83 Event Coordination jobs in India

• Oversee all daily operations of the sports facility, including sports fields, courts, gyms, and common areas.
• Develop and implement operational plans, budgets, and staffing schedules.
• Manage, train, and supervise facility staff, including maintenance, front desk, and event support personnel.
• Ensure the facility is clean, safe, and well-maintained at all times, adhering to all health and safety regulations.
• Coordinate and manage the scheduling of all sporting events, tournaments, leagues, and private rentals.
• Act as the primary point of contact for event organizers, clients, and stakeholders.
• Develop and implement marketing strategies to promote facility usage and attract new events.
• Manage vendor relationships, including those for concessions, maintenance, and equipment.
• Oversee inventory of sports equipment and facility supplies.
• Respond to customer inquiries and address any facility-related issues or complaints promptly.
• Ensure compliance with all governing body regulations and league rules.
• Develop and execute emergency preparedness and response plans.

• Bachelor's degree in Sports Management, Business Administration, or a related field.
• Minimum of 5 years of experience in sports facility management, event planning, or operations.
• Proven leadership and staff management experience.
• Strong understanding of sports operations and event logistics.
• Excellent communication, interpersonal, and customer service skills.
• Proficiency in budgeting and financial management.
• Knowledge of health, safety, and security protocols for public facilities.
• Ability to work flexible hours, including evenings, weekends, and holidays, as dictated by event schedules.
• Experience with scheduling software and facility management systems.
• Passion for sports and community engagement.

• Manage the day-to-day operations of all sports facilities, including fields, courts, gyms, and other recreational areas.
• Develop and implement operational procedures to ensure safety, cleanliness, and functionality of the venue.
• Schedule and oversee a variety of sporting events, tournaments, and community activities.
• Coordinate with external event organizers, sports leagues, and community groups to meet their needs.
• Manage and supervise a team of facility staff, including front desk personnel, groundskeepers, and event assistants.
• Develop staff schedules, provide training, and conduct performance reviews.
• Oversee budget management for the facility, including revenue generation from bookings, concessions, and events.
• Ensure all equipment is well-maintained, safe, and readily available for use.
• Implement and enforce facility rules and regulations to ensure patron safety and satisfaction.
• Handle customer inquiries, complaints, and feedback in a professional and timely manner.
• Develop and implement marketing strategies to promote facility usage and upcoming events.
• Maintain strong relationships with local sports associations, schools, and community organizations.
• Ensure compliance with all health, safety, and licensing regulations.

• Proven experience in facility management, preferably within the sports or recreation industry.
• Strong understanding of sports operations, event planning, and venue management.
• Excellent leadership and team management skills.
• Exceptional organizational and multitasking abilities.
• Proficiency in scheduling software and basic financial management.
• Strong communication and interpersonal skills, with a customer-centric approach.
• Knowledge of health and safety protocols relevant to sports facilities.
• Bachelor's degree in Sports Management, Recreation, Business Administration, or a related field is preferred.
• A genuine passion for sports and community engagement.
• Ability to work flexible hours, including evenings, weekends, and holidays as required by events.

• Plan, coordinate, and execute all aspects of sporting events from a remote location.
• Develop detailed event plans, including timelines, budgets, and resource allocation.
• Liaise with sports federations, teams, athletes, and other relevant organizations.
• Source and manage relationships with vendors, including venues, catering, equipment suppliers, and security.
• Oversee event marketing and promotion efforts, including digital campaigns and social media.
• Manage event registration processes and participant communication.
• Develop contingency plans to address potential issues or emergencies.
• Ensure compliance with all relevant sports regulations and safety protocols.
• Coordinate on-site event staff and volunteers remotely, providing clear instructions and support.
• Conduct post-event analysis, gather feedback, and prepare comprehensive reports.
• Utilize project management tools and virtual communication platforms for seamless coordination.
• Stay updated on the latest trends and best practices in sports event management.

