130 Administrative Staff jobs in Pimpri Chinchwad

Are you passionate about creating world-class workplaces and delivering exceptional employee experiences? Join us and play a pivotal role in driving strategic HR & Administration initiatives across India.

Key Focus Areas:

Projects & Infrastructure – Lead CAPEX projects, ensuring safety, quality, and timely execution.

Budgeting & Control – Plan and manage OPEX budgets for canteen, housekeeping, medical check-ups, maintenance, utilities, and more.

Facility & Service Excellence – Oversee canteen operations, housekeeping, horticulture, employee wellness programs, and repair/maintenance activities.

PAN India Office Operations – Manage new office setups, expansions, closures, and ensure smooth operations across regional offices.

Employee Support & Engagement – Drive relocation support, engagement events, awards, committees, and wellness initiatives.

Strategic Oversight – Prepare MIS reports, track KPIs, manage vendor performance, contracts, and audits.

Workplace & Risk Management – Optimize seating, enforce safety standards, ensure SOP adherence, and manage transitions.

Audit & Compliance – Partner with internal and external auditors, ensuring ISO and safety audit readiness.

Collaboration & Culture – Work closely with HR, Finance, IT, and other teams to foster innovation and continuous improvement.

Requirements

• Engineering Degree is preferred. Master’s in Business Administration / Facilities Management; Engineering background a plus.
• 12–18 years in administration, facilities, or operations with multi-site project experience.
• Strong skills in budgeting, vendor management, and stakeholder engagement.
• Proven leadership in building and inspiring high-performing teams.
• Excellent communication, financial acumen, and cross-cultural collaboration.
• Track record in driving change, managing diverse teams, and delivering results.
• High integrity, resilience, and passion for success.
• Fluency in English; additional languages an advantage.

Role & responsibilities

The Administrative Officer (AO) serves as the principal assistant to the Security Team Manager (STM) in providing security services and related operations to the data center. Job functions may include client service and problem resolution, service enhancement, Security Operations Center (SOC) systems maintenance, audit compliance, scheduling, system monitoring, log maintenance, access rights maintenance and training support.

FUNCTIONS:

1.Serves as the primary point of contact to data center Management and security personnel with the STM is unavailable.

2.Assists with training and certification for all new security personnel at the request of the Field Training Officer (FTO) and maintains required training documentation at the data center. Coordinates with the Training and Development Specialist (TDS) and with the local supporting Securitas branches as needed.

3.Ensures all security personnel adhere to policies and Standard Operations Procedures.

4.Acts as Screener, Screening Supervisor, Responder or Control Room Supervisor in periods of increased activity or in the case of absent staff.

5.Maintains and troubleshoots on-site security technology.

6.May support other critical infrastructure sites.

7.Recommends corrective actions for security staff to the STM.

8.Assists with the delivery of counseling and corrective action as directed by the STM.

9.Assists with scheduling, site equipment inspections, and audit compliance at the datacenter and potentially sister sites as needed.

10.Conducts recurring audits and prepares and submits critical and confidential information directly to client management team.

11.Maintains required security documentation, ensuring accuracy in accordance with established policies and procedures.

12.Conducts routine rhythm of business tasks.

13.Performs additional tasks assigned by management.

14.Identifies security shortfalls and offers suggestions from improving the security program.

15.Evaluates and escalates potential safety issues within the facility.

16.Required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Notify supervisor upon becoming aware of unsafe working conditions.

17.Identifies security shortfalls and offers suggestions from improving the security program.

Preferred candidate profile

Associate degree and 5 or more years of responsible experience in the security industry and/or business management, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company. Experience in staff supervision desired.

SPECIAL REQUIREMENTS

Able to work a flexible schedule, including evening, weekend and holiday hours.

COMPETENCIES

• Must be able to meet and continue to meet licensing requirements for security officers, as applicable to local, county and state laws and regulations.
• Must be able to meet and continue to meet requirements for specific skills, certifications and authorizations specified for the assigned accounts.
• Knowledge of 24/7 security operations and procedures.
• Knowledge of supervisory practices and procedures.
• Skill in staff supervision, including assigning work and providing training and performance management.
• Ability to determine courses of action based on detail written instruction.
• Ability to provide positive direction and motivate performance.

