarding, and ensure seamless office operations—all while upholding confidentiality and professionalism.
Key Responsibilities
Front Office & Visitor Management:
- Greet and welcome visitors, clients, and employees with professionalism and courtesy.
- Maintain a neat and organized reception area.
- Notify relevant employees or departments of visitor arrivals promptly.
- Answer incoming calls, redirect them appropriately, and take messages when necessary.
- Monitor and respond to front desk emails courteously and efficiently.
- Handle general inquiries or route them to the relevant personnel.
Mail & Communication:
- Receive, sort, and dispatch incoming and outgoing mail, couriers, and packages.
- Maintain registers for all incoming and outgoing items.
- Notify recipients of received packages and ensure timely delivery.
Meeting & Office Coordination:
- Schedule internal and external meetings as requested.
- Ensure meeting rooms are ready with necessary resources (projectors, refreshments, etc.).
- Maintain and update meeting room calendars.
- Oversee the smooth functioning of daily office operations.
Administrative Support & Office Management:
- Maintain inventory of office supplies; raise requisitions for ordering as needed.
- Distribute supplies across departments and ensure cost-effective usage.
- Liaise with external vendors for office equipment maintenance (printers, water dispensers, ACs, etc.).
- Monitor AMCs and service contracts; escalate issues promptly.
- Ensure cleanliness, hygiene, and safety of office premises.
- Maintain and update office documentation, including vendor contracts.
HR & Onboarding Support:
- Assist HR with onboarding activities: welcome kits, ID cards, desk setup, etc.
- Maintain confidentiality of sensitive employee and company data.
Travel & Logistics:
- Book domestic and international travel: flights, hotels, car rentals, and transfers.
- Assist employees with visa applications, travel insurance, and itinerary documentation.
- Maintain a centralized travel calendar for visibility and planning.
Compliance & Professionalism:
- Adhere to company policies and compliance protocols in all communications and documentation.
- Maintain high levels of professionalism, confidentiality, and integrity at all times.
Skills & Qualifications:
- Proven experience in front office, administrative, or office management roles.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Proficiency in MS Office and office management software.
- Ability to handle sensitive information with discretion.
- Customer-focused with a professional demeanour.
Why Join Us:
- Opportunity to work in a dynamic and professional environment.
- Exposure to a wide range of administrative and operational functions.
- A culture that values professionalism, efficiency, and collaboration.
This advertiser has chosen not to accept applicants from your region.
0
Office Manager & Executive Assistant
800001 Patna, Bihar
₹50000 Monthly
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a proactive and highly organized Office Manager & Executive Assistant to support their operations. This role is pivotal in ensuring the smooth functioning of the office environment and providing high-level administrative support to senior executives. Responsibilities include managing office supplies, coordinating vendor relationships, overseeing facility maintenance, and implementing office policies and procedures. You will also be responsible for managing complex calendars, scheduling meetings, making travel arrangements, and preparing correspondence and reports for executives. The ideal candidate will possess exceptional organizational skills, strong attention to detail, and excellent communication and interpersonal abilities. Proficiency in office software suites and the ability to multitask effectively are essential. This position requires discretion, professionalism, and the capacity to handle sensitive information with confidentiality. This role is based in **Patna, Bihar, IN**, and operates on a hybrid model, balancing in-office responsibilities with the flexibility of remote work. You will play a key role in fostering a positive and efficient work environment. The successful candidate will be proactive in identifying and resolving administrative challenges, ensuring that executives can focus on strategic priorities. You will also be involved in event planning and coordination for company meetings and functions. This is a fantastic opportunity for an experienced administrative professional to take on a multifaceted role within a growing organization. Your ability to anticipate needs and manage competing demands will be highly valued. You will be responsible for streamlining administrative processes and improving overall office efficiency. The role demands a strong sense of initiative and a commitment to providing exceptional support.
This advertiser has chosen not to accept applicants from your region.
