5 Administrative Assistants jobs in Aizawl

Job Description: Administrative Business Partner

Work Type: Remote

Location: India

Shift Time: US shift (Night timing)

Job summary:

We are seeking a proactive and detail-oriented Administrative Business Partner to support our team during the US shift. The ideal candidate will manage complex scheduling needs, streamline calendar operations, and collaborate with internal and external stakeholders to ensure seamless coordination.

Key Responsibilities:

• Conduct audits and perform calendar clean-ups to identify and resolve scheduling conflicts.
• Schedule and coordinate complex or recurring meetings, both internal and external.
• Plan meetings and manage calendar adjustments, particularly when team members are traveling.
• Collaborate closely with other Administrative Business Partners to align and provide calendar availability.

Additional Requirements:

• Strong organizational and time-management skills.
• Ability to handle multiple priorities in a fast-paced environment.
• Excellent communication and collaboration skills.

Job Title: Administrative And Accounting Assistant

Department:  Finance

Position Type: Remote, India

Working Hours - 12:30 PM to 9:30 PM IST 

Company Overview:

ALIANDO is an award-winning Azure Expert Managed Service solutions company focused on selling and deploying Microsoft technologies for U.S. and international companies. For over 20 years, Microsoft and its partners have recommended ALIANDO for licensing, consulting, and managed services to corporations large and small. 

The company offers competitive pay and comprehensive employee benefits, including health insurance, fitness allowances, work-from-home allowances, paid maternity and parental leave, and generous PTO.

At ALIANDO, we aim to unleash the potential of people and technology. Our company was built around the idea that there is no success without team success. We foster a culture of inclusion and fairness where diverse interests, experiences, and backgrounds are celebrated. We strive to empower and unleash the potential of everyone to ensure that every employee has a path to success. We're in it together to make life better for each other, our customers, our partners, and our communities.

Specifically, the Administrative And Accounting Assistant will :

Support to the Corporate team in Madrid in the management of Subsidiaries

• Collaborate in the administrative and accounting management of the Group's subsidiaries in LATAM and UAE, ensuring the homogeneity of processes.
• Support in the collection and validation of financial information submitted by subsidiaries.
• Coordinate international administrative tasks (documentation, reporting, intercompany reconciliations).
• Review of Reports and Expense Control
• Registration of customer and supplier invoices in the accounting system once we have it enabled for subsidiaries
• Bank and account reconciliations.
• Support in the preparation of periodic taxes.
• Collaborate in the preparation of periodic reports (balance sheets, income statements, management reports).
• Tracking payments and collections.
• Support in monthly and annual accounting closings.

General Administration

• Digital file management.
• Registration and control of administrative documentation.
• Support in registration procedures with suppliers, customers, banks and official bodies.

Qualification:

• Accounting Knowledge: Familiarity with basic accounting principles and the ability to apply them in practice
• Excel: Intermediate level
• Management of Accounting Software: Experience in the use of accounting software for SMEs such as QuickBooks or similar systems.
• Fluency in English is required, and fluency in Spanish will be considered an asset.
• Service provided remotely from India but adapted to Madrid time zone
• Analytical Skills: Ability to analyze financial data and detect discrepancies or errors
• Attention to Detail: Accuracy in recording transactions and preparing financial/accounting reports
• Organization: Ability to manage multiple tasks and maintain an efficient work schedule.
• Communication: Ability to communicate clearly and effectively with other team members, employees, vendors, and customers.
• Professional Ethics: Commitment to confidentiality and integrity in the handling of sensitive financial information.
• Valuable experience in the administrative department

ALIANDO is an equal-opportunity employer committed to Diversity, Inclusion & Belonging. Individuals seeking employment at ALIANDO are considered without regard to any protected category, including but not limited to race, color, religion, national origin, age, sex, marital status, ancestry, disability, veteran status, gender identity, or sexual orientation.

Position Summary:

We are seeking a highly experienced and dynamic Executive Assistant to provide dedicated support to the Head of our English-Speaking Markets (ESM) cluster, which includes the US, UK, India, and South Africa. This role is critical to ensuring seamless operations and communication across these diverse and strategic regions.

The ideal candidate will be a strategic partner, adept at managing complexity and thriving in a multinational, fast-paced environment. With over 7 years of experience as an EA in an MNC, you will possess impeccable English skills and the flexibility to coordinate across multiple time zones, acting as a force multiplier for the ESM leadership.

Key Responsibilities:

• Executive & Administrative Support:
• Provide comprehensive, sophisticated calendar management for the ESM Head, balancing priorities across the US, UK, India, and South Africa time zones. Comfortable working US hours and attending occasional weekend calls.
• Act as a gatekeeper and strategic partner, managing communications and ensuring the executive's focus remains on high-priority initiatives.
• Coordinate complex international travel arrangements, including multi-city itineraries, visas, and accommodations.
• Prepare and proofread high-quality correspondence, presentations, reports, and communications on behalf of the ESM Head.

Cross-Regional Coordination & Communication:

• Serve as the primary liaison between the ESM Head and country leads, senior management, clients, and global teams.
• Facilitate clear, timely, and professional communication across the entire ESM cluster, ensuring cultural and operational nuances are respected.
• Organize and coordinate regional leadership meetings, virtual town halls, and client reviews, handling logistics, agendas, and minutes.