What You'll Do

The Administrative Assistant for our Pune office will provide essential support to ensure smooth execution of executive visits, leadership meetings, and company events. You will also serve as an extension of U.S.-based executive assistants, delivering a seamless, high-level experience visiting leaders. This role is important for promoting a culture of collaboration, inclusivity, and hospitality. As an extension of our U.S.-based executive assistants, the Administrative Assistant will help deliver a seamless, high-quality experience for leaders and teams visiting Avalara offices in India. The ideal candidate will be dynamic and with a passion for supporting people and contributing to Avalara's vibrant workplace culture. You will report to the Manager, Executive Assistants

What Your Responsibilities Will Be

• Be primary contact for executives visiting India offices.
• Coordinate company-wide events and meetings (e.g., Grace Hopper Conference, 20th Anniversary Celebration, GTM Summit, Company Meeting, India Leadership Meeting).
• Be main contact for the Avalara CLUB incentive program, with a focus on supporting India winners.
• Partner with the immigration team to assist with visa-related processes.
• Support scheduling and coordination of meetings, including booking conference rooms and arranging equipment.
• Manage travel and logistics for visiting executives and teams.
• Collaborate with U.S. executive assistants to provide a "white glove" experience for executives in India.
• Provide administrative support for ad-hoc and projects.
• Be backup for the receptionist, ensuring front desk operations continue smoothly during absences of the Workplace Specialist

What You'll Need to be Successful

• 2+ years of experience in an administrative or office support role.
• Strong organizational skills with the ability to manage multiple priorities
• Proficiency in Microsoft Office Suite and other office management tools.
• Comfortable working with all levels of management.
• Experience working in a corporate environment.
• Familiarity with office management systems.
• This is an in-office role based in India, requiring presence during standard business hours.
• Flexibility in working hours required to support executive visits or special events

The Role: IES India Pvt. Ltd is seeking a proactive and detail-oriented admin executive to oversee and streamline office operations. The ideal candidate will handle administrative tasks, coordinate resources, and facilitate smooth communication across departments, ensuring a productive and efficient work environment. As part of a global company working at the cutting edge of building performance analysis, you will have opportunities to take more responsibilities and build a career with us.

Key responsibilities:

The successful candidate will be carrying out the following tasks:

Manage office supplies, including procurement, inventory tracking, and vendor coordination.

Maintain and organize accurate records, documents, and administrative databases.

Schedule and coordinate meetings, appointments, and events, preparing agendas and keeping minutes.

Oversee facility management, including maintenance, cleanliness, and compliance with safety standards.

Serve as the point of contact between departments, ensuring seamless communication and workflow.

Handle external correspondence, such as emails, calls, and official letters.

Assist HR with onboarding processes, training coordination, and administrative support.

Be a point of contact for all the inter-departmental coordination.

Monitor budgets related to administrative tasks and propose cost-effective solutions.

This role requires candidate to travel for company related work within Pune from time to time. Frequency would differ based on the requrement & necessity of the particular tasks.

Skills, Knowledge and Experience:

Bachelors degree in Business Administration/Commerce or related field.

Proven experience as an admin executive or in a similar role.

High attention to detail and time management capabilities.

Problem-solving mindset to address operational challenges.

Adaptability to handle a variety of administrative tasks efficiently.

Strong proficiency in MS Office (Word, Excel, PowerPoint) and office management tools.

Male candidate preferred with his own 2-wheeler registered in riders name and with a valid driving license.

As IES is an international company so it is essential that the candidate is a confident communicator in English.

The Rewards

In return, we offer the chance to work for a world-leading company in an exciting and supportive working environment; you will receive a competitive salary; health insurance for self and dependents and up to 33 days annual leave.

To Apply

Please apply by sending your CV and covering letter, including current and expected CTC, to

DESCRIPTION

Key Responsibilities:

Provides administrative support by conducting research, preparing statistical reports and addressing routine information requests. Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets. Assists with data collection, data entry and report generation on various departmental related activities. Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. Responds to, or redirects, routine inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately. Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees. Documents and maintains departmental policies and procedures. Participates as a team member on departmental related business improvement assignments and projects as needed. Performs other routine administrative activities as needed per the established procedures of the organization and/or department.

RESPONSIBILITIES

Competencies:

Values differences - Recognizing the value that different perspectives and cultures bring to an organization.

Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Customer focus - Building strong customer relationships and delivering customer-centric solutions.

Ensures accountability - Holding self and others accountable to meet commitments.

Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.

Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.

Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.

Education, Licenses, Certifications:

High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

This position may require licensing for compliance with export controls or sanctions regulations.

Experience:

Requires some work experience and intermediate level knowledge obtained through training or on-the-job experience. 1-4 years of relevant work experience preferred.

QUALIFICATIONS

Shift timing: 5pm to 2 am IST

this is hybrid role.

Job Supply Chain Planning

Organization Cummins Inc.

