What Jobs are available for Executive Assistant in Delhi?

Role : Executive Assistant for a Leading delivering Services to clients across industry sectors for Over 40yrs.

Work Location : Delhi (South Delhi)

Occasional travel may be required

Monday to Saturday working ( 10 AM to 6 PM in Winters and 9:30 AM to 5:30 PM in Summers, 1st & 3rd Saturday working)

Company : A Leading delivering services to clients across industry sectors for over 40 years.

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to support our Partner. The ideal candidate will be a motivated and detail-oriented professional, capable of handling a variety of administrative tasks with a high level of confidentiality and efficiency. The Executive Assistant will play a crucial role in enabling smooth operations, managing schedules, and helping the partner with daily activities.

Key Responsibilities :

1. Calendar Management:

o Manage and coordinate Partner’s schedules, appointments, and meetings.

o Ensure optimal time management by organizing daily agendas, meetings, and events.

o Handle meeting logistics, including location, equipment, and materials required.

2. Communication & Correspondence:

o Act as a liaison between the Partner and internal/external stakeholders.

o Screen and prioritize calls, emails, and correspondence, responding on behalf of the Partner when appropriate.

o Draft, proofread, and manage reports, proposals etc.

3. Travel Coordination:

o Organize and manage travel arrangements, including flights, hotels, and itineraries.

o Prepare detailed travel itineraries, ensuring all logistics are arranged smoothly.

4. Meeting Preparation:

o Prepare presentations, reports, and other documents for meetings.

o Take minutes during meetings and ensure action items are tracked and followed up.

5. Project Management Support:

o Assist with tracking key projects and initiatives, ensuring deadlines are met.

o Manage timelines, deliverables, and follow up on progress as directed.

6. Confidentiality & Data Management:

o Maintain a high level of confidentiality with sensitive information.

o Organize and maintain files, records, and documentation in an efficient manner.

7. General Administrative Support:

o Perform other administrative duties as required, including preparing expense reports and handling confidential documents.

o Support in organizing internal and external events as required.

8. Relationship Management:

o Build and maintain relationships with key stakeholders, both internally and externally, on behalf of the Partner

Qualifications and Skills:

Education : Bachelor’s degree in Business Administration, Management, or related field (preferred). Experience : Minimum of 2 years of experience as an Executive Assistant or in a similar administrative role.

Skills :

o Strong organizational and time-management skills.

o Exceptional communication skills, both written and verbal.

o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

o Ability to manage multiple tasks and prioritize effectively.

o Strong attention to detail with an ability to maintain confidentiality.

o Ability to work independently and proactively with minimal supervision.

Personal Traits:

o Professional demeanour and excellent interpersonal skills.

o Highly adaptable with a solution-oriented mindset.

o Ability to work under pressure and handle sensitive situations with tact and diplomacy.

Working Conditions :

• Full-time position

• Occasional travel may be required

• Monday to Saturday working ( 10 AM to 6 PM in Winters and 9:30 AM to 5:30 PM in Summers, 1st & 3rd Saturday working)

The Executive Assistant will work closely with the MD, managing schedules, coordinating communication, and ensuring smooth operations at the leadership level. The ideal candidate must be detail-oriented, highly professional, and capable of handling sensitive information with discretion. A strong command of English, excellent follow-up skills, and proficiency in shorthand are essential for this role.

Key Responsibilities:

• Administrative Support: Manage the MD’s schedule, appointments, and travel arrangements.

• Communication Management: Handle emails, calls, and correspondence on behalf of the MD, ensuring timely responses.

• Meeting Coordination: Organize meetings, prepare agendas, take minutes using shorthand, and follow up on action items.

• Follow-ups & Task Tracking: Ensure timely completion of tasks by coordinating within and outside the organization.

• Document Management: Prepare reports, presentations, and confidential business documents.

• Vendor & Supplier Coordination: Assist in communication and coordination with suppliers, clients, and business partners.

• Project Assistance: Support the MD in research, data analysis, and strategic initiatives.

• Confidentiality & Discretion: Handle sensitive business information with the highest level of integrity.

• Process Improvement: Identify and implement efficiencies in administrative processes.

Requirements

• Educational Qualification: Graduate from a recognized secretarial college.

• 3+ years of experience as an Executive Assistant to a senior leader (preferably MD/CEO) or in a similar administrative role.

• Excellent command of English (both written and spoken).

• Strong follow-up skills, with a proactive approach to task management and completion.

• Proficiency in shorthand for note-taking and documentation.

• Strong organizational and multitasking skills.

• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and business communication tools.

• Ability to work independently, handle pressure, and meet deadlines.

• Professional demeanor and high level of discretion when handling confidential information.

• Experience in the automotive or export industry is a plus but not mandatory.

• Manage complex and dynamic calendars, scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize incoming communications, including emails, calls, and correspondence, responding as appropriate.
• Prepare reports, presentations, agendas, and meeting minutes.
• Conduct research and gather information to support executive decision-making.
• Coordinate domestic and international travel, including booking flights, hotels, and transportation.
• Manage expense reports and process reimbursements.
• Organize and maintain confidential files and records.
• Act as a liaison between executives and internal/external stakeholders.
• Anticipate needs and proactively address potential issues.
• Handle special projects and ad-hoc assignments as required.

