243 Administrative Staff jobs in Mumbai

Job Description:

• Supervise the day-to-day operations of the office premises, including maintenance, security, and general upkeep.
• Act as a primary point of contact for internal and external stakeholders regarding administrative matters.
• Coordinate and manage housekeeping staff, ensuring effective allocation of resources.
• Managing office supplies stock and place orders.
• Oversee the procurement, distribution, and inventory control of office equipment, furniture, and supplies.
• Managing floor plan and allocation of seating and ID card management.
• Cafeteria management and overall office security management.
• Managing office boy's outdoor activities.
• Coordinating with HODs for their admin related matters.
• Bill processing/tracking the payments and reconciliation with vendor on quarterly basis.
• Maintain accurate and up-to-date records of administrative activities, including expenses, invoices, and contracts.
• Managing AMC services as per the scope of the contract.
• Vendor management, Asset management and Event management.
• Prepare and send MIS on regular basis.

Company Description

Esscore Ingredients Pvt Ltd is a dynamic startup based in Mumbai, dealing in a wide range of products including specialty chemicals, food ingredients, edible oils, and more. We cater to diverse industries such as food & beverage, pharmaceuticals, nutraceuticals, personal care, and industrial chemicals. Our mission is to be a trusted partner in supply chain solutions, offering high-quality products with personalized service and a sharp focus on innovation and customer satisfaction.

As a startup, we believe in a collaborative and entrepreneurial approach, where every team member contributes meaningfully to our journey of growth.

Role Description

We are seeking an energetic and versatile Administrative Assistant to join us in a full-time, on-site role in Mumbai ), Maharashtra. This isn’t just an admin role—it’s an opportunity to be at the center of a fast-paced, growing business, working closely with the founders across operations, business development, and customer relations.

You’ll help manage day-to-day tasks, assist in business operations, support backend coordination for clients and suppliers, and actively contribute to building and streamlining systems.

Key Responsibilities

• andle routine administrative functions: calls, emails, document filing, data entry, scheduling, and office coordination

• S pport purchase, sales, and logistics teams with backend coordination

• C mmunicate with vendors, customers, and logistics partners for orders and follow-ups

• M intain product databases, price lists, and supplier information

• H lp with preparing quotations, invoices, and tracking payments

• C ntribute to business development activities—market research, lead follow-up, and customer support

• Assist in setting up internal processes and managing product-wise documentation (food, pharma, chemicals, etc.)

• C ordinate with certification agencies or compliance teams when required (e.g., FSSAI, pharma documentation, etc.)

Qualifications

Graduate in any field (Commerce, Business, or Science preferred)

• 0 2 years of experience (freshers with the right attitude are encouraged to apply)

• S rong communication and interpersonal skills

• O ganized, detail-oriented, and eager to learn

• P oficient in MS Excel, Word, Email tools

• C mfortable working in a startup environment with multi-tasking and evolving responsibilities

• I terest in the B2B sector—especially food, pharma, or chemical industries—is a bonus

What You’ll Gain

• Exp sure to multiple industries and product categories

• D rect collaboration with the leadership team

• A chance to help build the business from the ground up

• L arning across supply chain, procurement, customer handling, compliance, and operations

• A fast-paced, flexible work culture that values learning and initiative

Salary & Perks

• C mpetitive monthly salary based on experience and skillset

• P rformance-based bonuses

• M bile and travel allowances (if applicable)

• F stival bonuses and growth reviews every 6 months.

How to Apply

If you’re ready to learn, grow, and contribute to a young, ambitious company, send us your CV along with a short note about why you’re a good fit for this role to:

Company Description

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Role Description

This is a full-time on-site role located in Mira Bhayandar for an Administrative Officer at Somerset Exports PVT LTD. The Administrative Officer will be responsible for managing general administrative tasks, providing administrative assistance, providing supervision in inventory management and supporting customer service activities. The role involves maintaining organization, ensuring effective communication, and coordinating day-to-day office operations to ensure smooth functioning.

