458 Administration jobs in Airoli

Coordinator (Academic Administration/Administration/Admissions)

Bachelor's Degree of any statutory University He/she should have good communication skills, coordinating ability and must perform effective job-related activities. He/she should have 5-10 years' experience in coordination, handling, organizing & conducting activities related to the profile and knowledge of general administration in the relevant field. The candidate should be willing to work in shifts.

Position – Receptionist cum Admin Executive

Job Description

We are seeking a dynamic and organized Receptionist cum Admin Executive to join our team. This role involves managing the front desk, providing administrative support, and ensuring the smooth operation of our office.

Key Responsibilities:

• Reception Duties:
• Greet and welcome visitors in a professional and courteous manner
• Answer and direct phone calls
• Manage incoming and outgoing mail and courier services
• Maintain a clean and organized reception area
• Administrative Support:
• Provide general administrative support, including filing, photocopying, and scanning
• Assist with office supply management
• Coordinate meetings and appointments
• Assist with event planning and execution
• Handle travel arrangements as needed
• Other Duties:
• Perform any other administrative tasks as assigned

Qualifications and Skills:

• Any Graduate
• Proven experience as a receptionist or in a similar administrative role
• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Attention to detail and ability to multitask
• Positive and professional demeanour

Job Types: Full-time, Permanent

Pay: ₹25, ₹33,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person

Responsibilities:

• Manage daily back office operations
• Acting as a primary point of contact for customers.
• Preparing Quotations, proforma invoice, invoices, and handling basic bookkeeping tasks using Tally software
• Managing Presales, AMCs

Annual bonus

Performance bonus

Flexi working

Responsibilities:

• Prepare financial reports and statements
• Manage accounts payable/receivable
• Ensure compliance with tax laws
• Collaborate on budget planning and forecasting
• Process e way bills and invoices

Immediate Joiner Preferred

Key Responsibilities:

1. Office Administration & Facility Management

Manage housekeeping (HK) staff and pantry operations to ensure workplace hygiene and staff comfort.

Coordinate with vendors for office maintenance, utility services, and facility requirements.

Oversee office infrastructure upkeep (furniture, lights, equipment, repairs).

1. Team Support (Backend, Production, QC, Storage)

Provide timely administrative support to ensure uninterrupted operations across departments.

Facilitate movement of materials, documents, or resources between teams.

Coordinate requirements related to production and storage (stationery, consumables, safety items, etc.).

1. Employee Services & Compliance

Process ID card requests for new joiners and replacements.

Maintain records of employee attendance/visitor logs/security if applicable.

Support in travel arrangements, bookings, and maintain travel tracker.

1. Vendor & Procurement Management

Identify, coordinate, and negotiate with vendors for office supplies, consumables, and service contracts (pantry, HK, IT, etc.).

Maintain AMC (Annual Maintenance Contracts) for office equipment and facilities.

Monitor and track consumables stock (stationery, pantry items, cleaning materials).

1. Finance & MIS

Manage petty cash, prepare expense vouchers, and ensure timely settlements.

Maintain MIS reports (Admin cost tracker, Travel MIS, Consumable tracker, Vendor payments).

Support cost-saving initiatives through effective resource utilization and vendor negotiations.

1. Governance & Reporting

Prepare and circulate trackers/reports to management on regular intervals.

Ensure company policies and SOPs related to admin are followed.

Highlight gaps/issues proactively and suggest improvements in admin operations.

