135 Administrative Positions jobs in Hyderabad

This is a critical role within our Corporate team in Madrid, supporting the management of subsidiaries across LATAM and UAE. We are seeking an experienced Administrative and Accounting Assistant to join our organization.

• The successful candidate will be responsible for managing administrative and accounting processes for Group subsidiaries in LATAM and UAE, ensuring consistency of processes.
• Collaborate with subsidiaries to collect and validate financial information submitted by them.
• Coordinate international administrative tasks, including documentation, reporting, and intercompany reconciliations.

The ideal candidate will possess experience in basic accounting principles, Excel, and accounting software for SMEs such as QuickBooks or similar systems. Proficiency in English is required, and proficiency in Spanish will be considered an asset. The role involves remote work from India, adapted to the Madrid time zone.

We value diversity and inclusion in our organization. Our company fosters a culture of inclusivity where diverse interests, experiences, and backgrounds are celebrated. We empower and support every employee to ensure they have opportunities for growth and success.

• Manage complex calendars for senior executives, scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and direct incoming calls and emails, responding to inquiries as appropriate.
• Organize and maintain physical and digital filing systems.
• Prepare agendas for meetings and take minutes as required.
• Greet visitors and provide a high level of professionalism.
• Assist with expense reporting and invoice processing.
• Conduct research and compile information for various projects.
• Handle confidential information with discretion and integrity.
• Anticipate the needs of the executives and proactively address them.
• Liaise with internal departments and external stakeholders.
• Manage office supplies and equipment.

• High school diploma or equivalent; an associate's or bachelor's degree is a plus.
• Minimum of 3-5 years of experience in an administrative support role, preferably supporting senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Discretion and the ability to handle confidential information.
• Proactive approach and problem-solving skills.
• Experience with calendar management tools and travel booking systems.
• Professional and courteous demeanor.

• Manage and maintain executive calendars and schedules.
• Coordinate and arrange internal and external meetings.
• Organize and manage travel logistics, including booking flights, hotels, and creating itineraries.
• Screen and prioritize incoming communications (emails, phone calls).
• Prepare correspondence, memos, reports, and presentations.
• Conduct research and compile information for executive review.
• Maintain organized digital and physical filing systems.
• Act as a liaison between executives and other staff or external parties.
• Handle confidential information with discretion.
• Provide general administrative support as needed.

• Proven experience as an Administrative Assistant or in a similar role, preferably supporting executives.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with video conferencing and collaboration tools (Zoom, Teams, Slack).
• Excellent written and verbal communication skills.
• Ability to work independently and proactively identify needs.
• Discretion and strong understanding of confidentiality.
• High school diploma required; Associate's degree or relevant certification is a plus.

We are looking for a bright and resourceful candidate for our Administration team based out of the firm’s office in Hyderabad, India. The candidate will be the point of contact for Housekeeping and office upkeep-related requests and handle Pest Control, Horticulture, Sports equipment maintenance, etc., activities.

WHAT YOU WILL DO DAY-TO-DAY:

You will be expected to be open to working in shifts as per business requirements, and the weekly offs will be provided as per the business need, i.e., not necessarily on Saturday and Sunday. You will be responsible for maintaining and upkeep of the interiors, exteriors of our office facilities, managing stock of housekeeping supplies, cleaning materials, linen, implementing housekeeping systems and procedures, assisting the Purchase Department in selecting suppliers for items related to Housekeeping, Horticulture, Pest Management etc., stocking and managing Sports equipment, managing the recreation zones (Gym, Play room, Resting rooms, Doctors room etc.), ensure housekeeping operations are staffed and run efficiently, Horticulture, indoor plants and flower arrangements, Pest control, to include daily scheduled, periodic audits and targeted measures, effective inventory management and request handling, effective support for in-house events, support for Green initiatives and CSR requests, vendor management, to include indenting, monitoring of service quality, regular meetings, renewals, billing and payments, people management to include EHS, rewards, timely remuneration, training activities for skill gaps, compliance to regulatory and statutory requirements, entering into fresh Annual Maintenance Contracts / Renewing Annual Maintenance Contracts within the specified timelines. You will also be responsible for budgetary analysis and creation of the budget, headcount projections, vendor lifecycle and performance management, professional upgradation of team members, goals identification, articulation, assignment, monitoring and evaluation, automation, and scaling up for projected requirements.

