What Jobs are available for Administrative Staff in Mumbai?

Premier Road Service Limited is a leading logistics company in India, providing logistical transportation services across all major cities and towns. Established in 1968, the company has grown significantly with over 40 branches nationwide. We have served various prominent clients, including the Government of India, multinational companies, FMCGs, and corporate bodies.

This is a full-time on-site role for an Administrative Assistant located in Mumbai. The Administrative Assistant will handle daily tasks such as providing administrative support, managing phone communications, and assisting executives with clerical duties. Responsibilities include maintaining records, scheduling appointments, and ensuring smooth office operations.

• Skills in Administrative Assistance and Executive Administrative Assistance
• Proficiency in Phone Etiquette and Communication
• Strong Clerical Skills
• Excellent organizational and multitasking abilities
• Ability to work independently and handle confidential information
• Experience with office software and equipment
• Bachelor's degree in Business Administration, Office Management, or a related field is a plus

• Manage and organize electronic filing systems and databases.
• Schedule virtual meetings and manage calendars for team members.
• Prepare, format, and proofread documents, reports, and presentations.
• Handle incoming emails and phone calls, responding to inquiries or directing them to the appropriate person.
• Assist with travel arrangements and expense report processing as needed.
• Conduct online research for various projects and tasks.
• Provide general administrative support to the team as required.
• Maintain confidentiality of sensitive information.
• Communicate effectively with colleagues and external contacts.
• Contribute to a positive and productive remote working environment.

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Strong written and verbal communication skills.
• Ability to work independently and manage workload effectively in a remote setting.
• High level of accuracy and attention to detail.
• Familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Self-motivated and proactive approach to tasks.
• Ability to maintain confidentiality.
• This role requires a reliable internet connection and a suitable home office setup.

The Job:

As a Junior Administrative Assistant , you will be responsible for supporting day-to-day office operations and ensuring a smooth, efficient, and well-organized work environment. This role involves managing administrative tasks, coordinating with internal teams, and assisting with office logistics, maintenance, and employee support activities.

Educational Qualification:

• Graduate in any discipline.
• A diploma or certification in Office Administration, Business Management, or a related field will be an added advantage.

Work Experience:

• 1–3 years of experience in administration, office coordination, or facility management.

Location:

• Mumbai

The Job Responsibilities:

• Manage and maintain inventory of office supplies, stationery, and housekeeping materials.
• Oversee procurement of office and housekeeping items through approved vendors, ensuring quality and cost efficiency.
• Monitor and maintain all office equipment, including electrical fittings, furniture, plumbing, and air-conditioning systems, ensuring timely repairs and upkeep.
• Maintain and update employee attendance and leave records on a monthly basis.
• Supervise housekeeping staff and implement a regular monitoring system to ensure workplace hygiene and cleanliness.
• Handle front-desk operations including welcoming visitors, answering calls, and directing them appropriately.
• Ensure adherence to company policies related to attendance, leave, and working hours.
• Coordinate travel and hotel arrangements for employees during peak seasons or official requirements.
• Manage conference room bookings and ensure smooth meeting arrangements.
• Track and manage daily courier dispatches and deliveries.
• Collaborate with the HR team on activities such as onboarding new joiners, handling exits, training sessions, and employee engagement initiatives.

Desired Skills:

• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in MS Office or Google Workspace tools.
• Attention to detail with a proactive, problem-solving approach.
• Ability to multitask and handle multiple administrative responsibilities efficiently.
• Positive attitude, reliability, and ability to maintain confidentiality.

• Manage and coordinate complex executive calendars, ensuring efficient scheduling of appointments and meetings.
• Arrange domestic and international travel, including flights, accommodations, and transportation.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Screen and prioritize incoming communications, directing them to the appropriate parties.
• Organize and maintain confidential files and records with accuracy and discretion.
• Process expense reports and manage other administrative tasks as needed.
• Act as a liaison between executives and internal/external stakeholders.
• Prepare agendas and take minutes for meetings.
• Assist with event planning and coordination as required.
• Maintain office supplies and manage vendor relationships for administrative needs.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5-7 years of experience as an Executive Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Discretion and experience handling confidential information.
• Ability to multitask and prioritize tasks effectively.
• Experience with travel booking and expense reporting.
• Professional demeanor and strong interpersonal skills.
• Proactive and resourceful approach to problem-solving.

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements with precision.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Conduct research and compile data for various projects and initiatives.
• Organize and coordinate virtual team meetings and events.
• Handle confidential information with the utmost discretion.
• Act as a primary point of contact for internal and external stakeholders, managing communications effectively.
• Maintain digital filing systems and ensure efficient record-keeping.
• Assist with expense reporting and budget tracking.
• Anticipate needs and proactively address potential issues.
• Provide general administrative support as required to ensure seamless remote operations.

• Proven experience as an Executive Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent time management and organizational skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a remote team.
• Experience with virtual meeting platforms (Zoom, Microsoft Teams, etc.).
• A keen eye for detail and accuracy.
• Problem-solving capabilities and a proactive approach.
• Bachelor's degree in Business Administration or a related field is preferred.

• Manage and maintain executive calendars, scheduling appointments and meetings.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Act as the primary point of contact for internal and external inquiries.
• Organize and maintain physical and digital filing systems.
• Manage office supplies inventory and procurement.
• Assist with event planning and coordination.
• Handle confidential information with utmost discretion.
• Support other administrative staff as needed.

• Proven experience as an Administrative Assistant or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High school diploma or equivalent; further qualifications will be a plus.
• Discretion and a professional approach.

• Manage and maintain executive calendars, scheduling appointments and meetings with internal and external parties.
• Arrange complex domestic and international travel, including flights, accommodation, and ground transportation.
• Prepare, proofread, and edit confidential documents, reports, and presentations.
• Handle incoming and outgoing communications, screening calls and emails, and responding as appropriate.
• Organize and coordinate meetings, including agenda preparation, room booking, and catering arrangements.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information.
• Conduct research and compile data for various projects and reports.
• Act as a liaison between executives and other departments or external contacts.
• Handle confidential information with the utmost discretion.
• Assist with ad-hoc projects as required by the executive team.

• Proven experience as an Executive Administrative Assistant or in a similar high-level support role.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Ability to multitask and prioritize effectively in a dynamic environment.
• High level of professionalism, discretion, and integrity.
• Bachelor's degree in Business Administration or a related field, or equivalent work experience.