133 Administrative Staff jobs in Mumbai

Job Title: Administrative Assistant

Company: Aries Fabricators Pvt Ltd

Website:

Location : Mumbai – Borivali West – Near Eksar Metro Station

Salary: As per market

About us: Aries Fabricators is an established ISO 9001: 2008 company by a team of skilled technocrats having experience of over 20 years in designing and manufacturing different kinds of process equipment and plants. It gives us great pleasure to introduce ourselves as one of the leading manufacturers catering to a wide range of industries like pharmaceutical, bulk drug, resin, adhesive, petrochemicals, dyes, paint & specialty and fine chemical industries. (

Position Overview: We are seeking a dynamic and results-oriented skills understanding the requirements of the business, using specialist computer software, prioritizing tasks, setting deadlines, and delegating responsibilities

Key Responsibilities:

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary
• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software

Qualifications:

• Graduated (Any Degree)

Job Type:

• Full-time / Office

Salary Budget :

• As per market

Schedule:

• Day shift

Experience:

• Total work: 2 years (Preferred)

Administrative Assistant

• Location: Mumbai, Windsor

• Daily schedule and OT estimate: 09:00am-6:00pm

• Workspace type: Office

Job Description:

1. Updating the status of assigned task on-time (daily / weekly as required)

2. Timely responses to emails

3. Helping to accelerate / manage the executive desk, being an executive assistant to Customer Success leadership

1. Timely assisting in approvals in varied tools, where access is granted, post discussion as delegate.

2. Timely managing expenses: Raising expenses for Leaders and Being an approver for expenses helping to be compliant to business policies

3. Managing calendar for CSU leader

4. Minuting important internal meetings toward action and follow-ups

5. Making sure that Customer Success Organization operates efficiently.

6. Raising PO’s

Responsibilities:

• Manage and maintain Executive calendar on a regular basis to ensure prompt & accurate scheduling. Occasional evening and weekend calendar adjustments may be needed.

• Coordinate domestic and international travel, including on-the-ground logistics.

• Coordinate scheduling and logistics (e.g. Outlook meeting requests, room booking, venue selection, catering etc.) for staff meetings & offsite events.

• Prepare and submit expense reports in Tool in a timely and compliant manner.

• Review and check expenses for the team.

• Track team finances & generate timely & accurate reports.

• Provide general administrative support for a geographically distributed team.

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To successfully perform the tasks, we expect the candidate to possess the following

• Intermediate knowledge of MS Office and cloud-based applications (SharePoint)

• Ability to collaborate in a team environment

• Ability to professionally interact with leaders

• Ability to quickly learn and adopt new technologies and processes

• Great communication and organizational skill

• Multitasked, able to work under pressure

• Possess discretion and confidentiality

• Thrives in a fast-paced, demanding environment and work within deadlines with flexibility

Typical Day in the Role:

• Travel bookings, expenses, (As mentioned in JD)

• Calendar Management

• PO’s

Candidate Requirements:

• 5+ years of experience in a similar capacity who has worked on outlook and calendar

• Communication, Travel & expense management

• Minimum Degree Qualification

Top skills:

Calendar management and emails responses, who has understanding of managing Travel & transportation bookings, filing & validating expenses, online tools, communication

Good with Tools, Stakeholder Communication; strong communication skills and most important should be a multitasker.

Company Description

Esscore Ingredients Pvt Ltd is a dynamic startup based in Mumbai, dealing in a wide range of products including specialty chemicals, food ingredients, edible oils, and more. We cater to diverse industries such as food & beverage, pharmaceuticals, nutraceuticals, personal care, and industrial chemicals. Our mission is to be a trusted partner in supply chain solutions, offering high-quality products with personalized service and a sharp focus on innovation and customer satisfaction.

As a startup, we believe in a collaborative and entrepreneurial approach, where every team member contributes meaningfully to our journey of growth.

Role Description

We are seeking an energetic and versatile Administrative Assistant to join us in a full-time, on-site role in Mumbai (400075), Maharashtra. This isn’t just an admin role—it’s an opportunity to be at the center of a fast-paced, growing business, working closely with the founders across operations, business development, and customer relations.

