2,268 Administrative Coordinator jobs in India

• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare, format, and proofread documents, reports, and presentations.
• Handle incoming and outgoing communications (phone, email, mail).
• Organize and maintain physical and digital filing systems.
• Coordinate travel arrangements and prepare itineraries.
• Assist with data entry and maintaining databases.
• Order and manage office supplies.
• Provide general administrative support to staff and management.
• Support event planning and logistics as needed.
• Ensure a smooth and efficient office environment.

• High school diploma or equivalent; Associate's degree preferred.
• Proven experience in an administrative or secretarial role.
• Proficiency in Microsoft Office Suite or Google Workspace.
• Excellent organizational, time-management, and multitasking abilities.
• Strong written and verbal communication skills.
• High level of discretion and attention to detail.
• Ability to work independently and collaboratively in a hybrid setting.
• Familiarity with virtual meeting platforms.

Company Overview

At Nexus Jobs, we are committed to empowering talent through comprehensive staffing services backed by extensive pan-India hiring expertise. As a leader in the Human Resources industry, our focus is on delivering end-to-end manpower solutions tailored to our clients specific needs. Located in Jaipur, we cater to both freshers and seasoned professionals, offering diverse career opportunities across a range of sectors.

Job Overview

The Administrative Coordinator position at Nexus Jobs is a full-time role based in Jaipur, suitable for freshers with up to one year of work experience. This role involves supporting office operations and contributing to efficient workplace practices. As a vital team member, you will engage in various coordination and administrative tasks, ensuring seamless communication and workflow management.

Qualifications and Skills

• Proficiency in CRM Software is crucial, as it is a mandatory tool for managing client relationships and data effectively. (Mandatory skill)
• Event Planning experience is essential for organizing and managing corporate events, ensuring each occasion runs smoothly. (Mandatory skill)
• Office Administration skills are needed to maintain efficient office operations and support day-to-day functions effectively. (Mandatory skill)
• Familiarity with Google Workspace is required for effective documentation, collaboration, and communication within the team.
• Ability to perform strategic tasks that contribute to the improvement and efficiency of administrative processes.
• Strong communication skills are necessary to facilitate clear and professional interactions with team members and stakeholders.
• Detail-oriented with the ability to manage multiple tasks simultaneously, ensuring all assignments are completed accurately and on time.
• Team player with a proactive approach to problem-solving and the capacity to take initiative when needed.

Roles and Responsibilities

• Coordinate daily office operations, ensuring a seamless workflow and efficient management of resources.
• Assist in the planning and execution of corporate events and meetings, maintaining a high standard of organization and readiness.
• Maintain and update records and databases, including confidential and sensitive information, with absolute discretion.
• Facilitate communication between departments and external parties, acting as a liaison to ensure smooth information flow.
• Support the administrative team in strategic task management to improve office practices and enhance productivity.
• Assist in managing office supplies and inventory, ensuring all necessary resources are available and efficiently utilized.
• Prepare reports, presentations, and correspondence as requested, adhering to professional standards of quality and accuracy.
• Provide excellent customer service and support to clients and colleagues, ensuring a positive experience in all interactions.

• Manage and coordinate multiple calendars, scheduling appointments and meetings efficiently.
• Organize and prepare agendas, materials, and minutes for various meetings.
• Handle incoming and outgoing correspondence, including emails, letters, and calls.
• Maintain and organize electronic and physical filing systems for easy retrieval of information.
• Prepare reports, presentations, and other documents with a high degree of accuracy.
• Assist with travel arrangements, including booking flights, accommodation, and transportation.
• Process invoices, expense reports, and manage basic budget tracking.
• Liaise with internal teams and external vendors to ensure smooth operations.
• Conduct research and gather information as needed for various projects.
• Implement and improve administrative processes and workflows.
• Provide general administrative support to ensure the efficient functioning of the office.

• Proven experience as an Administrative Assistant, Coordinator, or similar role.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Strong written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to work independently and proactively in a remote environment.
• Problem-solving aptitude and ability to think critically.
• Experience managing multiple projects simultaneously.
• Discretion and ability to handle confidential information.
• Associate's degree or equivalent experience in a related field.

• Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Prepare, edit, and proofread documents, reports, presentations, and correspondence with a high degree of accuracy.
• Organize and coordinate virtual team meetings, including preparing agendas, taking minutes, and distributing action items.
• Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring timely and professional responses.
• Maintain and organize digital and physical filing systems, ensuring easy accessibility and confidentiality of information.
• Assist with budget tracking, expense reporting, and invoice processing for departmental expenses.
• Conduct research and compile data for various projects and reports as needed.
• Liaise with internal and external stakeholders, building and maintaining positive working relationships.
• Support onboarding processes for new team members, ensuring they have the necessary administrative resources.
• Continuously identify opportunities to improve administrative processes and implement efficiency-driven solutions.
• Manage office supplies inventory and procurement for remote team members.