• Bachelor's degree in Sports Management, Marketing, Business Administration, or a related field.
• Minimum of 5 years of experience in sports event planning and management.
• Proven experience in coordinating logistics, budgets, and vendor relationships.
• Strong understanding of various sports disciplines and their event requirements.
• Excellent organizational, planning, and time-management skills.
• Exceptional communication, negotiation, and interpersonal skills.
• Proficiency with event management software, project management tools, and virtual collaboration platforms.
• Ability to work independently, problem-solve effectively, and manage tasks remotely.
• Experience with marketing and social media for events is a plus.

We’re Hiring: MICE Domestic & International Outbound Operation Manager

Location: Mumbai / Bangalore / Delhi

Experience: 8+ Years in MICE Operations

We are looking for a results-driven and detail-oriented MICE Operations Manager to lead our Domestic & International Outbound operations. This role will oversee end-to-end event execution, manage client relationships, coordinate with vendors, and ensure seamless delivery of exceptional experiences for our corporate and leisure clients.

Key Responsibilities:

• Manage end-to-end domestic and international outbound MICE operations.
• Coordinate with vendors, hotels, and partners to ensure flawless execution.
• Monitor budgets, timelines, and operational efficiency.
• Lead and mentor a team to deliver high-quality service.
• Ensure compliance with safety, quality, and client standards.

Who We’re Looking For:

• Strong experience in MICE operations (domestic & international).
• Excellent organizational and leadership skills.
• Ability to manage multiple projects simultaneously.
• Client-focused with strong problem-solving capabilities.
• Familiarity with international travel and event protocols is a plus.

• Develop and implement comprehensive event strategies aligned with brand objectives and client needs.
• Manage all phases of event planning, including venue selection, vendor negotiation, catering, entertainment, AV production, and staffing.
• Oversee event budgets, ensuring financial targets are met and profitability is maximized.
• Lead and inspire the event management team, providing guidance, training, and performance evaluation.
• Build and maintain strong relationships with clients, vendors, and key stakeholders.
• Ensure compliance with all relevant health, safety, and legal regulations for each event.
• Develop and execute marketing and promotional plans for events to drive attendance and engagement.
• Conduct post-event analysis, gathering feedback and identifying areas for improvement.
• Stay ahead of industry trends and innovative event technologies.
• Troubleshoot and resolve any issues that may arise before, during, or after events.

• Bachelor's degree in Hospitality Management, Marketing, Business Administration, or a related field. Master's degree preferred.
• Minimum of 7 years of progressive experience in event planning and management, with at least 3 years in a leadership role.
• Demonstrated success in planning and executing a variety of large-scale events.
• Strong understanding of event production, logistics, and risk management.
• Excellent negotiation, budgeting, and financial management skills.
• Exceptional interpersonal, communication, and presentation abilities.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work under pressure, manage multiple priorities, and meet tight deadlines.
• Creative vision and a keen eye for detail.

• Conceptualize, plan, and execute events from start to finish, managing all logistical aspects.
• Develop detailed event proposals, budgets, and timelines, ensuring they are met and adhered to.
• Source and manage vendors, including caterers, venues, decorators, and entertainment providers.
• Coordinate event setups, ensuring all technical requirements (AV, lighting, staging) are met.
• Liaise with clients to understand their needs, provide updates, and ensure satisfaction throughout the planning process.
• Oversee on-site event operations, managing staff, troubleshooting issues, and ensuring a smooth flow.
• Manage event registration, guest lists, and seating arrangements.
• Develop and implement marketing and promotional strategies for events as needed.
• Conduct post-event evaluations, gathering feedback and preparing reports on event success.
• Ensure compliance with all relevant health, safety, and licensing regulations.
• Maintain strong relationships with key suppliers and venue partners.
• Contribute creative ideas to enhance event themes, activities, and overall guest experience.

• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
• Minimum of 3-5 years of experience in event planning and management.
• Proven experience managing diverse events, from small gatherings to large-scale functions.
• Strong vendor negotiation and management skills.
• Excellent project management and organizational abilities.
• Proficiency in event planning software and MS Office Suite.
• Exceptional communication, interpersonal, and problem-solving skills.
• Ability to work under pressure and meet tight deadlines.
• Creativity and a passion for delivering outstanding guest experiences.
• Flexibility to work evenings and weekends as required by event schedules.

• Assist in the planning and organization of various events, including conferences, parties, and corporate functions.
• Coordinate with clients to understand their event requirements and expectations.
• Research and secure suitable venues, negotiating contracts with suppliers and vendors.
• Manage attendee registration processes and communicate event details.
• Develop event timelines and ensure all deadlines are met.
• Assist with the design and distribution of promotional materials.
• Coordinate on-site logistics, including setup, staffing, and audiovisual requirements.
• Liaise with vendors on the day of the event to ensure smooth execution.
• Handle guest inquiries and provide excellent customer service.
• Manage event budgets and track expenses.
• Conduct post-event evaluations and gather feedback for future improvements.
• Support the marketing and social media promotion of events.
• Troubleshoot and resolve any issues that arise during event planning or execution.

• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
• 2+ years of experience in event planning, coordination, or a related role.
• Strong understanding of event logistics and management principles.
• Excellent organizational and time management skills.
• Proficiency in event management software and Microsoft Office Suite.
• Outstanding written and verbal communication skills.
• Ability to work effectively in a hybrid model, balancing remote tasks with on-site event responsibilities.
• Creative thinking and problem-solving abilities.
• Ability to multitask and manage competing priorities under pressure.
• A proactive and team-oriented attitude.
• Flexibility to work evenings and weekends as required by event schedules.

About Company:

A leading global shipping and logistics company, specializing in container transportation with a fleet serving worldwide trade routes.

Role: GPL - Event Management

Experience: 9 - 13 Years

Location: Chennai

Job Description:

• Experience: 9 12 years of expertise in process management, process improvement, or business process reengineering.
• ITSM Expertise: At least 5 years of hands-on experience in IT Service Management, with a strong background in leading teams across both Incident and Problem Management.
• Process Knowledge: In-depth understanding of Event, Incident, Problem, and Change Management processes, as well as a solid grasp of the broader Service Management framework.
• Certifications: ITIL v3 Foundation certification required; ITIL v3 Practitioner or ITIL v4 Foundation certification preferred.
• Technical Skills: Proficient in end-to-end process mapping, with practical experience leveraging ServiceNow as the key platform.
• Communication & Leadership: Strong presentation and communication skills, with a proven track record of building positive relationships with teams and stakeholders.
• Vendor & Performance Management: Experienced in managing vendors, defining and monitoring KPIs, and ensuring adherence to SLAs.
• Analytical Ability: Demonstrated capability to analyze information, identify critical issues, and provide well-reasoned, practical solutions based on experience and sound judgment.

Client Servicing – Manager

Location – Bangalore

Job Responsibilities:

• Understand requirements and details of each event. Understand clients' needs and wants
• Plan and organize events with attention to financial and time constraints
• Meet with clients and coordinate with them regularly and lead a team
• Look for and compare different vendors (catering, decorators, musicians etc.)
• Negotiate with vendors to achieve the most favorable terms
• Manage all event operations (preparing venue, invitations, food, drinks etc.)
• Track the overall Event expenses regularly
• Prepare the Event budget planning. Stay within the budget
• Carefully oversee event happenings
• Offer solutions to resolve problems in a timely manner
• Evaluate event’s success and submit reports

Job qualification:

• 3-6 years of experience in Event Management in the Client Servicing function
• event coordinator or similar role
• Great interpersonal and communication skills
• Portfolio of successful events
• Excellent vendor management skills
• Sense of ownership and pride in your performance and its impact on company’s success
• Critical thinker and problem-solving skills
• Team player
• Good time-management skills
• Degree in Event Management or relevant field is preferred