10 Administrative Staff jobs in Ludhiana

Hiring for Administrative Assistant | Contract | Remote

Role: Administrative Assistant

Duration: Contract

Remote

Location: India

Need to be able to be work US hours

• Proficient in Microsoft and overall technically savvy to learn new systems.
• Project Set Up Tasks: Monitor reports, monitor project progress, action milestones
• Sales & Pipeline Management: Create deals for projects in systems, maintain and update pipeline tracker & flag opportunities that have been stalled
• Client Management: Monitor overdue invoices and support reachout
• Business Intelligence Reports: Analyze and monitor reports, record anomalies.
• Executive Support: Calendar management, sending invites, expense reports, CPE credit tracking
• Marketing Support: LinkedIn posts, track and upload speaking engagements onto calendar

We are looking for an organized, detail-oriented Administrative Assistant to provide remote administrative support to our growing team. You will play a key role in ensuring smooth day-to-day operations by managing schedules, handling communications, and maintaining accurate records. Success in this role means keeping tasks on track, ensuring clear communication, and helping the team operate efficiently. This position is critical to maintaining the company’s productivity and supporting leadership in achieving business goals.

Responsibilities

• Manage and maintain team calendars, schedule meetings, and coordinate appointments.
• Prepare, organize, and maintain digital documents and records.
• Respond to and direct emails or inquiries to the appropriate team members.
• Assist in preparing reports, presentations, and meeting materials.
• Track and follow up on pending tasks or deadlines.
• Coordinate with internal and external stakeholders as needed.

Qualifications

Education : High school diploma or bachelor’s degree in any field.

Skills :

• Strong organizational and time-management skills.
• Excellent verbal and written communication in English.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace tools.
• Ability to multitask and work independently in a remote environment.

Experience :

• 0–2 years in an administrative or office support role (fresh graduates welcome).
• Prior remote work experience is a plus but not required.

Job Description: Office Administration, Associate Consultant

Location: Trivandrum; for projects across India

About Varahe Analytics:

Varahe Analytics is one of India’s premier integrated political consulting firms, specializing in building data-driven 360-degree election management. We help our clients with strategic advice and implementation, combining data-backed insights and in-depth ground intelligence into a holistic electoral campaign.

We are passionate about our democracy and the politics that shape our world. We draw on some of the sharpest minds from distinguished institutions and diverse professional backgrounds to help us achieve our goal of building electoral strategies that spark conversations, effect change, and help shape electoral and legislative ecosystems in our country.

About this Role:

As an Admin Associate , you will play a key role in ensuring smooth day-to-day operations by providing administrative and coordination support to internal teams and client-facing functions. You will be responsible for managing schedules, documentation, logistics, and communication workflows to enhance team efficiency. This role requires a detail-oriented individual who can work in a fast-paced environment and proactively support project execution through effective backend administration.

What Would This Role Entail?

• Office Administration: Provide comprehensive administrative support to ensure efficient office operations. This includes managing correspondence, maintaining physical and digital filing systems, and coordinating office supplies. Support various departments with their administrative needs, facilitating smooth inter-departmental communication and workflow.
• Housekeeping and Pantry Management: Oversee and manage housekeeping and pantry staff to ensure high standards of cleanliness, hygiene, and timely supply of refreshments and other materials. Regularly inspect office premises, common areas, and pantry for upkeep.
• Cab Coordination: Comprehensive management of all transportation needs associated with the office location. This includes, but is not limited to, coordinating and scheduling office-related cab services for staff, facilitating survey-specific transportation for field teams, and arranging outstation cab services for business travel or other extended trips requiring transportation outside the immediate office vicinity. The primary objective is to ensure efficient, reliable, and timely cab availability for all designated requirements, optimizing routes and managing vendor relationships to secure competitive rates and high service standards.
• Vendor & Staff Management: Support vendor lifecycle management—identification, empanelment, and invoicing. Identify vendors for all needs like stationery, transportation, internet, utility, and other office administration purposes. Following identification, the empanelment process formally integrates selected vendors into our approved network. This involves thorough due diligence, including verification of credentials, assessment of capabilities, and negotiation of contractual terms to ensure optimal value and mitigate risks. Manage all aspects of invoicing, from receipt and validation to processing and payment. This ensures timely and accurate compensation for services rendered, fostering strong and sustainable vendor relationships. Have profiles of all approved vendors, categorized by the services they provide.