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Ability to maintain confidentiality and exercise discretion.
• Strong problem-solving skills and the ability to multitask.
• Proactive and self-motivated with a strong work ethic.
• Experience in managing complex travel itineraries.
• Ability to thrive in a fast-paced, remote work environment.
• Professional demeanor and a positive attitude.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize incoming communications, including emails, calls, and mail.
• Prepare meeting agendas, take minutes, and track action items.
• Conduct research and compile data for reports and presentations.
• Handle confidential and sensitive information with the utmost discretion.
• Coordinate travel arrangements, including flights, accommodation, and visas, ensuring cost-effectiveness.
• Prepare expense reports and manage budget-related administrative tasks.
• Act as a liaison between executives and other departments, clients, and external partners.
• Organize and maintain electronic and physical filing systems.
• Provide general administrative support, such as document formatting, proofreading, and correspondence drafting.
• Anticipate the needs of executives and proactively address them.
• Manage special projects as assigned by senior leadership.

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and video conferencing tools (Zoom, Teams, etc.).
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.
• Ability to multitask and prioritize effectively in a fast-paced, remote environment.
• Strong problem-solving skills and a proactive approach.
• Experience with calendar management and travel coordination.
• Attention to detail and commitment to accuracy.
• A degree in Business Administration or a related field is preferred but not mandatory.

• Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Coordinate and prepare agendas, materials, and minutes for executive meetings.
• Handle confidential and sensitive information with the highest degree of discretion and professionalism.
• Serve as a primary point of contact for internal and external stakeholders, managing communications effectively.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Arrange domestic and international travel, including flights, accommodations, and itineraries.
• Manage expense reporting and processing for executives.
• Conduct research and gather information as needed to support executive decision-making.
• Anticipate the needs of the executives and proactively address potential issues.
• Maintain organized filing systems, both physical and digital.
• Assist with special projects and initiatives as assigned by senior management.
• Provide support for office management tasks as needed.
• Collaborate effectively with other administrative staff to ensure seamless support across the organization.

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 5 years of experience as an Executive Assistant supporting C-level executives or senior management.
• Proven ability to manage complex schedules and prioritize tasks effectively.
• Excellent organizational, time management, and problem-solving skills.
• Superior written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Discretion and confidentiality are paramount.
• Ability to work independently and proactively with minimal supervision.
• Professional demeanor and strong interpersonal skills.
• Experience in a fast-paced corporate environment.
• Familiarity with the business landscape in Delhi, Delhi, IN is advantageous.

Company Overview

Kaiser Industries Limited is a leading manufacturer of surfactants and specialty chemicals catering to the agrochemical industry for over 30 years. With state-of-the-art plants situated in Haryana, J&K, and Gujarat, the company boasts a strong in-house R&D facility and top-notch quality assurance systems. Kaiser also operates in fields like paints, synthetic lubricants, and textiles. The company, with its headquarters in Bahadurgarh, Haryana, employs between 51 and 200 people.

Job Overview

Kaiser Industries Limited is seeking a dedicated Executive Assistant for a full-time, mid-level position located in Delhi. The successful candidate will provide comprehensive support to our executive team, enabling efficient business operations. The role demands a high level of professionalism and the ability to handle multiple tasks simultaneously using advanced management tools.

Qualifications and Skills

• Proficiency in document management systems (Mandatory skill) is required to efficiently manage and organize company documents.
• Experience with email management tools (Mandatory skill) to ensure effective communication and scheduling.
• Expertise in CRM software (Mandatory skill) to maintain and organize customer interactions and information.
• Competency in calendar management software to effectively coordinate executive schedules and prioritize meetings.
• Skilled in using expense reporting tools to process and manage financial transactions accurately.
• Familiarity with video conferencing platforms to arrange and facilitate virtual meetings smoothly.
• Adept at using project management tools to track progress and manage tasks efficiently.
• Experience with travel booking platforms to arrange and coordinate travel itineraries without errors.

Roles and Responsibilities

• Provide administrative support to the executive team, ensuring smooth day-to-day operations.
• Manage and organize executive schedules, appointments, and travel arrangements efficiently.
• Coordinate and communicate with internal and external stakeholders on behalf of the executives.
• Prepare and maintain important documents, reports, and presentations for meetings.
• Handle confidential information with integrity and ensure data security at all times.
• Assist in the planning and execution of company events and meetings.
• Monitor and respond to emails and correspondence promptly and professionally.
• Support the executive team in all administrative duties to enhance leadership productivity.

• Manage and maintain executive calendars, scheduling meetings, appointments, and calls with meticulous attention to detail.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, ensuring timely responses and follow-ups.
• Serve as a primary point of contact for internal and external stakeholders.
• Organize and manage executive-level meetings, including preparing agendas, distributing materials, and taking minutes.
• Conduct research and gather information as needed for various projects and initiatives.
• Handle confidential information with the utmost discretion and integrity.
• Proactively identify and resolve administrative issues before they arise.
• Manage expense reporting and other administrative tasks efficiently.
• Provide support for special projects and events as required.
• Maintain organized filing systems, both physical and digital.
• Foster positive working relationships with team members and executives.

• High school diploma or equivalent; an Associate's or Bachelor's degree is preferred.
• Minimum of 5 years of experience supporting C-level executives or senior management in a demanding environment.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Strong written and verbal communication skills.
• Excellent interpersonal skills with a professional demeanor.
• Ability to work independently with minimal supervision and exercise sound judgment.
• High level of discretion and confidentiality.
• Experience working in a remote setting is highly desirable.