You’ll help manage day-to-day tasks, assist in business operations, support backend coordination for clients and suppliers, and actively contribute to building and streamlining systems.

Key Responsibilities

• andle routine administrative functions: calls, emails, document filing, data entry, scheduling, and office coordination

• S pport purchase, sales, and logistics teams with backend coordination

• C mmunicate with vendors, customers, and logistics partners for orders and follow-ups

• M intain product databases, price lists, and supplier information

• H lp with preparing quotations, invoices, and tracking payments

• C ntribute to business development activities—market research, lead follow-up, and customer support

• Assist in setting up internal processes and managing product-wise documentation (food, pharma, chemicals, etc.)

• C ordinate with certification agencies or compliance teams when required (e.g., FSSAI, pharma documentation, etc.)

Qualifications

Graduate in any field (Commerce, Business, or Science preferred)

• 0 2 years of experience (freshers with the right attitude are encouraged to apply)

• S rong communication and interpersonal skills

• O ganized, detail-oriented, and eager to learn

• P oficient in MS Excel, Word, Email tools

• C mfortable working in a startup environment with multi-tasking and evolving responsibilities

• I terest in the B2B sector—especially food, pharma, or chemical industries—is a bonus

What You’ll Gain

• Exp sure to multiple industries and product categories

• D rect collaboration with the leadership team

• A chance to help build the business from the ground up

• L arning across supply chain, procurement, customer handling, compliance, and operations

• A fast-paced, flexible work culture that values learning and initiative

Salary & Perks

• C mpetitive monthly salary based on experience and skillset

• P rformance-based bonuses

• M bile and travel allowances (if applicable)

• F stival bonuses and growth reviews every 6 months.

How to Apply

If you’re ready to learn, grow, and contribute to a young, ambitious company, send us your CV along with a short note about why you’re a good fit for this role to:

Location: Mumbai

Department: Administrative

Reports to: Admin Manager

Job Summary:

Seeking an organized and detail-oriented Administrative Assistant with expertise in SAP to support our administrative functions. The successful candidate will perform a variety of administrative duties including managing schedules, assisting with procurement, tracking inventory, and supporting finance and operations teams. The role requires proficiency in SAP to facilitate and streamline various administrative processes, including order management, invoicing, and reporting.

Key Responsibilities:

• Administrative Support:
• Provide general administrative support to the team, including scheduling meetings, organizing travel, and handling correspondence.
• Provide Logistic support on VISA, Ticketing and Hotel Booking
• Manage and maintain office supplies and inventory, ensuring timely restocking and adherence to budgets.
• Prepare reports, presentations, and other documentation as requested by management.

• SAP Data Entry and Management:
• Use SAP to process purchase orders, sales orders, and invoices.
• Enter and maintain accurate data within the SAP system, ensuring that all information is up-to-date and aligned with company processes.
• Track inventory levels, monitor stock, and place orders using SAP materials management (MM) module.
• Coordinate with internal teams to resolve SAP-related discrepancies or issues.

• Procurement and Inventory Management:
• Assist the procurement team in placing orders through SAP and monitor delivery timelines.
• Update and maintain SAP with procurement-related information such as purchase requisitions, orders, and receipts.
• Support inventory management, using SAP to track the movement and status of goods.

• Financial Support:
• Assist with processing invoices and matching purchase orders in SAP for proper accounting and payment processing.
• Help with expense reports and financial documentation, ensuring accuracy and compliance with company policies.
• Generate basic financial reports, including procurement and expenditure summaries.

• Communication and Coordination:
• Liaise with vendors, suppliers, and other external partners as needed to ensure smooth administrative operations.
• Support various departments in coordinating administrative tasks and scheduling meetings or events.
• Work closely with finance and HR teams to ensure SAP data is consistent and complete for financial and reporting purposes.

Qualifications:

• Education:

Graduate any discipline with strong English communication

• Experience:
• Minimum of 2 years of administrative experience, with a strong understanding of SAP.
• Prior experience in a role that involves using SAP for procurement, inventory, and financial data management is highly preferred.
• Familiarity with SAP modules such as Materials Management (MM), Sales and Distribution (SD), and Finance (FI) is a plus.

• Skills & Competencies:
• Proficient in SAP software, especially in procurement, inventory, and financial modules.
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team in a fast-paced environment.

