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Podar Education Network is looking for an Administrative Officer at Purnea - Bihar.

Location: Purnia - Bihar

• All General administrative duties, other than Academics
• Safety and Security of the Unit, Students and Employees
• Office Administration, Housekeeping and Handling Staff
• Facilities Management
• Infrastructure and Estate management, Maintenance and repairs
• Events Management
• Transportation
• School services
• Admissions, Marketing and Business Development
• Liaisoning and Compliance, Agreements
• Handling Internal (Purchase, Accounts, IT etc) and External Stakeholders and Relationship Building and Parents Relations etc. and Co-ordinate with Support functions
• Assist School operations and Academic Team
• All relevant duties assigned from time to time

Job Title: Accounts & Administrative Officer

Work location: School in Malabar Hill, Mumbai *** Please check commuting ***

Salary: Rs 27,000 to 30,000

Role Overview

We are seeking an organized, detail-oriented Accounts & Administrative Officer to manage our school's daily financial operations and provide essential administrative support. In this role, you will be the backbone of our front office, handling everything from student fee collection and vendor payments to managing school records and welcoming visitors.

Key Responsibilities:

Financial & Accounts Management

 * Fee Management: Oversee student billing, collect tuition fees, issue receipts, and systematically follow up on outstanding balances.

 * Bookkeeping: Maintain accurate daily ledgers, process vendor invoices, and manage accounts payable/receivable.

 * Banking & Payroll: Handle bank deposits, reconcile monthly bank statements, and assist in processing monthly staff payroll.

 * Expense Tracking: Monitor petty cash and track departmental budget expenditures for school events and supplies.

Administrative Support

 * Front Office Operations: Respond to general inquiries from parents and staff.

 * Data & Records Management: Maintain confidential student databases, enrollment files, and staff records.

 * Compliance & Logistics: Assist school leadership with regulatory paperwork, inventory management for school supplies, and coordinating vendor services.

Qualifications & Skills

 * Education: Bachelor’s degree in Commerce, Accounting, Business Administration, or a related field.

 * Experience: 2-3 years of experience in an accounting or administrative role (experience working in a school or educational institution is highly preferred).

 * Technical Skills: Proficiency in accounting software (Tally) and standard office tools (MS Excel, Word).

 * Soft Skills: Excellent interpersonal and communication skills; ability to interact warmly and professionally with parents, children, and staff.

 * Attributes: Strong organizational skills, high integrity, and the ability to multitask in a vibrant environment.

About the company:

BDO is a global network of professional services firms with a presence in over 166 countries, revenue of over USD 14 billion, and experience of over 60 years. Its a leading service provider for the mid-markets with client service at its heart.

BDO India Services Private Limited (or BDO India) is the India member firm of BDO International. BDO India offers strategic, operational, accounting and tax, and regulatory advisory & assistance for both domestic and international organizations across a range of industries. BDO India is led by more than 300+ Partners & Directors with a team of over 10,000 professionals operating across 14 cities and 20 offices. We expect to grow sizably in the coming 3-5 years, adding various dimensions to our business and multiplying and increasing the current team size multi-fold.

Role Overview:

The Manager – Administration will oversee workplace and facility operations to ensure a safe, efficient, compliant, and employee-friendly office environment. The role will be responsible for office administration, facilities management, vendor governance, workplace services, security, maintenance, compliance, and employee support functions.

Key Responsibilities:

Workplace & Facilities Management

• Manage day-to-day administration of office facilities, including workstations, cabins, meeting rooms, and common areas.
• Ensure optimal space utilization and workplace readiness.

Employee Support & Workplace Experience

• Coordinate onboarding and exit processes, including workspace setup and clearance activities.
• Partner with HR to enhance employee experience and support engagement initiatives.

Events & Employee Engagement

• Plan and execute townhalls, leadership meetings, employee engagement programs, and corporate events.

Vendor & Contract Staff Management

• Manage outsourced staff and facility vendors, ensuring service quality, productivity, and SLA compliance.
• Oversee housekeeping, pantry, security, pest control, and other soft services.

Cafeteria Operations

• Manage canteen operations, hygiene standards, vendor performance, and employee feedback mechanisms.

Compliance & Regulatory Management

• Ensure adherence to statutory, administrative, and organizational compliance requirements.
• Coordinate with local authorities and regulatory bodies for approvals, inspections, and audits.

Budgeting, Billing & MIS

• Manage vendor billing, budget tracking, invoice verification, and administrative cost control.
• Prepare MIS reports, dashboards, and management reviews.

