What Jobs are available for Office Manager in India?

Company Description

Technocraft Architects and Planners is a team of highly skilled and experienced architects committed to delivering innovative and sustainable design solutions. Our expertise spans various sectors including residential, commercial, and institutional projects. We are dedicated to creating functional and aesthetically pleasing spaces that reflect clients' visions. With over 18 years of experience, we are licensed for execution as Architects and PMC with various Urban Local Bodies in India. We also have strong involvement with government organizations.

Job Title: Office Manager cum Admin Staff

Company: Technocraft Group 

Location: Mumbai, Maharashtra, India)

Employment Type: Full-time

Experience: 0-5 years

Job Description

We are seeking a highly organized and proactive Office Manager cum Admin Staff to join our team. The ideal candidate is a professional and versatile individual who can manage daily office operations, provide crucial administrative support, and ensure our workplace runs smoothly. This role is perfect for a multi-skilled professional with strong communication and a problem-solving mindset.

Job Profile

Responsibilities:

 * Manage day-to-day office administration, including managing supplies, handling correspondence, and maintaining office cleanliness.

 * Provide comprehensive administrative support to the team, including scheduling meetings, managing calendars, and making travel arrangements.

 * Handle all financial administration tasks, including managing accounts on Tally, processing invoices, and maintaining petty cash.

 * Act as the primary point of contact for external vendors, clients, and visitors, ensuring a positive and professional impression.

 * Maintain accurate records and documents, both digital and physical.

 * Assist in basic HR-related tasks, such as onboarding new staff and managing employee attendance records.

 * Demonstrate proficiency in both English and Marathi typing for various administrative and documentation purposes.

Required Skills & Qualifications:

 * Proven experience in a similar administrative or office management role.

 * Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).

 * Strong knowledge of Tally ERP for accounting and financial management.

 * Excellent communication skills, both written and verbal, in English and Marathi.

 * Exceptional organizational skills and a keen attention to detail.

 * Ability to multitask and prioritize tasks effectively in a fast-paced environment.

 * High level of integrity and ability to handle confidential information.

• Managing calendars and scheduling appointments for executives and teams.
• Coordinating virtual meetings and preparing necessary documentation.
• Handling incoming and outgoing correspondence via email and other channels.
• Maintaining and organizing digital filing systems.
• Procuring and managing office supplies and equipment remotely.
• Assisting with the preparation of reports, presentations, and other documents.
• Developing and implementing administrative procedures and policies.
• Serving as a point of contact for internal and external inquiries.
• Organizing virtual team-building activities and events.
• Ensuring efficient workflow and communication across remote teams.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• 3+ years of experience in office administration or a similar role.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Experience with virtual collaboration tools (e.g., Zoom, Slack, Asana).
• Ability to work independently and manage multiple priorities.
• Detail-oriented and proactive approach.

• Manage day-to-day office operations, ensuring a smooth and efficient workflow.
• Maintain office supplies inventory and place orders as needed.
• Oversee building maintenance, cleaning services, and repairs.
• Manage relationships with vendors and service providers.
• Greet visitors and answer incoming phone calls.
• Provide administrative support to staff, including scheduling meetings and managing calendars.
• Handle incoming and outgoing mail and correspondence.
• Organize and coordinate company events and meetings.
• Ensure the office is tidy, organized, and presentable.
• Assist with travel arrangements for staff.
• Manage petty cash and office expense reimbursements.
• Implement and maintain office policies and procedures.
• Ensure compliance with health and safety regulations.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience in office administration or as an office manager.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Exceptional interpersonal and customer service skills.
• Ability to multitask and prioritize effectively.
• Proactive problem-solving attitude.
• Experience with basic accounting and budgeting is a plus.

• Oversee and manage general administrative operations for a remote workforce.
• Coordinate virtual meetings, including scheduling, preparing agendas, and taking minutes.
• Manage office supplies, equipment, and vendor relationships (for remote setups).
• Develop and implement administrative procedures and policies.
• Handle incoming and outgoing correspondence, emails, and phone calls.
• Maintain digital filing systems and ensure efficient record-keeping.
• Support HR functions such as onboarding new remote employees and managing employee records.
• Assist with budget management and expense tracking for administrative tasks.
• Coordinate travel arrangements and logistics for remote team members as needed.
• Act as a liaison between employees and management, addressing administrative concerns.
• Ensure compliance with company policies and procedures in remote operations.
• Contribute to the development and maintenance of a positive and productive remote work culture.
• Provide general administrative support to various departments as required.
• Proactively identify areas for administrative improvement and implement solutions.

• Oversee the general administration and smooth functioning of the office.
• Manage office supplies inventory and place orders as needed.
• Maintain and organize office filing systems, both physical and digital.
• Coordinate with vendors for services such as cleaning, maintenance, and IT support.
• Greet visitors and direct them appropriately; answer and direct phone calls.
• Handle incoming and outgoing mail and courier services.
• Assist in scheduling meetings, appointments, and travel arrangements for staff.
• Manage office equipment, ensuring it is well-maintained and functional.
• Implement and enforce office policies and procedures.
• Maintain a clean, organized, and welcoming office environment.
• Assist with basic bookkeeping and expense tracking.
• Support new employee onboarding processes by preparing workspaces and necessary documents.
• Act as a point of contact for employee inquiries regarding office facilities and general information.
• Ensure the security and safety of the office premises.
• Contribute to a positive and productive workplace culture.

• High school diploma or equivalent; Associate's or Bachelor's degree is preferred.
• Minimum of 3 years of experience in office administration or a similar role.
• Proven experience as an Office Manager or in a similar administrative position.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with office equipment (printers, scanners, copiers).
• Ability to multitask and prioritize tasks effectively.
• Discretion and a professional demeanor.
• Proactive problem-solving skills.
• Familiarity with basic accounting principles is a plus.
• Ability to work independently with minimal supervision.