253 Handling Correspondence jobs in India

PERSONAL ASSISTANT & OFFICE ADMINISTRATION

Skills: Sales Dealing skills, Customer Talking Skills, & Computer Operating Skills (MS office)

Candidate Should Travel

Languages Must: English, Hindi & Telugu

Age Between : 25 to 40

Graduation: Any Degree

Contact No:

Job Type: Full-time

Pay: ₹25, ₹30,000.00 per month

Benefits:

• Cell phone reimbursement

Work Location: In person

Job Title: Senior Executive Administration

Location: Chennai

Eligibility: Bachelors Degree is a must

Experience: 1-3 years (ITES/BPO industry preferred)

Joining: Immediate Joiners Preferred

Role Overview:

We are looking for a highly organized and proactive individual to oversee daily office operations, manage administrative staff, and ensure smooth facility management. The role also includes handling travel logistics, vendor coordination, and compliance with company policies. If you have good communication skills, problem-solving skills, and the ability to manage administrative tasks smoothly, we encourage you to apply!

Key Responsibilities:

Office Administration & Facility Management

• Supervise and lead administrative staff to ensure efficient office operations.
• Oversee office facilities, safety standards, and compliance with regulations.
• Manage office supplies, vendor coordination, and cost-effective procurement.

Process Improvement & Compliance

• Identify and implement process improvements to enhance productivity.
• Ensure adherence to company policies, data protection, and safety regulations.
• Support internal audits and maintain necessary documentation.

Travel & Logistics Management

• Arrange travel bookings (domestic & international), accommodation, and itineraries.
• Provide support for cancellations, delays, and travel-related inquiries.
• Optimize travel planning while maintaining cost-effectiveness.

Required Skills & Qualifications:

• Proficiency in MS Excel & PowerPoint .
• Experience in vendor management and travel coordination .
• Strong leadership, organizational, and time management skills.
• Excellent written and verbal communication abilities.
• Ability to work under pressure and handle multiple responsibilities.

We are seeking a proactive, highly organized Office Administrator to manage and streamline our day-to-day administrative operations. This role is critical in ensuring smooth functioning across finance coordination, vendor management, front office, inventory, and asset tracking.

You will be the backbone of our office operations and serve as the first point of contact for both internal teams and external partners. The ideal candidate is detail-oriented, a strong communicator, and thrives in a dynamic, high-tech environment.

• Record, categorize, and monitor day-to-day office expenses and petty cash usage.
• Work closely with Finance to ensure timely processing of invoices and reimbursements.
• Maintain expense logs with supporting documentation for audits and reporting.

• Maintain a detailed asset register including issuance, recovery, and transfer of company assets (laptops, peripherals, furniture).
• Coordinate with IT/Procurement for asset tagging, AMC tracking, and lifecycle documentation.
• Conduct quarterly physical audits of assets.

• Liaise with vendors for office supplies, housekeeping, maintenance, courier, security, etc.
• Ensure timely delivery and quality of goods/services.
• Maintain supplier database, rate cards, and contract documentation.
• Coordinate with Accounts for timely vendor payments.

• Oversee overall administrative support including housekeeping, facility upkeep, office supplies, and maintenance requests.
• Maintain office documentation visitor logs, service records, AMC contracts.
• Ensure compliance with safety and cleanliness protocols.

• Greet and manage visitors, manage incoming calls/emails, and route appropriately.
• Manage conference room bookings, assist in organizing meetings, and manage reception area presentation.
• Handle dispatch, courier, and company letterhead materials.

• Track inventory levels of office supplies, pantry items, printed materials, and electronics.
• Coordinate periodic inventory checks and restocking schedules.
• Implement reorder thresholds and approval-based procurement.

• Act as a single point of contact for all service vendors (cleaning, IT support, security).
• Schedule service visits, track performance, and escalate issues when required.

• 1-3 years of experience in office administration, facility, or vendor management roles.
• Strong communication and negotiation skills.
• Experience in handling multi-vendor environments and petty cash.
• Ability to multitask and prioritize responsibilities.
• Bachelor's degree in Business Administration, Management, or related field preferred.

• Experience with asset tracking software or ERP systems.
• Exposure to working in fast-paced tech or robotics/engineering environments.
• Familiarity with basic procurement processes and inventory controls.

• Dynamic work environment with exposure to cutting-edge robotics and AI operations.
• Opportunity to work directly with senior leadership.
• Professional growth in a structured operations team.
• A collaborative and ownership-driven company culture.

We are seeking a proactive, highly organized Office Administrator to manage and streamline our day-to-day administrative operations. This role is critical in ensuring smooth functioning across finance coordination, vendor management, front office, inventory, and asset tracking.

You will be the backbone of our office operations and serve as the first point of contact for both internal teams and external partners. The ideal candidate is detail-oriented, a strong communicator, and thrives in a dynamic, high-tech environment.

• Record, categorize, and monitor day-to-day office expenses and petty cash usage.
• Work closely with Finance to ensure timely processing of invoices and reimbursements.
• Maintain expense logs with supporting documentation for audits and reporting.

• Maintain a detailed asset register including issuance, recovery, and transfer of company assets (laptops, peripherals, furniture).
• Coordinate with IT/Procurement for asset tagging, AMC tracking, and lifecycle documentation.
• Conduct quarterly physical audits of assets.