Safety, Security & Maintenance

• Oversee fire safety systems, emergency preparedness, mock drills, and statutory compliance.
• Manage physical security, access control, CCTV monitoring, and visitor management.
• Monitor preventive maintenance schedules and ensure timely resolution of facility-related issues.

Inventory & Asset Management

• Maintain office assets, consumables, and inventory.
• Conduct periodic audits and ensure optimal stock availability.

Qualifications & Experience:

• Graduate/Postgraduate in Administration, Facilities Management, Hospitality, Operations, Business Administration, or a related field.
• 2-4 years of experience in Administration, Facilities Management, Workplace Operations, Corporate Services, or Office Management.
• Strong experience in facility operations, vendor management, office administration, and employee support services.
• Exposure to security, maintenance, compliance, and contract staff management preferred.
• Experience managing corporate office environments and multiple vendors will be an advantage.

About SCG in India

SCG’s India operations focus on innovation, efficiency, and sustainability — introducing lightweight, eco-friendly building solutions , enabling a sourcing hub for global operations , and holding global recognition for corporate governance and ESG standards .

For administrative professionals, this growth creates a dynamic environment to support operations, streamline workflows, and ensure smooth office functions .

About the Role

The Administrative Officer ensures smooth daily operations through effective coordination, documentation, and support across teams. This is a role for those who enjoy making organizations run efficiently and reliably .

Key Responsibilities

• Manage correspondence, scheduling, and travel arrangements.
• Prepare and maintain reports and records.
• Oversee office supplies, vendors, and facilities-related needs.
• Support meetings, events, and training coordination.
• Assist with expense reporting and petty cash management.
• Maintain filing systems (physical and digital).

Qualifications

• Diploma or Bachelor’s degree in Business Administration or related fields.
• 0–3 years of administrative experience; new graduates are welcome .
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office and basic digital tools.

Career Development

This role offers exposure to cross-departmental operations, providing a foundation for careers in office management, operations, or corporate services within SCG.

• Candidates should possess strong Administrative Assistance and Office Administration skills.
• Candidates should possess practical knowledge of Office Equipment and basic office technologies.
• Candidates should possess effective Communication skills for internal and external interactions.
• Candidates should possess Customer Service skills to support visitors, students, and staff.
• Relevant experience in an educational or office environment is beneficial.
• Ability to organize tasks, manage time, and maintain accurate records.
• Proficiency with common office software (e.g., word processing, spreadsheets, email).
• Minimum of a high school diploma; a degree or diploma in administration or a related field is an advantage.

Location: Bangalore (Onsite)

Experience: 3–5 Years

Qualification: Bachelor's Degree in Business Administration, Human Resources, Commerce, or a related field

Nebulous Design Workshop Pvt. Ltd. is seeking a highly organized and proactive Office Administrator / Executive Assistant to support the Managing Director while overseeing day-to-day office administration, basic HR coordination, and accounts support. The ideal candidate should possess excellent organizational, communication, and multitasking skills, with the ability to manage confidential information and ensure smooth office operations.

• Oversee daily office operations and ensure efficient workflow across departments.
• Manage office supplies, inventory, vendor relationships, and facility maintenance.
• Coordinate office meetings, events, travel arrangements, and administrative logistics.
• Maintain office records, policies, procedures, and documentation.
• Supervise housekeeping, office support staff, and service providers.

• Manage the Managing Director's calendar, meetings, appointments, and travel schedules.
• Handle confidential correspondence, emails, and communications.
• Prepare presentations, reports, meeting agendas, business documents, and presentations.
• Coordinate internal and external meetings, record meeting minutes, and track action items.
• Manage the Managing Director's personal, family, and travel administration, including personal appointments, travel bookings, itineraries, visa coordination, reservations, and other confidential administrative tasks.
• Assist the Managing Director with business and personal administrative tasks as required.

• Maintain employee records, attendance, leave management, and HR documentation.
• Coordinate recruitment activities, including job postings, interview scheduling, and candidate communication.
• Support employee onboarding, documentation, and exit formalities.
• Coordinate employee engagement initiatives and internal communication.
• Ensure compliance with company policies and maintain HR records.

• Assist with invoice processing, petty cash management, expense tracking, and reimbursements.
• Maintain records of bills, receipts, vendor payments, and financial documentation.
• Coordinate with external accountants, auditors, and finance teams.
• Support monthly reporting, document reconciliation, and audit preparation.
• Maintain organized financial records and administrative documentation.