This includes, but is not limited to, suppliers for:

Stationery and Office Supplies: Ensuring our offices are well-equipped with essential items.

Housekeeping and Pantry: Ensures cleanliness and supply of services to in-office staff.

Transportation Services: Facilitating efficient travel for staff and logistical needs.

Internet and Telecommunications: Providing reliable connectivity for all business operations.

Utilities: Managing essential services such as electricity, water, and waste management.

Maintenance and Repair Services: Covering a wide range of needs from building upkeep to equipment servicing.

Catering and Hospitality: Supporting internal events and guest services.

IT and Technology Support: Ensuring our systems run smoothly and securely, including repairs and installation of printers, network equipment, CCTV’s and other IT and technology support services.

Security Services: Maintaining a safe and secure working environment.

• Petty Cash & Asset Management: Manage petty cash transactions and maintain accurate accounting records. Oversee office asset inventory, coordinating with teams across Varahe sites.
• Legal & Statutory Coordination: Represent the office in interactions with internal stakeholders and external authorities to ensure legal and statutory compliance, particularly with local administrative bodies. Ensure compliance to local regulations and state regulations for the office operations.
• Staff Onboarding - Onsite coordination of assets: Facilitate onboarding processes by co-ordinating allocation of laptop, workstation and other things upon HR notification.
• Inventory Management: Manage in line with company protocols the office inventory to match project activities for the office.
• Internal Communication & Reporting: Draft and distribute internal communication materials. Assist in data collection, report generation, and basic data analysis for various functions performed for internal analysis and improvements.
• Travel & Hospitality Coordination: Arrange travel, accommodation, airport transfers, and local transportation for leadership and visiting teams as required. Partner with travel vendors.
• Guest house and Hotel operations for staff accommodation: Oversee scouting for suitable guest houses and local hotels to meet staff accommodation needs. Manage the maintenance of guest houses to ensure comfort and operational efficiency. Facilitate staff accommodation in local hotels, negotiating contracted rates based on office requirements and ensuring all arrangements align with company policies.
• Event Management: Lead planning and execution of site-level events, ensuring seamless coordination and memorable experiences.
• Health, Safety & Office Etiquette: Act as the site’s Health and Safety Lead to office premises and ensure sufficient measures are implemented in the site to ensure safety of staff. Maintain and ensure that office etiquette is maintained.
• Opening , closure and Transfer of assets- Coordination: Facilitate in opening , closure of office and transfer of assets from and to the project operation sites coordinating with multiple stakeholders in the organization.

Necessary Skills:

• Graduate in any discipline ; preference for candidates with background in Business Administration, Office Management, or related fields.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint) and Google Workspace (Docs, Sheets, Calendar, Drive).
• Language Proficiency: Malayalam language (Read, Write, Speak) proficiency is a must have requirement for this role.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Experience in calendar management , meeting coordination, and travel/logistics arrangements.
• Attention to detail and ability to maintain confidentiality of sensitive information.
• Ability to coordinate with internal teams (HR, Finance, Operations) and external vendors.
• Basic understanding of compliance and documentation processes.
• Problem-solving skills and ability to handle administrative challenges independently.
• Familiarity with office management tools or HRIS systems (e.g., Keka, Zimyo, Zoho People).
• Ability to work under pressure and manage multiple priorities effectively.
• Preferred: Experience working in political, media, or consulting organizations.

How to Apply

If you're a professional looking for a high-impact challenge, interested in joining a team of like-minded and motivated individuals who think strategically, act decisively, and get things done, drop in an email at

Job Title : Executive Administrative Assistant

Experience Level : 3+ years.

Location : Vadodara, Gujarat, India / WFH

Shift Time: US Shift

Primary Responsibilities:

● Document Management : Organize online folders, maintain file structures across Google Drive, immediate availability for real-time document sharing during business hours.

