11 Administrative Staff jobs in Ludhiana

About the Role:

We are seeking a dynamic and experienced Regional Admin Lead to oversee and coordinate administrative and facility operations across multiple centers in the region. The ideal candidate will bring strong leadership, operational management expertise, and a proven ability to streamline processes while ensuring compliance, cost-effectiveness, and a safe, student-friendly environment. This role requires cross-functional collaboration with central teams, vendors, and local admin staff to deliver operational excellence.

Key Responsibilities:

Regional Operations & Facility Management

• Oversee the day-to-day functioning of facilities across all regional centers, ensuring seamless operations.
• Standardize and monitor preventive and predictive maintenance schedules across centers.
• Ensure safety, compliance, and regulatory adherence in all branches (fire safety, electrical, waste disposal, emergency protocols).
• Regularly audit infrastructure including IT assets, classrooms, HVAC, power backups, and security systems.

Administration & Compliance

• Lead and mentor local admin/facility teams across branches; ensure adherence to SOPs.
• Ensure timely procurement, vendor coordination, and stock/inventory management across the region.
• Maintain centralized records of facility expenses, service agreements, asset tracking, and compliance documentation.
• Track and optimize regional consumption of utilities (electricity, diesel, water) for cost efficiency.

Leadership & Coordination

• Act as the single point of contact between local admin teams and central leadership.
• Drive continuous improvement in operational processes and implement best practices region-wide.
• Handle escalations from local centers and ensure timely resolution.
• Partner with academic, HR, and IT teams to support smooth center operations.

Qualifications & Skills:

• Bachelor’s Degree/Diploma in Facility Management, Administration, or related field (B.Tech preferred).
• 6+ years of experience in facility/administrative operations, with at least 2 years in a supervisory/regional role/ team handling.
• Strong knowledge of facility management (electromechanical & soft services).
• Excellent leadership, people management, and vendor management skills.
• Strong analytical and problem-solving abilities; hands-on with data tracking and reporting.
• Ability to travel across centers within the region as needed.

About the Role:

We are seeking a dynamic and experienced Regional Admin Lead to oversee and coordinate administrative and facility operations across multiple centers in the region. The ideal candidate will bring strong leadership, operational management expertise, and a proven ability to streamline processes while ensuring compliance, cost-effectiveness, and a safe, student-friendly environment. This role requires cross-functional collaboration with central teams, vendors, and local admin staff to deliver operational excellence.

Key Responsibilities:

Regional Operations & Facility Management

• Oversee the day-to-day functioning of facilities across all regional centers, ensuring seamless operations.
• Standardize and monitor preventive and predictive maintenance schedules across centers.
• Ensure safety, compliance, and regulatory adherence in all branches (fire safety, electrical, waste disposal, emergency protocols).
• Regularly audit infrastructure including IT assets, classrooms, HVAC, power backups, and security systems.

Administration & Compliance

• Lead and mentor local admin/facility teams across branches; ensure adherence to SOPs.
• Ensure timely procurement, vendor coordination, and stock/inventory management across the region.
• Maintain centralized records of facility expenses, service agreements, asset tracking, and compliance documentation.
• Track and optimize regional consumption of utilities (electricity, diesel, water) for cost efficiency.

Leadership & Coordination

• Act as the single point of contact between local admin teams and central leadership.
• Drive continuous improvement in operational processes and implement best practices region-wide.
• Handle escalations from local centers and ensure timely resolution.
• Partner with academic, HR, and IT teams to support smooth center operations.

Qualifications & Skills:

• Bachelor’s Degree/Diploma in Facility Management, Administration, or related field (B.Tech preferred).
• 6+ years of experience in facility/administrative operations, with at least 2 years in a supervisory/regional role/ team handling.
• Strong knowledge of facility management (electromechanical & soft services).
• Excellent leadership, people management, and vendor management skills.
• Strong analytical and problem-solving abilities; hands-on with data tracking and reporting.
• Ability to travel across centers within the region as needed.

Location: Remote (India) | Work Hours: EST (Eastern Standard Time), 6 days/week

Package - (25,000 - 50,000 INR per month)

Who We Are:

We are a top-performing real estate team specializing in Canadian property markets with dynamic operations in both real estate and IT solutions. Our team delivers exceptional value through efficient processes, attention to detail, and seamless support to clients and agents.

Role Overview:

We’re seeking a highly capable and detail-oriented Senior Administrative Executive to drive our day-to-day paperwork, listings management, coordination with realtors, scheduling and organizing property photography, as well as provide comprehensive support for our real estate and IT endeavors. This is a fast-paced, multi-faceted, and fully remote position reporting to our North American team and requires proactive ownership of diverse administrative responsibilities.

Key Responsibilities:

• Documentation & Paperwork:
• Prepare, review, and manage all real estate listing paperwork, offers, and contracts, ensuring accuracy and compliance.
• Organize and maintain digital filing systems for all transactions and communications.
• Realtor & Team Support:
• Coordinate with realtors for document collection, signatures, and submission of listing paperwork.
• Schedule and coordinate property photoshoots and site visits with vendors, realtors, and clients.
• Provide regular status updates and clear daily communication to the onsite team and agents.
• Administrative Operations:
• Manage calendars, appointments, and virtual meetings across multiple time zones.
• Assist in the preparation of marketing materials, property listings, and client communication templates.
• Support IT-related tasks: organizing and documenting standard operating procedures, data entry, and using AI tools for productivity.
• Team Collaboration & Ad Hoc Tasks:
• Cooperate with local and remote team members to deliver on day-to-day operational needs.
• Remain agile in supporting any other administrative tasks vital to business growth and efficiency.

Key Requirements:

• Bachelor’s degree (minimum), preferably in Business Administration, Commerce, or IT.
• Minimum 3 years’ experience in a corporate administrative or operations role.
• Exceptional communication skills (both written & spoken English); clear, professional, and prompt responder.
• Strong coordination and time-management skills; sharp, resourceful, and a proven quick learner.
• Tech-savvy:
• Proficient in MS Excel, Word/Google Docs, Teams/Slack, email, and basic AI tools for workflow automation or data management.
• Able to quickly adapt to new apps and platforms as per business needs.
• Available on call during EST business hours (US/Canada timezone), 6 days a week.
• Ability to work independently as well as part of a global team, delivering on strict timelines.
• Experience working remotely and/or with international teams is an asset.
• Strong organizational skills and attention to detail in all documentation and follow-ups.

What We Offer:

• Opportunity to work with a high-performance, international real estate & tech-focused team.
• Exposure to North American real estate practices and technology-driven operations.
• Competitive compensation and growth opportunities for top performers.

Ready to Join Us?

If you are highly organized, thrive in a dynamic environment, and are excited to play a key role supporting our real estate and IT teams—apply today! Please submit your resume and a short cover letter outlining your fit for this role.