3,455 Executive Secretary jobs in India

About the Company

MTC Group is an Indian Conglomerate engaged in Metal Recycling, Trading and Manufacturing operations headquartered in Mumbai, India. We are India's Leading Scrap recycling and Metal Trading Company with an experience of over 4 decades. We trade in all types of Metals, including Ferrous, Non Ferrous, Ferro Alloys, Base Metals & Minor Metals. We also manufacture TMT Bars, Structure Steels, Copper Tubes & Aluminium Alloys in India. MTC Group operates across 9 locations with 18 recycling yards and 5 Manufacturing Units in India and has International presence in USA, UK, Africa, Singapore & Dubai. MTC Group is handling around 2 million Metric tons of metals annually.

About the Role

The Executive Secretary will provide high-level administrative, organizational, and personal support to the Director, ensuring smooth management of professional responsibilities and personal commitments. The role requires discretion, exceptional planning skills, and the ability to anticipate and address the Director’s needs in a proactive and efficient manner.

Responsibilities

• Calendar & Schedule Management
• Manage the Director’s daily, weekly, and monthly calendars.
• Schedule and coordinate internal/external meetings, conferences, and appointments.
• Proactively resolve scheduling conflicts and ensure smooth time management.
• Issue reminders and prepare necessary documents before appointments.

• Travel & Accommodation Arrangements
• Plan and arrange domestic and international travel, including flights, ground transportation, and transfers.
• Organise hotel bookings, visas, travel insurance, and complete travel itineraries.
• Coordinate changes to travel schedules at short notice when required.
• Prepare travel kits with meeting briefs, itineraries, and local contact information.

• Meeting & Event Coordination
• Prepare agendas, presentations, reports, and briefing materials.
• Record and circulate minutes of meetings with follow-up actions.
• Coordinate arrangements for corporate events, business lunches/dinners, and social functions.
• Liaise with relevant departments and external stakeholders for smooth execution.

• Personal Activity Management
• Organize and manage personal commitments of the Director, such as medical appointments, family events, and private engagements.
• Assist in planning and coordinating personal and family travel.
• Handle personal errands, reservations, and special arrangements discreetly.

• Communication & Correspondence
• Draft, proofread, and manage emails, letters, and other communications on behalf of the Director.
• Screen calls, messages, and visitors, ensuring priority matters are addressed promptly.
• Maintain confidentiality of all sensitive business and personal information.

• Administrative Support
• Maintain accurate files, records, and databases for quick access.
• Manage expense reports, reimbursements, and petty cash related to the Director’s activities.
• Liaise with vendors and service providers for office and personal requirements.

Qualifications

• Qualification: Graduate degree; Diploma/Certification in Secretarial Practice or Office Administration preferred.
• Work Experience: 5 – 10 years of experience as an Executive Secretary/Personal Assistant to senior leadership.
• Strong proficiency in MS Office (Word, Excel, PowerPoint), Outlook, and scheduling tools.
• Excellent communication skills in English; proficiency in additional languages is an advantage.

Required Skills

• Discretion & Confidentiality – handles sensitive matters with the highest level of trust.
• Organisational Skills – effectively manages multiple priorities.
• Interpersonal Skills – builds rapport with both business and personal contacts.
• Time Management – prioritises tasks and meets deadlines under pressure.
• Proactive Approach – anticipates needs and resolves issues before they arise.

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to our executive team. This role requires a dynamic individual who can manage multiple tasks simultaneously, prioritize competing deadlines, and handle confidential matters with discretion.

Experience : 7+ years

Qualification: Graduation

Responsibilities:

• Administrative Support:
• Provide day-to-day administrative assistance to the executive team, including calendar management, scheduling meetings, and handling domestic and international travel arrangements.
• Communication: Act as the point of contact between executives and internal/external stakeholders. Manage incoming communications, including phone calls, emails, and correspondence.
• Meeting Coordination: Organize and coordinate meetings, prepare agendas, and take meeting minutes as required. Follow up on action items to ensure timely completion.
• Document Management: Prepare reports, presentations, and other documents as needed. Maintain organized filing systems for both physical and digital files.
• Event Planning: Plan and coordinate events, including conferences, team building activities, and executive off-sites.
• Project Support: Assist with special projects and provide administrative support for ongoing company initiatives as directed by the executive team.
• Confidentiality & Discretion: Handle sensitive information with confidentiality and discretion, maintaining the highest level of professionalism in all tasks.

About the Company

MTC Group is an Indian Conglomerate engaged in Metal Recycling, Trading and Manufacturing operations headquartered in Mumbai, India. We are India's Leading Scrap recycling and Metal Trading Company with an experience of over 4 decades. We trade in all types of Metals, including Ferrous, Non Ferrous, Ferro Alloys, Base Metals & Minor Metals. We also manufacture TMT Bars, Structure Steels, Copper Tubes & Aluminium Alloys in India. MTC Group operates across 9 locations with 18 recycling yards and 5 Manufacturing Units in India and has International presence in USA, UK, Africa, Singapore & Dubai. MTC Group is handling around 2 million Metric tons of metals annually.