● Entity Management : Create new LLCs, manage ongoing compliance for multiple entities, coordinate with attorneys for filings and renewals, and maintain corporate records.

● Technology Administration : Monday.com expert (implement improvements and optimize workflows), Canva master for marketing materials, CRM management, and optimization.

● External Communications : Professional communication with lenders, banks, insurance, and legal counsel, coordinate third-party inspections up to $2,000

● Project Management : Coordinate multi-step projects, track timelines and deliverables, facilitate team collaboration

● Specialized Tasks : Organize closing documents, manage cost-segregation studies, and handle registered agent coordination

Example of Decision-Making Authority:

● Approved : Up to $2,000 for inspection reports and standard vendor services

● Requires Approval : Structural changes, DocuSign documents, LLC formation docs

Required Qualifications:

● 3 to 5+ years executive administrative experience (real estate/finance preferred)

● Expert proficiency in Monday.com, Canva, Google Suite, and CRM systems

● Proven experience with LLC formation and corporate compliance

● Exceptional communication for interactions with banks, attorneys, and insurance

● Strong project management and confidentiality with sensitive information

Shift Timings : 4.30 am to 1.30 pm

Location : Ahmedabad

Package : 4 to 5 LPA

Company Description

Ledgercraft is an Offshore service provider offering a range of accounting, payroll, financial, data analytics, business execution, and credit financial services. Located in India, Ledgercraft is dedicated to delivering accurate and timely services to its clients. We prioritize efficiency and precision, ensuring the highest standards of service delivery.

Role Description

This is a full-time, on-site role located in Ahmedabad for a Junior Administrative Assistant at Australia Mortgage within Ledgercraft. The Junior Administrative Assistant will perform various administrative duties including maintaining records, Handling Client Calls, Maintaining Data sheets in excel, Should have basic understanding of Mortgage finance, Co ordination with team and assisting with clerical tasks. The role involves supporting executives with administrative assistance, ensuring effective communication, and upholding phone etiquette.

Qualifications

• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication skills
• Executive Administrative Assistance experience
• Strong organizational and multitasking abilities
• Proficiency with office software and equipment
• High attention to detail and accuracy
• Previous experience in administrative roles is preferred
• Relevant educational background is a plus

Location: Remote (India) | Work Hours: EST (Eastern Standard Time), 6 days/week

Package - (30,000 - 50,000 INR per month)

Who We Are:

We are a top-performing real estate team specializing in Canadian property markets with dynamic operations in both real estate and IT solutions. Our team delivers exceptional value through efficient processes, attention to detail, and seamless support to clients and agents.

Role Overview:

We’re seeking a highly capable and detail-oriented Senior Administrative Executive to drive our day-to-day paperwork, listings management, coordination with realtors, scheduling and organizing property photography, as well as provide comprehensive support for our real estate and IT endeavors. This is a fast-paced, multi-faceted, and fully remote position reporting to our North American team and requires proactive ownership of diverse administrative responsibilities.

Key Responsibilities:

• Documentation & Paperwork:
• Prepare, review, and manage all real estate listing paperwork, offers, and contracts, ensuring accuracy and compliance.
• Organize and maintain digital filing systems for all transactions and communications.
• Realtor & Team Support:
• Coordinate with realtors for document collection, signatures, and submission of listing paperwork.
• Schedule and coordinate property photoshoots and site visits with vendors, realtors, and clients.
• Provide regular status updates and clear daily communication to the onsite team and agents.
• Administrative Operations:
• Manage calendars, appointments, and virtual meetings across multiple time zones.
• Assist in the preparation of marketing materials, property listings, and client communication templates.
• Support IT-related tasks: organizing and documenting standard operating procedures, data entry, and using AI tools for productivity.
• Team Collaboration & Ad Hoc Tasks:
• Cooperate with local and remote team members to deliver on day-to-day operational needs.
• Remain agile in supporting any other administrative tasks vital to business growth and efficiency.