• Liaise with vendors for office supplies, housekeeping, maintenance, courier, security, etc.
• Ensure timely delivery and quality of goods/services.
• Maintain supplier database, rate cards, and contract documentation.
• Coordinate with Accounts for timely vendor payments.

• Oversee overall administrative support including housekeeping, facility upkeep, office supplies, and maintenance requests.
• Maintain office documentation visitor logs, service records, AMC contracts.
• Ensure compliance with safety and cleanliness protocols.

• Greet and manage visitors, manage incoming calls/emails, and route appropriately.
• Manage conference room bookings, assist in organizing meetings, and manage reception area presentation.
• Handle dispatch, courier, and company letterhead materials.

• Track inventory levels of office supplies, pantry items, printed materials, and electronics.
• Coordinate periodic inventory checks and restocking schedules.
• Implement reorder thresholds and approval-based procurement.

• Act as a single point of contact for all service vendors (cleaning, IT support, security).
• Schedule service visits, track performance, and escalate issues when required.

• 1-3 years of experience in office administration, facility, or vendor management roles.
• Strong communication and negotiation skills.
• Experience in handling multi-vendor environments and petty cash.
• Ability to multitask and prioritize responsibilities.
• Bachelor's degree in Business Administration, Management, or related field preferred.

• Experience with asset tracking software or ERP systems.
• Exposure to working in fast-paced tech or robotics/engineering environments.
• Familiarity with basic procurement processes and inventory controls.

• Dynamic work environment with exposure to cutting-edge robotics and AI operations.
• Opportunity to work directly with senior leadership.
• Professional growth in a structured operations team.
• A collaborative and ownership-driven company culture.

Job Title: Senior Executive Administration

Location: Chennai

Eligibility: Bachelors Degree is a must

Experience: 1-3 years (ITES/BPO industry preferred)

Joining: Immediate Joiners Preferred

Role Overview:

We are looking for a highly organized and proactive individual to oversee daily office operations, manage administrative staff, and ensure smooth facility management. The role also includes handling travel logistics, vendor coordination, and compliance with company policies. If you have good communication skills, problem-solving skills, and the ability to manage administrative tasks smoothly, we encourage you to apply!

Key Responsibilities:

Office Administration & Facility Management

• Supervise and lead administrative staff to ensure efficient office operations.
• Oversee office facilities, safety standards, and compliance with regulations.
• Manage office supplies, vendor coordination, and cost-effective procurement.

Process Improvement & Compliance

• Identify and implement process improvements to enhance productivity.
• Ensure adherence to company policies, data protection, and safety regulations.
• Support internal audits and maintain necessary documentation.

Travel & Logistics Management

• Arrange travel bookings (domestic & international), accommodation, and itineraries.
• Provide support for cancellations, delays, and travel-related inquiries.
• Optimize travel planning while maintaining cost-effectiveness.

Required Skills & Qualifications:

• Proficiency in MS Excel & PowerPoint .
• Experience in vendor management and travel coordination .
• Strong leadership, organizational, and time management skills.
• Excellent written and verbal communication abilities.
• Ability to work under pressure and handle multiple responsibilities.

Role & responsibilities

Preferred candidate profile

Work generally in the office, but are also willing to travel.

Role Summary

This is a multi-functional role encompassing administrative management, facilities coordination, office upkeep, safety, and executive assistance. The ideal candidate will be highly organized, detail-oriented, and capable of managing day-to-day office operations in a dynamic co-working environment.

Key Responsibilities

Office & Facilities Management

• Manage overall office administration and daily operations at the Zeitview India office.
• Act as the primary liaison with the B Hive co-working space team for infrastructure,
  
  maintenance, and shared service needs.
• Oversee housekeeping standards and ensure cleanliness and orderliness of the office
  
  area.
• Ensure all IT hardware and office inventory is tracked, maintained, and replenished as
  
  needed.
• Coordinate the setup and upkeep of ergonomic, safe, and aesthetically pleasing office
  
  space.
• Coordinate room bookings, projectors, and other meeting logistics.
  
  Administrative & Executive Support
• Provide executive support to the India Managing Director, including calendar management, as well as travel, bookings, and logistics for visiting global leaders.
• Manage ID card issuance, visitor logs, and front desk coordination.
• Oversee courier, stationery, pantry supplies, and vendor coordination.
• Help employees with ad hoc requests like courier dispatch and tracking assets from
  
  remote employees.
• Assist Finance/HR with admin documentation, stamping, and physical dispatches.
• Support HR and leadership team in organizing engagement events, offsites, and internal
  
  meetings.
  
  Workplace Safety & Security
• Ensure compliance with workplace safety protocols and maintain basic first aid and emergency resources.

• Coordinate escort and transport arrangements for employees working in late shifts, especially female employees.

• Liaise with co-working security staff to ensure access control and safe environment for employees.

• Be responsible for office security and prevent entry of any unauthorized individuals. Preferred Qualifications & Skills
• Bachelors degree in any discipline
• 3–6 years of experience in office administration, facilities, or executive assistant roles
• Strong interpersonal and vendor management skills
• Proficient in MS Office, Google Workspace; IT asset tracking tools is a plus
• Ability to multitask, prioritize, and manage time effectively
• Experience working in a start-up or co-working environment is a plus
• Fluent in English, Hindi, and Kannada for effective communication across diverse team

Location : Nahur/Bhandup (Mumbai)

(Candidate will be on our payroll and will be working for our client)

Oversee daily administrative operations and ensure the smooth functioning of our office environment.