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience of at least 5 years in an administrative support role, preferably at a senior level.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Google Workspace, Slack, Zoom).
• Excellent written and verbal communication skills, with a keen eye for detail.
• Strong problem-solving abilities and a proactive, results-oriented approach.
• Ability to work independently and as part of a remote team, demonstrating initiative and self-motivation.
• Experience with virtual meeting platforms and remote collaboration tools is essential.
• Discretion and ability to handle confidential information with utmost professionalism.

• Supervise and guide a team of administrative staff.
• Manage and maintain office operations, including supplies, equipment, and facilities.
• Coordinate meeting logistics, appointments, and travel arrangements.
• Develop and implement administrative procedures and policies.
• Organize and maintain filing systems, both physical and digital.
• Handle incoming and outgoing correspondence and communications.
• Prepare reports, presentations, and other documents as needed.
• Liaise with internal departments and external vendors.
• Assist in event planning and coordination.
• Ensure a positive and efficient office environment.
• Troubleshoot and resolve administrative issues.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 4-6 years of experience in administrative support or office management, with some supervisory experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational, time management, and multitasking skills.
• Strong communication and interpersonal abilities.
• Attention to detail and accuracy.
• Ability to lead and motivate a team.
• Proactive problem-solving skills.
• Familiarity with office management software is a plus.

• Manage and coordinate calendars, scheduling meetings, appointments, and travel arrangements.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
• Prepare, edit, and proofread documents, reports, presentations, and spreadsheets.
• Organize and maintain digital filing systems and records.
• Assist with project coordination and follow-up on action items.
• Conduct research and compile information as needed.
• Process expense reports and manage basic budget tracking.
• Provide support for virtual events and team activities.
• Ensure efficient workflow and timely completion of administrative tasks.
• Maintain confidentiality and handle sensitive information with discretion.
• Liaise with internal departments and external contacts as required.

• High school diploma or equivalent; an associate's or bachelor's degree is a plus.
• Proven experience as an Administrative Assistant, Coordinator, or in a similar administrative role, preferably in a remote setting.
• Excellent organizational and time-management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Google Workspace).
• Exceptional written and verbal communication skills.
• Ability to multitask, prioritize, and manage workload effectively.
• High level of accuracy and attention to detail.
• Ability to work independently and proactively with minimal supervision.
• Discretion and a professional demeanor.
• Reliable internet connection and a dedicated home office setup.

• Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring timely and professional responses.
• Organize and maintain digital filing systems, ensuring easy accessibility of important documents.
• Coordinate logistics for virtual meetings and events, including setting up platforms, distributing materials, and taking minutes.
• Assist in the preparation and management of project documentation and follow-up actions.
• Conduct research and compile information as needed for various projects and initiatives.
• Manage office supplies inventory and procurement for remote team members if applicable.
• Act as a point of contact for internal and external stakeholders, providing information and resolving inquiries efficiently.
• Support the onboarding process for new remote employees.
• Adhere to company policies and procedures, ensuring a high level of professionalism and confidentiality.
• Proactively identify opportunities to improve administrative processes and efficiency.
• Collaborate effectively with team members across different departments and time zones.
• Provide general administrative support as required to ensure operational continuity.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience in an administrative support role, preferably in a remote setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Detail-oriented with a high degree of accuracy.
• Ability to work independently and proactively with minimal supervision.
• Discretion and ability to handle confidential information.
• A reliable internet connection and a dedicated home office space are essential.
• Experience with project management tools is a plus.

• Manage and maintain executive calendars, scheduling appointments and meetings across different time zones.
• Coordinate virtual meetings, including preparing agendas, sending invitations, and taking minutes.
• Handle incoming and outgoing communications, including emails, calls, and correspondence, acting as a primary point of contact.
• Organize and maintain digital filing systems, ensuring easy accessibility of documents.
• Prepare reports, presentations, and other documents as required.
• Assist with travel arrangements and expense reporting for remote team members.
• Conduct online research and compile information for various projects.
• Support onboarding processes for new remote employees.
• Troubleshoot basic technical issues related to remote work tools and platforms.
• Proactively identify administrative needs and implement solutions.

• Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
• Excellent organizational and time management skills, with the ability to prioritize tasks.
• Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
• Familiarity with video conferencing tools (e.g., Zoom, Microsoft Teams) and project management software.
• Exceptional written and verbal communication skills.
• Ability to work autonomously and demonstrate initiative.
• High attention to detail and accuracy.
• Experience working in a remote environment is highly preferred.
• High school diploma or equivalent; associate's or bachelor's degree is a plus.
• Reliable internet connection and a dedicated home office setup.