585 Office Assistant jobs in India

Company Description:

Eyesense Opticians is a Vision Care Solutions company based in Bangalore. Established in 1980 as Rathod Opticians, the company has evolved to focus solely on vision care and retail eyewear business. Eyesense Opticians is known for providing quality vision care solutions with a blend of precision, luxury, and style.

Role Description:

This is a full-time on-site role for a Back Office Assistant at EYESENSE OPTICIANS in Chamarajpet, Bengaluru. The Back Office Assistant will be responsible for all back office operations, providing administrative assistance, utilizing analytical skills, communicating effectively, material packaging, organizing logistical movement, and delivering exceptional customer service on a daily basis.

Also, Office Assistant will support the company's smooth and efficient daily operations. This role is critical for ensuring administrative tasks, customer service, and store operations run smoothly. The ideal candidate will be highly organized, detail-oriented, and able to juggle multiple tasks in a fast-paced environment.

• Answer phone calls, emails, and other forms of communication, directing inquiries to the appropriate team members.
• Manage office correspondence and ensure efficient filing of important documents (invoices, orders, purchase receipts, etc.).
• Assist with scheduling appointments, meetings, and store events as needed.
• Help with the creation and distribution of internal communications and newsletters.
• Maintain office supplies and equipment, ensuring all necessary items are stocked.
• Organize and maintain client and vendor records, ensuring data accuracy and confidentiality.
• Assist with managing the store's inventory database and product information updates.

• Greet customers over the phone, offering assistance with the concerned department for inquiries.
• Handle customer service issues such as returns, exchanges, and product inquiries in a professional manner.
• Coordinate with the sales team to provide product details and resolve customer complaints.
• Ensure customers’ orders are processed efficiently and on time, coordinating with the logistics team for shipping and deliveries.

• Assist with the preparation and organization of store displays and inventory layout.
• Support the sales team by preparing product materials (e.g., price tags, product labels, promotional displays).
• Assist with tracking sales, customer feedback, and product trends.
• Help with processing customer transactions (cash handling, payment processing, receipts).
• Ensure that the store is neat, clean, and well-organized at all times.

• Assist with stocktaking, monitoring inventory levels, and ensuring products are well-stocked on the sales floor.
• Track product orders and shipments, ensuring they arrive in a timely manner.
• Report any stock discrepancies or inventory issues to the inventory manager.

• Perform data entry tasks related to sales, returns, and customer interactions.
• Maintain accurate records of orders, deliveries, and payments in the company’s database or CRM system.
• Generate weekly or monthly reports for sales, inventory levels, or customer feedback as required.

• Assist with basic bookkeeping duties such as invoicing and expense tracking.
• Help the finance team by organizing financial documents and reports.
• Ensure the timely processing of invoices and payments to suppliers.

• Assist with any ad hoc administrative or operational tasks, such as organizing events, meetings, or store promotions.
• Maintain a clean, organized, and functional office environment.
• Perform other duties as assigned by management.

Qualifications:

• Back Office Operations and Administrative Assistance skills
• Analytical Skills for problem-solving and decision-making
• Strong Communication skills for internal and external interactions
• Customer Service skills to ensure client satisfaction
• Attention to detail and organizational abilities
• Ability to work efficiently in a fast-paced environment
• Previous experience in a similar role is a plus
• Diploma or certification in Office Administration or related field

The Offer

• Opportunities for career growth & development
• Opening within a company with a solid track record of success
• Join a market leader within Retail

The Job

You will be responsible for :

• Working closely with Team Executives as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks.
• Scheduling and coordinating meetings.
• Making travel arrangements and preparing expense reports.
• Providing other organisational support such as ordering supplies and equipment.
• Managing contract negotiations and ensuring fulfillment of terms of vendor agreements and contracts.
• Liaising with third-party suppliers and/or vendors.

The Profile

• You have at least 1 year experience within a Admin Assistant or Telesales role, ideally within the Healthcare & Lifesciences and Retail industry.
• You are organised and have good interpersonal skills.
• You have good computer skills ( MS Word, Excel, Powerpoint).
• You are a strong networker & relationship builder
• You are a strong team player who can manage multiple stakeholders
• You are highly goal driven and work well in fast paced environments

The Employer

Our client is a leading pharmaceutical company in India, specializing in Branded Generics in Dermatology, Orthopaedics, Paediatrics, and Gynaecology. Their commitment to holistic well-being includes Nutraceuticals. With a focus on quality, innovation, and patient welfare, they aim to improve lives globally. Choose National Pharma, your trusted partner in high-quality healthcare. Located in Ravet, Pune, they are your best pharmaceutical solution.