Office Administration & Facility Management

Executive Assistance & Calendar Management

HR Coordination & Employee Documentation

Basic Accounts & Expense Management

Vendor & Office Operations Management

Microsoft Office (Word, Excel, Outlook & PowerPoint)

Strong Organizational & Multitasking Skills

Excellent Communication & Interpersonal Skills

High Level of Confidentiality & Professionalism

Ability to Prioritize Multiple Tasks Effectively

• Bachelor's degree in Business Administration, Human Resources, Commerce, or a related field.
• 3–5 years of experience in office administration, executive assistance, HR coordination, or administrative support.
• Prior experience supporting senior leadership or Managing Directors is highly preferred.
• Familiarity with HR processes and basic accounting practices.
• Experience using MS Office and HR/accounting software is preferred.
• Strong organizational, problem-solving, and coordination skills.
• Ability to work independently while maintaining confidentiality and professionalism.

• Work directly with the Managing Director and gain exposure to leadership and business operations.
• Opportunity to build expertise across office administration, HR, executive support, and accounts.
• Collaborative and professional work environment with excellent career growth.
• Be part of a premium architecture and interior design firm delivering high-end residential and commercial projects.
• Dynamic role with diverse responsibilities and continuous learning opportunities.

Key Responsibilities: -

• Oversee day-to-day office administration by conducting opening and closing checks, ensuring

workplace cleanliness, supervising housekeeping, and maintaining office infrastructure,

facilities, and workstations.

• Coordinate office maintenance, preventive servicing, deep cleaning, and new employee

workstation setup, including seating, system allocation, ID cards, and other essential office

resources.

• Manage end-to-end vendor relationships by identifying, evaluating, onboarding, and

coordinating with vendors for office maintenance, repairs, procurement, and other

administrative services.

Obtain quotations, negotiate commercial terms, track vendor deliverables and service

schedules, verify invoices, and raise purchase requests for office supplies and operational

requirements.

• Coordinate basic IT support with internal teams and external vendors for internet connectivity,

laptops, printers, NAS, and other office systems, while ensuring the smooth functioning of

office equipment.

• Maintain and periodically verify the organization's asset inventory, including laptops, printers,

furniture, and office equipment, ensuring accurate allocation and tracking records. Manage

multiple projects and meet deadlines efficiently.

• Support HR operations by coordinating employee onboarding and offboarding, managing

biometric systems, preparing HR documentation, and ensuring smooth employee access, asset

handover, and attendance management.

• Assist in employee engagement initiatives, office events, and day-to-day administrative

support, including printing, scanning, and other employee service requirements.

• Manage front office operations, including visitor coordination, courier management, and

meeting room logistics to ensure smooth day-to-day administrative operations.

• Provide administrative and clerical support to management and employees, handling

documentation, urgent requests, and other operational requirements efficiently.

• Manage pantry, stationery, and office supplies inventory by monitoring stock levels,

coordinating procurement, and ensuring timely replenishment of essential consumables.

• Support office compliance and safety by coordinating fire safety documentation, conducting

basic facility safety checks, and tracking utility bills to ensure timely payments and

uninterrupted operations.

• Prepare and maintain office expense reports, verify employee travel and cab reimbursements,

and ensure accurate administrative records and documentation.

• Coordinate studio bookings, equipment hiring, and documentation for production shoots, while

supporting the planning and execution of company events, employee engagement initiatives,

and other corporate activities.

• Provide administrative support during peak operational periods and extended office hours,

assisting management with urgent administrative, operational, and facility-related requirements

as needed.

Required Skills: -

• Strong organizational and multitasking abilities.

• Excellent communication and interpersonal skills.

• Vendor management and negotiation skills.

• Knowledge of office administration and facility management practices.

• Basic understanding of IT infrastructure coordination.

• Proficiency in Microsoft Office (Word, Excel, Outlook).

• Strong documentation and reporting skills.

• Attention to detail with excellent follow-up and problem-solving abilities.

• Ability to work independently and collaboratively in a fast-paced environment.

About the Role

We are seeking a highly organized, proactive, and reliable Office Administration Intern to support the day-to-day operations of our Development Center in India.

This role is critical in supporting our growing Team in India while ensuring smooth coordination with the European HQ. You will be contribute to HR management , recruitment support , facility management , and HR compliance for the office in India. You will act as an operational backbone in India and serve as the primary point of contact between the India team and the Operations Manager in Europe.

