What Jobs are available for Business Administration in Mumbai?

Premier Road Service Limited is a leading logistics company in India, providing logistical transportation services across all major cities and towns. Established in 1968, the company has grown significantly with over 40 branches nationwide. We have served various prominent clients, including the Government of India, multinational companies, FMCGs, and corporate bodies.

This is a full-time on-site role for an Administrative Assistant located in Mumbai. The Administrative Assistant will handle daily tasks such as providing administrative support, managing phone communications, and assisting executives with clerical duties. Responsibilities include maintaining records, scheduling appointments, and ensuring smooth office operations.

• Skills in Administrative Assistance and Executive Administrative Assistance
• Proficiency in Phone Etiquette and Communication
• Strong Clerical Skills
• Excellent organizational and multitasking abilities
• Ability to work independently and handle confidential information
• Experience with office software and equipment
• Bachelor's degree in Business Administration, Office Management, or a related field is a plus

• Manage and organize electronic filing systems and databases.
• Schedule virtual meetings and manage calendars for team members.
• Prepare, format, and proofread documents, reports, and presentations.
• Handle incoming emails and phone calls, responding to inquiries or directing them to the appropriate person.
• Assist with travel arrangements and expense report processing as needed.
• Conduct online research for various projects and tasks.
• Provide general administrative support to the team as required.
• Maintain confidentiality of sensitive information.
• Communicate effectively with colleagues and external contacts.
• Contribute to a positive and productive remote working environment.

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Strong written and verbal communication skills.
• Ability to work independently and manage workload effectively in a remote setting.
• High level of accuracy and attention to detail.
• Familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Self-motivated and proactive approach to tasks.
• Ability to maintain confidentiality.
• This role requires a reliable internet connection and a suitable home office setup.

The Job:

As a Junior Administrative Assistant , you will be responsible for supporting day-to-day office operations and ensuring a smooth, efficient, and well-organized work environment. This role involves managing administrative tasks, coordinating with internal teams, and assisting with office logistics, maintenance, and employee support activities.

Educational Qualification:

• Graduate in any discipline.
• A diploma or certification in Office Administration, Business Management, or a related field will be an added advantage.

Work Experience:

• 1–3 years of experience in administration, office coordination, or facility management.

Location:

• Mumbai

The Job Responsibilities:

• Manage and maintain inventory of office supplies, stationery, and housekeeping materials.
• Oversee procurement of office and housekeeping items through approved vendors, ensuring quality and cost efficiency.
• Monitor and maintain all office equipment, including electrical fittings, furniture, plumbing, and air-conditioning systems, ensuring timely repairs and upkeep.
• Maintain and update employee attendance and leave records on a monthly basis.
• Supervise housekeeping staff and implement a regular monitoring system to ensure workplace hygiene and cleanliness.
• Handle front-desk operations including welcoming visitors, answering calls, and directing them appropriately.
• Ensure adherence to company policies related to attendance, leave, and working hours.
• Coordinate travel and hotel arrangements for employees during peak seasons or official requirements.
• Manage conference room bookings and ensure smooth meeting arrangements.
• Track and manage daily courier dispatches and deliveries.
• Collaborate with the HR team on activities such as onboarding new joiners, handling exits, training sessions, and employee engagement initiatives.

Desired Skills:

• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in MS Office or Google Workspace tools.
• Attention to detail with a proactive, problem-solving approach.
• Ability to multitask and handle multiple administrative responsibilities efficiently.
• Positive attitude, reliability, and ability to maintain confidentiality.

Company Description

Inditech International is a textile machinery trading firm representing over 20 top international brands in the textile machinery and technology field. The company has an extensive network of contacts in India and around the world, making it a prominent player in the textile industry.

Role Description

This is a full-time on-site role for an Office Administrative Assistant located in Mumbai. The Office Administrative Assistant will be responsible for a wide range of administrative and clerical tasks, including assisting in administration, monitoring & supervision of day-to-day office functions which will be defined, liaising with travel agent, contractors, consultants, government bodies and various agencies. They will also assist in co-ordination between sales & service staff, maintaining records and helping in correspondence with customers & principals. They will supervise the work of other administration staff, contract staff and new joinees.

The role requires excellent organizational skills and a strong attention to detail.

Qualifications

• Executive Administrative Assistance and Phone Etiquette
• Strong Communication skills - fluent written and spoken English
• Proficiency in using office software and equipment - MS Office; especially Outlook, Word & Excel
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and work independently
• Bachelor's degree or relevant certifications in office management or related field is a plus

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel, including flights, accommodations, and ground transportation, ensuring all details are meticulously handled.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Handle confidential information with the utmost discretion and integrity.
• Organize and manage company events, meetings, and conferences, including venue selection, catering, and material preparation.
• Screen and prioritize incoming communications, including emails and phone calls, directing them appropriately.
• Process expense reports and manage departmental budgets, ensuring timely submission and accuracy.
• Maintain and organize physical and digital filing systems for easy retrieval of information.
• Act as a liaison between executives and internal/external stakeholders, building and maintaining positive relationships.
• Assist with special projects and ad-hoc administrative tasks as assigned by senior management.
• Ensure office supplies are adequately stocked and manage vendor relationships for office services.
• Provide seamless support during the workday, proactively identifying and resolving potential issues.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an administrative assistant or executive assistant, preferably supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities, with the capacity to prioritize tasks effectively.
• Discretion and confidentiality are paramount.
• Proactive problem-solving skills and a meticulous attention to detail.
• Ability to work independently and as part of a team in a dynamic setting.
• Experience in a professional services firm is a plus.

• Manage and coordinate complex executive calendars, ensuring efficient scheduling of appointments and meetings.
• Arrange domestic and international travel, including flights, accommodations, and transportation.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Screen and prioritize incoming communications, directing them to the appropriate parties.
• Organize and maintain confidential files and records with accuracy and discretion.
• Process expense reports and manage other administrative tasks as needed.
• Act as a liaison between executives and internal/external stakeholders.
• Prepare agendas and take minutes for meetings.
• Assist with event planning and coordination as required.
• Maintain office supplies and manage vendor relationships for administrative needs.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5-7 years of experience as an Executive Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Discretion and experience handling confidential information.
• Ability to multitask and prioritize tasks effectively.
• Experience with travel booking and expense reporting.
• Professional demeanor and strong interpersonal skills.
• Proactive and resourceful approach to problem-solving.

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements with precision.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Conduct research and compile data for various projects and initiatives.
• Organize and coordinate virtual team meetings and events.
• Handle confidential information with the utmost discretion.
• Act as a primary point of contact for internal and external stakeholders, managing communications effectively.
• Maintain digital filing systems and ensure efficient record-keeping.
• Assist with expense reporting and budget tracking.
• Anticipate needs and proactively address potential issues.
• Provide general administrative support as required to ensure seamless remote operations.

• Proven experience as an Executive Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent time management and organizational skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a remote team.
• Experience with virtual meeting platforms (Zoom, Microsoft Teams, etc.).
• A keen eye for detail and accuracy.
• Problem-solving capabilities and a proactive approach.
• Bachelor's degree in Business Administration or a related field is preferred.