9 Administrative Staff jobs in Kalaburagi

We invite applications for the role of Admin for Azim Premji Scholarship.

The Foundation launched the Azim Premji Scholarship in 2024-2025. The scholarship supports girl students from disadvantaged backgrounds to pursue higher education. This programme will be launched in phases starting with select geographies and will cover the entire country in the next few years. For more details, please visit our website.

Responsibilities:

1. Infrastructure Support

• Oversee the setup and maintenance of workstations, furniture, and common areas. This includes, but not limited to, the points below:
• Procurement: of the assets, consumable materials that will be required
• Vendor management: follow up/ track delivery/ work completion, follow up for bills, track movement of invoices from submission date to payment date.
• Permissions & compliances: Ensuring documentation required to establish compliance of the facility such as NOCs, fire compliance certificate. Keeping track of and follow-up with different entities for required documentation, approvals and permissions.
• Coordination: with different functions within the organisation such as IMF, IT to ensure efficient and timely completion
• Any other tasks that may be required for setting up the required infrastructure.

2. Facility Management

• Ensure the cleanliness, safety, and functionality of the office premises.
• Coordinate housekeeping, security, and maintenance staff.
• Manage power backup, air conditioning, and lighting in the premises.
• Ensure, surveillance (CCTV), and fire safety compliance.
• Any other tasks that may be required for managing the facility.

3. Office Support

• Assist with seating arrangements and onboarding logistics for new joiners.
• Maintain inventory of office supplies (stationery, pantry items, ID cards, etc.).
• Raise and track purchase requests and vendor bills.
• Any other tasks as may be required to support operations.

4. Logistics & Travel

• Arrange travel and stay for members/guests.
• Coordinate transport for members/guests.
• Support organising of team meetings, field visits, and other such events.
• Any other tasks as may be required to logistics and travel.

Skills & Qualifications:

• An undergraduate degree in any discipline from a reputed institution.
• 2 plus years of relevant experience is desired.
• Good communication skills.
• Language proficiency in English and any one or more of the regional languages.

Application Procedure:

Please email your Curriculum Vitae to openpositions@apu.edu.in with the subject line “Application for Admin - Kalaburagi :”

Company Description

Jobhoc Global is a consulting firm specializing in Ireland Immigration, Employment, and Business Consulting. We utilize a data-driven approach, incorporating analytics and industry research to provide our clients with the best possible outcomes.

Role Description

This is a full-time remote role for an Administrative Assistant at Jobhoc Global. The Administrative Assistant will be responsible for providing administrative support, handling phone etiquette, communication, executive administrative assistance, and utilizing clerical skills in day-to-day tasks.

Working Hours

The working hours for this role will be Monday to Friday, 9:00 AM to 6:00 PM (Ireland Time).

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Proficient in Phone Etiquette and Communication
• Fluency in English is essential, as the role involves direct communication with customers in Ireland
• Clerical Skills
• Strong organizational and time-management skills
• Attention to detail and multitasking abilities
• Proficiency in Microsoft Office suite
• Ability to work independently and remotely
• Experience in a similar role is a plus

Job Position: ADMINISTRATIVE ASSISTANT NEEDED FOR METAL / SIGNAGE / GLASS

Job Location: 100% Remote

Job Type: Full Time – Independent Contractor

Working Days: Monday to Friday

Shift Time: 8:00 AM EST to 6:00 PM EST ( 5:30 PM IST to 3:30 AM IST)

Qualification: Bachelor's degree. Recent graduates are encouraged to apply.

We are seeking a detail-oriented and resourceful Administrative Assistant with a background in industrial engineering to oversee and optimize administrative processes, office operations, and resource management. This hybrid role blends technical expertise with operational management to ensure the smooth functioning of our office while driving efficiency and innovation in administrative systems.

Key Responsibilities:

Administrative Management:

- Oversee daily office operations, including facilities management, scheduling, and coordination of office supplies and resources.

- Implement and manage administrative systems to streamline workflows, reduce inefficiencies, and enhance productivity.

- Manage compliance with company policies, procedures, and relevant regulations.

Process Optimization:

- Analyze current office workflows and administrative processes, identifying areas for improvement.

- Apply industrial engineering principles to design and implement efficient systems for resource allocation, time management, and process standardization.

- Monitor key performance indicators (KPIs) and metrics to evaluate the effectiveness of administrative functions.

Team and Resource Management:

- Supervise administrative staff and provide leadership in fostering a collaborative and organized work environment.

- Develop and manage budgets for office operations, ensuring cost-efficiency and resource optimization.

- Coordinate with other departments to support company-wide goals and initiatives.

Project Management:

- Lead or contribute to cross-departmental projects focused on operational improvements and cost-saving initiatives.