Meeting & Event Management:

• Schedule and manage critical virtual and in-person meetings, ensuring all participants across different regions are aligned.
• Prepare pre-meeting briefs, agendas, and necessary documentation to ensure the ESM Head is well-prepared.
• Track action items and follow up with stakeholders to ensure accountability and progress.
• Project & Ad-hoc Support:
• Provide dedicated support for regional projects, including tracking deliverables, and preparing status updates.
• Handle confidential business information, strategy, and personnel with absolute discretion.
• Demonstrate flexibility to provide ad-hoc support during weekends for urgent, business-critical matters.

Mandatory Qualifications & Experience:

• A minimum of 7 years of experience as an Executive Assistant, with a proven track record in a multinational corporation (MNC) .
• Demonstrated flexibility to work a schedule that overlaps reasonably with US, UK, and India business hours (e.g., a shifted schedule in India to cover late afternoons in the US or early mornings in the UK).
• Impeccable and sophisticated command of the English language – both written and verbal. This is non-negotiable for effective communication across the ESM cluster.
• Direct experience supporting C-level or senior regional leadership (e.g., VP, Head of Region, Managing Director).
• High proficiency in Microsoft Office Suite (especially Outlook, PowerPoint, Word) and collaboration tools like Google Meet, Microsoft Teams, Zoom, and SharePoint.

Preferred Qualifications:

• Prior experience in a global, matrixed organization, preferably within the BPO, IT, or consulting sectors.
• Exposure to or understanding of the business cultures in the US, UK, India, and/or South Africa.
• A proactive, self-starter attitude with the ability to anticipate needs and operate independently in a high-pressure environment.

Personal Attributes:

• Cultural Sensitivity: Ability to interact effectively with a diverse group of people from different cultural backgrounds.
• Proactive & Anticipatory: Thinks two steps ahead, identifies potential challenges, and prepares solutions in advance.
• Resilient & Adaptable: Maintains composure and effectiveness in a dynamic, fast-changing environment.
• Utmost Discretion: Handles highly sensitive information with the highest degree of integrity and confidentiality.
• Exceptional Organizer: Possesses superior time management and organizational skills with meticulous attention to detail.

Work Conditions:

• This role is central to a global team and requires a significant and consistent overlap with core business hours across the ESM regions, which will involve early morning or late evening work.
• Must be available for ad-hoc weekend calls to address urgent business needs, with reasonable notice provided where possible.

Location : Fully Remote (Must be aligned with U.S. Pacific Time Zone)  

Compensation : Competitive  

Start Date : Immediate  

About the Role   

We’re hiring a Senior Executive Assistant to partner with the founder of an affluent U.S.-based organisation, as she supports early-stage founders, leads workshops and university collaborations, serves on multiple boards, and advises high-growth startups and venture firms. We're looking for someone who can bring order to complexity, structure to big ideas, and forward momentum to everything from client logistics to marketing and thought leadership. This is not a junior admin role. You’ll act as her trusted execution partner, helping her keep multiple workstreams aligned and moving while freeing her up to focus on the high-leverage work she does with founders, students, and startup teams.

What You'll Do  

Operational & Administrative Support

- Manage calendar, inbox, scheduling, and meeting prep with precision  

- Handle client workflows, contracts, proposals, and engagement materials  

- Support planning and logistics for in-person events and remote workshops  

- Organise internal resources and streamline project flows across Trello and Slack  

- Coordinate communications with university partners, board members, and collaborators  

Financial Admin & Bookkeeping  

- Track and reconcile expenses in QuickBooks Online  

- Prepare and send client invoices using existing templates  

- Maintain light reporting and cash flow visibility  

- Support year-end wrap-ups and documentation  

Content, Comms & Marketing Support

- Help the founder stay on track with content creation, including newsletters and posts  

- Format decks and documents for coaching, teaching, and advisory use  

- Assist with outreach to conferences, podcasts, and strategic platforms  

- Maintain and organise brand materials using Canva  

Research & Business Development Support

- Research new programs, workshop ideas, or strategic partners  

- Support pipeline tracking in Trello and flag important follow-ups  

- Help turn idea backlogs into actionable steps and simple project plans  

- Stay attuned to where the founder's voice, work, and content should show up next  

About You   

You’re not just checking boxes. You’re helping a high-performing leader run at her full potential. You thrive in dynamic environments, love turning chaos into clarity, and have the maturity and emotional intelligence to keep up with someone who wears many hats. You’re a self-starter who doesn’t wait to be told what to do, but also values thoughtfulness, discretion, and clarity in communication.

Qualifications  

- 7–10 years of relevant experience in executive support, operations, or marketing  

- Excellent communication and writing skills that are clear, concise, and professional  

- Strong organisation, task tracking, and project follow-through  

- A service mindset with a strong desire to help the person you support thrive  

- A proactive, “can-do” attitude and comfort working independently  

- High attention to detail, especially in managing schedules, documents, and stakeholders  

- Discretion and good judgment when working with sensitive or strategic information  

Technical Skills   

- Google Workspace including Docs, Sheets, and Slides  

- Slack and asynchronous communication best practices  

- QuickBooks Online for basic bookkeeping  

- Trello or similar tools like Asana, Notion, or ClickUp  

- Canva for formatting and light creative tasks  

- Zoom for virtual collaboration  

- Squarespace (minor exposure, helpful but not required)  

Work Experience  

- Experience supporting founders, CEOs, or executives with multiple roles or projects  

- Familiarity with early-stage startups, education, or executive coaching environments  

- Exposure to board operations, ESG initiatives, or university partnerships  

- Ability to draft client-ready emails, proposals, or light strategy documents  

- Background in professional services, education, or venture-backed companies

Apply:

Submit your resume and a 2-minute video introduction (informal) to  with the subject line: Sr. Executive Assistant – (Your Name).