8 Administrative Staff jobs in Ludhiana

Responsibilities

• Manage day-to-day administrative operations of the office
• Oversee procurement and inventory of office supplies and assets
• Liaise with external vendors, service providers, and building management
• Ensure smooth functioning of facilities, equipment, and utilities
• Maintain records of bills, payments, petty cash, and vendor contracts
• Coordinate company travel, accommodations, and meeting logistics
• Maintain accurate documentation and filing systems (physical & digital)
• Assist HR with onboarding/offboarding, employee attendance, and leave tracking
• Ensure compliance with company policies and support internal audits
• Supervise housekeeping and ensure the office environment is clean and professional
• Support internal teams with logistics for events, trainings, or reviews

Requirements:

• Graduate in any discipline (Bachelor’s degree required)
• 3–5 years of proven experience in office administration or operations
• Proficient in MS Office Suite (Word, Excel, Outlook)
• Excellent organizational, coordination, and communication skills
• Strong problem-solving abilities and attention to detail
• Ability to handle confidential information with discretion
• Experience in working with finance, HR, or compliance teams is an added advantage.

Preferred Skills:

• Basic knowledge of office budgeting and vendor negotiations
• Familiarity with office management software or ERP systems
• Comfortable working in a fast-paced and deadline-driven environment

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask

Duties and Key Responsibilities

• Facilitate local & international travel, accommodations and transportation for business trips.
• Manage day-to-day office administration, including managing office supplies and office Housekeeping.
• Maintain registers such as office supplies, inward/ outward and correspondence.
• Maintain and manage admin related books of accounts.
• Maintain and manage Company Guest House.
• Manage and prioritize the schedules and appointments of Senior Executives.
• Plan and organize team events.
• Prepare timely presentations/ proposals/ data sheets as assigned.
• Prepare timely, concise and accurate reports on a daily, weekly and monthly basis in prescribed formats.

Experience and Qualifications

• 1 to 3 years of experience in an Administrative preferably from the Hospitality or Travel industry.
• Bachelor's or Master's degree in any field.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office Suite.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Attention to detail and accuracy.
• Ability to maintain confidentiality and exercise discretion.
• Strong interpersonal skills and the ability to work well with others.

This is a position within Keller Executive Search and not with one of its clients.

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Conduct research to assist with candidate sourcing and client needs.
• Support the team with various administrative tasks as needed.
• Communicate effectively with clients and candidates for a professional experience.
• Assist in organizing company events, meetings, and workshops.

Requirements

• Prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.
• Works well independently and in a team.
• Adaptable in a dynamic environment.

Benefits

Compensation and Benefits (Upfront Highlights):

• Competitive salary: 9M - 12Mannually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities.

Professional Growth

• Experience in a rapidly growing organization.
• Opportunity to expand responsibilities over time in executive recruitment.
• Hands-on learning and skill development in high-impact talent acquisition.

Company Culture

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller:

Global Reach and Impact
Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration
Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture
Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration
Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth
Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy

Equal Employment Opportunity Statement

Keller Executive Search and its clients are committed to being Equal Opportunity Employers. All qualified applicants will receive fair consideration for employment without discrimination based on race, caste, religion, gender, sexual orientation, disability, age, or any other protected characteristic, in accordance with applicable Indian employment regulations.

Commitment to Diversity

We strive to create a professional work environment where every individual is respected and valued. Our hiring and workplace practices reflect India’s diverse cultural and social landscape, promoting inclusivity and equal opportunity.

Reasonable Accommodations

Keller Executive Search and its clients support the provision of reasonable accommodations for individuals with disabilities. Requests are handled through a consultative process that balances individual needs with operational feasibility.

Compensation Information

For client roles, compensation details are shared in job postings. Final salary offers depend on experience, skills, and role alignment. Compensation packages typically include:

• Basic salary
• Housing or rent allowance
• Provident fund and retirement benefits
• Performance bonuses and other applicable benefits

Compliance with Employment Regulations

We adhere to Indian employment standards across all aspects of the employee lifecycle, including:

• Recruitment and hiring
• Placement and promotion
• Termination and exit procedures
• Leave entitlements
• Compensation and benefits
• Training and development

Workplace Conduct

All employees are expected to maintain a professional and respectful workplace environment. Our policies promote ethical behavior, mutual respect, and a safe working atmosphere.

Employment Verification

We conduct employment verification processes that may include:

• Educational credential checks
• Professional certification validation
• Previous employment verification
• Identity and documentation review

Privacy

Personal information collected during recruitment and employment is handled with care and used only for legitimate business purposes, in line with applicable data protection norms.

Additional Considerations

• Working Hours : Standard working hours follow local labor norms and may vary by region and employer.
• Weekend Days : Typically Saturday and Sunday, subject to company policy.
• Religious Observances : National and regional holidays are observed.
• Gender-Specific Requirements : Workplace arrangements support gender inclusivity and safety.

Local Compliance

Keller Executive Search and its clients comply with all relevant Indian employment and labor regulations, including:

• Social security and insurance contributions
• Tax and professional registrations
• Local labor office compliance

Note: This job posting may refer to a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment terms will comply with applicable Indian employment regulations.