- Document processes and create training materials to ensure consistent execution of tasks.

Communication and Reporting:

- Act as the primary point of contact for office-related communications, vendors, and service providers.

- Prepare reports and presentations for senior management detailing operational performance and project outcomes.

Qualifications:

- Bachelor’s degree in Industrial Engineering, Business Administration, or a related field.

- 1+ years of experience in industrial engineering, administrative management, or a similar role.

- Strong analytical and problem-solving skills, with proficiency in process improvement methodologies (e.g., Lean, Six Sigma).

- Excellent organizational and time management skills, with the ability to multitask effectively.

- Proficiency in productivity tools such as Microsoft Office Suite

- Exceptional interpersonal and communication skills, with experience leading and managing teams.

Stay Connected With Us:

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MEDICAL AND ADMINISTRATIVE ASSISTANT

We are seeking an Medical and Administrative Assistant to join our team. Competence with a

compassionate, positive and friendly attitude, and effective communication skills are imperative for success in this role.

DUTIES AND RESPONSIBILITIES

1. Assistance with completing Medical Assessments for clients; Interview clients via phone or

videoconference; Assist in maintaining electronic medical records and reports. Client case

management; Filling out medical and administrative paperwork, and filing them based on the needs of the medical day care. Assist in recording medical history, vitals and progress notes. Create summary reports for the client’s medical history before their consultation with the doctor/nurse.

2. Fill in and create general compliance paperwork, registration forms and other forms related to

the program and based on the requirements. Be a team player and work with the admin team to

carry out the assigned process/projects efficiently. Computer knowledge is a mandate. Should

be capable to handle Microsoft Suite, Adobe Acrobat and company’s applications and clinical

portal to make appointments.

3. Client Case Coordination – Manage and schedule medical appointments for the clients based on priority

4. Answer and direct general phone calls. Follow scripts. Communicate clearly and directly with clients and other medical professionals. Maintain up to date professional and technical knowledge.

5. Assist in tasks related to participant enrollments, Medicaid and government waiver approvals, client’s government and social benefits, compliance, insurance and billing, and interactions with government and private agencies.

6. Other duties as assigned.

Minimum Job Requirements

a. Languages: Fluency in reading, speaking and understanding English.

b. Bachelor’s Degree minimum

c. At least 1 year working in medical field in an administrative role. More experience preferred.

d. Experience with an Electronic Medical Records (EMR) software, and knows medical terminologies

e. Computer knowledge is a mandate. Proficiency with Adobe Acrobat (PDF) editor, Microsoft Office Suite,

and can quickly learn web-based applications.

We're hiring an Administrative Assistant with at least 2 years of relevant experience to support our clients in Australia and China. This is a full-time, remote position requiring availability during the Australian shift (5:00 AM – 2:00 PM IST) .

What We’re Looking For:

• Strong communication skills—both verbal and written
• Immediate joiner preferred

General Administration Responsibilities

• General administrative duties as delegated by the Manager.
• Answering the main telephone line into the Company in a professional
• manner and transferring calls as appropriate.
• On an ad-hoc basis providing reception cover which includes meetings,
• greeting, and signing in all visitors to the ProPharma Group office in a
• friendly, courteous and professional manner.
• Supporting the filing clerks including opening the daily mail received into
• the company, franking and posting the mail, filing, archiving and
• checking stationery stocks.

Effectively perform in at least three of the following task areas:

• MI Correspondence
• Client Reports.
• AE/PQC/PE Receipting
• Article Delivery Service
• Data Documents
• Booking training
• Personal Training Records
• Travel & Accommodation
• Test Marking

Quality Assurance

• Maintaining a good level of quality in all aspects of the job.
• Complying with the procedures documented in the Company Standard Operating Procedures (SOPs) and Working Instructions (WIs).

General

• Having a solid working knowledge of, and to comply with, the Standard Operating Procedures of ProPharma Group.
• Working in a professional manner at all times, with clients, customers, team members, and management.
• Complying with the Company’s Health and Safety Policies.
• Ensuring the Confidentiality Statement within the Contract of Employment is always adhered to in respect of the data and property of ProPharma Group, its clients and employees of the business.
• Ensuring that any confidential information or personal data related to ProPharma Group and its clients is managed in accordance with Data Privacy regulations as described in ProPharma Group SOPs.
• Other duties as assigned

Educational Requirements:

• Graduate with two years of relevant work experience

Qualifications:

• Able to work within a team in a professional manner.
• Sound written and oral communication skills.
• Good accuracy and attention to detail skills.
• Solid level of productivity on all tasks.
• Sound organizational and prioritizing skills showing an effective
• workload management system.
• Able to understand and follow processes.
• Pleasant and professional telephone manner.
• Computer literacy (MS Office)