Position : Office Assistant-1

Location : Kolkata

Reports to : Senior Manager- Operations

Job Type : Full-time

The Office Assistant is responsible for providing administrative support to ensure efficient operation of the office. This role involves assisting with clerical tasks, maintaining records, managing office supplies, and ensuring a well-organized workspace by supporting Admin Manager.

o Assist with general administrative duties such as answering phones, emails, and filing documents.

o Distribute and manage incoming and outgoing mail and courier packages.

o Maintain and update office records, documents, and databases.

o Ensure office areas (meeting rooms, kitchen, etc.) are clean, organized, and well-stocked with supplies.

o Monitor and replenish office supplies like stationery, cleaning materials, and other essentials.

o Coordinate maintenance requests for office equipment (printers, copiers, etc.).

o Prepare and organize documents, reports, and spreadsheets as needed.

o Assist in scheduling meetings, organizing appointments, and maintaining office calendars.

o Support in photocopying, scanning, and data entry tasks.

o Assist office staff with travel arrangements, hotel bookings, and itineraries.

o Manage the inventory of office assets and ensure their proper functioning.

o Assist HR, accounting, and other departments with ad-hoc requests.

o Greet and assist visitors, directing them to appropriate staff or meeting rooms.

o Address any queries from staff or external stakeholders courteously and professionally.

o Support in organizing office events, meetings, and small functions.

o Handle sensitive and confidential information in accordance with office policies.

o Assist in maintaining physical and digital filing systems for easy access.

Education : Graduation from any stream.

Experience : Previous experience in an administrative or office assistant role is preferred.

Technical Skills : Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Tally, Outlook).

Communication : Excellent verbal and written communication skills.

Organizational Skills : Strong multitasking abilities, with a keen attention to detail.

Interpersonal Skills : A team player with the ability to work independently when needed.

Problem-Solving : Ability to troubleshoot issues and find efficient solutions.

This is a desk-based role requiring frequent computer use. The office assistant may be required to move around the office, deliver materials to staff, or assist with setting up meetings.

8,000/- to 10,000/- Monthly with PF, ESIC.

Company Overview

EASA College of Engineering & Technology (Autonomous) is a reputable higher education institution located in Coimbatore, Tamil Nadu, India. Functioning with a workforce of 201-500 employees, the college is dedicated to providing quality education in engineering and technology. Its strategic location on NH-47, PALAKKAD MAIN ROAD NAVAKKARAI (PO), enhances accessibility. The institution is known for its commitment to academic excellence and innovation.

Job Overview

We are seeking a proactive Office Assistant to join our team at EASA College of Engineering & Technology. This is a full-time, junior-level position based in Coimbatore. The ideal candidate should possess 1 to 3 years of work experience and will play a vital role in supporting office tasks and ensuring efficient operations. The candidate must be well-versed in essential tasks such as record keeping, data entry, and proficient in Microsoft Office.

Qualifications and Skills

• Proficiency in record keeping, Microsoft Office, and data entry is mandatory for efficient document management and processing information accurately. (Mandatory skill)
• Must have strong calendar management skills to ensure that schedules are organized and appointments are timely planned.
• Ability to handle document filing tasks efficiently, ensuring that all files are maintained in an organized manner for easy retrieval.
• Strong scheduling skills to assist in planning meetings, events, and other activities promptly and effectively.
• Experience with meeting coordination, assisting in the preparation and follow-up of meetings to ensure all participants are informed and organized.
• Must be detail-oriented, ensuring all office tasks are executed with accuracy and precision.
• Strong communication skills to interact with colleagues and stakeholders effectively and manage interactions professionally.
• Ability to multitask and prioritize tasks effectively to manage workload efficiently within a dynamic office environment.

Roles and Responsibilities

• Execute general administrative tasks such as filing, data entry, and maintaining records systematically and accurately.
• Assist in managing the executive's calendar and schedule meetings, ensuring timely coordination and preparation.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Support colleagues and executives with clerical tasks to enhance office productivity and efficiency.
• Ensure all communication within and outside the office is addressed promptly and handled professionally.
• Prepare and organize documents needed for meetings, conferences, and other discussions.
• Help in organizing and maintaining office common areas to foster a conducive work environment.
• Monitor and order office supplies as necessary to ensure continuous office operations without disruptions.

Job Description

Job Summary

We are seeking a highly organized and responsible office assistant to join our growing organization. In this position, you will perform clerical tasks, answer phones, and sort mail. Other duties will include assisting office managers and executives with preparing documents, organizing files, managing existing documents, and generally keeping the office organized, tidy, and running smoothly.

Office Assistant Duties and Responsibilities

Office Assistant Requirements and Qualifications