4 Administrative Roles jobs in Dindigul

We're hiring an Administrative Assistant with at least 2 years of relevant experience to support our clients in Australia and China. This is a full-time, remote position requiring availability during the Australian shift (5:00 AM – 2:00 PM IST) .

What We’re Looking For:

• Strong communication skills—both verbal and written
• Immediate joiner preferred

General Administration Responsibilities

• General administrative duties as delegated by the Manager.
• Answering the main telephone line into the Company in a professional
• manner and transferring calls as appropriate.
• On an ad-hoc basis providing reception cover which includes meetings,
• greeting, and signing in all visitors to the ProPharma Group office in a
• friendly, courteous and professional manner.
• Supporting the filing clerks including opening the daily mail received into
• the company, franking and posting the mail, filing, archiving and
• checking stationery stocks.

Effectively perform in at least three of the following task areas:

• MI Correspondence
• Client Reports.
• AE/PQC/PE Receipting
• Article Delivery Service
• Data Documents
• Booking training
• Personal Training Records
• Travel & Accommodation
• Test Marking

Quality Assurance

• Maintaining a good level of quality in all aspects of the job.
• Complying with the procedures documented in the Company Standard Operating Procedures (SOPs) and Working Instructions (WIs).

General

• Having a solid working knowledge of, and to comply with, the Standard Operating Procedures of ProPharma Group.
• Working in a professional manner at all times, with clients, customers, team members, and management.
• Complying with the Company’s Health and Safety Policies.
• Ensuring the Confidentiality Statement within the Contract of Employment is always adhered to in respect of the data and property of ProPharma Group, its clients and employees of the business.
• Ensuring that any confidential information or personal data related to ProPharma Group and its clients is managed in accordance with Data Privacy regulations as described in ProPharma Group SOPs.
• Other duties as assigned

Educational Requirements:

• Graduate with two years of relevant work experience

Qualifications:

• Able to work within a team in a professional manner.
• Sound written and oral communication skills.
• Good accuracy and attention to detail skills.
• Solid level of productivity on all tasks.
• Sound organizational and prioritizing skills showing an effective
• workload management system.
• Able to understand and follow processes.
• Pleasant and professional telephone manner.
• Computer literacy (MS Office)

Company Description

Enigma Design Technologies is a collaborative team of experienced architects, interior designers, BIM professionals, 3D visualizers, and draftsmen. We assist clients in bringing their designs to life from the initial sketch to the final output. Our expertise integrates design with technology to ensure high-quality results throughout the project lifecycle.

Role Description

This is a freelancing contract role for a Human Resources Administrative Assistant. The role is remote and preferably person from Mumbai, Navi-Mumbai and Thane. The Human Resources Administrative Assistant will be responsible for providing administrative support to the company, assisting with the onboarding process, maintaining employee records, and supporting day-to-day HR activities. Additional responsibilities include executive administrative assistance, handling communication, and providing excellent service.

Responsibilities

• Maintaining Employee Records: This includes accurately recording and updating employee information in digital and physical files, such as personal details, contracts, leave, attendance, and performance reviews.
• Recruitment and Onboarding Support: Assisting with job postings, screening resumes, scheduling and coordinating interviews, preparing offer letters, and onboarding new employees.
• Payroll and Benefits Administration: Assisting with gathering attendance data for payroll processing, managing benefits documentation, and addressing employee queries regarding benefits.
• Scheduling and Coordination: Managing and coordinating schedules for the HR department and employees, including meetings, interviews, training sessions, and company events.
• General Administrative Tasks: Answering phones, managing email correspondence, filing, preparing reports, ordering office supplies, and other general office duties.
• Document Management: Drafting and preparing various HR documents and internal communications, such as policies, contracts, and memos.

Qualifications

• Human Resources (HR) experience
• Executive Administrative Assistance and Administrative Assistance skills
• Strong Communication skills
• Excellent organizational and time management skills
• Proficiency in Microsoft Office Suite
• Bachelor's degree in Human Resources, Business Administration, or related field is preferred
• Previous experience in an administrative role is a plus.
• Must have own laptop/system with required basic software.

Benefits

Work from Home

Flexible/ Part-time

Weekends off