WHO WE ARE LOOKING FOR:

The ideal candidate should hold –

Basic qualifications:

*A degree only in Hospitality or Hotel Management with specialization in Housekeeping with at least 6 to 11 years of total experience in housekeeping services in large or mid-size organizations

4 to 5 years’ experience directly related to the handling of the responsibilities mentioned in the sections below, primarily taking care of housekeeping services, horticulture, and pest control required in a corporate environment

*Good communication skills and should know to speak, read, and write English, Hindi, and preferably also speak Telugu

*People management skills to build an effective team with correct assignment of responsibilities, training interventions, mentoring, and necessary supervision

*Process orientation towards constantly looking at reducing routines to processes and their effective documentation

*Operational excellence towards understanding the fundamental aspects so that effective interventions are created for implementation

*Domain expertise related to areas of responsibilities and a demonstrated inclination to remain updated on the emerging trends

*The ability to effectively mine operational data, create effective reports, dashboards, and trend analysis, and implement an effective dissemination plan for these for reporting and analytics purposes

*The ability to understand, monitor, and report budget utilization

*Demonstrated aptitude for identifying opportunities for continuous improvement, their conversion into projects, and effective implementation

*A resolution approach based on innovation

Preferred qualifications:

Work experience in large or mid-size MNCs and five-star hotels

We are looking for a bright and resourceful candidate for our Administration team based out of the firm’s office in Hyderabad, India. The candidate will be the point of contact for Housekeeping and office upkeep-related requests and handle Pest Control, Horticulture, Sports equipment maintenance, etc., activities.

WHAT YOU WILL DO DAY-TO-DAY:

You will be expected to be open to working in shifts as per business requirements, and the weekly offs will be provided as per the business need, i.e., not necessarily on Saturday and Sunday. You will be responsible for maintaining and upkeep of the interiors, exteriors of our office facilities, managing stock of housekeeping supplies, cleaning materials, linen, implementing housekeeping systems and procedures, assisting the Purchase Department in selecting suppliers for items related to Housekeeping, Horticulture, Pest Management etc., stocking and managing Sports equipment, managing the recreation zones (Gym, Play room, Resting rooms, Doctors room etc.), ensure housekeeping operations are staffed and run efficiently, Horticulture, indoor plants and flower arrangements, Pest control, to include daily scheduled, periodic audits and targeted measures, effective inventory management and request handling, effective support for in-house events, support for Green initiatives and CSR requests, vendor management, to include indenting, monitoring of service quality, regular meetings, renewals, billing and payments, people management to include EHS, rewards, timely remuneration, training activities for skill gaps, compliance to regulatory and statutory requirements, entering into fresh Annual Maintenance Contracts / Renewing Annual Maintenance Contracts within the specified timelines. You will also be responsible for budgetary analysis and creation of the budget, headcount projections, vendor lifecycle and performance management, professional upgradation of team members, goals identification, articulation, assignment, monitoring and evaluation, automation, and scaling up for projected requirements.

WHO WE ARE LOOKING FOR:

The ideal candidate should hold –

Basic qualifications:

*A degree only in Hospitality or Hotel Management with specialization in Housekeeping with at least 6 to 11 years of total experience in housekeeping services in large or mid-size organizations

4 to 5 years’ experience directly related to the handling of the responsibilities mentioned in the sections below, primarily taking care of housekeeping services, horticulture, and pest control required in a corporate environment

*Good communication skills and should know to speak, read, and write English, Hindi, and preferably also speak Telugu

*People management skills to build an effective team with correct assignment of responsibilities, training interventions, mentoring, and necessary supervision

*Process orientation towards constantly looking at reducing routines to processes and their effective documentation

*Operational excellence towards understanding the fundamental aspects so that effective interventions are created for implementation

*Domain expertise related to areas of responsibilities and a demonstrated inclination to remain updated on the emerging trends

*The ability to effectively mine operational data, create effective reports, dashboards, and trend analysis, and implement an effective dissemination plan for these for reporting and analytics purposes

*The ability to understand, monitor, and report budget utilization

*Demonstrated aptitude for identifying opportunities for continuous improvement, their conversion into projects, and effective implementation

*A resolution approach based on innovation

Preferred qualifications:

Work experience in large or mid-size MNCs and five-star hotels