About the Role

The Executive Secretary will provide high-level administrative, organizational, and personal support to the Director, ensuring smooth management of professional responsibilities and personal commitments. The role requires discretion, exceptional planning skills, and the ability to anticipate and address the Director’s needs in a proactive and efficient manner.

Responsibilities

• Calendar & Schedule Management
• Manage the Director’s daily, weekly, and monthly calendars.
• Schedule and coordinate internal/external meetings, conferences, and appointments.
• Proactively resolve scheduling conflicts and ensure smooth time management.
• Issue reminders and prepare necessary documents before appointments.

• Travel & Accommodation Arrangements
• Plan and arrange domestic and international travel, including flights, ground transportation, and transfers.
• Organise hotel bookings, visas, travel insurance, and complete travel itineraries.
• Coordinate changes to travel schedules at short notice when required.
• Prepare travel kits with meeting briefs, itineraries, and local contact information.

• Meeting & Event Coordination
• Prepare agendas, presentations, reports, and briefing materials.
• Record and circulate minutes of meetings with follow-up actions.
• Coordinate arrangements for corporate events, business lunches/dinners, and social functions.
• Liaise with relevant departments and external stakeholders for smooth execution.

• Personal Activity Management
• Organize and manage personal commitments of the Director, such as medical appointments, family events, and private engagements.
• Assist in planning and coordinating personal and family travel.
• Handle personal errands, reservations, and special arrangements discreetly.

• Communication & Correspondence
• Draft, proofread, and manage emails, letters, and other communications on behalf of the Director.
• Screen calls, messages, and visitors, ensuring priority matters are addressed promptly.
• Maintain confidentiality of all sensitive business and personal information.

• Administrative Support
• Maintain accurate files, records, and databases for quick access.
• Manage expense reports, reimbursements, and petty cash related to the Director’s activities.
• Liaise with vendors and service providers for office and personal requirements.

Qualifications

• Qualification: Graduate degree; Diploma/Certification in Secretarial Practice or Office Administration preferred.
• Work Experience: 5 – 10 years of experience as an Executive Secretary/Personal Assistant to senior leadership.
• Strong proficiency in MS Office (Word, Excel, PowerPoint), Outlook, and scheduling tools.
• Excellent communication skills in English; proficiency in additional languages is an advantage.

Required Skills

• Discretion & Confidentiality – handles sensitive matters with the highest level of trust.
• Organisational Skills – effectively manages multiple priorities.
• Interpersonal Skills – builds rapport with both business and personal contacts.
• Time Management – prioritises tasks and meets deadlines under pressure.
• Proactive Approach – anticipates needs and resolves issues before they arise.

Company Overview

GREATBELL HR Consultancy Services PVT LTD is a specialized firm in the Human Resources Services industry, focusing on Technical and Hospitality Manpower Recruitment. With a reach across approximately 500 companies in India and headquartered in Cochin, Kerala, GREATBELL HR Consultancy provides tailored recruitment solutions. The company operates with a small and efficient team, ensuring personalized service and excellence in HR consultancy.

Job Overview

We are seeking a seasoned Executive Secretary to join our team at GREATBELL HR Consultancy Services PVT LTD. This full-time, mid-level position is crucial in providing administrative support and ensuring smooth operations. The role involves working closely with our General Manager across various locations including Thiruvananthapuram, Kollam, Ernakulam, Kottayam, and Pathanamthitta. Candidates should have between 7 to 10 years of relevant work experience.

Qualifications and Skills

• Provides administrative support to the General Manager. (Mandatory skill)
• Maintaining records and files with precision and accuracy. (Mandatory skill)
• To perform special duties as required by the General Manager. (Mandatory skill)
• Proficient in calendar management, including scheduling and organizing timelines.
• Experience in coordinating and managing travel arrangements efficiently.
• Skilled in planning and participating in meetings and ensuring effective follow-ups.
• Strong organizational skills with the ability to handle multiple tasks and prioritize effectively.
• Excellent communication skills, both written and verbal, for effective interaction with stakeholders.
• Ability to work independently and as part of a team in a dynamic environment.
• High level of integrity and professionalism in dealing with confidential information.

Roles and Responsibilities

• Manage the day-to-day administrative functions and support the General Manager actively.
• Maintain precise records and ensure files are updated and organized systematically.
• Handle calendar management including scheduling appointments and meetings for executives.
• Coordinate travel arrangements, including reservations, itineraries, and expense reports.
• Participate in meetings, take minutes, and follow-up on action items as needed.
• Conduct research and prepare presentations or reports as directed by management.
• Assist with special projects and perform other duties as assigned by the General Manager.
• Serve as a liaison between the General Manager and other departments or external parties.