2,402 Executive Secretary jobs in India

Company Overview

GREATBELL HR Consultancy Services PVT LTD is a specialized firm in the Human Resources Services industry, focusing on Technical and Hospitality Manpower Recruitment. With a reach across approximately 500 companies in India and headquartered in Cochin, Kerala, GREATBELL HR Consultancy provides tailored recruitment solutions. The company operates with a small and efficient team, ensuring personalized service and excellence in HR consultancy.

Job Overview

We are seeking a seasoned Executive Secretary to join our team at GREATBELL HR Consultancy Services PVT LTD. This full-time, mid-level position is crucial in providing administrative support and ensuring smooth operations. The role involves working closely with our General Manager across various locations including Thiruvananthapuram, Kollam, Ernakulam, Kottayam, and Pathanamthitta. Candidates should have between 7 to 10 years of relevant work experience.

Qualifications and Skills

• Provides administrative support to the General Manager. (Mandatory skill)
• Maintaining records and files with precision and accuracy. (Mandatory skill)
• To perform special duties as required by the General Manager. (Mandatory skill)
• Proficient in calendar management, including scheduling and organizing timelines.
• Experience in coordinating and managing travel arrangements efficiently.
• Skilled in planning and participating in meetings and ensuring effective follow-ups.
• Strong organizational skills with the ability to handle multiple tasks and prioritize effectively.
• Excellent communication skills, both written and verbal, for effective interaction with stakeholders.
• Ability to work independently and as part of a team in a dynamic environment.
• High level of integrity and professionalism in dealing with confidential information.

Roles and Responsibilities

• Manage the day-to-day administrative functions and support the General Manager actively.
• Maintain precise records and ensure files are updated and organized systematically.
• Handle calendar management including scheduling appointments and meetings for executives.
• Coordinate travel arrangements, including reservations, itineraries, and expense reports.
• Participate in meetings, take minutes, and follow-up on action items as needed.
• Conduct research and prepare presentations or reports as directed by management.
• Assist with special projects and perform other duties as assigned by the General Manager.
• Serve as a liaison between the General Manager and other departments or external parties.

Exciting Opportunity | Executive Assistant / Secretary to MD

Location : Ahmedabad

Experience : 2+ years

Salary Range : 7 LPA

About the Company:

With a strong presence across Western India and over 100+ stores, our client has brought global fashion brands like Nike to Gujarat and represents 17+ leading international brands including Levi’s, Tommy Hilfiger, Vero Moda, Only, Pepe Jeans, Biba, Guess, Gant, and more.

They also exclusively own Paese Cosmetics in India.

What You’ll Do:

Assist and manage schedules for two Managing Directors

Handle communications, meetings & travel coordination

Prepare MOMs, reports, and summaries

Ensure seamless coordination across departments

Requirements:

Graduate with 2+ years of experience as an Executive Assistant or Secretary

Excellent English communication skills (spoken & written)

Strong organizational and time-management abilities

Proficient in MS Office, especially Excel

Professional, discreet, and adaptable to a dynamic work environment

We are looking for an Executive Assistant/Secretary to support our team. You will manage mostly business-related tasks for the team such as creating reports, filling, Fixing Meetings, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

1.    Graduate/PostGraduate.

3.    In-depth understanding of entire MS Officesuite.

4.    Ability to organize a daily workload by priorities.

5.    Must be able to meet deadlines in a fast-paced quickly changing environment.

6.    A proactive approach to problem-solving with strong decision-making skills.

7.    Professional level verbal and written communications skills.

Job Overview

We are seeking a dedicated Executive Secretary for our Real Estate division at Fe'Onks Learning Pvt Ltd. This mid-level, full-time position is based in Noida. The successful candidate will support executives through efficient calendar management, coordination, and document handling, while contributing to the administrative excellence of the company. The role requires exceptional organization, clear communication, and proficiency in essential software tools.

Qualifications and Skills

• Proficiency in Microsoft Office Suite (Mandatory skill) for creating, editing, and managing documents seamlessly.
• Expertise in calendar management (Mandatory skill) to efficiently schedule and coordinate appointments for executives.
• Familiarity with document management systems (Mandatory skill) for efficient organization and retrieval of information.
• Experience with email communication tools to ensure effective correspondence and timely responses.
• Skill in using travel booking software for arranging and organizing executive travel plans smoothly.
• Capability in utilizing video conferencing platforms to facilitate remote meetings with clarity and connectivity.
• Competence in data entry software for accurate and efficient maintenance of records and reports.
• Ability to manage expense reporting tools for tracking expenditure and budgeting in an organized manner.

Roles and Responsibilities

• Manage executive calendars, including scheduling appointments, coordinating meetings, and organizing events.
• Prepare, edit, and distribute documents, reports, and presentations as required by the executives.
• Handle incoming and outgoing correspondence, ensuring timely and accurate communication.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation for executives.
• Conduct research and compile data for various reports and presentations needed by the executive management.
• Assist in preparing agendas, taking minutes, and following up on action items for meetings.
• Manage confidential information with discretion and uphold a high level of integrity and trustworthiness.
• Support expense tracking and reporting to ensure compliance with company policies and budgeting goals.

Pay Range -30,000-40,000

Company Description

Rambhajo by Advit Jewels Ltd. is a prestigious jewellery business established in 1921 in Jaipur, Rajasthan. Specializing in Jadau or Polki, Kundan, Meena, Rosecuts, and Diamonds Jewels, we have served over 1.15 million customers across five continents. We are dedicated to crafting high-quality, authentic jewellery using natural diamonds and gold. Now in its 4th generation, Rambhajo continues to be one of the most coveted jewellery houses in the country, renowned for our heritage and tradition in jewellery manufacturing.

Role Description

This is a full-time, on-site role located in Jaipur for an AI Content & Executive Secretary to the Director. The role involves doing AI Content Creation and providing executive administrative support, managing clerical tasks, and handling personal assistance duties. Responsibilities also include managing the director's diary, scheduling meetings, and communicating effectively on behalf of the director.

Qualifications

• Executive Administrative Assistance and Clerical Skills
• Extensive experience as an AI CONTENT CREATOR
• Strong Communication and Personal Assistance Skills
• Experience with Diary Management
• Excellent organizational and multitasking abilities
• Ability to work on-site in Jaipur
• Bachelor's degree in Business Administration, Communications, or a related field is preferred
• Experience in the jewellery or luxury goods industry is a plus
• Proficiency in MS Office and familiarity with office management software

Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall.

Responsibilities

To report exclusively to Group Head handling MIS for him and all his schedules ,programmes ,bookings ,maintenance of all his rercords.follow up with different gruoup compnaies head ans staff for updates and achievments.Putting up daily schedue ,MIS on performance of all group companies and keeping safe and confidential records meant for groutp head .To have all his travel plans,meetings ,appointmemnts and collection of reports from various verticatls to put up to group head with analysis and reviewd .

Keep sourcing best talent ssuitable for group and sending to HR for hiring after Head approval.

Keeping all bank accounts operated by head.

Qualifications

It is gender neutral job, fluent in english ,Ms Excel (preferably advance excel) with minimm 5 years similar experience .Must be well versed in MS word ,Ms PPT and letter writing . should not be social media savvy .Education minimum graduate with diploma in secreatarial practice. Must be resident of noida or south delhi.