252 Administrative Staff jobs in Mumbai

Company Description

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Role Description

This is a full-time on-site role located in Mira Bhayandar for an Administrative Officer at Somerset Exports PVT LTD. The Administrative Officer will be responsible for managing general administrative tasks, providing administrative assistance, providing supervision in inventory management and supporting customer service activities. The role involves maintaining organization, ensuring effective communication, and coordinating day-to-day office operations to ensure smooth functioning.

Qualifications

• Skills in General Administration and Administrative Assistance
• Strong Communication and Customer Service skills
• Excellent Organization Skills
• Proficiency in office software and tools
• Proficiency in Inventory management system
• Ability to work independently and as part of a team
• Relevant experience in a similar role is beneficial
• Bachelor's degree in Business Administration, Management, or a related field

Job Responsibilities :

• Work on business related processes such as purchasing/leasing of new office space, contracting etc.
• Routine upkeep and Maintenance of HO & Branch offices
• Supervise Housekeeping services, Security Services and Cafeteria
• Procurement and routine maintenance of office assets like AC, UPS, EPABX etc.
• Manage vendor relationships, including contractors, suppliers, and service providers
• Liaison with Government authorities (PT/S&E/Electricity)
• Ensure adherence to government regulation in maintaining company documents and maintain office documents and files for record keeping
• Coordinate repairs, renovation, and upgrades to facilities.
• Manage facility budgets, including operating and capital expenses.
• Business Travel management (Air/Train/Cab/Hotel)
• Business VISA Processing
• Facilitate employee relocation
• Assist with special projects, such as events, campaigns, or initiatives
• Conduct Branch audits
• Maintaining various MIS for management reporting
• Vendor payment processing

Academic Qualifications:

• Excellent communication, leadership and problem solving skills.
• Strong analytical and organizational skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Bachelor’s degree in any stream.

Experience

• Minimum 8 years of experience in office Administration, with at least 2 years in managerial role

Premier Road Service Limited is a leading logistics company in India, providing logistical transportation services across all major cities and towns. Established in 1968, the company has grown significantly with over 40 branches nationwide. We have served various prominent clients, including the Government of India, multinational companies, FMCGs, and corporate bodies.

This is a full-time on-site role for an Administrative Assistant located in Mumbai. The Administrative Assistant will handle daily tasks such as providing administrative support, managing phone communications, and assisting executives with clerical duties. Responsibilities include maintaining records, scheduling appointments, and ensuring smooth office operations.

• Skills in Administrative Assistance and Executive Administrative Assistance
• Proficiency in Phone Etiquette and Communication
• Strong Clerical Skills
• Excellent organizational and multitasking abilities
• Ability to work independently and handle confidential information
• Experience with office software and equipment
• Bachelor's degree in Business Administration, Office Management, or a related field is a plus

Job Description – Admin Executive

Position: Admin Executive

Location: Mumbai (Andheri E)

Department: Administration

Reports To: Admin Manager / Head – Administration

Job Purpose

To manage and support day-to-day administrative operations, ensure smooth office functioning, and provide assistance to management and employees in administrative, facility, and support services.

Key Responsibilities

1. Office Administration & Facility Management

• Oversee general office operations and upkeep.
• Coordinate with vendors for housekeeping, security, pest control, canteen, courier, transport, and maintenance services.
• Monitor consumables, stationery, pantry, and office supplies records.
• Support Canteen In charge in supervision of Canteen and Kitchen area
• Coordinate meetings, conferences, and events (venue, catering, logistics, etc.).

1. Compliance & Documentation

• Maintain contracts, agreements, and licenses for vendors and facilities.
• Ensure compliance with statutory and company policies (fire safety, health & safety norms, etc.).
• Maintain records of assets, keys, and access controls.
• Assist in preparing MIS, reports, and presentations related to admin activities.
• Provide administrative support to senior management as required.

1. Vendor & Cost Management

• Liaise with vendors, negotiate contracts, and monitor service-level performance.
• Process bills, track budgets, and support cost optimization.

Key Skills & Competencies

• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Problem-solving and vendor management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Knowledge of facility management, housekeeping, and compliance procedures.

Qualifications & Experience

• Graduate in any discipline (preferably in Business Administration / Management).
• 2–5 years of relevant experience in administration.
• Exposure to facility management, vendor handling, and employee support services.

Work Conditions

• Based at Corporate Office AT.
• May require extended hours during events or critical activities.
• Open to work in shifts and available on weekends as and when required
• Residing near Andheri East Location for easy accessibility of Oofice

Job Summary:

The Admin Assistant provides administrative support to ensure the smooth operation of the office. Key responsibilities include answering phones, managing correspondence, scheduling appointments, and performing various clerical tasks.

Working Days: 5 days

Rotational Week offs & Rotational Shifts

CTC upto 5 LPA (depending on last drawn CTC)

Key Responsibilities:

1. Answer direct phone calls, handle correspondence, and respond to inquiries.

2. Day-to-day facility upkeep & Transport.

3. Maintain accurate records and databases.

4. Manage office supplies, inventory, and expenses.

5. Provide general administrative support to the team.

6. Transport Operation

Requirements:

1. Graduates/Undergraduate

2. 1-2 years of administrative experience.