Role Category On-site

Job Type Office

ReqID

Relocation Package Yes

ADMINISTRATIVE ASSISTANT (01 POST)

AGAINST ADVT. NO. 03/2025 (SR. NO. 02)

SR# App#

1. 48058

DESCRIPTION

Job Summary

ON SITE ROLE

The Administrative Associate – Level II provides comprehensive administrative support to a team, department, function, or organizational leader. This role involves coordinating documents, gathering and entering data, preparing reports, and supporting day-to-day operations. Work is performed under a moderate degree of supervision with opportunities to contribute to process improvements and departmental projects.

Key Responsibilities

• Provide administrative support by conducting research, preparing statistical reports, and handling routine information requests.
• Gather, compile, and verify information to ensure accuracy in reports, presentations, forms, and office systems (databases, spreadsheets).
• Assist with data collection, data entry, and report generation for departmental activities.
• Prepare correspondence, schedule meetings, arrange conference calls, and receive visitors.
• Respond to or redirect routine internal and external inquiries to ensure timely and accurate responses.
• Support vendor and supplier payment processes, including documentation preparation, submission, and responding to accounts payable or payee inquiries.
• Maintain departmental policies, procedures, and records.
• Participate in business improvement assignments and departmental projects as a contributing team member.
• Perform other routine administrative duties per organizational and departmental procedures.

RESPONSIBILITIES

Core Competencies

• Action Oriented: Tackles new opportunities and challenges with urgency, high energy, and enthusiasm.
• Communicates Effectively: Develops and delivers clear, audience-focused communications.
• Customer Focus: Builds strong customer relationships and delivers customer-centric solutions.
• Ensures Accountability: Holds self and others accountable to meet commitments.
• Plans and Aligns: Prioritizes and organizes work to achieve goals aligned with organizational needs.
• Values Differences: Recognizes and leverages diverse perspectives and cultures.

Functional Competencies

• Data Analytics: Interprets and communicates qualitative and quantitative data, applying statistical and problem-solving methods to extract insights and support decision-making.
• Data Communication and Visualization: Presents business problems, solutions, and opportunities through clear data visualizations, reports, and dashboards.

Education, Licenses, and Certifications

• Minimum: High school diploma or certificate of completion of secondary education, or equivalent experience in compliance with applicable regulations.

QUALIFICATIONS

Skills and Experience

For External Candidates

• Some work experience or intermediate-level administrative knowledge gained through education, training, or practical on-the-job experience.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with databases/spreadsheets.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks and adapt to shifting priorities.

For Internal Candidates

• Considered equivalent to an Executive Assistant role .
• Demonstrated experience in administrative support, including scheduling, reporting, and coordinating departmental operations.
• Strong interpersonal and communication skills, with the ability to support leaders and teams effectively.

Job General Management

Organization Cummins Inc.

Role Category Hybrid

Job Type Office

ReqID

Relocation Package No

Role Description

• Draft, edit and format letters, reports, and presentations
• Assist with filing, data entry, and document management
• Book travel arrangements such as air/train tickets, hotel bookings
• Work closely with other administrative staff and provide support to ensure efficient office operations

Qualifications

• Excellent written and verbal communication skills
• Bachelor's Degree
• Strong Clerical Skills and organizational abilities
• Attention to detail and ability to multitask
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Previous experience in a similar role is advantageous
• Ability to maintain confidentiality

Job Title:
Administrative Assistant

Company:
Design Lyric

Location:
Kothrud, Pune

Work Timing:
9:00 AM – 6:00 PM (Monday to Saturday)

About the Role:

Design Lyric is looking for a detail-oriented and proactive
Administrative Assistant
to provide comprehensive support to the team and ensure smooth day-to-day office operations. The ideal candidate will be organized, efficient, and capable of handling multiple tasks while maintaining a positive and professional attitude.

Key Responsibilities:

• Provide administrative and clerical support to the team.
• Manage office operations including scheduling, documentation, and record-keeping.
• Handle incoming calls, emails, and correspondence in a professional manner.
• Coordinate meetings, appointments, and travel arrangements.
• Maintain office supplies, equipment, and ensure a well-organized workspace.
• Assist in preparing reports, presentations, and other business documents.
• Support HR and management with basic office-related tasks as required.
• Act as a point of contact for staff and external stakeholders when needed.

Requirements:

• Bachelor's degree in any discipline (preferred).
• Proven experience as an administrative assistant, office assistant, or similar role.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.

What We Offer:

• A supportive and collaborative work environment.
• Opportunity to learn and grow within a dynamic organization.
• Exposure to cross-functional tasks and responsibilities.