1
Office Manager & Executive Assistant
800001 Patna, Bihar
₹400000 Annually
WhatJobs
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager & Executive Assistant to provide comprehensive administrative support and ensure the smooth day-to-day operation of our office. This hybrid role offers a blend of in-office collaboration and remote flexibility, allowing you to contribute effectively while maintaining a healthy work-life balance. You will be the central point of contact for internal and external stakeholders, managing a wide range of administrative tasks with efficiency and professionalism. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a fast-paced environment. Key responsibilities include:
- Overseeing daily office operations, including managing supplies, equipment, and vendor relationships.
- Coordinating and scheduling meetings, appointments, and travel arrangements for executives and team members.
- Managing incoming and outgoing correspondence, including emails, phone calls, and mail.
- Preparing reports, presentations, and other documents as required.
- Maintaining organized filing systems, both physical and digital.
- Assisting with onboarding new employees, including preparing necessary paperwork and setting up workstations.
- Handling basic HR administrative tasks, such as maintaining employee records.
- Organizing company events and team-building activities.
- Managing the office budget and processing invoices.
- Ensuring a welcoming and efficient office environment for all staff and visitors.
- Acting as a liaison between departments and external parties.
- Implementing and improving office administrative procedures and policies.
- Bachelor's degree in Business Administration or a related field is preferred.
- Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- Discretion and the ability to handle confidential information with integrity.
- Proactive problem-solving abilities and a meticulous attention to detail.
- Ability to multitask and prioritize effectively in a dynamic environment.
- Familiarity with office equipment and basic IT troubleshooting.
- Experience in the chosen industry is a plus.
This advertiser has chosen not to accept applicants from your region.
2
Office Manager & Executive Assistant
800001 Patna, Bihar
₹400000 Annually
WhatJobs
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager and Executive Assistant to provide comprehensive administrative support and ensure the smooth day-to-day operations of their office located in the heart of Patna, Bihar . This is an on-site position critical for maintaining a professional and efficient work environment.
Responsibilities:
Responsibilities:
- Oversee all office management functions, including maintaining supplies, managing vendors, and ensuring a clean and organized workspace.
- Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Handle incoming and outgoing correspondence, screening calls, and managing email communications.
- Prepare reports, presentations, and other documents as required.
- Assist with event planning and coordination for internal and external meetings.
- Manage office budgets, process invoices, and track expenses.
- Serve as the primary point of contact for employees and visitors, providing excellent customer service.
- Implement and maintain office policies and procedures.
- Ensure compliance with health and safety regulations.
- Support HR functions as needed, such as onboarding new employees and maintaining personnel files.
- Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
- Excellent organizational and time-management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills.
- Discretion and the ability to handle confidential information with professionalism.
- Proactive and resourceful, with the ability to anticipate needs and solve problems independently.
- Experience in managing office budgets and vendor relationships.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- A diploma or degree in Business Administration or a related field is advantageous.
This advertiser has chosen not to accept applicants from your region.
3
Remote Executive Assistant & Office Manager
800001 Patna, Bihar
₹800000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Remote Executive Assistant & Office Manager to provide comprehensive administrative support and manage office operations for their team, with a flexible hybrid work arrangement. This role is crucial in ensuring the smooth functioning of our client's business operations, both in the office and remotely. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, and handling correspondence for senior management. In addition to executive support, you will oversee general office administration, including vendor management, procurement of supplies, maintaining office records, and assisting with event planning. This position requires exceptional multitasking abilities, strong attention to detail, and excellent communication skills. Proficiency in Microsoft Office Suite and various virtual collaboration tools is essential. You will serve as a key point of contact for employees and external stakeholders, providing a high level of professionalism and discretion. The hybrid nature of this role allows for focused work at home and essential on-site presence for team collaboration, key meetings, and operational oversight. We are seeking candidates with a proven track record in executive support and office administration, ideally within a fast-paced corporate environment. A Bachelor's degree in Business Administration or a related field is preferred. If you are a self-starter with a keen ability to anticipate needs and manage diverse responsibilities efficiently, we encourage you to apply for this dynamic hybrid role. Your contributions will be vital in supporting our client's success and fostering a productive work environment.
This advertiser has chosen not to accept applicants from your region.
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