Key Requirements:

• Bachelor’s degree (minimum), preferably in Business Administration, Commerce, or IT.
• Minimum 3 years’ experience in a corporate administrative or operations role.
• Exceptional communication skills (both written & spoken English); clear, professional, and prompt responder.
• Strong coordination and time-management skills; sharp, resourceful, and a proven quick learner.
• Tech-savvy:
• Proficient in MS Excel, Word/Google Docs, Teams/Slack, email, and basic AI tools for workflow automation or data management.
• Able to quickly adapt to new apps and platforms as per business needs.
• Available on call during EST business hours (US/Canada timezone), 6 days a week.
• Ability to work independently as well as part of a global team, delivering on strict timelines.
• Experience working remotely and/or with international teams is an asset.
• Strong organizational skills and attention to detail in all documentation and follow-ups.

What We Offer:

• Opportunity to work with a high-performance, international real estate & tech-focused team.
• Exposure to North American real estate practices and technology-driven operations.
• Competitive compensation and growth opportunities for top performers.

Ready to Join Us?

If you are highly organized, thrive in a dynamic environment, and are excited to play a key role supporting our real estate and IT teams—apply today! Please submit your resume and a short cover letter outlining your fit for this role.

This is a position within Keller Executive Search and not with one of its clients.

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Conduct research to assist with candidate sourcing and client needs.
• Support the team with various administrative tasks as needed.
• Communicate effectively with clients and candidates for a professional experience.
• Assist in organizing company events, meetings, and workshops.

Requirements

• Prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.
• Works well independently and in a team.
• Adaptable in a dynamic environment.

Benefits

Compensation and Benefits (Upfront Highlights):

• Competitive salary: 9M - 12Mannually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities.

Professional Growth

• Experience in a rapidly growing organization.
• Opportunity to expand responsibilities over time in executive recruitment.
• Hands-on learning and skill development in high-impact talent acquisition.

Company Culture

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller:

Global Reach and Impact
Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration
Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture
Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration
Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth
Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy

Equal Employment Opportunity Statement

Keller Executive Search and its clients are committed to being Equal Opportunity Employers. All qualified applicants will receive fair consideration for employment without discrimination based on race, caste, religion, gender, sexual orientation, disability, age, or any other protected characteristic, in accordance with applicable Indian employment regulations.

Commitment to Diversity

We strive to create a professional work environment where every individual is respected and valued. Our hiring and workplace practices reflect India’s diverse cultural and social landscape, promoting inclusivity and equal opportunity.

Reasonable Accommodations

Keller Executive Search and its clients support the provision of reasonable accommodations for individuals with disabilities. Requests are handled through a consultative process that balances individual needs with operational feasibility.

Compensation Information

For client roles, compensation details are shared in job postings. Final salary offers depend on experience, skills, and role alignment. Compensation packages typically include:

• Basic salary
• Housing or rent allowance
• Provident fund and retirement benefits
• Performance bonuses and other applicable benefits

Compliance with Employment Regulations

We adhere to Indian employment standards across all aspects of the employee lifecycle, including:

• Recruitment and hiring
• Placement and promotion
• Termination and exit procedures
• Leave entitlements
• Compensation and benefits
• Training and development

Workplace Conduct

All employees are expected to maintain a professional and respectful workplace environment. Our policies promote ethical behavior, mutual respect, and a safe working atmosphere.

Employment Verification

We conduct employment verification processes that may include:

• Educational credential checks
• Professional certification validation
• Previous employment verification
• Identity and documentation review

Privacy

Personal information collected during recruitment and employment is handled with care and used only for legitimate business purposes, in line with applicable data protection norms.

Additional Considerations

• Working Hours : Standard working hours follow local labor norms and may vary by region and employer.
• Weekend Days : Typically Saturday and Sunday, subject to company policy.
• Religious Observances : National and regional holidays are observed.
• Gender-Specific Requirements : Workplace arrangements support gender inclusivity and safety.

Local Compliance

Keller Executive Search and its clients comply with all relevant Indian employment and labor regulations, including:

• Social security and insurance contributions
• Tax and professional registrations
• Local labor office compliance

Note: This job posting may refer to a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment terms will comply with applicable Indian employment regulations.