Qualifications

• Skills in General Administration and Administrative Assistance
• Strong Communication and Customer Service skills
• Excellent Organization Skills
• Proficiency in office software and tools
• Proficiency in Inventory management system
• Ability to work independently and as part of a team
• Relevant experience in a similar role is beneficial
• Bachelor's degree in Business Administration, Management, or a related field

About Kayana

Kayana is one of the fastest-growing companies, empowering small and medium-sized businesses with cutting-edge technology to compete with larger enterprises in the ordering and payments space. As a disruptive force in the industry, we provide everything from essential point of sale systems to advanced solutions like self-service kiosks, giving brands the tools they need to scale and succeed.

Our mission is to help businesses thrive through innovative technology, and we're always looking for talented individuals to join our team. Now operating globally across the USA, UK, Europe, and Australia, Kayana is proud to foster an inclusive culture. We support every employee with a personalised development plan, offering clear and achievable career paths for long-term success.

Working hours - 11:00 - 20:00 in the Mumbai office, 5 days a week.

Salary - 30,000 - 35,000 INR per month.

About You

Do you have administration experience or knowledge of the payments, legal or banking sectors? We're seeking a detail oriented and results-driven **Administrative Assistant (compliance)** to join our team at Kayana. Working with our UK compliance team, you will assist in collecting documentation and communicating with potential clients across the globe.

Key Responsibilities:

• Monitoring existing clients we have onboarded and running regular background checks to ensure we stay compliant
• Working with head of compliance and legal to monitor new and existing clients
• Review customer

The position is for the Global Family Office located in Mumbai, India, which oversees multiple companies across various industries. Some of these include House of Meraki (Fine Jewellery) and Chillerton Group Limited (Mining).

The selected candidate will be responsible for managing and overseeing operations across all family-owned businesses, which are based in India, the UK, Zambia, the USA, and other locations.

Administration Manager

Job description

Responsibilities and Duties:

• Organise the office and assist associates.
• Sort and distribute communications in a timely manner.
• Create and update records ensuring accuracy and validity of information.
• Schedule and plan meetings and appointments and take detailed minutes.
• Monitor level of supplies and handle shortages.
• Resolve office-related malfunctions and respond to requests or issues.
• Coordinate with other departments to ensure compliance with established policies
• Maintain trusting relationships with suppliers, customers and colleagues.
• Write and distribute email, correspondence memos, letters and forms.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures
• Act as a point of contact for internal and external clients and vendors.
• Plan and coordinate administrative procedures and systems and devise ways to
• streamline processes.
• Ensure smooth and adequate flow of information within the company to facilitate other
• business operations
• Manage schedules of Directors, plan their travel.
• Maintain internal databases.
• Maintaining Inventory.
• Initiative and ready to take any ad-hoc tasks provided by other departments.
• Oversee and expand existing wholesale accounts.
• Maintain regular communication with buyers to update collections based on their
• specific requirements and ensure timely stock replenishment and new product
• introductions.
• Process commercial invoices and sales orders, collaborating closely with buyers to
• fulfill their tailored needs and manage inventory updates.
• Identify and pursue growth opportunities by upselling to existing clients.
• Provide daily support for client

• Work on business related processes such as purchasing/leasing of new office space, contracting etc.
• Routine upkeep and Maintenance of HO & Branch offices
• Supervise Housekeeping services, Security Services and Cafeteria
• Procurement and routine maintenance of office assets like AC, UPS, EPABX etc.
• Manage vendor relationships, including contractors, suppliers, and service providers
• Liaison with Government authorities (PT/S&E/Electricity)
• Ensure adherence to government regulation in maintaining company documents and maintain office documents and files for record keeping
• Coordinate repairs, renovation, and upgrades to facilities.
• Manage facility budgets, including operating and capital expenses.
• Business Travel management (Air/Train/Cab/Hotel)
• Business VISA Processing
• Facilitate employee relocation
• Assist with special projects, such as events, campaigns, or initiatives
• Conduct Branch audits
• Maintaining various MIS for management reporting
• Vendor

Job Description:

• Supervise the day-to-day operations of the office premises, including maintenance, security, and general upkeep.
• Act as a primary point of contact for internal and external stakeholders regarding administrative matters.
• Coordinate and manage housekeeping staff, ensuring effective allocation of resources.
• Managing office supplies stock and place orders.
• Oversee the procurement, distribution, and inventory control of office equipment, furniture, and supplies.
• Managing floor plan and allocation of seating and ID card management.
• Cafeteria management and overall office security management.
• Managing office boy's outdoor activities.
• Coordinating with HODs for their admin related matters.
• Bill processing/tracking the payments and reconciliation with vendor on quarterly basis.
• Maintain accurate and up-to-date records of administrative activities, including expenses, invoices, and contracts.
• Managing AMC services as per the scope of the contract.
• Vendor management, Asset management and Event management.
• Prepare and send MIS on regular basis.