• Additional Requirements:
• Strong time management skills and ability to prioritize tasks.
• Ability to maintain confidentiality and handle sensitive information.

Dear Connections,

We have an urgent openings for Admin Executive Role

Location - Mumbai

JD as follows:

Administrative Duties:

Manage day-to-day office operations and administrative tasks.

Coordinate with vendors for office supplies, maintenance, and other services.

Maintain and update administrative records, files, and documentation.

Assist in organizing internal meetings, events, and office functions.

Travel Desk Operations:

Plan and coordinate domestic and international travel for employees including flights, hotels, visas, cabs, and itineraries.

Ensure adherence to company travel policies and budget.

Manage travel expense reports and reconciliation.

Maintain relationships with travel agencies and negotiate rates and services.

Provide support in emergencies or changes in travel plans.

Other Duties:

Provide support to senior management as needed.

Handle courier, postal, and dispatch management.

Requirements:

Bachelor’s degree in any discipline.

2–5 years of relevant experience in administration and travel management.

Strong knowledge of travel booking tools and vendor management.

Excellent communication and organizational skills.

Proficiency in MS Office (Word, Excel, PowerPoint).

Preferred Skills:

Experience with corporate travel booking tools (e.g., Amadeus, Galileo, or online portals).

Strong negotiation and interpersonal skills.

Female candidates preferred

Interested candidates can share there cvs on

Thanks & Regards,

Human Resources

Synapsewave Innovations

Job Title: Manager – Administration

Location: Feltham House, Ballard Estate, Fort, Mumbai

Employment Type: Full-Time

Department: Administration

Reporting To: Senior Management / Director – Operations

Job Summary:

We are seeking a detail-oriented and proactive Manager – Administration to oversee and optimize a wide range of administrative functions including travel desk, hotel and accommodation bookings, office operations, facility and vendor management, and contracts administration. The ideal candidate will be a strong leader with proven organizational, negotiation, and multitasking abilities capable of maintaining operational excellence while ensuring compliance and cost-efficiency.

Key Responsibilities:

1. Travel Desk Management

• Plan and manage domestic and international travel for employees and leadership
• Coordinate flights, trains, taxis, visa processing, and related logistics
• Maintain travel records, track expenses, and ensure accurate vendor reconciliations

2. Hotel and Accommodation Booking

• Manage hotel and guesthouse bookings for employees, clients, and visitors
• Build and maintain relationships with hospitality partners for favorable corporate rates
• Maintain a database of approved accommodations with contract terms and service records
• Handle logistics for trainings, offsites, and client visits

3. General Office Administration

• Oversee daily operations including housekeeping, front office, pantry, security, and facilities
• Manage procurement of office supplies and monitor inventory
• Coordinate repairs, maintenance, and servicing of office equipment
• Organize internal meetings, celebrations, and corporate events

4. Contracts & Documentation

• Draft, review, and manage contracts related to administrative functions
• Maintain a central contract repository with renewal alerts and compliance oversight
• Liaise with legal/finance for approvals and documentation

5. Vendor & Stakeholder Management

• Identify, evaluate, and onboard service providers across administrative functions
• Ensure service-level adherence and performance monitoring of vendors

6. Team Management & Internal Coordination

• Supervise the administration team and support staff
• Collaborate with HR, IT, Finance, and other departments for seamless administrative support

7. Budgeting & Cost Control

• Prepare and monitor budgets for travel, facilities, and administration
• Implement cost-control measures while maintaining quality of service
• Provide regular reports to management on expense tracking and variances

Qualifications & Experience:

• Education: Graduate/Postgraduate in Business Administration or relevant field
• Experience: 10–15 years in administration roles, with focus on travel desk, vendor and contract management
• Industry Preference: Experience in mid to large-sized organizations
• Technical Skills:
• Proficient in MS Office Suite (Excel, Word, PowerPoint)
• Familiarity with contract management systems and ERP tools
• Excellent documentation and negotiation skills

Desired Attributes:

• Excellent organizational and leadership capabilities
• Strong interpersonal and stakeholder management skills
• High level of integrity and professionalism
• Ability to multitask and thrive in a fast-paced environment