Key Responsibilities

HR Management & Employee Experience

• Support complete HR administration (onboarding, offboarding, employee records, attendance, leave management, exit formalities, etc.)
• Handle employee queries and act as the first point of HR support
• Maintain accurate employee data in HR systems and ensure proper documentation
• Organize team-building activities, events, festivals, and employee engagement initiatives
• Support payroll coordination and benefits administration in collaboration with external partners

Recruitment Management

• Support end-to-end recruitment for the India Development Center
• Ensure a smooth and professional candidate experience
• Support the onboarding process for new joiners (documentation, IT setup, workspace allocation, orientation)

Office Management & Hands-On Facility Care

• Workplace Oversight: Manage day-to-day office operations in our small team environment. This includes personally supervising office utilities, coordinating minor furniture maintenance, and managing physical access controls.
• Housekeeping & Pantry Management: Maintain a clean, organized workspace by managing daily cleaning checklists and conducting weekly stock reviews for pantry and office supplies.
• Security & Log Maintenance: Personally ensure that physical and data access logs are accurately maintained, updated, and fully compliant with company security protocols.

HR Compliance, Tracking & Reporting

• Support to ensure full compliance with Indian labor laws ( Shops & Establishment Act, PF, ESI, PT, Gratuity, POSH, etc.)
• Track and maintain statutory compliances, filings, and records
• Prepare regular HR and operations reports (headcount, attrition, recruitment pipeline, leave, compliance status) for management
• Support internal and external audits
• Work closely with the Operations Manager in Europe on cross-border reporting and alignment

Coordination with Europe HQ

• Act as the bridge between the India team and the European Operations Manager
• Provide timely updates and reports on HR, facility, and operational matters
• Support smooth collaboration and communication between the two locations

What we are looking for

Required Skills:

• Previous work experience for example as an intern (Office Administration / HR Administration / Operations)
• Excellent communication and interpersonal skills
• Proficiency in Google Workspace / MS Office and HRIS tools
• Ability to work independently, manage multiple priorities in a fast-paced start up environment, and maintain a hands-on mindset with the understanding that no task is too small to contribute to the team`s success
• Fluency in Kannada and Business English (written and spoken)

Preferred Skills:

• Strong knowledge of Indian labor laws and statutory compliances (PF, ESI, Professional Tax, Labor Welfare Fund, etc.)
• Hands-on experience in recruitment coordination and HR operations
• Proven experience in facility/office management

Please note: We are looking for a candidate who is based near our office location or willing to relocate (Royal lake front Residency, 8th phase, JP Nagar, Bengaluru, Karnataka- )

What We Offer

• Hands-on experience in a fast-growing deep-tech startup where your work has real impact.
• A collaborative, on-site work environment where you’ll work closely with experienced colleagues and gain practical insights into our business.
• The opportunity to take ownership of meaningful projects and contribute your own ideas.
• Continuous mentorship, coaching, and regular feedback to support your learning, professional development, and career growth.
• Clear opportunities for growth and increased responsibility as you develop your skills and make an impact.
• The possibility of a full-time position upon successful completion of the internship. High-performing interns who demonstrate outstanding performance may be offered the opportunity to join our team permanently.

• Oversee and manage the daily administrative operations of the office.
• Develop, implement, and maintain effective administrative policies and procedures.
• Manage office budgets, track expenses, and ensure cost-efficiency.
• Supervise and guide administrative staff, fostering a productive team environment.
• Coordinate and manage vendor relationships and service agreements.
• Ensure the office is well-maintained, safe, and compliant with regulations.
• Manage office supplies, equipment, and inventory.
• Assist in the planning and execution of company events and meetings.
• Handle sensitive information with discretion and maintain confidentiality.
• Act as a liaison between departments and external stakeholders on administrative matters.

• Significant experience (5+ years) in an Administrative Officer or similar management role.
• Proven experience in office management, budget administration, and vendor negotiation.
• Strong leadership and team management capabilities.
• Excellent organizational, planning, and multitasking skills.
• Proficiency in Microsoft Office Suite and administrative software.
• Superior written and verbal communication skills in English.
• Problem-solving skills and a proactive approach to operational challenges.
• Ability to work effectively both independently and as part of a team.
• Bachelor's degree in Business Administration or a related field is preferred.
• Commitment to maintaining high standards of accuracy and efficiency.

• Competitive salary package aligned with experience and responsibilities.
• Opportunity to lead and shape administrative functions in **Mysuru, Karnataka**.
• Comprehensive health, dental, and vision insurance.
• Generous paid time off and public holidays.
• A supportive and professional work environment.
• Professional development and continuous learning opportunities.
• Retirement savings plan with employer contribution.
• Employee wellness initiatives and support programs.
• Chance to be part of a respected and growing organization.