Company Description

Esscore Ingredients Pvt Ltd is a dynamic startup based in Mumbai, dealing in a wide range of products including specialty chemicals, food ingredients, edible oils, and more. We cater to diverse industries such as food & beverage, pharmaceuticals, nutraceuticals, personal care, and industrial chemicals. Our mission is to be a trusted partner in supply chain solutions, offering high-quality products with personalized service and a sharp focus on innovation and customer satisfaction.

As a startup, we believe in a collaborative and entrepreneurial approach, where every team member contributes meaningfully to our journey of growth.

Role Description

We are seeking an energetic and versatile Administrative Assistant to join us in a full-time, on-site role in Mumbai ), Maharashtra. This isn’t just an admin role—it’s an opportunity to be at the center of a fast-paced, growing business, working closely with the founders across operations, business development, and customer relations.

You’ll help manage day-to-day tasks, assist in business operations, support backend coordination for clients and suppliers, and actively contribute to building and streamlining systems.

Key Responsibilities

•Handle routine administrative functions: calls, emails, document filing, data entry, scheduling, and office coordination

•Support purchase, sales, and logistics teams with backend coordination

•Communicate with vendors, customers, and logistics partners for orders and follow-ups

•Maintain product databases, price lists, and supplier information

•Help with preparing quotations, invoices, and tracking payments

•Contribute to business development activities—market research, lead follow-up, and customer support

•Assist in setting up internal processes and managing product-wise documentation (food, pharma, chemicals, etc.)

•Coordinate with certification agencies or compliance teams when required (e.g., FSSAI, pharma documentation, etc.)

Qualifications

Graduate in any field (Commerce, Business, or Science preferred)

•0–2 years of experience (freshers with the right attitude are encouraged to apply)

•Strong communication and interpersonal skills

•Organized, detail-oriented, and eager to learn

•Proficient in MS Excel, Word, Email tools

•Comfortable working in a startup environment with multi-tasking and evolving responsibilities

•Interest in the B2B sector—especially food, pharma, or chemical industries—is a bonus

What You’ll Gain

•Exposure to multiple industries and product categories

•Direct collaboration with the leadership team

•A chance to help build the business from the ground up

•Learning across supply chain, procurement, customer handling, compliance, and operations

•A fast-paced, flexible work culture that values learning and initiative

Salary & Perks

•Competitive monthly salary based on experience and skillset

•Performance-based bonuses

•Mobile and travel allowances (if applicable)

•Festival bonuses and growth reviews every 6 months.

How to Apply

If you’re ready to learn, grow, and contribute to a young, ambitious company, send us your CV along with a short note about why you’re a good fit for this role to:

About Kayana

Kayana is one of the fastest-growing companies, empowering small and medium-sized businesses with cutting-edge technology to compete with larger enterprises in the ordering and payments space. As a disruptive force in the industry, we provide everything from essential point of sale systems to advanced solutions like self-service kiosks, giving brands the tools they need to scale and succeed.

Our mission is to help businesses thrive through innovative technology, and we're always looking for talented individuals to join our team. Now operating globally across the USA, UK, Europe, and Australia, Kayana is proud to foster an inclusive culture. We support every employee with a personalised development plan, offering clear and achievable career paths for long-term success.

Working hours - 11:00 - 20:00 in the Mumbai office, 5 days a week.

Salary - 30,000 - 35,000 INR per month.

About You

Do you have administration experience or knowledge of the payments, legal or banking sectors? We're seeking a detail oriented and results-driven **Administrative Assistant (compliance)** to join our team at Kayana. Working with our UK compliance team, you will assist in collecting documentation and communicating with potential clients across the globe.

Key Responsibilities:

• Monitoring existing clients we have onboarded and running regular background checks to ensure we stay compliant
• Working with head of compliance and legal to monitor new and existing clients
• Review customer