3. Excellent communication, organizational, and time management skills.

4. Proficiency in Microsoft Office and other software applications.

Skills:

1. Strong attention to detail and accuracy.

2. Ability to multitask and prioritize tasks.

3. Excellent customer service skills.

4. Ability to maintain confidentiality and handle sensitive information

Interested candidates can share CV to

About us/Company overview:

PEP is a dynamic personal care company that proudly houses two innovative brands – mCaffeine & Hyphen . With a passion for creating high-performance, conscious, and consumer-loved products, we are redefining the way personal care is experienced. While mCaffeine is India’s first caffeinated personal care brand, loved for its energizing and playful approach, Hyphen is built on the philosophy of simplifying skincare through science-backed formulations. Together, our brands reflect PEP’s mission to deliver quality, creativity, and care to millions of consumers. We believe in Confidence over all skin & body biases.

Come, join the pack!

Job Description:

We are seeking a skilled and adaptable Administration specialist to join our team at mCaffeine. In this role, you will be responsible for a wide range of administrative tasks especially with travel. Your expertise will be crucial in ensuring the smooth operation of our office environment.

Responsibilities:

Travel desk & Event Coordination:

• Administer to domestic & international travel booking requests within the company; consequently attending to the accommodations, local conveyance & food arrangements, if need be. Using the petty cash cost efficiently with required approvals.
• Assist with planning and organizing company events, including meetings, conferences, and social gatherings.
• Coordinate event logistics, such as venue booking, catering, audiovisual equipment, and transportation.

Financial Administration:

• Assist with basic financial tasks such as invoicing, processing payments, and reconciling expenses. Work closely with the finance department to ensure accuracy and compliance.

Administrative Support:

• Provide general administrative support to the management.
• Assist with document preparation, filing, and data entry tasks.

Office Supplies and Facilities Management:

• Manage inventory of office supplies, stationery, and equipment. Ensure adequate stock levels are maintained.
• Coordinate with vendors, facility maintenance and repairs as needed.
• Synchronizing with facility staff on keeping the premises available to operate as need be.

Skills & Experience:

• 5-6 years experience in office administration is mandatory.
• Manage travels itineraries (domestic & international) would be mandatory.
• Excellent cost efficiency and multitasking abilities.
• Ability to work independently and as part of a team.
• Ability to prioritize tasks and work effectively under pressure.
• Strong problem-solving skills and attention to detail.
• Effective communication and interpersonal skills.

Social Media handles:

Website - &

LinkedIn - mcaffeine/mycompany/

Instagram - m/mcaffeineofficial/ &

Contact us:

Company Description

Picasso Parri Pens is a premium pen brand known for combining elegance, craftsmanship, and personalization to deliver an unmatched writing experience. We cater to both B2B and D2C markets, offering customizable pens perfect for corporate gifting, brand promotions, and exclusive events. Our pens symbolize elegance and precision, available in various finishes and designed for smooth writing. Whether for business or personal use, Picasso Parri Pens strives to make every writing moment extraordinary.

Role Description

This is a full-time on-site role located in Mslad, Mumbai for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support, managing phone calls, and ensuring excellent communication within the office. Tasks include clerical duties, scheduling appointments, and offering executive administrative assistance as needed.

Qualifications

• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication skills
• Executive Administrative Assistance experience
• Proficiency in office software and scheduling tools
• Strong organizational and multitasking abilities
• Ability to work independently and as part of a team
• Prior experience in a similar role is a plus
• Bachelor's degree in Business Administration or related field preferred

Company Description

We are a Human Capital Advisory & Consulting firm. We are hiring an Administrative Assistant for one of our esteemed client who is into gold certification business. The position is based at their central aboratory based at Andheri (E), Mumbai.

Role Description

This is a full-time, on-site role for an Administrative Assistant located in Mumbai. The Administrative Assistant will be responsible for managing day-to-day administrative tasks, including providing executive administrative assistance, maintaining clerical tasks, managing phone communications, data entry , preparing & maintaining reports and ensuring effective communication within the organization.

Skills & Qualifications

• 2-4 years of Administrative Assistance experience
• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication skills
• Customer handling skills
• Excellent organizational and multitasking abilities
• Proficiency in MS Excel & MS word (e.g., MS Office)
• Ability to maintain confidentiality and handle sensitive information
• Bachelor's degree in any discipline

If interested, share your resume at

or

Job Position: Admin Sr. Executive (Freight Forwarding Company)

Work Location: Mumbai (Andheri East)

Salary: Upto 25k

Roles & Responsibilities:

• Organizing, compiling, and updating company records and documentation.

• Helping the department heads as and when required.

• Laisoning with internal and external agencies for smooth administrative functioning.

• Handling and managing calendar schedules of management, making copies of required documents for the meetings, making travel arrangements, booking hotels and conference rooms, arranging for audio-video equipment for the meetings.

• Scheduling inter-departmental meetings, coordinating the time schedules with the employees, and arranging food and other necessities.

• Coordinating with the housekeeping staff for daily activities.

• Excellent communication and interpersonal skills.

• Proficiency in MS Office is a must.

• Excellent organisational and time-management skills

• Quick-thinking, planning, coordinating, and executing skills.