RECEPTIONIST in Aesthetics Clinic FEMALE Candidate Age Bet 30yrs to 45 yrs Job Responsibilities: 1. Front Desk & Client Interaction Greet and welcome clients warmly as they arrive at the clinic. Ensure the reception area is clean, organized, and well-stocked with brochures and promotional materials. Guide clients through the check-in and check-out process efficiently. 2. Appointment Scheduling & Follow-Ups Book, confirm, reschedule, and cancel appointments via the clinic's CRM or booking software. Remind clients of their upcoming appointments through calls, WhatsApp, or SMS. Manage the daily appointment calendar and coordinate with therapists, doctors, and dietitians. Handle walk-in clients by accommodating them in the schedule whenever possible. 3. Communication & Client Support Answer incoming calls, WhatsApp messages, and emails professionally. Provide detailed information about services, treatments, and ongoing promotions. Address client inquiries or complaints politely and escalate complex issues to the clinic manager. Explain treatment protocols, precautions, and post-care guidelines when required. 4. Payment Handling & Billing Process payments (cash, card, UPI) and provide receipts. Keep track of billing records, package purchases, and pending payments. Assist clients with EMI or payment plan details for high-value treatments. 5. Client Records & Administrative Support Maintain an accurate database of client visits, treatment history, and purchase records. Ensure proper documentation of client consent forms and medical history where required. Prepare daily reports on appointments, collections, and follow-ups. Assist in inventory management by keeping track of stock (products, consumables, etc.). 6. Promotions & Sales Support Inform clients about seasonal offers, treatment packages, and referral programs. Upsell additional treatments or home-care products when suitable. Coordinate with the marketing team for social media updates, promotional campaigns, and influencer visits. 7. Coordination with Internal Teams Communicate with the doctors, skin therapists, hair specialists, and slimming experts regarding client appointments and concerns. Assist the team in setting up treatment rooms when required. Ensure all client concerns or feedback are addressed and recorded for improvement.

Job Type: Full-time

Pay: ₹15, ₹25,000.00 per month

Work Location: In person

Responsibilities:

* Manage finances through bookkeeping, ledger posting, bank reconciliations

* Prepare financial reports, manage budgets, oversee tax compliance

Key Responsibilities:

• Greeting and welcome guests as they arrive at the office
• Maintain the reception area in a tidy and presentable condition
• Provide basic and accurate information in-person and via phone/email
• Assist with administrative tasks such as filing, photocopying, and data entry
• Coordinate with other departments to ensure smooth front-desk operations
• Manage office supplies and report stock needs to management
• Enforce security procedures by monitoring logbooks or issuing visitor badges

Job Type: Full-time

Pay: ₹15, ₹17,000.00 per month

Work Location: In person

About The Role : 

Job TitleAdministration, NCT

LocationMumbai, India

Role Description

- Within PB, the client service team plays a constructive role in partnering with coverage in driving Key Business initiatives and RTB (Run the business) activities. Function ensures adherence to risk & control governance framework in line with Regulatory requirements / Internal policies /Audit standards; also involving front-to-back review of processes and scaling up of controls to address the gaps that are self-identified or highlighted by Regulators.
- The successful candidate will engage in comprehensive support activities for PB EM client services. This includes collating, preparing, and reviewing reports, as well as ensuring accurate submissions are verified and delivered promptly.

What well offer you

As part of our flexible scheme, here are just some of the benefits that youll enjoy

- Best in class leave policy
- Gender neutral parental leaves
- 100% reimbursement under childcare assistance benefit (gender neutral)
- Sponsorship for Industry relevant certifications and education
- Employee Assistance Program for you and your family members
- Comprehensive Hospitalization Insurance for you and your dependents
- Accident and Term life Insurance
- Complementary Health screening for 35 yrs. and above

Your key responsibilities

- Managing travel bookings with our travel agent (BCD) for staff travelling on business
- DB Buyer raising invoices for payment e.g. stationary supply in office / legal fees etc
- DBlist recertification
- Accessio / ACL access raising / amending team accesses to ACLs
- WMES dbTiger / DbFlow / ABR / Pulse aligning teams across various applications
- DBsrs raising application accesses
- Liaise with IT / real estate services for any support needed by a team member
- Meeting minutes (IT meeting, corp security meeting, BRRM)
- Business Cards physical / digitalOrg chart / staff list update
- Expenses MDs / MHs
- Booking cars MDs / MHs
- Marketing events / client dinners etc
- Coordinate meetings / calendar management / access management - for senior management visiting the office
- Affixing digital signatures on client communication (e.g. DIFC retag letters)
- New hires confirmation to booking centers monthly
- New joiner assistance

Your skills and experience

- University graduates and candidates with a minimum of 2 years of relevant experience.
- Keen learner and quick adapters of change and good team player
- Self-initiative and to be able to manage and deliver with time bound activities
- Willing to learn and take on additional scope of work with training
- Good communication skills (oral and written) and interpersonal skills.
- Good understanding of Wealth Management products and services and regulatory environment.